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622 results for Executive Assistant in Secondary

Executive Assistant

Bowie, MD
onsite
Temporary
26.60 - 30.80 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join our team in Bowie, Maryland. In this role, you will provide high-level administrative support to the leadership team. This is a long-term contract position that requires a proactive and organized individual capable of managing multiple tasks efficiently while maintaining professionalism and confidentiality. Responsibilities:• Deliver comprehensive administrative and clerical support to leadership, including managing schedules and correspondence for two leadership roles.• Coordinate and organize meetings, conferences, interviews, and appointments as required.• Review, edit, proofread, and format documents and materials produced by leadership and staff.• Establish and maintain both paper and electronic filing systems, ensuring proper organization and periodic updates.• Track and file signed documentation, including administrative personnel records.• Prepare reimbursement documentation for expenses incurred through corporate and Diners Club cards assigned to leadership.• Attend meetings and accurately record minutes when requested.• Manage travel arrangements for leadership and other personnel, including booking flights, hotels, and ground transportation, as well as processing reimbursement requests.• Collaborate with other administrative staff across departments to ensure smooth operations and support.• Provide backup assistance to other office staff during their absence or as needed.
2026-04-06T14:13:44Z

Executive Assistant

San Diego, CA
remote
Contract / Temporary to Hire
35.00 - 40.00 USD / Hourly
Our client, an innovative leader in the biotechnology sector, is seeking an experienced Executive Assistant to support senior leadership. This is a dynamic, fast-paced opportunity to join an organization focused on advancing scientific innovation and driving results. Key Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, ensuring seamless calendar, email, and travel management.</li><li>Organize meetings (onsite/virtual), prepare agendas, take minutes, and follow up on action items.</li><li>Draft, proof, and edit correspondence, presentations, and reports, including confidential business and scientific materials.</li><li>Liaise with internal teams and external partners to coordinate projects and maintain effective communication.</li><li>Prepare materials and logistics for board meetings, industry conferences, and special events.</li><li>Manage expense reports, purchase orders, and invoice processing with attention to detail.</li><li>Uphold strict confidentiality and exercise good judgment in all interactions.</li></ul>
2026-04-03T21:33:44Z

Executive Assistant

Towson, MD
remote
Temporary
27.00 - 35.00 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-04-10T13:08:42Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary
30.00 - 35.00 USD / Hourly
We're looking for a highly organized, proactive Personal Executive Assistant to support an executive and family organization. This role blends executive support, personal assistance, and household coordination to keep daily operations running smoothly. Key Responsibilities • Manage calendars, schedules, meetings, and priorities • Serve as point of contact for communications and requests • Book domestic and international travel with detailed itineraries • Watch and oversee the house as needed • Run personal errands, including taking clothes to the dry cleaner • Coordinate vendors, service providers, and household appointments • Organize personal and detail oriented tasks, projects, and events • Draft and edit correspondence and documents • Handle confidential information with discretion
2026-04-01T21:08:46Z

Executive Assistant

Boston, MA
onsite
Permanent
100000.00 - 110000.00 USD / Yearly
We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach. Responsibilities: • Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently. • Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics. • Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation. • Plan and execute logistics for board meetings, including preparation of materials and management of schedules. • Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors. • Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events. • Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions. • Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards. • Collaborate with team members to uphold a culture of excellence and high standards. • Serve as a point of contact for various administrative needs, ensuring timely resolution of issues.
2026-03-18T16:04:21Z

Executive Assistant

Memphis, TN
onsite
Temporary
28.00 - 28.50 USD / Hourly
The Senior Executive Assistant is responsible for performing a variety of administrative support functions for senior executive management. Ensures the smooth and efficient operation of the office for President.• Must be proficient in the Microsoft Office program (Word, Excel, PowerPoint, and Outlook) or programs as indicated in the specific function within the department.• Ability to understand and compose moderately complex written materials.• Ability to type at a moderately high speed (55-65 wpm).• Ability to work without close supervision, exercise independent judgment, and communicate effectively with high-level personnel where tact, diplomacy, and good judgment are essential.• Ability to operate standard office equipment.• Ability to perform basic arithmetic calculations as would be acquired through completion of high school.• Demonstrated interpersonal verbal and written communication skills including being proficient in spelling, punctuation, grammar, and other English language skills.• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.• Strong interpersonal skills and the ability to build relationships with internal executives, other departments, and external clients or vendors.• Ability to handle confidential information with discretion.• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy. • Performs a wide variety of administrative duties to support the work of the senior executive and staff. Answers the telephone and screens calls, processes incoming and outgoing mail, and forwards messages and correspondence to the appropriate staff. Prepares requisitions and orders supplies and equipment for the office; assures proper functioning of office equipment. Reviews mail of the executive and arranges essential mail in priority action order for the senior executive.• Assists senior executive in monitoring and controlling budget by maintaining expenses of office supplies, subscriptions, travel, etc. Maintains records on budget expenditures for assigned cost centers.• Proactively creates and maintains effective workflow and communications to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously.• Acts as an administrative liaison for the executive and staff by making appropriate decisions in their absence.• Maintains confidentiality, tact and respect at all times.• Manages complex calendars, schedules and coordinates meetings and appointments and travel arrangements for the senior executive and staff.• Manages meeting materials and documentation, including agenda planning, note taking, synthesizing outcomes, and distribution of materials as well as follow-on action items.• Prepares and/or reviews, formats, and proofreads correspondence, reports, presentation materials, and other documents to ensure accuracy and completeness.• Establishes and maintains efficient filing systems for departmental and confidential materials.• Performs other job functions as requested or needed.
2026-04-13T18:24:07Z

Senior Executive Assistant

Burbank, CA
onsite
Temporary
32.52 - 37.65 USD / Hourly
We are looking for a highly organized and detail-oriented Senior Executive Assistant to provide top-tier support to senior executives in a fast-paced environment. In this contract position, you will play a vital role in managing schedules, coordinating travel, and ensuring seamless communication and operations. This opportunity is based in Burbank, California. Responsibilities: • Maintain and organize executive calendars, ensuring all meetings and appointments are accurately scheduled and conflicts are avoided. • Coordinate and facilitate executive meetings, including preparing agendas and ensuring necessary materials are available. • Arrange and manage conference calls, ensuring participants are informed and technical setups run smoothly. • Handle travel arrangements, including booking flights, accommodations, and transportation for executives. • Prepare detailed itineraries and ensure all travel logistics are aligned with business objectives. • Provide administrative support by drafting correspondence, managing documentation, and handling sensitive information with discretion. • Serve as the primary point of contact for executive communications, ensuring timely responses and clear messaging. • Monitor deadlines and follow up on tasks to ensure projects and initiatives stay on track. • Collaborate with various departments to ensure executive priorities are addressed efficiently. • Identify and resolve scheduling conflicts or operational challenges promptly.
2026-04-14T20:08:46Z

Executive Assistant

Minneapolis, MN
onsite
Temporary
25.00 - 28.00 USD / Hourly
We are looking for an Executive Assistant to join a non-profit organization based in Minneapolis, Minnesota. This is a part-time, contract position, with the potential for 20-30 hours per week. The role will primarily involve supporting the Executive Director with administrative tasks and ensuring smooth day-to-day operations. Responsibilities:• Provide comprehensive administrative support to the Executive Director, including managing schedules, emails, and meetings.• Assist with a variety of miscellaneous tasks as requested by the Executive Director to help meet organizational goals.• Coordinate and manage calendar appointments, ensuring efficient time management and prioritization of responsibilities.• Facilitate communication by handling email correspondence and maintaining the voicemail system.• Organize and prepare materials for executive meetings, including agendas, notes, and follow-up actions.• Leverage Microsoft Office and SharePoint to maintain accurate records and streamline workflows.• Act as a point of contact for internal and external stakeholders, ensuring clear and effective communication.• Apply critical thinking and problem-solving skills to address challenges and improve processes.• Provide constructive feedback and collaborate effectively to enhance team performance.
2026-04-13T20:34:46Z

Executive Assistant

Davenport, IA
onsite
Permanent
72000.00 - 100000.00 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-04-13T19:33:42Z

Executive Assistant

Battle Creek, MI
onsite
Temporary
20.90 - 22.00 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team in Battle Creek, Michigan. In this long-term contract position, you will provide high-level administrative support to executive leadership, ensuring the efficient management of schedules, correspondence, and special projects. This role requires exceptional communication skills, attention to detail, and the ability to collaborate effectively across teams and external partners. M-F, 8am-5pm. Long-term contract. Responsibilities:<ul><li>Provide administrative assistant support for three directors</li><li>Support travel – travel requests; travel reports</li><li>Team retreats or team meetings, both internal and with other teams – arranging meeting space, logistics, menus</li><li>Special events – coordination with vendors and other participating organizations, supporting event logistics and activities, meeting and travel scheduling</li><li>Handling media requests and communications inquiries - assisting with monitoring the media and communications inboxes for incoming inquiries and tracking responses</li><li>Process p-card expenses</li><li>Backup contract support – vendor tracking, contract tracking, contract renewals</li><li>Leader presentations – support presentation material, meeting materials, board reports</li></ul> • Build and maintain strong relationships with colleagues, grantees, and partners to support team and organizational activities.• Provide executive-level administrative support, including managing confidential information, scheduling meetings, preparing documents, and coordinating travel logistics.• Assist with budget planning and administration by analyzing financial data, processing invoices, reconciling accounts, and generating reports.• Lead specific projects identified by leadership, developing project plans, tracking progress, and ensuring deadlines and budgets are met.• Facilitate team and project meetings, updating tools like Trello boards, and engaging team members to achieve desired outcomes.• Coordinate with other teams to plan meetings, manage office space logistics, and support internal and external events.• Act as a talent liaison by collaborating with HR and leadership teams on initiatives such as onboarding, talent acquisition, and organizational development.• Represent the organization in cross-functional working groups, providing thought leadership and project management expertise.• Assist in organizing Executive Council and leadership cohort meetings, ensuring smooth coordination and facilitation.• Perform additional duties as assigned, contributing to the overall success of the team.
2026-04-06T14:18:46Z

Executive Assistant

St. Paul, MN
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership in a dynamic and fast-paced environment. Based in St. Paul, Minnesota, this contract position offers an exciting opportunity to contribute to organizational success through effective administrative and operational support. The ideal candidate will excel at managing schedules, coordinating meetings, and fostering positive relationships with stakeholders. Responsibilities: • Manage intricate calendars for executive leadership, ensuring seamless scheduling of meetings, events, and travel arrangements. • Prepare and distribute agendas, briefing materials, and presentations for meetings; record and share meeting notes as needed. • Draft, edit, and proofread correspondence, reports, and other critical documents. • Coordinate logistics for board and committee meetings, including scheduling, preparing materials, and managing post-meeting follow-ups. • Maintain accurate and organized records of board activities, including governance documents and finalized minutes. • Provide operational support by tracking expenses, processing invoices, and managing reimbursements. • Organize and maintain both electronic and physical files for executive leadership. • Assist in the planning and execution of special events, workshops, and community meetings. • Build and nurture relationships with board members, community partners, funders, and staff. • Collaborate with staff to plan and execute annual events, such as fundraising activities and community outreach initiatives.
2026-03-31T15:13:44Z

Executive Assistant

Roxbury, CT
onsite
Contract / Temporary to Hire
25.00 - 30.00 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join a private family investment company in Roxbury, Connecticut. This is a Contract to permanent position, requiring on-site presence from Monday to Friday in a fast-paced and highly attentive environment. You will play a pivotal role in supporting the Estate Manager by managing day-to-day operations and ensuring seamless coordination of various administrative tasks. Responsibilities: • Manage intricate and frequently changing calendars, ensuring schedules are up-to-date and conflicts are resolved promptly. • Prepare detailed expense reports using Excel, maintaining accuracy and clarity. • Coordinate domestic and international travel arrangements, including itineraries and accommodations. • Plan and prepare menus for events and weekly meetings, ensuring all details are accounted for. • Oversee incoming and outgoing packages, ensuring timely and accurate handling. • Select and purchase thoughtful gifts for donations and special occasions. • Liaise with vendors for event planning and ongoing service needs, maintaining strong working relationships. • Process invoices and maintain meticulous records to ensure proper documentation and accountability. • Support the Estate Manager with additional administrative tasks as needed to ensure smooth operations.
2026-04-08T20:53:45Z

Sr. Executive Assistant

Jacksonville Beach, FL
onsite
Contract / Temporary to Hire
28.50 - 38.00 USD / Hourly
We are looking for a highly organized and proactive Senior Executive Assistant to join our team in Jacksonville Beach, Florida. This role is a Contract to potential long-term position, offering the opportunity to transition to an ongoing role based on performance. The ideal candidate will bring energy, initiative, and exceptional attention to detail to support executive-level operations in a dynamic and fast-paced environment. Responsibilities: • Manage executive calendars, coordinating meetings, appointments, and travel arrangements to ensure seamless scheduling. • Prepare materials for internal and external meetings, ensuring accuracy and completeness. • Monitor and organize executive emails, flagging priority items, and drafting correspondence as needed. • Maintain and update document libraries, ensuring proper organization and version control. • Oversee digital and physical filing systems for contracts, reports, and other executive records. • Process expense reports and invoices with precision, ensuring timely submissions. • Coordinate with internal teams and external partners to facilitate routine operational tasks. • Organize logistics for company events, leadership meetings, and site visits. • Handle sensitive and confidential information with discretion and professionalism. • Identify opportunities to streamline workflows using AI tools and automation to enhance efficiency.
2026-03-27T16:48:42Z

Executive Assistant

Williamsville, NY
onsite
Permanent
60000.00 - 70000.00 USD / Yearly
Robert Half Permanent Placement is partnering with a leading property management company in Williamsville, NY on their search for an Executive Assistant / Office Administrator to join their team. In this role you will directly support the President/CEO as well as managing general office administration. This is an in-office position with a starting salary of $60,000 - $70,000 and a total benefits package. Responsibilities include but not limited to: <ul><li>Provide executive support to the President, including calendar management, travel coordination, correspondence, and special requests</li><li>Oversee daily office operations, ensuring an organized, efficient, and well-maintained work environment </li><li>Monitor general voicemail and manage incoming calls, providing timely responses and routing as needed </li><li>Greet visitors and coordinate front-desk activities, creating a professional and welcoming experience </li><li>Handle mail distribution, shipping, office inventory, and supply ordering </li><li>Maintain office equipment, kitchen supplies, and coordinate service/maintenance for copiers and appliances </li><li>Manage company records, contracts, and data within internal systems, including property management software updates </li><li>Support company operations with administrative tasks such as ordering branded materials, furniture, and coordinating vendors </li></ul>
2026-04-17T20:29:04Z

Executive Assistant

New York, NY
onsite
Contract / Temporary to Hire
38.00 - 40.00 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level support to senior executives at a global organization. This Contract to permanent position offers the opportunity to grow within a dynamic and fast-paced environment. Based in New York, New York, the role requires adaptability, professionalism, and the ability to manage complex schedules and projects with precision. Responsibilities: • Proactively manage executive calendars, including scheduling meetings and coordinating domestic and international travel arrangements. • Prepare and submit expense reports on behalf of executives, ensuring accuracy and timeliness. • Anticipate needs, address challenges, and resolve issues efficiently while prioritizing tasks. • Oversee meeting logistics, including room bookings, catering, agenda preparation, minute-taking, and welcoming guests. • Assist in the creation of presentation materials and reports for meetings, including Board-level discussions. • Attend Board meetings and handle the preparation of Board books, ensuring deadlines are met and materials are organized. • Execute ad-hoc projects as assigned, demonstrating flexibility and resourcefulness. • Adhere to organizational controls and compliance requirements as applicable. • Collaborate with the current Executive Assistant to support onboarding and training initiatives. • Provide executive-level support to multiple directors, adapting to their specific needs and workflows.
2026-04-01T20:33:48Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-04-16T19:04:01Z

Executive Assistant

Baltimore, NY
remote
Permanent
90000.00 - 150000.00 USD / Yearly
Robert Half is seeking an exceptional Executive Assistant to serve as a strategic partner to a Baltimore, MD based CEO. Candidates must reside in the Baltimore/D.C. area. This is not a traditional executive support role — it is a high-impact position at the center of the organization, designed for someone who thrives in fast-paced, high-performance environments and operates with sound judgment, discretion, and precision. The ideal candidate brings experience from consulting, private equity, investment banking, or a similarly rigorous financial services environment. You understand executive-level expectations, anticipate needs before they arise, and are comfortable operating with urgency, complexity, and absolute confidentiality. Frequent travel with the CEO will be required. What You’ll Do<ul><li>Act as a true right hand to the CEO, managing priorities, time, and focus with strategic awareness</li><li>Coordinate complex domestic and international travel, frequently accompanying the CEO to meetings, conferences, and investor engagements</li><li>Prepare detailed briefing materials, itineraries, and background research in advance of meetings</li><li>Manage a dynamic calendar across multiple time zones, balancing internal priorities, board obligations, and external stakeholders</li><li>Serve as a gatekeeper and liaison to senior executives, board members, investors, and external partners</li><li>Draft and edit high-level correspondence, presentations, and internal communications</li><li>Track key action items and ensure follow-through across leadership teams</li><li>Assist with board meeting preparation, materials compilation, and logistics</li><li>Support special projects and strategic initiatives as needed</li></ul>
2026-03-20T17:18:40Z

Executive Assistant

Marina Del Rey, CA
onsite
Contract / Temporary to Hire
30.00 - 42.00 USD / Hourly
A real estate portfolio company is West LA is looking for an Executive Assistant on a temp to hire basis. This role supports executives and managers by preparing reports, conducting research, and managing information requests. Handles a variety of administrative tasks such as welcoming visitors, receiving mail and packages, drafting correspondence, scheduling meetings and conference calls, and maintaining calendars. This position requires you to be on-site five days a week, hours are 9:00-6:00pm. Key Responsibilities:<ul><li>Provide administrative support to executive management and departmental leaders</li><li>Manage phone, email, and mail communications and facilitate information sharing</li><li>Monitor expenditures, prepare budgeting spreadsheets, and reconcile accounts</li><li>Compose correspondence for internal and external stakeholders</li><li>Prepare documents related to rent changes and security deposits</li><li>Draft and maintain meeting minutes and corporate records</li><li>Schedule and coordinate meetings, events, and appointments, including logistics</li><li>Organize and distribute partner letters, distributions, and financial statements</li><li>Prepare daily financial reports and manage multiple accounts</li><li>Scan and electronically circulate incoming checks</li><li>Purchase and maintain office supply inventory</li><li>Sort and distribute mail; handle certified mailings and proof of delivery for important documents</li><li>Manage electronic and physical filing systems</li><li>Cross-train to provide backup coverage for additional office functions</li><li>Coordinate and schedule external IT support for technical issues</li><li>Complete other duties and special projects as assigned</li></ul>
2026-04-14T17:04:23Z

Executive Assistant — Tech Startup / Founder Support

Carlsbad, CA
onsite
Temporary
28.00 - 36.00 USD / Hourly
Startups don’t have “slow days.” There are launches, last-minute changes, shifting priorities, and constant movement — and behind every founder who seems on top of it all is someone keeping everything aligned.A growing tech startup in Carlsbad is hiring an Executive Assistant to support the founder and leadership team. This role is less about rigid structure and more about adaptability — stepping in wherever needed, keeping priorities straight, and helping bring order to a fast-moving environment. This is ideal for someone who enjoys variety, thrives in less structured settings, and wants visibility into how a business operates at a high level. What You’ll Be Doing<ul><li>Manage calendars, scheduling, and shifting priorities</li><li>Coordinate meetings, travel, and internal logistics</li><li>Assist with project tracking and follow-ups</li><li>Support communication across teams</li><li>Handle administrative tasks and special projects</li><li>Prepare documents, notes, and presentations</li><li>Help maintain organization in a fast-paced environment</li><li>Act as a general right-hand to leadership</li></ul>
2026-04-14T17:23:45Z

Executive Administrative Assistant

Williamsville, NY
onsite
Permanent
60000.00 - 72000.00 USD / Yearly
Jenny Bour with Robert Half is working with an established organization that is looking for a detail-oriented Executive Administrative Assistant to provide high-level support to senior leadership and various departments within the organization. This in-office Executive Administrative Assistant role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. The ideal Executive Assistant candidate will excel in administrative tasks, reporting, and cross-functional collaboration while maintaining a thorough and proactive approach. Responsibilities will include...<ul><li>Deliver comprehensive administrative support to senior executives, including the President and other executives.</li><li>Organize and coordinate meetings, travel arrangements, and conference room bookings with meticulous attention to detail.</li><li>Prepare agendas, presentations, reports, budgets, and meeting minutes to ensure seamless operations.</li><li>Manage and produce daily, weekly, monthly, and annual reports to support business objectives.</li><li>Handle correspondence, mail, and shipping logistics efficiently.</li><li>Maintain office supplies, equipment inventories, and departmental records, ensuring smooth day-to-day operations.</li><li>Coordinate vendor relationships, supply orders, and departmental requests to meet organizational needs.</li><li>Analyze operational data and generate insightful reports to aid decision-making.</li><li>Oversee databases, corporate rosters, and archived records to ensure accurate record-keeping.</li></ul>
2026-04-16T19:04:01Z

Executive Assistant

Newark, NJ
onsite
Contract / Temporary to Hire
28.50 - 33.00 USD / Hourly
We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey. Responsibilities:• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.• Assist in special projects as needed, contributing to the overall efficiency of the executive team.
2026-03-23T20:04:52Z

Executive Assistant

Akron, OH
onsite
Permanent
50000.00 - 65000.00 USD / Yearly
Position OverviewOur client in Akron, Ohio is seeking a highly organized, proactive Executive Assistant to provide dedicated support to the company President. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs while managing multiple priorities. The position involves significant travel coordination, event planning, and cross-functional collaboration with leadership, marketing, finance, and community partners. This is a direct hire position that is in office but can switch to hybrid after 90 days. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to the President, anticipating needs and ensuring seamless daily operations</li><li>Manage a complex calendar including meetings, events, travel, and recurring commitments</li><li>Prepare weekly planners and provide ongoing updates regarding schedule changes and priorities</li></ul>Travel & Event Coordination<ul><li>Coordinate frequent domestic travel (with occasional international travel), including itineraries, registrations, lodging, transportation, and conference logistics</li><li>Manage travel expenses and collaborate with Finance on expense reports and billing</li><li>Assist with planning annual conferences, often beginning preparations immediately after prior events conclude</li><li>Help organize team events, staff meetings, and company functions</li><li>Arrange catering, lunches, and logistics for meetings and internal gatherings</li></ul>Community & Marketing Support<ul><li>Assist with coordination of community events and sponsorships, including purchasing tables and managing related logistics</li><li>Collaborate with marketing teams on conferences, materials, and event preparation</li><li>Help prepare presentation materials for staff meetings and organizational communications</li><li>Maintain communication with various external organizations and partners</li></ul>Qualifications<ul><li>Prior Executive Assistant or senior administrative support experience preferred</li><li>Strong organizational, multitasking, and time management skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Proficiency with common office software and scheduling tools</li><li>Comfortable managing travel logistics, expenses, and event coordination</li></ul>They do offer a full benefits package; medical, dental, vision, PTO, paid holidays, 401K, life insurance, long/short term disability, profit sharing, and MORE! Apply TODAY if you are interested!
2026-03-24T18:34:23Z

Executive Administrative Assistant

Detroit, MI
onsite
Permanent
60000.00 - 70000.00 USD / Yearly
This role is a high-impact, hands-on position designed to serve as the Founder & CEO’s right hand. While titled Executive Assistant, the role is not administrative-heavy in the traditional sense. Instead, this individual will support and execute a wide range of strategic, operational, and special projects at the direction of the CEO. The Executive Operations Assistant will work closely with internal teams — including production, logistics, and sales — as well as external stakeholders such as municipalities, suppliers, and grant administrators. This role requires someone who is adaptable, organized, intellectually curious, and comfortable operating in ambiguity. This position is based in Detroit, Michigan. Key Responsibilities:· Act as a trusted extension of the CEO, assisting with follow-through on priority initiatives and special projects· Translate high-level direction into action items, project plans, and execution· Assist with research, analysis, and preparation of materials related to business initiatives and opportunities· Support grant research, applications, and documentation, including coordination with external agencies· Assist with municipal engagement related to land acquisition, expansion opportunities, and regulatory coordination· Participate in new supplier setup, onboarding, and coordination efforts· Work cross-functionally with production, logistics, and sales teams on CEO-driven priorities· Track progress and ensure accountability across multiple concurrent initiatives Administrative & Office Support (Secondary)· Manage light calendar coordination for the CEO as needed· Handle incoming mail and general office coordination· Provide ad-hoc administrative support to ensure smooth day-to-day operations
2026-04-07T17:48:44Z

Program Manager/Executive Assistant

College Park, GA
onsite
Contract / Temporary to Hire
47.50 - 55.00 USD / Hourly
We are looking for a dynamic Program Manager/Executive Assistant to join our client's team in College Park, Georgia. This is a Contract to permanent position, offering an exciting opportunity to manage strategic initiatives while providing executive-level support. The ideal candidate will thrive in a fast-paced environment, balancing project management responsibilities with administrative tasks to drive organizational success. Responsibilities:• Oversee and manage a portfolio of strategic programs and projects to align with business objectives.• Lead cross-functional teams to ensure projects are delivered within defined timelines, budgets, and quality standards.• Implement and maintain effective program management strategies to optimize project outcomes.• Coordinate and arrange travel schedules, bookings, and accommodations for executives and team members.• Provide high-level executive support, including calendar management and meeting coordination.• Facilitate Agile Scrum processes to enhance team collaboration and project delivery.• Ensure clear communication and collaboration across departments for seamless project execution.• Monitor program progress and performance, identifying risks and implementing mitigation strategies.• Prepare detailed reports and presentations for stakeholders, summarizing project updates and outcomes.• Support the development and adherence to project management best practices within the organization.
2026-03-31T14:33:44Z

Legal Executive Assistant

St Paul, MN
onsite
Temporary
23.00 - 30.00 USD / Hourly
We are looking for an experienced Legal Executive Assistant to provide comprehensive administrative support to our client in the east Metro. This long-term contract position requires a highly organized individual with strong attention to detail who excels at managing schedules, coordinating events, and assisting with community relations projects. The ideal candidate will thrive in a fast-paced environment while maintaining confidentiality and attention to detail. Responsibilities:• Organize and oversee activities, events, and initiatives for a busy Attorney.• Provide technical and administrative support, including document preparation, editing, and filing of legal materials.• Manage the Attorney’s calendar, appointments, and daily tasks to ensure efficient workflow.• Arrange and confirm travel accommodations while handling travel requests, vouchers, and reimbursements.• Prepare and revise various documents, including letters and legal filings, with accuracy and professionalism.• Maintain strict confidentiality while handling sensitive information and correspondence.
2026-04-17T21:28:43Z

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