<p>We are seeking a Project Coordinator to support the execution of fast-paced, multi-project environments. This role will focus on tracking project activities, coordinating across teams, and ensuring deliverables are completed on time and accurately. The ideal professional is highly organized, detail-oriented, and comfortable working across cross-functional teams and vendors.</p><p><br></p><p>Key Responsibilities</p><ul><li><strong><em>Experience supporting IT infrastructure, field services, construction, or data center projects</em></strong></li><li>Coordinate project schedules, timelines, and deliverables across multiple concurrent initiatives</li><li>Track action items, milestones, and project risks to ensure timely completion of tasks</li><li>Maintain and update project documentation, status reports, and tracking tools</li><li>Support communication between project managers, internal teams, vendors, and external stakeholders</li><li>Facilitate meetings, capture notes, and follow up on outstanding tasks and deliverables</li><li>Ensure accuracy and consistency of project data, documentation, and reporting</li><li>Assist with vendor and subcontractor coordination, including scheduling and follow-ups</li><li>Support remote and distributed teams by maintaining alignment and communication across locations</li></ul><p><br></p>
We are looking for a Project Manager to support brand initiatives for a company in the beauty and skincare space based in Venice, California. This Long-term Contract opportunity is ideal for someone who can keep packaging and supply chain projects moving smoothly while coordinating across multiple teams on a remote schedule aligned to company hours. The right candidate brings strong organization, confidence working in Excel and Google Sheets, and hands-on experience with project tracking tools such as Wrike or Asana.<br><br>Responsibilities:<br>• Lead day-to-day project coordination for beauty, skincare, or personal care initiatives, ensuring timelines, deliverables, and dependencies stay on track.<br>• Partner with packaging, supply chain, and cross-functional stakeholders to organize workflows and maintain progress across active programs.<br>• Build, update, and manage project plans, status trackers, and reporting tools using Microsoft Excel and Google Sheets.<br>• Use Wrike, Asana, or similar project management platforms to monitor milestones, assign tasks, and communicate priorities clearly.<br>• Facilitate cross-functional alignment by driving follow-ups, resolving blockers, and keeping team members informed on project status.<br>• Support knowledge transfer and onboarding activities to ensure continuity of work during team transitions.<br>• Track key deadlines and operational details to help maintain efficient execution across product-related projects.
<p>We are looking for a proactive operations specialist to support live community safety programs and help keep services running smoothly during time-sensitive events. This Long-term Contract position is based in Hawthorne, CA, with remote eligibility and participation in an on-call rotation. The role combines real-time incident response with process improvement, requiring sound judgment, strong written communication, and the ability to work across partners, agencies, and internal teams. You will also contribute to documentation, workflow design, and scalable operational practices that strengthen service delivery.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day operational activity across community safety programs and take prompt action when urgent issues arise.</p><p>• Act as an initial point of coordination during active events, helping maintain service continuity and supporting accurate response execution.</p><p>• Work with external organizations and service partners to launch and manage coordinated support efforts for community-focused initiatives.</p><p>• Collaborate with reporting and response stakeholders during fire-related incidents to help ensure timely updates and appropriate public notifications.</p><p>• Review AI-supported request workflows, identify situations that require heightened attention, and escalate serious matters to the appropriate local authorities.</p><p>• Keep thorough records of incidents, outcomes, and follow-up actions, including summaries that inform post-event reviews.</p><p>• Create and refine standard operating procedures that provide clear guidance for each service area.</p><p>• Evaluate repetitive manual tasks, recommend automation opportunities, and partner with engineering teams to improve operational efficiency.</p><p>• Participate in a scheduled on-call rotation and meet established response expectations for urgent operational needs.</p>
<p>We are looking for a Workflow Coordinator – Hospitality to support front desk and office services operations in Los Angeles, CA. This Contract position is ideal for someone who thrives in a fast-paced client environment, communicates confidently with colleagues and vendors, and keeps daily activity organized across hospitality and administrative functions. The role requires strong judgment, attention to detail, and the ability to remain flexible while managing multiple priorities throughout the workday.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day workflow across hospitality, reception, mail, copy, scanning, and related office service activities to keep requests moving efficiently.</p><p>• Coordinate catering and event support by organizing setups, working closely with food vendors, and ensuring spaces are prepared to client expectations.</p><p>• Assign tasks based on urgency, volume, and available resources while stepping in to help complete high-priority or complex assignments.</p><p>• Track incoming service requests, communicate updates on deadlines or issues, and escalate operational concerns promptly to leadership when needed.</p><p>• Maintain quality standards by reviewing completed work, reinforcing established procedures, and helping the team deliver a consistent client experience.</p><p>• Prepare routine logs, reports, and service documentation accurately and on schedule.</p><p>• Provide intake support for office service requests and determine the most effective approach, equipment, or resources for each job.</p><p>• Train and guide new team members on policies, procedures, and service expectations within the client site.</p><p>• Restock and monitor office equipment supplies, including paper and toner, while promoting efficient use of materials and resources.</p>
We are looking for an Event and Convention Coordinator to support the planning and execution of complex meetings, conventions, and live event operations in Anaheim, California. This Long-term Contract opportunity is ideal for someone who can balance client-facing coordination with technical event planning, ensuring each program is organized, well-documented, and delivered smoothly. The role calls for strong communication, sound judgment, and the ability to manage multiple priorities in a fast-paced production environment.<br><br>Responsibilities:<br>• Coordinate convention and event logistics from initial planning through on-site execution, ensuring timelines, operational needs, and client expectations are aligned.<br>• Prepare and manage banquet-related event documentation and contribute to pre-event planning sessions to confirm production and venue requirements.<br>• Develop floor layouts, event diagrams, and supporting schematics to communicate space usage and technical setup needs clearly.<br>• Build audiovisual cost estimates using client details and input from catering or sales partners to support accurate event planning.<br>• Draft scope summaries and business justifications for venue or infrastructure improvement projects when operational updates are needed.<br>• Troubleshoot technical and logistical issues during live events, responding quickly to keep programs running safely and efficiently.<br>• Collaborate with production, facility, and partner teams on lighting, audio, video, and show control requirements for event delivery.<br>• Track schedules, documentation, and budget-related details while coordinating several priorities across concurrent events.
We are looking for a detail-oriented Purchasing Coordinator to support order management and procurement activities for a manufacturing operation in Anaheim, California. This Contract position will play a key role in coordinating customer orders, preparing quotation and pricing support, and maintaining timely communication with suppliers and customers. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities with limited supervision in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate the intake of incoming customer orders, confirm receipt, and maintain organized records to support accurate processing.<br>• Compile digital and hard-copy documentation, including engineering drawings, to assemble complete order packets for planning and production review.<br>• Support quote preparation by collecting supplier pricing, reviewing cost inputs, and assisting with basic financial analysis.<br>• Create and issue purchase orders, track supplier commitments, and follow up regularly to ensure on-time delivery and status visibility.<br>• Communicate with vendors to accelerate open orders when needed and resolve routine purchasing-related delays or issues.<br>• Submit customer quotations through designated online portals and enter required information into applicable data transfer systems.<br>• Maintain purchasing documentation and update internal systems to reflect order progress, supplier responses, and material status.
We are looking for a Logistics Coordinator to oversee domestic and international freight activity for shipments moving by ocean, air, and ground. This position plays a key role in keeping cargo moving on schedule, maintaining accurate trade documentation, and supporting customers with timely communication throughout the shipping process. Based in Torrance, California, the role requires strong coordination skills, sound knowledge of import and export procedures, and a proactive approach to resolving transportation issues.<br><br>Responsibilities:<br>• Manage import and export shipments from initial booking through final delivery across ocean, air, and domestic transportation channels.<br>• Arrange transportation services by working with carriers, trucking providers, and other logistics partners to meet service expectations and budget targets.<br>• Prepare, review, and process shipping and customs-related documents such as bills of lading, commercial invoices, arrival notices, entry paperwork, and security filings.<br>• Monitor shipment progress and communicate clear status updates to customers, vendors, brokers, and internal stakeholders.<br>• Coordinate pickups, deliveries, and drayage or trucking activity to ensure cargo reaches required destinations within customer timeframes.<br>• Create delivery orders, customer invoices, shipment reports, and other operational records needed to support daily logistics activity.<br>• Complete required regulatory and in-transit filings accurately and within established deadlines, including bond and transfer documentation when applicable.<br>• Support export operations by handling bookings, preparing export paperwork, submitting required filings, and following shipments through completion.<br>• Develop freight pricing by gathering transportation costs from carriers, truckers, and customs brokers and preparing customer quotations.<br>• Address service failures, damage claims, shortages, and shipment discrepancies while maintaining organized files and assisting other offices when needed.
<p>We are looking for an experienced Project Manager/Senior Consultant to join our team in New York, NY. In this long-term contract role, you will play a key part in managing and delivering IT projects with a focus on CargoWise implementation. This position is ideal for a detail-oriented individual with extensive experience in IT project management and strong skills in stakeholder collaboration, communication, and leadership.</p><p><br></p><p>Responsibilities:</p><p>• Lead the successful implementation of CargoWise, ensuring alignment with project goals and timelines.</p><p>• Collaborate with cross-functional teams, including C-Suite executives and System Architects, to define project objectives and deliverables.</p><p>• Oversee the integration and optimization of the Warehouse module, leveraging expertise in warehouse transit processes.</p><p>• Manage project resources, schedules, and budgets to meet performance expectations.</p><p>• Facilitate Agile Scrum practices to enhance team productivity and project outcomes.</p><p>• Utilize tools like Atlassian Jira to track progress, identify risks, and resolve issues effectively.</p><p>• Develop and deliver comprehensive project updates and reports for stakeholders.</p><p>• Ensure compliance with industry standards and best practices throughout all project phases.</p><p>• Promote clear communication and coordination across teams to achieve seamless project execution</p>
<p><strong>Job Title</strong></p><p>Senior IT Project Manager</p><p><br></p><p><strong>Company Overview</strong></p><p>A globally recognized nonprofit organization in the arts and cultural heritage sector, based in Los Angeles, California, is dedicated to advancing the understanding, preservation, and accessibility of art and cultural resources. Through innovative technology and digital initiatives, the organization enhances visitor experiences both on-site and online, supporting education and global engagement.</p><p><br></p><p><strong>Role Summary</strong></p><p>The Senior IT Project Manager will lead complex, enterprise-level technology initiatives that enhance digital and on-site visitor experiences in Los Angeles, California. This role is responsible for managing the full project lifecycle—from concept through implementation—while coordinating cross-functional teams and ensuring successful delivery of high-impact, consumer-facing technology solutions.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead end-to-end delivery of large, complex technical projects, including planning, execution, monitoring, and closing</li><li>Manage multiple concurrent initiatives with interdependencies across engineering, infrastructure, and business teams</li><li>Drive cross-functional collaboration with software engineers, system administrators, product teams, and stakeholders</li><li>Oversee project budgets, timelines, risks, and vendor relationships to ensure successful outcomes</li><li>Facilitate stakeholder communication, including executive-level reporting and presentations</li><li>Lead initiatives focused on enhancing digital experiences, including content systems and operational technologies</li><li>Develop and execute change management strategies to support adoption and long-term success</li><li>Identify project risks and implement mitigation strategies to minimize disruption</li><li>Maintain detailed documentation, reporting, and project artifacts</li><li>Ensure alignment of deliverables with organizational priorities and user experience goals</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>$125,000 - $150,000</li><li>Comprehensive medical, dental, and vision coverage with employer contributions</li><li>Retirement plans with employer matching and contributions</li><li>Generous paid time off, holidays, and flexible scheduling options</li><li>Professional development and educational assistance programs</li><li>Wellness programs and on-site amenities</li><li>Additional employee-focused perks and benefits</li></ul><p><strong>Additional Details</strong></p><ul><li>Hybrid work environment with a mix of in-office and remote collaboration</li><li>Flexible scheduling with alternative workweek options</li><li>Limited-term role with a defined project duration</li><li>Opportunity to contribute to high-visibility, mission-driven initiatives</li></ul>
<p>Client is looking for a candidate to start ASAP as a Program Assistant for a Non-Profit Organiation.</p><p><br></p><p>This is a full-time on site role, in Ladera Heights (LA 90056)</p><p><br></p><p>Job: Program Assistant II</p><p><br></p><p>Duties:</p><p>Maintain new case files and keep track of all parent and provider files ordered.</p><p>Organize and maintain filing system of fraud records and materials and maintain sufficient inventory of office supplies and equipment for individual unit.</p><p>Maintain a daily log of all documents, ordered, copied and delivered to the various law enforcement agencies and law enforcement officials in Los Angeles County</p><p>Coordinate and comply with all requests for information from other agencies (local law enforcement, DPSS, Housing Authority, etc.)</p><p>Perform other duties as assigned. </p><p> </p><p>Experience</p><p>Minimum two years general office.</p><p>Experience working with parents receiving subsidized child care or social support services preferred, with a minimum one year of experience in a administrative or clerical support position.</p><p><br></p><p>Education:</p><p>High School diploma required.</p><p>Associate of Arts degree in the Social Sciences field preferred; years of related work experience can be substituted for the AA degree.</p><p><br></p>
<p>Senior Administrative Coordinator</p><p>About the Role</p><p>We are seeking a highly organized and proactive Senior Administrative Coordinator to serve as a key operational partner supporting department leadership, faculty, staff, and stakeholders. This role is ideal for a resourceful professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating efficient processes that support organizational success.</p><p>As the central hub of department operations, you will play a critical role in budget administration, event coordination, project management, faculty support, student engagement, and cross-functional collaboration. This position offers the opportunity to work closely with senior leadership while making a visible impact on daily operations and long-term initiatives.</p><p>What You'll Do</p><p>Operational & Administrative Leadership</p><ul><li>Serve as the primary administrative resource for department operations, ensuring efficient workflows and seamless day-to-day functionality.</li><li>Anticipate challenges, identify solutions, and proactively improve processes to enhance productivity and service delivery.</li><li>Act as the main point of contact for internal and external stakeholders, visitors, vendors, and community partners.</li><li>Manage office resources, equipment, technology, facilities, and departmental communications.</li></ul><p>Budget & Financial Administration</p><ul><li>Partner with leadership to support budget planning, monitoring, and resource allocation.</li><li>Track expenses, reconcile accounts, process invoices, reimbursements, purchasing transactions, and travel expenses.</li><li>Maintain accurate financial records and ensure compliance with organizational policies and procedures.</li><li>Prepare reports and provide budget insights to support informed decision-making.</li></ul><p>Event & Project Coordination</p><ul><li>Lead the planning and execution of meetings, workshops, conferences, guest speaker events, and special programs.</li><li>Coordinate schedules, logistics, communications, hospitality, budgets, and vendor relationships.</li><li>Serve as the primary liaison for event participants, speakers, and stakeholders.</li><li>Support marketing and promotional efforts to maximize participation and engagement.</li></ul><p>Recruitment & Talent Support</p><ul><li>Coordinate recruitment activities, including job postings, scheduling interviews, candidate communications, and onboarding support.</li><li>Assist with faculty and staff hiring processes, promotions, and departmental orientation programs.</li><li>Support leadership throughout recruitment and personnel-related initiatives.</li></ul><p>Student & Staff Supervision</p><ul><li>Recruit, train, schedule, and supervise student workers and support staff.</li><li>Monitor performance, approve time records, and provide ongoing coaching and guidance.</li><li>Foster a positive and productive team environment.</li></ul><p>Records Management & Compliance</p><ul><li>Maintain confidential records and departmental documentation with a high degree of accuracy and discretion.</li><li>Support reporting, assessment, accreditation, and compliance initiatives.</li><li>Manage databases, departmental files, websites, and operational records.</li></ul>
<p><strong>Higher Education Institution | 20 Hours per Week</strong></p><p>Our client, a well-respected higher education institution, is seeking a highly organized and detail-oriented Administrative & Financial Coordinator to provide critical departmental support during a leave of absence. This is an excellent opportunity for a professional who enjoys balancing administrative operations, financial coordination, procurement activities, and stakeholder support within a collaborative academic environment.</p><p>The selected candidate will serve as a key resource for departmental operations, helping ensure continuity of business processes, financial compliance, and administrative efficiency. This role requires strong experience with Workday, financial reconciliations, budgeting, procurement, and invoice processing, along with the ability to work independently while supporting multiple priorities.</p><p>Key Responsibilities</p><p>Financial Administration & Reconciliations</p><ul><li>Perform regular Workday reconciliations to ensure financial accuracy and compliance.</li><li>Monitor departmental budgets and assist with budget tracking, forecasting, and reporting activities.</li><li>Review and reconcile financial transactions, account balances, and departmental expenditures.</li><li>Generate reports and assist leadership with financial data analysis as needed.</li></ul><p>Accounts Payable & Expense Management</p><ul><li>Process and track invoices for payment in accordance with institutional policies and procedures.</li><li>Review and process employee expense reports for accuracy and compliance.</li><li>Coordinate with vendors, internal departments, and finance teams to resolve payment discrepancies.</li><li>Maintain accurate financial documentation and records.</li></ul><p>Procurement & Purchasing Support</p><ul><li>Support procurement and purchasing activities, including requisition preparation and purchase order processing.</li><li>Coordinate with vendors regarding quotes, pricing, orders, and delivery schedules.</li><li>Ensure procurement activities comply with organizational policies and budget requirements.</li><li>Track purchases and maintain procurement records.</li></ul><p>Administrative Operations</p><ul><li>Maintain office supply inventory and coordinate replenishment to support departmental operations.</li><li>Provide general administrative support, including document management, scheduling assistance, and records maintenance.</li><li>Assist with special projects and departmental initiatives as assigned.</li><li>Serve as a resource for internal stakeholders regarding administrative and financial processes.</li></ul><p>Student Worker Coordination</p><ul><li>Support recruitment efforts for student workers.</li><li>Assist with onboarding, scheduling, and administrative coordination of student employees.</li><li>Maintain documentation and records related to student worker employment.</li></ul><p><br></p>
<p>We are looking for a proactive Workplace Experience Coordinator (Part Time) to support daily office operations and provide a welcoming, organized environment for employees and visitors in Los Angeles, California. This is a Contract position expected to run for more than 30 days, with the potential for extension, and it requires onsite coverage three days per week. The ideal candidate brings strong communication skills, sound judgment, and a resourceful approach to handling workplace needs while keeping front-office and administrative tasks running smoothly.</p><p><br></p><p>Work Schedule: </p><p>Tuesday, Wednesday, Thursday</p><p>8:00 AM – 5:00 PM (Lunch: 12:00 PM – 1:00 PM)</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and employees, manage the front desk experience, and serve as a reliable first point of contact for onsite workplace support.</p><p>• Answer incoming calls, direct inquiries appropriately, and ensure messages are handled promptly and professionally.</p><p>• Coordinate day-to-day office activities by maintaining organized common areas, supporting meeting readiness, and anticipating workplace needs before issues arise.</p><p>• Perform clerical and administrative tasks such as filing, record handling, data organization, and general office support.</p><p>• Scan, sort, and manage physical and digital documents to maintain accurate and accessible records.</p><p>• Communicate clearly with employees, vendors, and internal stakeholders to support smooth onsite operations and timely issue resolution.</p><p>• Use sound judgment and resourcefulness to address unexpected office requests and keep daily workplace services running efficiently.</p>
<p>We are looking for a Facilities Coordinator to support daily onsite operations in El Segundo, California. Serve as the first point of contact for visitors while helping maintain an organized, welcoming, and efficient workplace environment. The role includes reception support, coordination of meeting spaces, mail and package handling, and assistance with office services and employee events. This is a short-term assignment covering a leave of absence and requires a detail-oriented, service-focused approach in a fully in-person setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome employees, clients, candidates, and other guests, manage sign-in procedures, and coordinate visitor access in line with site security practices.</p><p>• Oversee the reception area to ensure shared spaces remain presentable, orderly, and ready for daily business activities.</p><p>• Arrange conference rooms for meetings by coordinating setup needs, technology requests, catering, and support from building or janitorial teams.</p><p>• Receive, sort, log, and distribute incoming mail, packages, and freight, and organize courier or messenger services when needed.</p><p>• Provide administrative support such as stocking office materials, handling routine clerical tasks, and assisting with day-to-day office operations.</p><p>• Support guest hospitality needs by helping coordinate services such as transportation arrangements, reservations, and related accommodations.</p><p>• Assist with planning and setup for workplace activities and employee engagement events as directed by the facilities team.</p><p>• Identify issues involving furniture, fixtures, or equipment and communicate them promptly to facilities or property management for resolution.</p><p>• Follow established procedures to complete assigned tasks accurately and provide additional operational support as requested by the supervisor.</p>
<p>We are seeking a highly organized and detail-oriented temporary HR Coordinator to support the Human Resources team in West LA. This role is ideal for someone with prior HR support experience who can help manage day-to-day HR operations, employee documentation, onboarding coordination, and administrative processes in a fast-paced environment. The HR Coordinator will play a key role in supporting HR functions while maintaining accuracy, confidentiality, and professionalism.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Coordinate and support daily Human Resources operations</li><li>Assist with onboarding, new hire paperwork, and orientation scheduling</li><li>Maintain and update employee records and HR files</li><li>Coordinate interviews, meetings, and HR-related appointments</li><li>Support benefits administration and other employee-related processes</li><li>Prepare employment documents, reports, and correspondence</li><li>Enter and maintain data in HR systems and databases</li><li>Respond to employee questions and direct inquiries appropriately</li><li>Assist with compliance-related documentation and recordkeeping</li><li>Support special HR projects and general administrative tasks as needed</li></ul><p><br></p>
<p>A non-profit in Culver City is looking for a temporary Part-Time HR Coordinator to support the HR department. This is a 1–2-month, onsite role that will be 20 hours per week with the chance of turning into a permanent full-time role. You will assist the HR team with employee files, data entry, scanning, scheduling, and additional administrative tasks as needed. At least 2 years of HR experience is required. Hours are either 8-12PM or 1-5PM Monday - Friday. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate employee training sessions, communicate attendance expectations, and maintain accurate completion records within learning and tracking systems.</p><p>• Support personnel changes by preparing HR documentation, routing approvals, and following through to ensure timely processing with the appropriate internal teams.</p><p>• Maintain HR data integrity by updating records, preparing reports, and organizing documentation for leadership, vendors, funders, and regulatory purposes.</p><p>• Assist with onboarding activities for new employees, including orientation support and employee badge preparation or replacement.</p><p>• Help develop and deliver HR-related training materials and presentations under the guidance of HR leadership.</p><p>• Respond to HR questions from employees and external parties with professionalism, discretion, and timely follow-up.</p><p>• Monitor compliance items such as medical clearances, licenses, and other time-sensitive employment requirements, and communicate with employees and supervisors regarding updates.</p><p>• Contribute to recurring and special HR projects such as open enrollment support, audits, employee file reviews, mailings, and other administrative initiatives.</p><p>• Prepare routine employment-related paperwork, including verification requests and unemployment documentation, in accordance with established procedures.</p><p>• Provide task guidance to assigned trainees as needed by organizing work in advance and explaining assignments clearly.</p>
<p>A family-owned distribution company is seeking an Office Support Coordinator to provide temporary administrative assistance during a major operational transition. This role will support customer communication, office administration, documentation management, and general business operations.</p><p><br></p><p>The company is looking for someone dependable, highly organized, and capable of keeping daily office functions running smoothly.</p><p><strong>Essential Duties</strong></p><ul><li>Answer and route incoming phone calls</li><li>Greet visitors and assist with front office operations</li><li>Manage filing, scanning, and electronic recordkeeping</li><li>Assist with data entry and report preparation</li><li>Coordinate office supply ordering and vendor communication</li><li>Support accounting, operations, and customer service teams with administrative tasks</li><li>Maintain organized documentation and office procedures</li></ul>