<p>We are seeking a reliable General Office Clerk to provide support with daily administrative and clerical tasks. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply. Due to the nature of this position, preference will be given to applicants currently residing in Hawaii.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming calls in a professional manner</li><li>Perform data entry and maintain accurate records and files</li><li>Sort and distribute incoming mail and process outgoing mail</li><li>Prepare documents, reports, and correspondence as needed</li><li>Assist with scheduling appointments, meetings, and events</li><li>Provide basic customer service to visitors and clients</li><li>Maintain office supplies inventory and order as necessary</li><li>Operate standard office equipment, such as photocopiers and fax machines</li><li>Support other administrative team members with various tasks as needed</li></ul><p><br></p>
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
<p><strong>Overview</strong></p><p> We are seeking a knowledgeable and employee-focused <strong>Bilingual Spanish HR Specialist</strong> to support core human resources functions within a construction environment. This role focuses on day-to-day HR operations, employee support, and compliance while partnering closely with field leadership and office teams. The ideal candidate is fluent in Spanish and English and experienced in supporting a diverse, hourly workforce.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as a primary HR resource for employees and supervisors, providing support in both English and Spanish</li><li>Support onboarding and offboarding processes, including new hire documentation, orientations, and I-9/E-Verify compliance</li><li>Assist with employee relations matters, including documentation, coaching, and policy guidance</li><li>Support recruitment activities such as candidate screening, interview coordination, and hiring paperwork</li><li>Maintain accurate HR records, personnel files, and HRIS data</li><li>Assist with benefits administration and respond to employee questions</li><li>Support timekeeping and payroll processes by reviewing data and resolving discrepancies</li><li>Track certifications, licenses, training, and compliance documentation</li><li>Assist with workers’ compensation claims, leave administration, and safety-related reporting</li><li>Ensure compliance with company policies and applicable employment laws</li></ul><p><br></p>
<p>Our client, a successful estate planning law firm, is seeking a Paralegal to join their team. The ideal candidate will support attorneys and work closely with clients throughout the probate and estate settlement process. </p><p><br></p><p><strong>Location: </strong>Pittsford, NY </p><p><strong>Salary: </strong>$75,000 - $95,000 (depending on experience)</p><p><strong>Schedule:</strong> In-Office M-F</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Assisting attorneys in the probate and administration of decedents’ estates, including administration of trusts.</li><li>Preparing documents and filing documents with Surrogate’s Court.</li><li>Meeting with clients both in person and on the phone, and you will be dealing with courts and various financial institutions on our clients’ behalf. </li><li>Assist in all phases of estate administration, including gathering asset information, preparing inventories, and tracking estate expenses.</li><li>Communicate with clients to collect necessary documents, provide case updates, and address routine inquiries.</li><li>Contact banks, brokerage firms, insurance companies, and other financial institutions to obtain account information, request asset valuations, and process transfers.</li><li>Draft correspondence, memoranda, waivers, consents, and other related estate documents.</li><li>Maintain organized case files, calendars, and deadlines to ensure timely filings and compliance with court requirements.</li><li>Coordinate with accountants, appraisers, and other third-party professionals as needed.</li><li>Provide general administrative support to the partner, including document management and scheduling.</li></ul>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p><p>If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! </p><p>Please apply today! </p>
<p><strong>Robert Half Is Looking for a Temp-to-Hire Sales Assistant for a Dealership in South OKC</strong></p><p>Are you a customer-oriented professional with dealership experience and a passion for sales? Robert Half is seeking a Temp-to-Hire Sales Assistant to join a reputable dealership in South Oklahoma City.</p><p><strong>Position Details:</strong></p><ul><li><strong>Compensation:</strong> Starting at $15/hr plus opportunity for bonus</li><li><strong>Schedule:</strong> Overtime available</li><li><strong>Employment Type:</strong> Temp-to-Hire (90 days)</li><li><strong>Location:</strong> South Oklahoma City</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Handle heavy inbound and outbound phone traffic</li><li>Support the sales team with administrative tasks</li><li>Communicate professionally with customers and teammates</li><li>Maintain accurate records and assist with customer follow-ups</li></ul><p><br></p>
<p>We are looking for a skilled Legal Secretary to join a prominent law firm in Louisville, Kentucky. The ideal candidate will provide dedicated support to attorneys, manage legal documentation, and ensure smooth coordination of schedules and deadlines. This role requires exceptional organizational skills and attention to detail, along with a strong understanding of litigation processes.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage legal documents, ensuring accuracy and compliance with court requirements.</p><p>• Coordinate and schedule attorney appointments, court dates, and deadlines to maintain an organized calendar.</p><p>• Handle e-filing processes for legal documentation across various court systems.</p><p>• Support attorneys by managing dictation tasks, correspondence, and other administrative duties.</p><p>• Maintain and update case files, ensuring all records are properly stored and accessible.</p><p>• Communicate effectively with clients, court personnel, and other legal professionals.</p><p>• Track and manage deadlines to ensure timely submission of required documentation.</p><p>• Assist in preparing materials for hearings, trials, and meetings.</p><p>• Perform routine administrative tasks to ensure smooth office operations.</p><p>• Manage incoming and outgoing communications, including email correspondence and phone calls.</p>
<p>Corporate Governance Secretary</p><p><br></p><p>We are seeking a detail-oriented and highly organized Corporate Governance Secretary to support the legal and executive teams in ensuring compliance with corporate governance requirements and maintaining accurate records. This role will play a key part in facilitating board operations, regulatory filings, and corporate recordkeeping, while also providing financial and administrative support.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Prepare and maintain corporate records, board minutes, resolutions, and statutory filings in accordance with governance standards and regulatory requirements.</li><li>Draft, review, and process governance-related documents, corporate policies, amendments, and correspondence with directors, officers, and outside counsel.</li><li>Manage trust and escrow account activity, including reconciliations, reporting, and coordination with accounting and tax functions.</li><li>Manage administrative governance functions, including preparation of board materials, shareholder communications, mailings, and records management.</li><li>Act as a liaison between the board of directors, executive leadership, and external stakeholders to ensure timely flow of information and compliance with governance obligations.</li></ul>
<p>We are looking for a detail-oriented and organized General Office Clerk in Wyomissing, Pennsylvania. This is a contract position where your primary focus will be on handling sensitive documents and performing general administrative tasks with precision and efficiency. The role involves working with various office systems and requires a commitment to maintaining accuracy in all aspects of document management.</p><p><br></p><p>Responsibilities:</p><p>• Print and assemble document packets accurately, ensuring proper organization for both client and government copies.</p><p>• Retrieve necessary documents from the document management system and prepare them for distribution.</p><p>• Manage the mailing process, including printing address labels and utilizing office mail systems.</p><p>• Utilize specialized software tools for document management and editing.</p><p>• Maintain meticulous attention to detail when handling sensitive materials.</p><p>• Support additional administrative tasks as needed, demonstrating flexibility and reliability.</p><p>• Ensure all printed and mailed documents adhere to organizational standards.</p>
<p>Our client is seeking an experienced <strong>Payroll Coordinator</strong> to join their team and play a key role in ensuring accurate and timely payroll processing. This position is responsible for managing high-volume payroll, processing upwards of 1,000 employees weekly, and handling both hourly and salaried payroll. The Payroll Coordinator will process timesheets through an automated time collection system (with more manual involvement than ADP), prepare tax files for submission to a third-party filing service, and assist with year-end reporting, including W-2 processing. Additional responsibilities include maintaining employee records related to payroll and employer contributions, resolving discrepancies, and supporting statutory tax reporting.</p><p><br></p><p><strong>For immediate consideration please call Allison Brown at 508.205.2121</strong></p><p><br></p><p>The ideal candidate will bring <strong>3+ years of payroll experience</strong>, with a strong background in high-volume payroll processes. Experience with payroll tax and union payroll is highly desirable, and familiarity with Deltek Costpoint is a significant plus. We are seeking someone who is adaptable, detail-oriented, and comfortable working with multiple payroll systems rather than relying on just one.</p><p>If you’re a payroll professional with a proven track record of accuracy and efficiency in fast-paced environments, this is an excellent opportunity to contribute your expertise to a dynamic organization.</p>
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘The holiday season is here!' and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
<p>Robert Half is currently seeking a detail-oriented and motivated Office Assistant for our client and contribute to their continued success. As an Office Assistant you will play a crucial role in ensuring the smooth and efficient operation of our office. This is a temporary to permeant position in Minnesota.</p><p> </p><ul><li>Provide general administrative support to various departments.</li><li>Assist in managing phone calls, emails, and other correspondence.</li><li>Coordinate and schedule meetings, appointments, and travel arrangements.</li><li>Organize and maintain physical and digital files.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Assist in data entry and record-keeping tasks.</li><li>Maintain a clean and organized office environment.</li><li>Order and replenish office supplies as needed.</li><li>Assist in coordinating office events and activities.</li><li>Greet and assist visitors in a professional and friendly manner.</li><li>Address customer inquiries and direct them to the appropriate department.</li><li>Work closely with team members to support their daily tasks.</li><li>Collaborate with other departments to ensure efficient communication and workflow.</li></ul>
<p>We are looking for an experienced Chief Financial Officer (CFO) to lead the financial strategy and operations of our client's organization in Metairie, Louisiana. This role requires a dynamic leader with expertise in accounting, financial management, and strategic oversight across multiple business entities. The ideal candidate will possess a strong ability to manage complex financial processes while providing valuable insights to drive business growth.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounting functions and oversee controllers for various business entities, including dealerships and property holdings.</p><p>• Ensure the accurate and timely preparation of monthly and annual financial statements.</p><p>• Monitor cash flow, intercompany transactions, and bank balances to maintain financial stability.</p><p>• Collaborate with external CPAs to ensure compliance with tax regulations and timely filing of corporate, partnership, and property-related tax returns.</p><p>• Review and manage contracts such as property leases, vendor agreements, and loan documents, identifying potential financial or legal risks.</p><p>• Administer insurance policies, including property, liability, and auto coverage, while handling renewals and claims.</p><p>• Oversee real estate operations, including income tracking, property tax management, and capital improvements.</p><p>• Provide strategic financial analysis to support decision-making related to business expansions, acquisitions, and other opportunities.</p><p>• Lead and develop accounting and administrative teams, fostering a culture of accountability and precision.</p><p>• Optimize internal processes and reporting systems to enhance efficiency and accuracy.</p>
<p>We are looking for a detail-oriented Accounting Assistant to join a local team in Eden Prairie, Minnesota on a part time basis. This contract position involves supporting accounts receivable and accounts payable functions, as well as assisting with lease analysis and other accounting-related tasks. This is a part-time role averaging 28 hours per week, with flexible scheduling options during business hours Monday through Friday. Free on-site parking is available for employees.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable by making collection calls, recording cash receipts, and processing billing adjustments.</p><p>• Perform tenant ledger reconciliations to ensure accurate financial documentation.</p><p>• Handle accounts payable tasks, including entering invoices and maintaining proper audit trails with supporting documentation.</p><p>• Conduct lease analysis by reviewing leases and ensuring accurate billing and calculations for additional charges.</p><p>• Maintain and organize sales information, collect reports, and input sales data into the accounting system.</p><p>• Support the property accountant with various tasks and assist in maintaining vendor files.</p><p>• Ensure compliance with accounting standards and procedures in all assigned duties.</p><p>• Organize and manage records related to tenant and vendor accounts.</p><p>• Complete additional accounting or administrative tasks as assigned.</p>
<p>We are looking for a skilled Legal Assistant to join our team in Farmington Hills, Michigan. The ideal candidate will have experience in legal support, particularly within litigation. This role involves managing a variety of tasks to ensure the smooth operation of legal proceedings and administrative functions.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, file, and manage legal documents, including e-filing for court submissions.</p><p>• Support attorneys in litigation cases by organizing case files and drafting correspondence.</p><p>• Coordinate and manage calendars, including court dates, appointments, and deadlines.</p><p>• Assist with scheduling meetings, depositions, and other legal proceedings.</p><p>• Conduct research and gather relevant case information to support legal strategies.</p><p>• Ensure compliance with court requirements and deadlines for filings.</p><p>• Maintain accurate and up-to-date records of legal cases and documentation.</p><p>• Communicate with clients, court personnel, and opposing counsel to facilitate case progression.</p>
We are seeking an experienced Executive Assistant to join our team in Birmingham, Michigan. This is a long-term contract role where you will provide essential support to senior team members and help maintain the smooth operation of the office. The ideal candidate will be proactive, detail-oriented, and adept at multitasking to ensure the team's needs are met efficiently.<br><br>Responsibilities:<br>• Manage calendars for multiple senior bankers, ensuring appointments and meetings are scheduled effectively.<br>• Organize and book travel arrangements, including flights, rental cars, and accommodations.<br>• Prepare and submit expense reports accurately and in a timely manner.<br>• Coordinate and make reservations for dinners, parties, and other events as needed.<br>• Greet guests at the front desk and handle incoming deliveries professionally.<br>• Maintain a clean, organized office environment, including replenishing snacks and beverages.<br>• Provide receptionist duties by answering calls and assisting visitors.<br>• Support administrative tasks, such as document preparation and data management.<br>• Ensure seamless use of tools like Concur and Microsoft Office Suite to optimize workflows.
<p>Customer Service Representative – SME Accelerate Team Assistant</p><p><br></p><p>Type: Long-Term Contract</p><p><br></p><p>About the Role</p><p>We are seeking a Customer Service Representative to join our SME Accelerate team. This role focuses on delivering exceptional customer service related to sales, promotions, installations, and communications, while ensuring compliance and accuracy in all processes. The ideal candidate will have JD Edwards (JDE) experience and the ability to work within well-defined procedures in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><p>Provide customer services relating to sales, sales promotions, installations, and communications.</p><p>Maintain strong customer relationships and resolve claims and complaints fairly and effectively in compliance with consumer laws.</p><p>Validate and process purchase orders accurately using JDE and other systems.</p><p>Ensure accuracy of data entry and proactively address discrepancies.</p><p>Keep detailed records of customer interactions, inquiries, complaints, and resolutions.</p><p>Support internal teams by providing timely responses and assisting with administrative tasks.</p><p>Develop improvement plans based on customer feedback and surveys.</p><p>Collaborate with cross-functional teams to implement initiatives that inform and educate customers.</p><p><br></p>
<p>The Accounting Assistant will play a key role in supporting day-to-day accounting functions including accounts receivable, accounts payable, and subcontractor compliance. This position requires strong organizational skills, accuracy, and the ability to work in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Accounts Receivable (AR)</p><p>• E-deposit client payments and post payments to the accounting system</p><p>• Track payments and follow up with clients on past due balances</p><p>• Assist in follow up with billing team and project managers to ensure completion of billing for projects and jobs</p><p>Accounts Payable (AP)</p><p>• Assist in vendor setup including document compliance, credit application, and maintain vendor records</p><p>• Match purchase orders with receipts, PO receipt with vendor invoices, and resolve discrepancies if any</p><p>• Assist in preparing weekly check runs</p><p>• Answer vendor inquiries regarding payment status</p><p>• Reconcile vendor aging reports to the company’s system open invoice reports periodically or as needed</p><p>Subcontractor Compliance</p><p>• Collect and maintain subcontractor insurance certificates, contractor licenses and W-9s when necessary</p><p>• Monitor expiration dates and follow up for updated paperwork</p><p>• Ensure all subcontractors meet company and project compliance standards</p><p>• Assist project manager with preliminary liens and releases as projects progresses and completes</p><p>General Accounting Support</p><p>• Assist the Controller with book closing tasks</p><p>• Help maintain organized digital and physical files</p><p>• Support special projects and general administrative duties as needed</p><p>Qualifications</p><p>• Experience in accounting or bookkeeping</p><p>• Construction industry experience a plus</p><p>• Proficiency with accounting software (e.g., QuickBooks, Sage, or similar)</p><p>• Strong Microsoft Excel and organizational skills</p><p>• Ability to manage multiple tasks and meet deadlines</p><p>• Excellent attention to detail and communication skills</p>
We are looking for an organized and meticulous entry-level Project Manager/Project Coordinator to join our team on a contract basis. This role involves supporting the Senior Project Manager within the IT workstream of a large-scale program, focusing on project coordination, documentation management, and communication facilitation. The position is based in Houston, Texas, with potential for limited domestic travel.<br><br>Responsibilities:<br>• Work closely with the Senior Project Manager to oversee the IT workstream, ensuring smooth execution of daily operations.<br>• Maintain and update comprehensive project schedules using Microsoft Project and Microsoft Planner.<br>• Monitor task progress, dependencies, and milestones across infrastructure, applications, and security sub-workstreams.<br>• Manage and update logs for risks, issues, action items, and decisions to ensure project continuity.<br>• Prepare and refine PowerPoint presentations and status reports for executive-level and stakeholder meetings.<br>• Collaborate with subject matter experts to gather input and create clear, precise visuals for leadership.<br>• Assist in developing timelines, Gantt charts, dashboards, and summaries of project health.<br>• Organize and maintain project documentation using Microsoft Teams, SharePoint, and other collaboration tools.<br>• Ensure alignment between project plans and related documentation to maintain consistency.<br>• Create templates and standardized reporting formats to streamline project communication.
<p>We are looking for a highly organized Legal Assistant to join a reputable law firm in Dallas, Texas. In this role, you will provide essential administrative and legal support to attorneys specializing in corporate transactions and tax planning. This position is perfect for someone with a strong background in legal documentation and a proven ability to thrive in fast-paced, detail-oriented environments.</p><p><br></p><p>Responsibilities:</p><p>• Draft, edit, and finalize legal documents such as partnership agreements, acquisition letters, and other corporate materials.</p><p>• Collaborate with attorneys to develop entity ownership flowcharts and prepare corporate correspondence.</p><p>• Facilitate and schedule conference calls to ensure seamless communication among all parties.</p><p>• Review and manage monthly billing memos, ensuring accuracy and timely submission.</p><p>• Open, organize, and maintain client files, ensuring security and easy access.</p><p>• Arrange travel plans for attorneys and staff, handling all related logistics.</p><p>• Record and input attorney time entries to support accurate billing processes.</p><p>• Oversee multiple calendars and schedules, ensuring optimal organization and productivity.</p><p>There are always chances worth taking and choices worth making. Confidentially email your resume directly to --</p><p>rosemarie.jones < at > roberthalf.< com ></p>
<p>Legal Assistant</p><p><br></p><p>Our client, leading Rocky Mountain law firm is seeking a 3 plus years litigation legal assistant for their fast growing and dynamic office in Salt Lake City. In coordination with the commercial litigation legal team, this position will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Duties may vary based upon location and practice group.</p><p>Essential Duties/Responsibilities:</p><p>Manages the business intake process – runs adversary searches, drafts screening memos and engagement letters and opens new files.</p><p>Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.</p><p>May transcribe digital audio files to create written transcripts of recorded information.</p><p>Supports client activities and provides direct contact client assistance and support.</p><p>Maintains and manages attorney/paralegal calendars – docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.</p><p>3 plus years of litigation legal secretarial experience at a law firm is required to be successful in this position. The firm offers an excellent pay, fabulous benefits, time off, a hybrid work schedule, and profit sharing. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
We are looking for an experienced Executive Assistant to join our team in Raleigh, North Carolina. In this Contract to permanent position, you will provide critical support to executives, ensuring smooth day-to-day operations and efficient management of schedules and travel arrangements. This role is ideal for someone who thrives in a fast-paced environment and enjoys managing multiple priorities with precision.<br><br>Responsibilities:<br>• Organize and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Arrange and oversee travel plans, including booking flights, accommodations, and transportation.<br>• Coordinate logistics for executive travel, ensuring seamless itineraries and addressing any last-minute changes.<br>• Prepare executives for meetings by gathering necessary documents, agendas, and briefing materials.<br>• Manage communications on behalf of executives, including email correspondence and follow-ups.<br>• Schedule and coordinate executive meetings, including securing venues and necessary technology.<br>• Act as a liaison between executives and internal teams to ensure smooth communication and task execution.<br>• Handle sensitive information with discretion and confidentiality at all times.<br>• Monitor deadlines and assist executives in prioritizing tasks effectively.<br>• Provide general administrative support, including preparing reports and maintaining records.
<p>Robert Half is seeking a skilled Litigation Legal Assistant with a minimum of 5 years of experience for a leading law firm. This contract to hire role offers the chance to leverage your advanced litigation and trial preparation expertise while supporting a dynamic legal team.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide comprehensive administrative and legal support to attorneys throughout all phases of litigation</li><li>Prepare, format, and proofread legal documents, pleadings, correspondence, and discovery materials</li><li>Manage docketing, deadlines, and case calendars to ensure compliance and efficient workflow</li><li>Support trial preparation activities, including organizing exhibits, preparing trial binders, and coordinating with witnesses and court personnel</li><li>Conduct legal research and draft routine correspondence as needed</li><li>Maintain and organize both electronic and paper case files</li><li>Liaise professionally with clients, courts, and third-party vendors</li></ul>
