We are looking for a detail-oriented Events Administrative Coordinator to join our team in Blaine, MN on a part-time/full-time basis. This Contract-to-permanent position involves providing comprehensive support during program immersion events and ensuring efficient coordination of administrative and event-related tasks. The ideal candidate will possess strong organizational skills, professionalism, and the ability to collaborate effectively with faculty, staff, and program stakeholders. Responsibilities:• Organize logistics for immersion events, including preparing travel lists, coordinating hotel accommodations, arranging rideshare passes, and managing food orders.• Communicate travel plans and updates to students, faculty, volunteers, and other event participants.• Maintain and update calendars related to immersion event travel and schedules.• Assist faculty with travel arrangements and address any changes in plans as needed.• Support event setup by preparing promotional materials, troubleshooting audio/visual equipment, and ensuring the event space is ready.• Review and confirm lunch order accuracy, facilitate delivery of refreshments, and monitor supplies during events.• Coordinate with the Director of Operations to plan guest visits and prepare for student examinations during immersion events.• Maintain a clean, organized, and welcoming environment for program participants and staff throughout the event.• Collaborate with external vendors to address site-related requirements and ensure smooth operations.• Assist program leadership with additional tasks and responsibilities as assigned.

• Proven experience in administrative support, event planning, or a related field. • Proficiency in tools such as Microsoft Word, PowerPoint, and other office software. • Familiarity with calendar management, scheduling, and travel coordination. • Strong communication skills to interact professionally with various stakeholders. • Ability to handle multiple tasks efficiently and adapt to changing priorities. • Experience with managing expense reports and digital files. • Detail-oriented with excellent organizational skills. • Comfortable working in a fast-paced environment and handling event-related logistics.

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Blaine, MN
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Events Administrative Coordinator to join our team in Blaine, MN on a part-time/full-time basis. This Contract-to-permanent position involves providing comprehensive support during program immersion events and ensuring efficient coordination of administrative and event-related tasks. The ideal candidate will possess strong organizational skills, professionalism, and the ability to collaborate effectively with faculty, staff, and program stakeholders. Responsibilities:• Organize logistics for immersion events, including preparing travel lists, coordinating hotel accommodations, arranging rideshare passes, and managing food orders.• Communicate travel plans and updates to students, faculty, volunteers, and other event participants.• Maintain and update calendars related to immersion event travel and schedules.• Assist faculty with travel arrangements and address any changes in plans as needed.• Support event setup by preparing promotional materials, troubleshooting audio/visual equipment, and ensuring the event space is ready.• Review and confirm lunch order accuracy, facilitate delivery of refreshments, and monitor supplies during events.• Coordinate with the Director of Operations to plan guest visits and prepare for student examinations during immersion events.• Maintain a clean, organized, and welcoming environment for program participants and staff throughout the event.• Collaborate with external vendors to address site-related requirements and ensure smooth operations.• Assist program leadership with additional tasks and responsibilities as assigned.
2025-10-09T15:49:07Z