We are looking for a detail-oriented Administrative Assistant to join our team in Cleveland, Ohio. This Contract-to-Permanent position offers the opportunity to work in a dynamic, mission-driven environment, supporting essential operations and contributing to impactful projects. The ideal candidate will excel at multitasking, possess strong organizational skills, and be comfortable with technology and administrative tools.<br><br>Responsibilities:<br>• Manage and organize project boards using Asana, ensuring tasks are created, assigned, and tracked effectively.<br>• Coordinate schedules, maintain calendars, and handle inbox management for team members.<br>• Ensure accurate data entry and updates across donation platforms and internal systems.<br>• Support cross-functional teams by monitoring project timelines and providing timely follow-ups.<br>• Maintain and oversee online forms, ensuring donation tracking and databases are reliable and up-to-date.<br>• Assist with general administrative duties including reception tasks and answering inbound calls.<br>• Collaborate with team members to streamline communication and improve workflow processes.<br>• Proactively identify and address team needs to enhance operational efficiency.<br>• Provide assistance in preparing reports, presentations, and other documentation as needed.
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>We’re currently working with a dynamic and fast-paced organization in Streetsboro, Ohio, to find a detail-oriented <strong>Administrative Assistant</strong>. This role offers the potential for long-term growth, providing an excellent opportunity for professionals seeking to build a career in administrative support.</p><p><strong>Position Type:</strong> Contract-to-Permanent </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Customer Service:</strong> Provide first-class customer service by addressing inquiries, resolving issues quickly, and building strong relationships.</li><li><strong>Data Management:</strong> Accurately enter, update, and maintain critical information in databases and systems.</li><li><strong>Purchase Orders:</strong> Support processes by placing purchase orders.</li><li><strong>Logistics Coordination:</strong> Manage container logistics and collaborate with trucking companies to support operational functions.</li><li><strong>Pricing Management:</strong> Handle pricing tasks for various products and maintain accurate pricing records.</li><li><strong>Document and Spreadsheet Creation:</strong> Prepare and manage spreadsheets, reports, and documents using Microsoft Excel and other Microsoft Office tools.</li><li><strong>Email and Calendar Management:</strong> Manage email correspondence, schedule appointments, and organize calendars as needed.</li><li><strong>Administrative Support:</strong> Assist the team with a variety of other administrative tasks, adapting to changing priorities in a fast-paced setting.</li><li><strong>Attention to Detail:</strong> Ensure accuracy and efficiency in all tasks, helping the office run smoothly.</li></ul>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Hilton Head, South Carolina. This is a long-term contract position that requires proficiency in administrative tools, strong organizational skills, and a commitment to supporting daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform data entry tasks with accuracy and efficiency to maintain organized records.</p><p>• Manage receptionist duties, including handling phone calls, emails, and greeting visitors.</p><p>• Utilize Adobe Creative Cloud tools, including Adobe Illustrator and Photoshop, to assist with project-related tasks.</p><p>• Coordinate and support departmental activities during the renovation process.</p><p>• Maintain and update documents using Microsoft Office applications such as Word, Excel, and PowerPoint.</p><p>• Ensure smooth communication between team members and external stakeholders.</p><p>• Organize and schedule meetings, appointments, and other administrative tasks.</p><p>• Monitor and order office supplies as needed to ensure uninterrupted operations.</p>
<p>We are seeking a highly organized and professional Bilingual Administrative Assistant to join our growing team in Phoenix, AZ. The ideal candidate will be fluent in English and Spanish, possess excellent communication skills, and demonstrate proficiency in Microsoft Office software. This is a temp-to-hire position, offering an excellent opportunity for career growth in a fast-paced and dynamic environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to various departments, including managing office communications, scheduling appointments, and maintaining company records.</li><li>Serve as the first point of contact for internal and external communications, including answering phones and responding to email inquiries, in both English and Spanish.</li><li>Prepare and edit correspondence, reports, and presentations using <strong>Microsoft Office Suite</strong> (Word, Excel, PowerPoint, and Outlook).</li><li>Coordinate and schedule meetings, including arranging meeting materials and preparing agendas.</li><li>Assist with filing, data entry, and maintaining both electronic and hard copy records in an organized and confidential manner.</li><li>Translate documents and communications as needed to ensure effective bilingual communication.</li><li>Manage office supplies inventory and place orders as required.</li><li>Support other administrative tasks as needed to ensure smooth operations of the office.</li></ul>
Job Title: Part Time Office Manager<br><br>Job Type: Part Time, avg. 20 hours per week<br><br>Job Description:<br><br>We are seeking a diligent, responsible and detail-oriented part-time Office Manager to join our client's office. You will be assisting with administrative tasks to ensure the smooth running of our office, contributing to the efficiency and professionalism of our operations. Responsibilities include answering phone calls, scheduling appointments, processing payroll using Dominion and managing files.<br><br>Duties/Responsibilities:<br><br>Answering and directing phone calls to appropriate department or individual.<br>Scheduling and managing appointments.<br>Processing payroll for 35 employees using the Dominion system.<br>Filing, organizing, and maintaining office documents efficiently.<br>Interviewing potential employees and participating in hiring processes.<br>Perform other administrative or office tasks as needed.<br>Qualifications:<br><br>Prior experience in administrative support or relevant field is preferred.<br>Basic knowledge of Microsoft Office Suite (Word, Excel, and Outlook) and familiarity with Dominion payroll software.<br>Excellent organizational skills and attention to detail.<br>Strong communication skills both written and verbal.<br>Ability to handle confidential information with discretion.<br>Must be capable of managing stress effectively and maintaining a positive attitude at all times.<br>High school diploma or equivalent.<br>Our ideal candidate is a team-oriented professional with excellent interpersonal skills, capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is a part-time position with hours averaging 10 per week. If you have the valuable experience and skills we seek, we'd love to hear from you!
We are looking for a meticulous Administrative Assistant to join our team in St Louis Earnings Tx, Missouri. This Contract-to-Permanent position offers an excellent opportunity to contribute to daily operations and ensure smooth administrative support. The ideal candidate will be proactive, organized, and capable of managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet visitors and manage door access to ensure a welcoming and secure environment.<br>• Monitor and replenish break room supplies to maintain a well-stocked and organized space.<br>• Handle the processing of quotes and update worksheets with accurate and timely data.<br>• Provide support for email correspondence, ensuring clear and prompt communication.<br>• Schedule appointments and maintain calendars to optimize time management.<br>• Respond to inbound calls and assist with outbound calls, delivering excellent customer service.<br>• Perform accurate data entry tasks to maintain essential records and documentation.<br>• Collaborate with team members on miscellaneous administrative duties as needed.
<p>We are looking for a detail-oriented and proactive Front Office Administrative Assistant to join our team in Albany, New York on site! In this Contract-to-Ongoing position, you will play a crucial role in ensuring the smooth operation of our office while supporting the financial management team with administrative tasks. This is an excellent opportunity for someone who thrives in a dynamic, small-office environment and enjoys being a reliable point of contact for both clients and colleagues.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Welcome clients and visitors with professionalism and ensure their needs are addressed promptly.</p><p>• Answer and direct incoming phone calls in a courteous and efficient manner.</p><p>• Oversee daily office operations, including managing mail, organizing supplies, and maintaining a tidy workspace.</p><p>• Accurately update and manage internal databases to ensure information is current and accessible.</p><p>• Prepare and compile reports to meet deadlines, including those related to broker requirements.</p><p>• Utilize proprietary financial software for various administrative tasks (training will be provided).</p><p>• Provide comprehensive administrative support to the financial operations team.</p><p>• Handle sensitive and confidential information with the utmost discretion.</p><p>• Assist with general office coordination tasks and support team members as needed.</p>
<p>We are seeking a detail-oriented and organized Administrative Assistant with strong experience in HUD, property management, tax credit programs, and RealPage software. The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to manage administrative tasks efficiently in a fast-paced environment.</p><ul><li>Answer and direct inbound calls while providing exceptional customer service.</li><li>Perform data entry with a high level of accuracy and attention to detail.</li><li>Manage email correspondence, ensuring timely responses to residents, vendors, and internal teams.</li><li>Assist with administrative tasks related to HUD compliance, tax credit programs, and property management operations.</li><li>Maintain and update records in RealPage and other property management systems.</li><li>Support leasing, compliance, and management teams with required documentation and reporting.</li></ul><p><br></p>
We are looking for an Administrative Coordinator to join our team in Montgomery, Alabama, on a long-term contract basis. This role involves providing essential administrative support to ensure smooth day-to-day operations within a dynamic manufacturing environment. The ideal candidate will excel in managing multiple tasks, handling communication effectively, and maintaining a high level of organizational efficiency.<br><br>Responsibilities:<br>• Answer inbound calls and address inquiries in a timely and efficient manner.<br>• Provide exceptional customer service by assisting clients and resolving issues as needed.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Manage email correspondence, ensuring prompt responses and proper documentation.<br>• Handle both inbound and outbound calls to coordinate schedules and relay information.<br>• Utilize Microsoft Word, Excel, PowerPoint, and Outlook to create, manage, and share documents and presentations.<br>• Schedule appointments and ensure calendar management is efficient and accurate.<br>• Collaborate with team members to support administrative and operational needs.<br>• Maintain a high level of confidentiality when handling sensitive information.<br>• Proactively identify and implement process improvements to enhance efficiency.
<p>We are seeking a detail-oriented and organized Administrative Assistant with strong experience in HUD, property management, tax credit programs, and RealPage software. The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to manage administrative tasks efficiently in a fast-paced environment.</p><ul><li>Answer and direct inbound calls while providing exceptional customer service.</li><li>Perform data entry with a high level of accuracy and attention to detail.</li><li>Manage email correspondence, ensuring timely responses to residents, vendors, and internal teams.</li><li>Assist with administrative tasks related to HUD compliance, tax credit programs, and property management operations.</li><li>Maintain and update records in RealPage and other property management systems.</li><li>Support leasing, compliance, and management teams with required documentation and reporting.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Elmwood Park, New Jersey. In this role, you will provide essential support to our programs by managing clerical tasks and ensuring smooth day-to-day operations. This is a long-term contract position within the healthcare and social assistance industry, offering an opportunity to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing phone calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.</p><p>• Input and update data accurately into organizational systems and databases.</p><p>• Manage email communications, including drafting, responding to, and organizing correspondence.</p><p>• Support program operations by performing general administrative and clerical tasks.</p><p>• Maintain organized records and documentation to ensure easy accessibility.</p><p>• Collaborate with team members to coordinate schedules and meetings.</p><p>• Assist in preparing reports, presentations, and other necessary documentation.</p><p>• Ensure compliance with organizational policies and procedures in daily tasks.</p><p>• Contribute to a positive and productive office environment.</p>
<p><strong>Administrative Assistant</strong></p><p>We are currently seeking a talented individual for a key opportunity with one of our partner companies. If you thrive in a fast-paced environment, enjoy engaging with both internal and external stakeholders, and posses outstanding organizational skills, this role might be ideal for you! Below are the primary responsibilities for the administrative assistant:</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Reception and Communication</strong>: Answer phones and warmly greet customers, technicians, and vendors, ensuring a professional and pleasant interaction.</p><p><strong>Scheduling Support</strong>: Log and process trouble calls while providing detailed information to the operations department for efficient scheduling.</p><p><strong>Technician Coordination</strong>: Proactively relay work assignments to technicians throughout the day to maintain seamless operational flow.</p><p><strong>File and Document Management</strong>: Assist in the creation and maintenance of both electronic and hard copy filing systems. This includes scanning documents and organizing them into electronic filing systems.</p><p><strong>Data Entry</strong>: Accurately input data into various internal computer systems to uphold information integrity.</p><p><strong>Office Administration</strong>: Manage front office duties such as ordering supplies, liaising between departments, and identifying support needs across various teams.</p><p><strong>Document Writing and Editing</strong>: Draft and edit a range of materials, including letters, memos, emails, reports, and other correspondence.</p><p><strong>Desired Skills and Attributes: </strong>Strong organizational capabilities and attention to detail.</p>
<p>We are seeking a meticulous Administrative Assistant for our client in Gulfport, Mississippi. This is a short-term contract to full time position offering an excellent opportunity for growth within a dynamic work environment. The ideal candidate will provide administrative support, assist with front desk responsibilities, and contribute to maintaining smooth office operations.</p><p><br></p><ul><li>Coordinate legal communications</li><li>Manage calendars, including trial dates, hearing dates, depositions, etc.</li><li>Schedule client meetings, depositions, hearings and handling logistical needs</li><li>Draft, revise and proofread legal documents and correspondence</li><li>Handle preparation of hearing, trial, and deposition notebooks and exhibits</li><li>Assist with electronic filing of pleadings, exhibits and other legal documents</li><li>Maintain legal and confidential files and dockets in strict confidence</li><li>Perform related or similar duties as required or assigned</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Chicago, Illinois. In this role, you will play a key part in supporting office operations and ensuring smooth daily workflows. This position is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Manage inbound calls efficiently, ensuring clear and courteous communication.<br>• Operate and maintain a multi-line phone system to ensure seamless connectivity.<br>• Perform accurate data entry to maintain and organize records.<br>• Create engaging and effective presentations to support team objectives.<br>• Coordinate and schedule meetings, ensuring all logistics are handled effectively.
<p>A property management company in DTLA are in need of an administrative assistant to join their team on a contract to hire basis. You’ll be responsible for scheduling vendors, updating property and vendor documents, processing invoices and providing clerical support to the property management team. </p>
<p>This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week</p><p><br></p><p><strong>Job Title</strong>: Administrative and Operations Coordinator - Technology Team Support</p><p><br></p><p><strong>Job Summary</strong>: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Scheduling</strong>: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.</li><li><strong>Data Input & Tracking</strong>: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.</li><li><strong>Certification and Training Follow-Up</strong>: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.</li><li><strong>Documentation</strong>: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.</li><li><strong>Reporting</strong>: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.</li><li><strong>Consistent Outreach</strong>: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.</li><li><strong>Process Improvement</strong>: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.</li></ul><p><br></p>
<p>We are looking for a motivated Administrative Assistant to join a team in Royersford, Pennsylvania. This is a Contract-to-permanent position that offers an excellent opportunity to apply your project management expertise in a dynamic and collaborative environment. The ideal candidate will have a strong background in construction and relevant software tools, along with experience leading cross-functional projects.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage project timelines, budgets, and deliverables to ensure successful completion.</p><p>• Coordinate with cross-functional teams to streamline project workflows and resolve challenges.</p><p>• Utilize project management methodologies, including Agile and Scrum, to drive efficiency.</p><p>• Prepare and maintain detailed project documentation, reports, and presentations.</p><p>• Conduct regular status meetings with stakeholders and provide clear updates on progress.</p><p>• Ensure compliance with company policies and industry standards throughout the project lifecycle.</p><p>• Analyze project risks and implement strategies to mitigate potential issues.</p><p>• Collaborate with leadership to align project goals with organizational objectives.</p><p>• Monitor resource allocation and ensure optimal utilization across projects.</p><p>• Support construction-related initiatives, leveraging prior industry experience to enhance project outcomes.</p>
<p>A benefits company in Nottingham, MD is seeking an Administrative Assistant to join their team! This role will support the company with answering phones, customer support, data entry, reconciliations and customization of various spreadsheets and as needed for their clients.</p><p>Duties/Responsibilities:</p><p>• Interacts with clients via telephone and email to provide support and information on employee benefits.</p><p>• Data entry of benefit enrollments, terminations, and changes</p><p>• Assistance with provider searches, billing issues, claims issues and reconciliations.</p><p>• Preparation, data entry and customization for various Excel spreadsheets.</p><p>• Preparation of employee enrollment kits.</p><p>• Performs other related duties as assigned.</p><p>Required Skills/Abilities</p><p>• Excellent communication and organization skills.</p><p>• Service-oriented, detail-oriented, and ability to multi-task</p><p>• Proficient computer skills, specifically using Microsoft Excel and Word, with the ability to learn new systems.</p><p>• Strong analytical skills.</p><p>• Ability to research issues, identify and give directions to resolve the problem at hand as well as explain the process taken to do so.</p><p>• Ability to work in a fast-paced environment.</p><p>• Knowledge of, or ability to learn about health and ancillary benefits.</p><p>• Proven ability to work effectively in a team environment with associates.</p><p>• Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.</p>
<p>45,000 - 55,000</p><p>Benefits:</p><ul><li>paid time off</li><li>medical</li><li>vision</li><li>dental</li><li>401k</li></ul><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative support to departments including sales, marketing, property management, and accounting</li><li>Welcome and assist clients, visitors, and vendors with professionalism and warmth</li><li>Manage incoming calls and route them to the appropriate team members</li><li>Handle all incoming and outgoing mail and packages</li><li>Assist with document preparation, reporting, and presentations</li><li>Keep the front office tidy, organized, and inviting</li></ul><p><br></p>
<p>We are looking for an Administrative Coordinator to join our team in New Orleans, Louisiana. This short-term contract to full time position focuses on engaging with member State Departments of Agriculture to organize impactful outreach events and promote company participation in various programs. The ideal candidate will be skilled in event planning, communication, and community outreach while maintaining accurate documentation and fostering ongoing company engagement.</p><p><br></p><p>Responsibilities:</p><p>• Organize outreach events, including seminars and one-on-one meetings, in collaboration with member State Departments of Agriculture.</p><p>• Plan logistics for events, such as selecting dates, locations, formats, speakers, and required services.</p><p>• Develop strategies to increase attendance and ensure smooth execution of outreach events, including managing onsite activities.</p><p>• Collect and analyze participant feedback, implementing follow-up plans to maintain engagement.</p><p>• Promote organizational programs and services to eligible companies by identifying their needs and matching them with relevant offerings.</p><p>• Represent the organization at trade shows to recruit companies and introduce program benefits.</p><p>• Manage follow-up strategies to connect trade show participants with appropriate programs and services.</p><p>• Conduct outreach consultations with new companies to explain program benefits and support international marketing efforts.</p><p>• Document communications and maintain accurate records in CRM systems for tracking progress and engagement.</p><p>• Execute targeted campaigns to promote program milestones, such as application openings and funding opportunities.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Southfield, Michigan. In this long-term contract role, you will play a key part in ensuring the smooth operation of office functions, including communication, scheduling, and financial processing tasks. This position is ideal for someone who thrives in a dynamic environment and possesses strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Troubleshoot and address safety, service, and operational challenges as they arise.<br>• Maintain and distribute important departmental information on a daily basis.<br>• Act as the primary contact for daily updates and communications with drivers and helpers.<br>• Use Microsoft Office Suite and other software tools to manage tasks such as procurement, time and attendance tracking, and safety incident reporting.<br>• Assist with processing payments and handling other financial tasks as needed.<br>• Support the implementation of operational projects, ensuring timely execution and coordination.<br>• Communicate with customers to address service-related concerns and provide resolutions.<br>• Coordinate employee schedules and work assignments to optimize operational efficiency.<br>• Ensure the office remains organized and functions effectively as a central hub for departmental activities.
This position serves as a supplemental resource to access information and solutions while receiving guidance on concerns. Key responsibilities include: • Listening to needs and concerns. • Investigating relevant issues and connecting clients with appropriate resources. • Acting as a guide to help navigate policies and available programs.
<p>We are seeking a dynamic, detail-oriented, and customer-focused team member to support a top-producing mortgage loan office. This pivotal role blends office administration, loan processing, customer service, marketing coordination, and office assistance. </p><p><br></p><p>Key responsibilities to include:</p><ul><li>Answering phones </li><li>Print, scan and collect documents to create a loan file for submission</li><li>Open escrow, order appraisals and insurance</li><li>Assist the loan officers and processors throughout the loan process, managing deadlines, follow-ups, and ensuring smooth transitions between milestones</li><li>Create and execute basic marketing campaigns (social media, email, print) to support brand awareness and referral generation</li><li>Act as a point of contact for clients, agents, and internal team members—ensuring all communication is timely and clear.</li></ul><p> </p><p><br></p>
