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707 results for Executive Assistant in Secondary

Executive Assistant

Ridgeway, SC
onsite
Permanent
70000.00 - 85000.00 USD / Yearly
We are looking for an experienced Executive Assistant to support organizational efficiency and provide critical administrative support. This role involves managing schedules, coordinating meetings, and assisting with navigating the local business culture in Ridgeway, South Carolina. This is a hybrid role. Responsibilities:• Manage executive schedules and calendars, ensuring accurate planning and time optimization.• Coordinate and attend meetings, taking detailed notes and documenting key points.• Maintain confidentiality and professionalism in handling sensitive information.
2026-03-25T16:48:43Z

Executive Assistant

Des Moines, IA
onsite
Permanent
75000.00 - 89000.00 USD / Yearly
Are you an energetic, organized professional ready to be the backbone of a dynamic executive team? If you thrive in a fast-paced environment, anticipate needs before they arise, and consistently drive efficiency, we want to meet you!About the Role:As an Executive Assistant, you’ll partner directly with senior leaders—managing complex schedules, coordinating high-impact meetings and global travel, and delivering flawless administrative support that enables our executives to focus on strategic priorities. You’ll handle confidential information with discretion, act as a liaison to key stakeholders, and be central to maintaining our culture of trust, collaboration, and high performance.Key Responsibilities:<ul><li>Management of executive calendars, communication, and travel</li><li>Process expenses, timesheets, invoices, and administrative tasks with accuracy</li><li>Prepare and assemble polished presentations, reports, and materials</li><li>Organize and facilitate leadership team meetings including agendas and follow-up</li><li>Handle communication across leadership and departments </li><li>Assist with projects as requested</li><li>Display professionalism, reliability, and confidentiality in all interactions</li></ul>Why Join Us?This is your chance to play a pivotal role with our executive team, where your contributions will be valued and visible. We offer competitive compensation, growth opportunities, and a supportive culture focused on teamwork, excellence, and performance.
2026-04-13T19:28:51Z

Executive Assistant

Santa Barbara, CA
onsite
Contract / Temporary to Hire
30.00 - 38.00 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur. Responsibilities:• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.• Oversee travel arrangements and expense reporting using systems like Concur.• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.• Provide administrative support for special projects and events as needed.• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.• Uphold confidentiality and attention to detail in handling sensitive information.• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
2026-04-01T21:08:46Z

Executive Assistant

Greensboro, NC
onsite
Temporary
32.08 - 37.15 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support and ensure seamless coordination of executive activities. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. This is a long-term contract position based in Greensboro, North Carolina. Responsibilities: • Organize and manage executive calendars, ensuring appointments and meetings are scheduled effectively. • Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation. • Prepare customized reports and presentations tailored to specific executive needs. • Assist in scheduling and organizing executive meetings, ensuring all logistics are handled. • Handle financial reporting tasks, ensuring accuracy and timely submission. • Maintain clear communication with internal and external stakeholders to support executive priorities. • Monitor and prioritize incoming correspondence to ensure prompt attention. • Provide comprehensive administrative support to streamline executive operations. • Anticipate needs and proactively resolve scheduling or logistical conflicts. • Uphold confidentiality and professionalism in all interactions and documentation.
2026-03-16T11:09:04Z

Executive Assistant

Portland, OR
remote
Temporary
25.00 - 35.00 USD / Hourly
We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment.Primary Responsibilities:• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed.• Take meeting minutes and distribute them accordingly.• Prepare and edit correspondence, communications, presentations, and other documents.• Maintain office supplies by checking inventory and order items as needed.
2026-03-31T23:53:46Z

Executive Assistant

Vancouver, WA
remote
Temporary
36.10 - 41.80 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Vancouver, Washington. Within this contract position is ideal for someone who excels in managing schedules, coordinating travel, and ensuring seamless executive operations. If you thrive in a fast-paced environment and possess exceptional organizational skills, we encourage you to apply. You must reside in the greater Vancouver, WA/Portland Metro area to be qualified for this position. Responsibilities:• Manage and maintain executive calendars to ensure efficient scheduling of meetings and appointments.• Coordinate and arrange travel plans, including flights, accommodations, and transportation.• Prepare detailed itineraries and ensure all travel-related logistics are handled smoothly.• Organize and facilitate executive meetings, ensuring all materials and agendas are prepared in advance.• Utilize tools like Smartsheet and Adobe Acrobat to create, edit, and manage documents.• Maintain effective communication using platforms like Constant Contact to support correspondence.• Assist with copywriting tasks to draft high-quality content for internal and external use.• Ensure timely follow-ups on key action items and deliverables from meetings.• Handle confidential information with discretion and professionalism.• Support additional administrative tasks as required to streamline executive operations.
2026-04-01T18:24:10Z

Executive Assistant

New York, NY
onsite
Temporary
39.59 - 45.84 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced sports industry environment. This is a Contract position based in New York, New York. The ideal candidate will excel at managing schedules, coordinating travel, and ensuring seamless day-to-day operations. Responsibilities: • Maintain and manage executives' calendars, ensuring all appointments, meetings, and events are scheduled efficiently. • Arrange and coordinate complex travel itineraries, including booking flights, accommodations, and transportation. • Ensure timely communication and follow-ups by organizing executive meetings and preparing necessary materials. • Act as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. • Monitor deadlines and prioritize tasks to support the smooth execution of leadership responsibilities. • Prepare and edit correspondence, reports, and presentations as needed. • Support event planning and organization for company or executive-related activities. • Handle confidential information with the utmost integrity and security. • Proactively identify opportunities to improve administrative efficiency and processes. • Provide additional administrative support as required to meet the needs of the leadership team.
2026-04-15T13:03:52Z

Executive Assistant

Dallas, TX
onsite
Permanent
85000.00 - 120000.00 USD / Yearly
We are looking for an accomplished Executive Assistant to provide seamless support to a high-level executive while managing key aspects of corporate office operations. This role requires exceptional organizational abilities, discretion, and adaptability to navigate a fast-paced environment and dynamic responsibilities. Based in Dallas, Texas, the position offers an opportunity to make a significant impact on both personal and detail-oriented initiatives. Responsibilities: • Oversee complex scheduling, including personal and detail-oriented calendars, appointments, and reservations. • Coordinate executive travel plans, meetings, and social commitments with precision. • Draft, proofread, and manage written communications, including event invitations and correspondence. • Organize and distribute tickets and passes for cultural, arts, and sports events. • Respond promptly to calls, texts, and requests, ensuring real-time support for the executive. • Arrange social engagements and public appearances with attention to detail. • Manage errands, purchases, and personal logistics to streamline operations. • Facilitate internal meetings, staff events, and corporate hospitality initiatives. • Handle procurement of office supplies and employee appreciation gifts. • Collaborate with leadership on special projects and company-wide initiatives.
2026-03-24T21:03:55Z

Executive Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
75000.00 - 90000.00 USD / Yearly
We are looking for an experienced Executive Assistant to support senior leadership at a dynamic organization in Century City. This contract to permanent position requires an individual with exceptional organizational and communication skills, capable of managing a wide range of administrative tasks. The ideal candidate thrives in a fast-paced environment and demonstrates a proactive approach to problem-solving. This is a combination of personal and professional support duties and requires you to be on site daily. Responsibilities:• Manage complex calendars, ensuring efficient scheduling and timely adjustments as needed.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and ready.• Act as a liaison between the executive team and internal or external stakeholders.• Handle confidential information with discretion and professionalism.• Assist in prioritizing tasks and managing deadlines to support organizational goals.• Maintain and update records, files, and reports for executive-level initiatives.• Provide support in venture capital and private equity-related activities, including research and documentation.• Coordinate logistics for events and meetings, ensuring seamless execution.• Address ad hoc requests and special projects with efficiency and attention to detail.
2026-03-20T19:18:40Z

Executive Assistant

Minneapolis, MN
remote
Temporary
24.00 - 28.00 USD / Hourly
Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Executive Director and leadership team, including managing schedules, travel arrangements, and correspondence.</li><li>Coordinate meetings, prepare agendas, take minutes, and handle logistics for events and board meetings.</li><li>Serve as a liaison between executives, staff, board members, donors, and external partners, ensuring timely and clear communication.</li><li>Assist with document preparation, grant applications, and presentations.</li><li>Process expense reports, invoices, and maintain confidential files and records.</li><li>Monitor and prioritize incoming communications, responding to routine inquiries and flagging urgent matters for follow-up.</li><li>Support special projects and assist with other nonprofit office duties as needed.</li></ul>
2026-04-10T19:34:03Z

Executive Assistant

Fresno, CA
onsite
Temporary
23.00 - 29.00 USD / Hourly
We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to our organization. This contract position is based in Fresno, California, and requires excellent organizational skills and the ability to manage multiple responsibilities with precision. The ideal candidate will thrive in a fast-paced environment and possess strong communication abilities to ensure seamless operation of executive-level tasks. Responsibilities: • Prepare records, minutes, and resolutions for Board meetings, attending all required meetings to document proceedings accurately. • Safeguard corporate documents and records, ensuring their proper maintenance and organization. • Perform various clerical duties to support office activities, operations, and staff effectively. • Draft and finalize letters, correspondence, memos, reports, proclamations, public notices, and grant-related documents, ensuring accuracy and compliance. • Maintain and update records and files related to office operations, ensuring information is easily accessible. • Manage incoming calls and visitors, maintaining the executive calendar to keep schedules organized and up-to-date. • Sort and distribute incoming mail efficiently, ensuring timely delivery to relevant parties. • Coordinate travel arrangements, including booking and organizing itineraries for executive meetings and events. • Facilitate executive meetings by managing schedules and ensuring all necessary materials are prepared in advance.
2026-03-17T19:33:43Z

Executive Assistant

Monrovia, CA
onsite
Temporary
33.00 - 38.00 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to provide comprehensive support to leadership in Monrovia, California. In this long-term contract position, you will play a pivotal role in ensuring the smooth management of daily schedules, travel arrangements, and key administrative functions. This is an excellent opportunity for a detail-oriented individual with a proven ability to manage executive-level tasks efficiently. Responsibilities: • Manage the executive’s daily calendar, including scheduling meetings, appointments, and coordinating commitments. • Organize and oversee detailed travel arrangements, such as planning itineraries, preparing agendas, and handling expense reporting. • Coordinate and set up meetings or conference calls, ensuring all materials and refreshments are prepared in advance. • Maintain organized filing systems and records for key communications and office documentation. • Serve as a point of contact between the executive and various departments to streamline communication and resolve issues. • Act as a backup for the office manager and front desk supervisor when necessary. • Build and maintain positive working relationships across the organization to support operational efficiency. • Ensure timely preparation of materials needed for meetings or presentations. • Monitor and prioritize incoming correspondence, including emails, to ensure prompt responses.
2026-04-02T19:04:14Z

Executive Assistant

Oakland, CA
onsite
Temporary
27.00 - 32.00 USD / Hourly
Executive AssistantProvide dedicated support to senior executives, managing complex schedules and handling confidential communications.Job Responsibilities:<ul><li>Coordinate executive calendars, travel, and meetings.</li><li>Prepare and edit reports, presentations, and memos.</li><li>Screen calls and correspondence on behalf of executives.</li><li>Organize events and executive projects.</li></ul>
2026-04-10T22:33:45Z

Executive Assistant

Alpharetta, GA
onsite
Temporary
24.00 - 28.00 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support our CEO’s detail oriented and personal needs while also working closely with our CFO. This role requires exceptional calendar management, travel coordination skills, ability to track and manage multiple projects and comfort operating in a dynamic, non-traditional environment. This is not a complete desk job; some responsibilities will involve running errands as needed. Key Responsibilities: Manage and prioritize complex calendars for the CEO and CFO, ensuring efficient scheduling of meetings and appointments. Arrange and coordinate domestic and international travel, including flights, accommodations, and ground transportation. Prepare travel itineraries and handle last-minute changes or emergencies related to travel plans. Support both detail oriented and personal needs for the CEO, from meeting logistics to occasional personal errands. Communicate effectively with internal and external stakeholders on behalf of the executive team. Maintain discretion and confidentiality in all matters. Utilize QuickBooks for basic financial processes; no prior accounting experience required. (Company will provide QuickBooks Certification.) Complete Notary license (company-paid). Demonstrate high aptitude and willingness to use artificial intelligence tools and adapt to new technologies. Flexibility to work some non-traditional hours (early mornings, evenings, or occasional weekends) to support executive schedules and urgent needs. Perform other administrative duties as assigned. Preferred Qualifications: Experience as an Executive Assistant or in a similar administrative support role. QuickBooks experience is preferred, but not required; willingness to complete company-paid QuickBooks Certification. Eagerness to obtain a Notary license (company-paid). Strong aptitude for AI tools, with an interest in automation and continuous process improvement. Excellent organizational, communication, and multitasking abilities. Eagerness to navigate varying tasks, including in-office, off-site, and ad hoc assignments. Reliable transportation. Why Join Us? Dynamic, hands-on environment supporting executive leadership. detail oriented growth through company-paid certifications and licensing (QuickBooks, Notary). Opportunity to become a pivotal member of a fast-paced executive team. Flexible work arrangements. If you are detail-oriented, tech-savvy, and ready to go above and beyond traditional executive assistant duties, we encourage you to apply.
2026-03-26T22:03:44Z

PT Executive Assistant

Boston, TX
remote
Temporary
18.21 - 21.09 USD / Hourly
We are looking for a dedicated and detail-oriented Part-Time Executive Assistant to provide high-level support to the executive team of a dynamic pharmaceutical/biotechnology company. This contract position offers an excellent opportunity to work closely with senior leadership in a collaborative environment. The ideal candidate will bring strong organizational skills and the ability to manage multiple priorities efficiently. Responsibilities:• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are resolved promptly.• Coordinate and arrange all aspects of travel, including flights, accommodations, and ground transportation for executives.• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.• Serve as the primary point of contact for internal and external communications on behalf of the executive team.• Assist with planning and executing special projects or events as needed.• Handle confidential information with the utmost discretion and professionalism.• Monitor and prioritize incoming emails and correspondence, responding or redirecting as appropriate.• Ensure timely follow-ups on action items and deliverables for the executive team.• Maintain a system for tracking key deadlines and commitments to support team efficiency.
2026-04-09T12:53:48Z

Sr. Executive Assistant

Saint Paul, MN
onsite
Temporary
27.71 - 32.09 USD / Hourly
We are looking for a highly organized and proactive Sr. Executive Assistant to join our team on a contract basis in Saint Paul, Minnesota. In this role, you will provide top-notch administrative support, ensuring seamless coordination of schedules, meetings, and team operations. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and brings a warm, detail-oriented approach to interactions with staff and clients. Responsibilities: • Oversee and coordinate executive calendars, ensuring all appointments and meetings are scheduled efficiently. • Arrange complex travel plans and itineraries, handling all logistical details with precision. • Facilitate executive meetings by preparing agendas, taking detailed minutes, and following up on action items. • Manage program and staff schedules to ensure smooth daily operations and proper resource allocation. • Serve as the primary point of contact for internal and external stakeholders, fostering positive relationships. • Provide administrative oversight, including document preparation, record-keeping, and correspondence management. • Collaborate with team members to ensure seamless cross-training and operational continuity. • Address and resolve scheduling conflicts while maintaining a high level of confidentiality and attention to detail. • Support the team by identifying and implementing process improvements to enhance efficiency.
2026-04-16T17:38:45Z

Executive Assistant (Part-time)

Remote, MA
remote
Temporary
32.00 - 40.00 USD / Hourly
We are looking for a dedicated and detail-oriented Part-Time Executive Assistant to provide high-level support to the executive team of a dynamic pharmaceutical/biotechnology company. This contract position offers an excellent opportunity to work closely with senior leadership in a collaborative environment. The ideal candidate will bring strong organizational skills and the ability to manage multiple priorities efficiently. Responsibilities:• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are resolved promptly.• Coordinate and arrange all aspects of travel, including flights, accommodations, and ground transportation for executives.• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.• Serve as the primary point of contact for internal and external communications on behalf of the executive team.• Assist with planning and executing special projects or events as needed.• Handle confidential information with the utmost discretion and professionalism.• Monitor and prioritize incoming emails and correspondence, responding or redirecting as appropriate.• Ensure timely follow-ups on action items and deliverables for the executive team.• Maintain a system for tracking key deadlines and commitments to support team efficiency.
2026-04-09T12:53:48Z

Executive Assistant

San Diego, CA
onsite
Temporary
25.00 - 30.00 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior executives. In this role, you will manage schedules, coordinate travel plans, and assist with administrative tasks to ensure efficient operations. This is a long-term contract position based in San Diego, California. Responsibilities: • Maintain and organize executives’ calendars, ensuring all meetings and appointments are scheduled accurately. • Arrange and coordinate detailed travel plans, including flights, accommodations, and transportation. • Prepare and submit expense reports in a timely and precise manner. • Facilitate executive meetings by handling logistics, preparing agendas, and ensuring smooth execution. • Monitor and manage communication through tools like HubSpot, responding to inquiries and prioritizing tasks. • Schedule appointments and manage deadlines to ensure all projects are completed on time. • Provide administrative support, including document preparation and correspondence. • Act as a liaison between executives and other departments, ensuring clear communication and collaboration.
2026-03-16T22:23:42Z

Executive Assistant

San Francisco, CA
onsite
Temporary
35.00 - 35.00 USD / Hourly
We are looking for an experienced and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This contract position, based in San Francisco, California, offers an exciting opportunity for someone who excels in organization and thrives in a fast-paced, client-focused environment. The role requires a proactive individual capable of managing multiple priorities with discretion and precision. Responsibilities: • Manage complex calendars and schedules for senior leaders, ensuring efficient coordination of meetings and appointments. • Organize and prepare materials such as agendas, presentations, and notes for internal and external meetings. • Arrange detailed travel plans, including booking flights, accommodations, and transportation, and handle associated expense reporting. • Oversee confidential communications and document preparation with a high level of attention to detail. • Support onboarding processes for new hires and assist with team operations, including office logistics and vendor coordination. • Collaborate with various departments, including HR and Operations, on key administrative tasks and projects. • Maintain a high standard of conduct and poise while interacting with clients, internal teams, and executive leadership. • Track deadlines and ensure all deliverables are completed with accuracy and attention to detail. • Serve as a reliable point of contact for inquiries and correspondence, ensuring timely and effective communication.
2026-04-14T20:38:45Z

Executive Assistant

Bakersfield, CA
onsite
Permanent
70000.00 - 90000.00 USD / Yearly
Tammy Power, Recruiting Manager, with Robert Half is looking for a highly organized and proactive Executive Assistant to support C-Suite executive in Bakersfield, California. This role requires an individual with extensive experience in administrative operations and accounting, with a proven ability to manage multiple priorities effectively. As a key contributor to the team, you will play an essential role in ensuring seamless communication and efficient processes. Responsibilities:• Provide comprehensive administrative support including scheduling meetings, managing calendars, and coordinating travel arrangements.• Assist in the preparation of presentations, reports, and other materials to support team objectives.• Serve as a primary point of contact for internal and external communications.• Monitor and manage correspondence, files, records, and confidential documents. • Prepare agendas, meeting materials, and follow-up notes.• Handle expense reports, reimbursements, and basic budgeting. • Organize and maintain documentation, ensuring all files and records are up-to-date and easily accessible.• Act as a liaison between the executive and other departments to facilitate smooth workflow and communication.• Proactively identify opportunities to improve processes and enhance team productivity.• Handle confidential information with discretion and maintain a high level of professionalism at all times.
2026-04-07T17:23:48Z

Executive Assistant

Los Angeles, CA
onsite
Temporary
39.59 - 50.00 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to provide high-level support to the leadership team of an established international company in the food and beverage export industry. This contract position is based in Los Angeles, California, and requires someone who thrives in a fast-paced environment, excels in organization, and can handle sensitive information with discretion. The role offers a part-time schedule (3 days per week) with potential for future expansion into a permanent position. Responsibilities: • Manage complex calendars and schedules for executives, ensuring all appointments, meetings, and travel plans are efficiently organized. • Coordinate travel arrangements, including booking flights, accommodations, and transportation, while addressing any last-minute changes. • Act as the primary point of contact between the leadership team and internal or external stakeholders, maintaining clear and precise communication. • Prepare meeting agendas, take detailed notes during sessions, and track follow-up actions to ensure timely completion. • Handle sensitive and confidential information with discretion. • Support the leadership team by anticipating their needs and proactively managing priorities and deadlines. • Facilitate communication within a multicultural and multilingual environment, ensuring smooth collaboration with international team members. • Assist in the preparation and organization of executive meetings, presentations, and reports. • Utilize modern tools, including AI-driven solutions, to streamline tasks such as notetaking and project tracking. • Adapt to evolving business needs and provide support during organizational restructuring initiatives.
2026-04-03T19:48:46Z

Executive Assistant

Cedar Park, TX
onsite
Permanent
55000.00 - 67000.00 USD / Yearly
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Cedar Park, Texas. In this role, you will provide critical support to the city manager and other senior staff by managing schedules, coordinating events, and preparing materials for meetings. This position requires someone with strong communication skills and the ability to adapt to a dynamic environment. Responsibilities: • Manage and maintain complex calendars for the city manager and senior staff, ensuring all appointments and meetings are accurately scheduled. • Prepare agendas, reports, and other documentation for city council meetings and other official events. • Act as a gatekeeper for the city manager by handling correspondence and prioritizing tasks. • Coordinate logistics for events, including scheduling, ordering meals, and ensuring all necessary materials are ready. • Provide office support by handling administrative tasks and maintaining organized records. • Attend evening council meetings and adjust work hours accordingly to accommodate late-night schedules. • Collaborate with the mayor and council members to deliver accurate and timely documentation. • Monitor inventory levels and handle asset tracking to ensure smooth operations. • Conduct annual physical inventory reviews and audits to maintain compliance. • Support the senior management team by assisting with additional tasks as required.
2026-04-03T16:23:46Z

Executive Assistant

West Valley City, UT
onsite
Permanent
75000.00 - 90000.00 USD / Yearly
We are looking for an experienced and highly organized Executive Assistant to provide comprehensive support to senior leadership. In this role, you will handle a variety of administrative and bookkeeping tasks, ensuring smooth operations and effective communication across teams. This position requires a proactive individual with excellent problem-solving skills and the ability to manage sensitive information with discretion. Responsibilities: • Manage executive schedules, including organizing meetings, coordinating appointments, and ensuring calendars are up-to-date. • Arrange detailed travel plans, including booking accommodations, creating itineraries, and preparing expense reports. • Prepare precise and well-crafted correspondence, presentations, and reports tailored to business needs. • Act as a point of contact between executives, internal teams, and external partners, fostering effective communication. • Handle sensitive and confidential information with a high degree of integrity and attention to detail. • Perform bookkeeping tasks such as accounts payable, accounts receivable, and bank reconciliations using QuickBooks. • Support the preparation of financial records and assist with maintaining accurate documentation. • Collaborate on special projects and provide additional administrative support as required. • Utilize Microsoft Office Suite tools, including Excel, to create and manage documents efficiently. • Ensure all tasks are completed promptly while maintaining a high standard of accuracy.
2026-03-17T17:28:46Z

Executive Assistant

San Francisco, CA
onsite
Temporary
42.75 - 49.50 USD / Hourly
We are looking for an experienced Executive Assistant to join a dynamic AI startup based in San Francisco, California. In this contract position, you will play a vital role in supporting a founder who is deeply involved in product development, fundraising, and organizational operations. This role is perfect for someone who thrives in fast-paced, tech-driven environments and can adapt seamlessly to changing priorities. Responsibilities: • Provide comprehensive executive support, including managing inboxes, calendars, scheduling, and prioritization. • Act as a trusted partner to the founder by staying ahead of tasks, preparing for meetings, and introducing structure to a high-energy environment. • Handle personal assistant duties, such as coordinating travel, running errands, and managing personal schedules. • Track action items, manage follow-ups, and collaborate with internal teams to ensure projects progress smoothly. • Assist with communications involving investors, partners, and clients as needed. • Support light operational and administrative tasks related to product development, finance, or hiring. • Maintain confidentiality and exercise sound judgment in all interactions. • Leverage technology tools to improve productivity and streamline processes. • Coordinate executive meetings and ensure all necessary materials are prepared in advance.
2026-04-08T01:53:43Z

Executive Assistant

West Palm Beach, FL
onsite
Permanent
90000.00 - 100000.00 USD / Yearly
Robert Half Finance & Accounting is working with a very well-established client seeking an experienced and highly detail-oriented Executive Assistant. This role requires exceptional organizational skills, discretion, and the ability to manage complex travel arrangements, schedules, and logistics across multiple locations. The ideal candidate will have solid job stability & progression and be able to thrive in a fast-paced environment, ensuring smooth operations and seamless coordination for both personal and professional matters. This company is located in the West Palm Beach area and requires 100% in office collaboration. Responsibilities:• Coordinate and manage intricate travel arrangements, including private aviation, yacht schedules, and commercial travel, ensuring all logistics are handled efficiently.• Oversee calendar and scheduling responsibilities, prioritizing appointments, meetings, and events while maintaining clear communication.• Collaborate with staff at various locations to align with the Executive's preferences and needs.• Prepare detailed itineraries, organize ground transportation, and handle special requests for events and travel.• Manage expense reporting, budget tracking, and invoice processing.• Conduct research and handle special projects, ensuring timely follow-ups and coordination with various stakeholders.• Maintain confidentiality and demonstrate discretion when handling sensitive information.
2026-03-17T18:53:44Z

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