We are looking for an Administrative Assistant to provide high-level support to senior leaders within a Financial Services environment. This Contract position is ideal for an experienced, detail-oriented individual who can manage executive coordination, organize sensitive information, and keep daily operations running smoothly. The role involves a mix of calendar management, document preparation, meeting support, travel coordination, and office administration while handling confidential matters with discretion.<br><br>Responsibilities:<br>• Coordinate executive calendars, arrange internal and external meetings, and resolve scheduling conflicts to ensure leaders remain organized and prepared.<br>• Prepare, format, and refine reports, presentations, spreadsheets, and correspondence with a strong focus on accuracy, clarity, and high-quality standards.<br>• Support board- and leadership-related documentation by gathering information, reviewing materials, and helping assemble finalized reports and meeting packets.<br>• Attend meetings when needed, capture clear and accurate notes, and track follow-up items to help move priorities forward.<br>• Maintain confidential records and corporate files, including document scanning, filing, retrieval, and overall records organization.<br>• Assist with office and facility-related administrative tasks, manage departmental supplies, and distribute materials as needed.<br>• Coordinate travel arrangements for executive staff and complete expense reporting in a timely and organized manner.<br>• Review timesheets, contracts, and outgoing correspondence for completeness, consistency, and presentation standards.<br>• Partner with other administrative team members on shared projects and provide support on special assignments as business needs arise.
• High school diploma required; an associate degree or related coursework is preferred.<br>• 5-8 years of administrative experience, including at least 2 years supporting executives in a corporate setting.<br>• Strong written and verbal communication skills with the ability to proofread and produce clear business documents.<br>• Demonstrated ability to manage multiple priorities, maintain attention to detail, and meet deadlines with minimal supervision.<br>• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.<br>• Experience taking meeting minutes and supporting executive presentations and departmental meetings.<br>• Sound judgment and a proven ability to handle confidential information appropriately.<br>• Comfortable learning new systems and technology quickly; data entry and administrative office support experience is beneficial.
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- Ontario, CA
- onsite
- Temporary / Contract
- 30 - 35 USD / Hourly
- We are looking for an Administrative Assistant to provide high-level support to senior leaders within a Financial Services environment. This Contract position is ideal for an experienced, detail-oriented individual who can manage executive coordination, organize sensitive information, and keep daily operations running smoothly. The role involves a mix of calendar management, document preparation, meeting support, travel coordination, and office administration while handling confidential matters with discretion.<br><br>Responsibilities:<br>• Coordinate executive calendars, arrange internal and external meetings, and resolve scheduling conflicts to ensure leaders remain organized and prepared.<br>• Prepare, format, and refine reports, presentations, spreadsheets, and correspondence with a strong focus on accuracy, clarity, and high-quality standards.<br>• Support board- and leadership-related documentation by gathering information, reviewing materials, and helping assemble finalized reports and meeting packets.<br>• Attend meetings when needed, capture clear and accurate notes, and track follow-up items to help move priorities forward.<br>• Maintain confidential records and corporate files, including document scanning, filing, retrieval, and overall records organization.<br>• Assist with office and facility-related administrative tasks, manage departmental supplies, and distribute materials as needed.<br>• Coordinate travel arrangements for executive staff and complete expense reporting in a timely and organized manner.<br>• Review timesheets, contracts, and outgoing correspondence for completeness, consistency, and presentation standards.<br>• Partner with other administrative team members on shared projects and provide support on special assignments as business needs arise.
- 2026-10-13T00:00:00Z