<p>We are looking for a dedicated and adaptable Executive Assistant to provide comprehensive support for a company in Saint Petersburg, Florida. This role involves managing both complex and personal tasks, requiring exceptional organizational skills and adaptability to changing priorities. The ideal candidate will thrive in a dynamic environment and possess the ability to handle multiple responsibilities with efficiency and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage the executive's schedule, including organizing meetings and appointments.</p><p>• Arrange travel plans for both work-related and family trips, ensuring all details are managed seamlessly.</p><p>• Prepare expense reports and oversee the submission of relevant documentation.</p><p>• Assist with meeting preparation by creating presentations and compiling necessary materials.</p><p>• Oversee logistics for multiple properties, including maintenance scheduling and coordination with cleaning services.</p><p>• Handle personal errands such as dry cleaning and other tasks as needed.</p><p>• Adapt quickly to last-minute changes in plans, including travel adjustments, while maintaining a positive attitude.</p><p>• Utilize software tools, such as Google Suite, to perform daily administrative functions.</p><p>• Act as a reliable point of contact for various requests and inquiries.</p><p>• Provide support in a laid-back yet detail-oriented setting, maintaining a friendly and approachable demeanor.</p><p><br></p><p>This is a permanent opportunity that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
We are looking for a highly organized and proactive Executive Assistant to provide exceptional administrative support to senior executives. This position is based in Detroit, Michigan, and requires someone skilled at managing schedules, coordinating travel, and ensuring smooth day-to-day operations for leadership. The ideal candidate will excel in maintaining confidentiality and handling strategic tasks with precision.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling and organizing meetings to ensure optimal time management.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and edit documents, presentations, and reports using tools such as Adobe Acrobat.<br>• Facilitate executive meetings by preparing agendas, taking notes, and tracking action items.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Act as the primary point of contact for executives, addressing inquiries and ensuring seamless communication.<br>• Organize and prioritize tasks to support executives in achieving their goals efficiently.<br>• Monitor deadlines and follow up on pending tasks to ensure timely completion.<br>• Collaborate with other teams and departments to gather information and provide executive-level support.
<p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to support our executive team in a fast-paced professional services environment. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs while maintaining a high level of professionalism and confidentiality. Due to on-site interview and daily work requirements, preference will be given to candidates currently residing in Hawaii. If you are interested in this opportunity, <strong>please call us at 808-531-0800</strong> for more information or to apply. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executives</li><li>Manage calendars, schedule meetings, and coordinate travel</li><li>Prepare reports, presentations, and correspondence</li><li>Assist with project coordination and follow-up</li><li>Handle confidential information with discretion</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Perform additional administrative duties as needed</li></ul><p><br></p>
We are looking for a dedicated and highly organized Executive Assistant to join a small, collaborative office in Hopkins, Minnesota. This position involves supporting the President and Vice President in managing daily operations, scheduling, and administrative tasks for a portfolio of businesses in the property management and railroad industries. This is a fully onsite, long-term contract opportunity.<br><br>Responsibilities:<br>• Manage schedules, calendars, and appointments for the President and VP, ensuring timely execution of meetings and events.<br>• Handle travel arrangements, including booking flights, accommodations, and itineraries for both business and personal needs.<br>• Organize and maintain both electronic and physical filing systems to ensure easy access to important documents.<br>• Coordinate maintenance requests and oversee household-related tasks for the owner’s residences.<br>• Facilitate banking transactions and assist with administrative processes related to trusts, foundations, and investment portfolios.<br>• Prepare, print, and file documents as needed for meetings or other business processes.<br>• Maintain an organized and orderly office environment by overseeing day-to-day operations.<br>• Assist in scheduling and coordinating meetings with internal and external stakeholders.<br>• Communicate effectively with the team, ensuring smooth collaboration across all office functions.
<p>We are looking for an organized and proactive Executive Assistant to join our team in Columbus, Ohio. In this Contract to permanent position, you will play a pivotal role in supporting executive leadership by managing schedules, coordinating travel, and handling expense-related tasks. This opportunity is ideal for someone with a strong background in executive-level administration support and a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain CEO calendar, ensuring all appointments and meetings are accurately scheduled.</p><p>• Coordinate domestic travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and submit detailed expense reports, ensuring accuracy and compliance with company policies.</p><p>• Organize and support executive meetings by preparing agendas and taking minutes when required.</p><p>• Assist with expense reconciliation and provide analysis to support financial decision-making.</p><p>• Monitor and control expense accounts to ensure adherence to budgetary guidelines.</p><p>• Utilize Microsoft Office tools to create and edit documents, presentations, and spreadsheets as needed.</p><p>• Act as a liaison between executives and internal or external parties, demonstrating professionalism in communication.</p><p>• Handle sensitive and confidential information with discretion.</p><p>• Proactively identify ways to improve administrative processes and enhance efficiency.</p>
<p>We are looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in Bedminster, New Jersey. This role requires a proactive individual capable of managing schedules, coordinating meetings, and preparing high-level presentations. As a long-term contract position, this opportunity is ideal for someone seeking stability while contributing to organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executives' calendars, ensuring all appointments and deadlines are effectively managed.</p><p>• Schedule and coordinate executive meetings, including preparation of agendas and materials.</p><p>• Assist in the creation and delivery of board presentations, ensuring accuracy and professionalism.</p><p>• Utilize Microsoft Word and Excel to draft, edit, and manage documents and spreadsheets.</p><p>• Host and manage virtual meetings using platforms such as Zoom and Microsoft Teams.</p><p>• Act as a liaison between executives and other departments to facilitate communication and collaboration.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Monitor and prioritize incoming communications, responding on behalf of executives when appropriate.</p><p>• Coordinate travel arrangements and logistics for business trips.</p><p>• Support additional administrative tasks as needed to ensure smooth operations.</p>
<p>We are looking for an experienced Executive Assistant to join our team located in the Greater Philadelphia Region. As an Executive Assistant you will be provide comprehensive administrative support, including execution of special projects, assist with meeting coordination, planning, and preparation by creating presentations for team members.</p><p><br></p><p>What you get to do every single day:</p><p>· Process expense reports, ensuring accuracy, compliance with established policies, and timely reimbursement.</p><p>· Manage senior leadership calendars, coordinate meetings across multiple time zones, and arrange travel logistics.</p><p>· Support client-related events, meetings, and presentations, including handling logistics and preparing materials.</p><p>· Coordinate and collaborate with internal departments such as Finance, Compliance, and Asset Management.</p><p>· Prepare, proofread, and edit job arrangement documents in accordance with organizational standards.</p><p>· Process and track engagement letters using e-signature platforms.</p><p>· Maintain and administer entries in client acceptance portals for new and ongoing engagements, ensuring all submissions are complete, accurate, and compliant.</p><p>· Generate and distribute reports for client engagement teams as needed.</p><p>· Prepare and track business development reports and activities for senior leaders.</p><p>· Provide front desk and reception support as needed, including greeting visitors, answering and directing calls, managing incoming mail, and supporting general office tasks.</p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p><p>If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! </p><p>Please apply today! </p>
<p>We are looking for a detail-oriented and proactive Executive Assistant to support CEO in a fast-paced environment. This role requires exceptional organizational skills and the ability to manage multiple priorities effectively. As this is a Contract to permanent position, it provides an excellent opportunity for career advancement and long-term growth. The position is based in Dallas, Texas.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.</p><p>• Prepare, edit, and deliver well-organized presentations, reports, and other materials for senior leadership.</p><p>• Act as the primary point of contact between executives, clients, and internal teams, ensuring seamless communication.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation, while maintaining detailed itineraries.</p><p>• Handle confidential information with discretion and maintain a high level of integrity at all times.</p><p>• Assist with meeting preparation, including agenda creation, document distribution, and taking detailed meeting minutes.</p><p>• Monitor and prioritize incoming correspondence, ensuring prompt and appropriate responses.</p><p>• Support the planning and execution of events, conferences, and other executive functions.</p><p>• Collaborate with other departments to ensure smooth operations and resolve administrative challenges efficiently.</p>
We are looking for an experienced Executive Assistant to join our team in Raleigh, North Carolina. In this Contract to permanent position, you will provide critical support to executives, ensuring smooth day-to-day operations and efficient management of schedules and travel arrangements. This role is ideal for someone who thrives in a fast-paced environment and enjoys managing multiple priorities with precision.<br><br>Responsibilities:<br>• Organize and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Arrange and oversee travel plans, including booking flights, accommodations, and transportation.<br>• Coordinate logistics for executive travel, ensuring seamless itineraries and addressing any last-minute changes.<br>• Prepare executives for meetings by gathering necessary documents, agendas, and briefing materials.<br>• Manage communications on behalf of executives, including email correspondence and follow-ups.<br>• Schedule and coordinate executive meetings, including securing venues and necessary technology.<br>• Act as a liaison between executives and internal teams to ensure smooth communication and task execution.<br>• Handle sensitive information with discretion and confidentiality at all times.<br>• Monitor deadlines and assist executives in prioritizing tasks effectively.<br>• Provide general administrative support, including preparing reports and maintaining records.
<p>We are looking for a skilled Executive Assistant to support the Managing Director at a Consulting Firm in Chicago, Illinois. This role requires a proactive individual capable of managing diverse administrative and operational tasks to ensure the smooth functioning of the office. The ideal candidate will excel in organization, communication, and multitasking while contributing to the firm's marketing and event initiatives. This is a hybrid position, working 3 days in the office 2 days remote. Benefits include: health, dental, vision, short and long term, commuter, PTO, and 401k. Salary $75k-$80k</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive calendar, including scheduling appointments and coordinating meetings.</p><p>• Organize and arrange travel logistics, including booking flights, accommodations, and transportation.</p><p>• Facilitate executive meetings by preparing materials, recording minutes, and ensuring follow-up on action items.</p><p>• Assist with office communication by drafting correspondence and handling inquiries.</p><p>• Support marketing efforts by coordinating events and promotional activities.</p><p>• Maintain office organization through effective filing systems and supply management.</p><p>• Serve as a liaison between the Managing Director and other team members or external contacts.</p><p>• Ensure deadlines are met and provide reminders for critical tasks and commitments.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Contribute to the overall efficiency of the office by identifying areas for improvement and implementing solutions.C</p>
<p>We are looking for a dedicated Executive Assistant to join a small, dynamic office in Tampa, Florida. This role offers an excellent opportunity to work closely with senior leadership, providing essential administrative support while helping to manage confidential and complex tasks. The ideal candidate will bring professionalism, maturity, and a detail-oriented mindset to a collaborative and calm work environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate travel arrangements and itineraries for executives, ensuring seamless logistics.</p><p>• Manage executive calendars by scheduling meetings, appointments, and events.</p><p>• Prepare high-quality documents, reports, and presentations for internal and external use.</p><p>• Handle personal assistant tasks such as running errands, managing wire transfers, and overseeing personal travel arrangements.</p><p>• Organize and maintain office systems and records to ensure efficiency and compliance.</p><p>• Collaborate with executives to prioritize tasks and manage deadlines effectively.</p><p>• Act as the primary point of contact for executives, managing communications and addressing inquiries.</p><p>• Support the team with administrative tasks such as filing, data entry, and correspondence.</p><p>• Maintain confidentiality and demonstrate discretion in handling sensitive information.</p><p>• Assist with special projects and due diligence tasks as directed by executives.</p><p><br></p><p>This is a permanent opportunity that will pay up to $75,000 depending upon prior experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a highly organized and detail oriented Executive Assistant to support our client's senior leadership in Hartford, Connecticut. This contract position requires someone who excels in managing schedules, coordinating travel arrangements, and handling documentation with precision. The ideal candidate will represent the office with a high degree of attention to detail and be adept at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars and schedules, ensuring all appointments and meetings are efficiently organized.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and review documentation such as contracts, invoices, and meeting materials to ensure accuracy and completeness.</p><p>• Represent the executive's office with attention to detail in all interactions, including outreach and follow-ups.</p><p>• Monitor and prioritize incoming communications, responding or redirecting them as necessary.</p><p>• Facilitate executive meetings by preparing agendas, taking minutes, and ensuring follow-up actions are completed.</p><p>• Ensure the executive is informed and prepared for all engagements, cutting meetings short when needed to maintain the schedule.</p><p>• Maintain an organized system for documentation, ensuring easy access to important materials and records.</p><p>• Collaborate with internal and external stakeholders to support the executive's priorities and initiatives.</p><p>• Provide opportunities for growth by taking on additional tasks and responsibilities as needed.</p>
We are looking for an organized and resourceful Executive Assistant to join our team in San Luis Obispo, California. This is a contract position that requires a dedicated individual to provide high-level administrative support to executives. The ideal candidate will thrive in a fast-paced environment, balancing multiple priorities with exceptional attention to detail.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring seamless scheduling of appointments and meetings.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documents are readily available.<br>• Provide comprehensive clerical support, including drafting correspondence, managing files, and handling inquiries.<br>• Utilize Microsoft Outlook to manage email communications and organize schedules effectively.<br>• Create and edit documents using Adobe Acrobat and Microsoft Excel to support administrative tasks.<br>• Assist with special projects as needed, demonstrating flexibility and proactive problem-solving.<br>• Act as a liaison between executives and internal or external stakeholders, fostering clear communication.<br>• Maintain confidentiality and professionalism in handling sensitive information.
We are looking for a dedicated and detail-oriented Executive Assistant to provide high-level support to senior leadership within the financial services sector. In this long-term contract position, you will play a key role in managing schedules, coordinating travel arrangements, and ensuring seamless communication across teams. This opportunity is based in Stamford, Connecticut.<br><br>Responsibilities:<br>• Manage and maintain executives' calendars, ensuring appointments and meetings are efficiently organized.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required documents are available and organized.<br>• Serve as the primary point of contact for scheduling and communication between executives and internal teams.<br>• Monitor and prioritize incoming correspondence, responding on behalf of the executive when appropriate.<br>• Ensure timely follow-ups on action items and decisions from meetings.<br>• Maintain confidentiality and handle sensitive information with professionalism.<br>• Collaborate with other departments to facilitate executive requests and streamline operational workflows.<br>• Assist in planning and organizing events and meetings, both virtual and in-person.<br>• Provide support for additional administrative tasks as needed.
<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract-to-hire basis. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p><br></p><p>Key Roles and Responsibilities:</p><p>• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</p><p>• Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</p><p>• Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</p><p>• Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</p><p>• Support the office as needed with managing office supplies, vendor relationships, facility maintenance needs and meeting set-up.</p><p><br></p><p>The ideal candidate will have 5+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $85-95k once permanent.</p>
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership in Sausalito, California. This position involves managing complex scheduling, facilitating seamless communication, and overseeing daily administrative tasks in a dynamic, fast-paced environment. As a fully onsite, long-term contract role, this opportunity is ideal for individuals who thrive in hands-on settings and are skilled at coordinating multiple priorities.<br><br>Responsibilities:<br>• Maintain and manage executive calendars, coordinating meetings across various time zones and ensuring seamless scheduling.<br>• Resolve scheduling conflicts proactively while safeguarding critical priorities and focus time for leadership.<br>• Organize meeting logistics, including booking conference rooms, preparing technology, and ensuring timely follow-ups on action items.<br>• Plan and coordinate travel arrangements, including flights, ground transportation, and accommodations.<br>• Handle daily office operations, such as ordering supplies, maintaining an organized workspace, and ensuring the office is well-stocked.<br>• Act as a liaison for external partners and stakeholders, representing the executive team professionally.<br>• Support the preparation of executive meetings by compiling relevant documents and ensuring readiness.<br>• Address ad hoc administrative needs promptly, ensuring smooth day-to-day operations.<br>• Collaborate with internal teams to streamline processes and enhance efficiency.
An Executive Assistant is a valued administrative detail oriented who supports senior management and executive leadership. This role requires exceptional organizational skills, the ability to multitask, discretion, and strong communications expertise. Today’s executive assistants play a pivotal role in optimizing executive productivity, aligning classic support duties with modern technology-driven tasks and process improvement responsibilities. Many executive assistants are expected to navigate CRM systems, support workflow automation, and contribute to cross-functional initiatives to improve operational efficiency and the overall work experience. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives. Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism. Serve as a primary point of contact, proactively handling communications and screening inquiries or requests. Support process improvements and workflow automation initiatives across teams. Maintain confidentiality of sensitive information and exercise sound judgment. Facilitate cross-functional communication between departments and external partners. Organize and execute special projects, events, or meetings as assigned. Help manage priorities and respond swiftly to shifting business needs. Demonstrate digital fluency by leveraging CRM platforms and emerging technology tools. Provide exceptional customer service and ensure seamless operational support.
<p>We are looking to hire a Part-time Executive Assistant to support a family office here in Dallas, Texas for 24-32 hours a week. This Executive Assistant will play a pivotal role in managing complex administrative, operational, and personal support functions. The position requires absolute discretion, top-tier organizational skills, digital fluency, and a proactive approach to problem-solving in a dynamic, fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate high-level calendaring, travel arrangements (domestic/international), and confidential meetings for the principal and family members.</li><li>Manage complex schedules, event planning, and logistics for multiple properties and personal projects.</li><li>Liaise with internal staff, professional advisors, external vendors, and VIP contacts with diplomacy and professionalism.</li><li>Oversee sensitive correspondence, document management, and confidential files.</li><li>Support workflow automation initiatives and cross-functional process improvements within the office.</li><li>Monitor and assist in financial, philanthropic, investment-related, and personal projects as directed.</li><li>Proactively solve day-to-day challenges and anticipate needs for the principal and family.</li><li>Navigate CRM platforms, digital productivity tools, and emerging technologies to optimize efficiency.</li><li>Organize executive communications, prepare presentations, and draft reports.</li><li>Occasionally act as family representative in select transactions or events.</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the insurance industry. This is a Contract position based in Livonia, Michigan, where you will play a pivotal role in ensuring efficient operations and seamless coordination of executive activities.<br><br>Responsibilities:<br>• Manage the executive's calendar, ensuring all meetings, appointments, and events are organized and updated.<br>• Arrange and coordinate travel plans, including flights, accommodations, and itineraries.<br>• Facilitate the preparation and scheduling of executive meetings, ensuring all necessary materials are ready.<br>• Handle booking travel arrangements with attention to detail and cost efficiency.<br>• Serve as the primary point of contact for the executive, managing communications and correspondence.<br>• Maintain confidentiality while handling sensitive information related to business operations.<br>• Organize and prioritize tasks to ensure deadlines are met and operational goals are achieved.<br>• Support day-to-day administrative needs, including document preparation and record keeping.
<p>We are looking to hire a Part-time Executive Assistant to support a family office here in Dallas, Texas for 24-32 hours a week. This Executive Assistant will play a pivotal role in managing complex administrative, operational, and personal support functions. The position requires absolute discretion, top-tier organizational skills, digital fluency, and a proactive approach to problem-solving in a dynamic, fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate high-level calendaring, travel arrangements (domestic/international), and confidential meetings for the principal and family members.</li><li>Manage complex schedules, event planning, and logistics for multiple properties and personal projects.</li><li>Liaise with internal staff, professional advisors, external vendors, and VIP contacts with diplomacy and professionalism.</li><li>Oversee sensitive correspondence, document management, and confidential files.</li><li>Support workflow automation initiatives and cross-functional process improvements within the office.</li><li>Monitor and assist in financial, philanthropic, investment-related, and personal projects as directed.</li><li>Proactively solve day-to-day challenges and anticipate needs for the principal and family.</li><li>Navigate CRM platforms, digital productivity tools, and emerging technologies to optimize efficiency.</li><li>Organize executive communications, prepare presentations, and draft reports.</li><li>Occasionally act as family representative in select transactions or events.</li></ul><p><br></p>
<p>The Executive Assistant is responsible for providing high-level administrative support to senior executives within the financial services industry, managing communications, coordinating meetings and travel arrangements, and ensuring smooth day-to-day operations. Candidates should demonstrate strong organizational skills, attention to detail, and a high degree of professionalism, along with prior experience supporting 1-2 C-Suite executives at once.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, and confidential correspondence.</li><li>Liaise with clients, partners, and cross-functional teams.</li><li>Support the execution of process improvements across the executive office.</li><li>Assist with event planning, board meetings, and investor communications.</li><li>Contribute to workflow automation and digital process efficiencies.</li><li>Anticipate executive needs and proactively resolve administrative challenges.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to a Chief Financial Officer to provide comprehensive support to senior leadership and departmental operations. This contract-to-permanent position is based in Los Angeles, California, within the healthcare industry, and requires an individual who thrives in a dynamic and fast-paced environment. The role involves managing schedules, coordinating communications, and ensuring departmental processes run smoothly while maintaining confidentiality and a high standard of conduct.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and distribute a variety of documents, including correspondence, reports, and presentations.</p><p>• Manage calendars by scheduling appointments, organizing meetings, and handling logistics for events.</p><p>• Attend meetings, take detailed minutes, and follow up on assigned action items promptly.</p><p>• Arrange travel plans, coordinate itineraries, and process expense reimbursements accurately.</p><p>• Maintain organized records, databases, and filing systems, both electronically and physically.</p><p>• Monitor and order departmental supplies, reconcile purchasing card statements, and ensure inventory is up to date.</p><p>• Provide backup support for reception or other administrative functions when required.</p><p>• Assist in planning and executing staff appreciation events and organizational activities.</p><p>• Collaborate with the Finance Department to coordinate meetings, prepare agendas, and track project milestones.</p><p>• Conduct research and compile data to support decision-making processes and departmental initiatives.</p>
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior executives in a fast-paced financial services environment. This role involves managing schedules, coordinating meetings, and overseeing administrative tasks to ensure smooth operations. Based in Greer, South Carolina, this is a Contract to permanent position offering an excellent opportunity for career growth.<br><br>Responsibilities:<br>• Manage executive calendars, scheduling meetings and coordinating appointments to optimize time management.<br>• Arrange and oversee travel plans, including booking flights, accommodations, and transportation for executives.<br>• Prepare and edit detailed documents, such as reports, presentations, and correspondence, ensuring accuracy and quality.<br>• Organize and coordinate board meetings, including preparing agendas and distributing necessary materials.<br>• Maintain and secure confidential files and records in accordance with company policies and procedures.<br>• Collaborate with internal teams and external partners to ensure timely completion of projects and tasks.<br>• Track deadlines and follow up on action items to ensure accountability and progress.<br>• Handle expense reporting and budget tracking for the executive office, ensuring compliance and accuracy.<br>• Provide support on special projects and research assignments as directed by executives.
<p>We are looking for a detail-oriented Executive Assistant to provide essential support in our Minneapolis office. This role requires a proactive individual with excellent organizational skills, capable of managing schedules, travel arrangements, and administrative tasks efficiently. The ideal candidate will thrive in a hybrid work environment, demonstrating professionalism and adaptability.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Process invoices and expense reports with precision and timeliness.</p><p>• Perform accurate data entry to support administrative tasks and reporting.</p><p>• Assist with preparing presentations, reports, and other business documents.</p><p>• Act as a liaison between executives and internal teams, facilitating effective communication.</p><p>• Ensure office supplies and resources are well-stocked and readily available.</p><p>• Support event planning and logistics for team meetings and corporate gatherings.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Manage and prioritize incoming correspondence, ensuring prompt responses and follow-ups.</p>
