11 Results for Legal Administrative Assistant Jobs in Ventura, CA

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Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
60000 - 75000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-10-16T00:00:00Z

Administrative Assistant

Encino, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a business management CPA firm in Encino, California. This contract-to-permanent opportunity is well suited for someone who enjoys balancing client communication, scheduling, and accurate administrative support in a detail-focused environment. The ideal candidate brings strong customer service skills, confidence handling phone and email correspondence, and the ability to work efficiently across Microsoft Office applications. Responsibilities:• Manage incoming calls and direct inquiries effectively while providing a high level of client service• Coordinate calendars and arrange appointments to keep schedules organized and up to date• Prepare, update, and maintain records through accurate data entry and document handling• Respond to email communications promptly and ensure messages are routed to the appropriate contacts• Support day-to-day office activities by handling both inbound and outbound communication with clients and internal team members• Create and format business documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, Outlook, and PowerPoint• Assist with general administrative tasks that help maintain smooth and efficient office operations
2026-11-06T00:00:00Z

Administrative Assistant

Ventura, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep business activities organized in Ventura, California. This contract position with permanent potential is ideal for someone who enjoys managing schedules, coordinating communications, and handling detailed administrative work in a fast-paced office setting. The role also contributes to bid and contract support, document control, and front desk coverage while ensuring information is accurate, timely, and well maintained. Responsibilities: • Organize calendars, schedule appointments, and coordinate meetings to support smooth day-to-day operations. • Arrange travel logistics and assist with related planning details for staff as needed. • Prepare, assemble, and track bid submission materials while helping maintain required supporting documentation. • Research prospective business opportunities and monitor upcoming solicitations and deadlines. • Maintain accurate records for bids, contracts, subcontractors, vendors, and related project documentation. • Support project kickoff activities by gathering and processing items such as bonds, insurance certificates, and contract paperwork. • Track key milestones, compliance dates, amendments, correspondence, and audit-ready files for active projects. • Assist with subcontractor and vendor administration, including outreach lists, licensing information, payment-related support, and certified payroll documentation. • Perform data entry, reception coverage, inbound call handling, visitor assistance, and general office administrative tasks. • Contribute to special projects and provide broad administrative support wherever needed across the office.
2026-10-30T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Chatsworth, California. This is a Contract position suited for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to manage multiple priorities in a busy office environment. Responsibilities:• Welcome visitors, provide front-desk support, and help create a positive and welcoming experience for staff, guests, and community members.• Answer inbound phone calls, route messages to the appropriate contacts, and respond to routine inquiries in a courteous and timely manner.• Scan, organize, and file paper and digital documents to maintain accurate and accessible office records.• Perform a range of administrative support tasks such as data entry, document preparation, copying, and general office coordination.• Maintain orderly office areas and assist with day-to-day clerical activities that keep operations running smoothly.• Support scheduling, correspondence, and other basic office needs as assigned by supervisors or team members.
2026-11-03T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary to Hire
22.5 - 24 USD / Hourly
We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment. Responsibilities: • Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts. • Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues. • Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate. • Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections. • Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed. • Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines. • Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail. • Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems. • Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
2026-11-04T00:00:00Z

Paralegal

Canyon Country, CA
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for an experienced Paralegal to join a construction company in Canyon Country, California for an immediate Contract assignment. This onsite role will support outside counsel on an active litigation matter and is well suited for a legal specialist who can bring order to complex case documentation. The position offers the opportunity to contribute to meaningful litigation work in a business casual environment, with the possibility of additional assignments based on business needs. Responsibilities: • Review, sort, and maintain extensive litigation records gathered over several years to ensure materials are easy to access and use. • Build detailed case chronologies and timelines that help counsel track developments and prepare legal strategy. • Assemble, label, and organize supporting documentation for ongoing litigation and related legal proceedings. • Prepare initial discovery and disclosure materials, ensuring documents are complete, accurate, and ready for attorney review. • Work closely with external attorneys to support case planning, document requests, and critical filing deadlines. • Keep legal files, records, and matter-related documentation current, structured, and compliant with case needs.
2026-10-23T00:00:00Z

Paralegal

Sherman Oaks, CA
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
We are looking for a detail-oriented Paralegal to join a collaborative legal team in Sherman Oaks, California on a Long-term Contract basis. This opportunity supports probate and civil litigation matters in a fast-moving practice where organization, sound judgment, and clear communication are essential. The role offers the chance to work closely with attorneys and legal staff while contributing across all stages of case management, filings, discovery, and hearing preparation. Responsibilities:• Partner with attorneys on a range of probate and civil litigation files, helping move matters forward from initial preparation through resolution.• Prepare and revise legal documents such as pleadings, motions, declarations, and emergency applications with accuracy and attention to court requirements.• Track filing dates, hearings, response deadlines, and case developments to help ensure timely action on all assigned matters.• Manage submission of documents to courts, coordinate service activities, and maintain organized records for both physical and electronic case files.• Support the discovery process by drafting written discovery materials and assisting with the preparation of responses and related documentation.• Arrange deposition logistics, prepare subpoenas, and assemble supporting litigation materials needed for ongoing case activity.• Conduct legal and factual research and help attorneys organize exhibits, documents, and case materials for hearings and trial preparation.• Communicate professionally with clients, court personnel, opposing counsel, and outside service providers to facilitate case progress.• Work closely with legal and administrative team members to balance multiple priorities in a busy, team-driven environment.
2026-11-05T00:00:00Z

Paralegal

Sherman Oaks, CA
remote
Permanent / Full Time
70000 - 85000 USD / Yearly
Robert Half is partnering with one of the top plaintiff trial firms in Los Angeles! The firm is looking to hire a paralegal to join their extremely stable team. I have placed an attorney here who loves the environment! This is a remote position after the paralegal settles in. Only candidates based in Los Angeles are asked to apply. The position will start onsite in the Valley for ~1 week then will be 3/2 hybrid until the person is settled in and goes fully remote, usually within 60-90 days. The position is listed as "hybrid" because, while eventually it is fully remote, this paralegal will start hybrid/onsite and should be commutable to the Valley. Please email Recruiting Manager, Steve Aroutounians, at Steve [dot] Aroutounians [at] RobertHalf [dot] [com] with the title "Remote Paralegal" for immediate consideration. Only applicants with CA litigation experience will be considered. Responsibilities:• Manage the full discovery process, including drafting requests, preparing responses, and tracking deadlines across active litigation matters.• Communicate with clients to gather case information, explain document needs, and ensure timely follow-up on outstanding items.• Review and organize medical records and other case materials to support attorneys in evaluating claims and preparing strategy.• Summarize deposition testimony and key records into clear, usable work product for the legal team.• Prepare litigation documents such as stipulations, deposition notices, and subpoenas with careful attention to court and procedural requirements.• Coordinate the delivery of records and supporting materials to expert witnesses and monitor incoming expert-related documentation.• Maintain accurate case files and update case management systems to keep matter information current and accessible.• Assist with general litigation support by organizing pleadings, correspondence, and evidentiary materials needed throughout the life of a case.
2026-11-06T00:00:00Z

Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly. Responsibilities: • Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area. • Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly. • Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently. • Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion. • Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience. • Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown. • Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed. • Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings. • Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
2026-11-06T00:00:00Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-11-06T00:00:00Z

Office Servies Associate

Santa Monica, CA
onsite
Temporary / Contract
19.94 - 20 USD / Hourly
We are looking for an Office Servies Associate to support daily copy, mail, and general back-office operations for a client site in California. This is a contract position suited for someone who enjoys delivering dependable service in a fast-paced work environment and can balance physical and digital document workflows. The role also provides support across related administrative service areas as business needs require, while maintaining high standards for accuracy, responsiveness, and confidentiality. Responsibilities: • Maintain accurate service records and confirm all work requests are complete before starting each assignment. • Handle day-to-day reprographics, mail distribution, intake, and document support tasks in accordance with established operating guidelines. • Sequence incoming assignments effectively to keep work moving on schedule and meet committed turnaround times. • Communicate promptly with clients or leadership when priorities shift, deadlines are at risk, or clarification is needed. • Inspect completed work for accuracy and quality, and help uphold service standards across the team. • Resolve routine copier, scanner, and mailroom equipment issues and escalate more complex problems when necessary. • Replenish paper, toner, and other production materials to keep equipment ready for continuous use. • Organize workload based on urgency, volume, and service expectations while using resources efficiently and following site policies. • Support additional office services needs such as hospitality, reception, facilities, or audio/visual coordination when required. • Move and handle boxes, paper, and supplies regularly, including lifting items up to 50 pounds as part of daily operations.
2026-11-04T00:00:00Z

11 results for Legal Administrative Assistant in Ventura, CA