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52 results for Office Coordinator in San Mateo, CA

Office Coordinator

Oakland, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job Description:We are looking for an Office Coordinator to oversee front-office activities, support staff, and help maintain a productive and organized workplace.Responsibilities:<ul><li>Greet visitors and manage incoming calls and mail</li><li>Coordinate office supplies, equipment, and maintenance requests</li><li>Schedule meetings and support event logistics</li><li>Maintain office policies and procedures</li><li>Assist with onboarding and administrative projects</li></ul>
2026-06-15T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities: • Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization. • Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed. • Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift. • Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments. • Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience. • Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities. • Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements. • Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination. • Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings.
2026-06-19T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
Robert Half is partnering with growing construction and project-based organizations across the Peninsula that are seeking experienced, proactive, and detail-oriented Office Managers to oversee daily office operations, support field and leadership teams, and help keep projects running smoothly. This is an excellent opportunity for someone who thrives in a fast-paced construction environment, enjoys managing multiple priorities, and takes pride in creating an organized, team-oriented office culture. Responsibilities:<ul><li>Support office operations, leadership teams, and daily administrative functions</li><li>Coordinate meetings, trainings, team events, and office logistics</li><li>Assist with scheduling, travel arrangements, and calendar management</li><li>Handle vendor communication, invoice processing, and expense tracking</li><li>Support onboarding logistics for new hires and interns</li><li>Maintain office supplies, kitchen inventory, and general workspace organization</li><li>Prepare reports, presentations, meeting materials, and leadership documents</li><li>Assist with project coordination, process improvements, and workflow tracking</li><li>Provide reception and customer service support as needed</li><li>Manage confidential and sensitive information with professionalism</li></ul>
2026-06-10T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dedicated Assistant Food and Beverage Manager to join our team in Berkeley, California. This is a Contract position within the hospitality industry, where you will play a key role in overseeing office operations and ensuring seamless coordination within the property. The ideal candidate will bring a blend of administrative expertise and hospitality management experience to support the team and deliver exceptional service. Responsibilities:• Oversee daily office operations to ensure efficiency and compliance with company standards.• Manage and coordinate food and beverage operations to maintain high-quality service.• Lead and supervise the team, fostering a positive and productive work environment.• Collaborate with union representatives and navigate union-specific requirements effectively.• Develop and implement schedules, ensuring proper coverage for morning, swing, and weekend shifts.• Handle administrative tasks, including hotel reservations and operational planning.• Ensure all associates comply with parking registration requirements and related logistics.• Monitor and maintain office supplies, equipment, and facilities.• Assist in resolving operational challenges and improving processes to enhance overall productivity.• Communicate with management and staff to ensure alignment with organizational goals.
2026-06-15T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We're seeking an experienced Office Manager to oversee daily office operations and support administrative functions across teams. This role is ideal for a proactive professional who thrives in a fast-paced environment and can balance operations, coordination, and team support. Key Responsibilities:<ul><li>Oversee day-to-day office operations and ensure a smooth, efficient workplace</li><li>Manage office supplies, vendor relationships, and facilities coordination</li><li>Support leadership with calendar management, reporting, and special projects</li><li>Coordinate onboarding, internal communications, and office policies</li><li>Handle budgeting support, expense tracking, and basic bookkeeping tasks</li><li>Serve as the main point of contact for internal staff and external vendors</li></ul>
2026-06-15T00:00:00Z

Office Manager

Alameda, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
Role DetailsResponsibilities:1. Administrative Work· Work hours: Monday-Friday· Attend monthly board meetings after hours (hybrid format).2. Key Office Tasks· Address maintenance issues.· Manage owner relationships and receivables.3. Weekly Duties· Ensure the association remains within budget.· Prepare for board meetings, including creating packets.· Follow public meeting rules and documentation standards.· Enforce community standards and rules compliance. Profile Requirements:· Desired candidates should come from an administrative environment and have experience in corporate structures, policy, and procedures.· Candidates should ideally have executive-level skills capable of maintaining momentum in operations.· Avoid hiring individuals from management companies with structures incompatible with the organization’s needs. Organizational Details· The Homeowner’s Association is a 52-year-old organization overseeing 25 acres of large courtyards. Members own individual homes.· Current staff: 8 day workers.· Systems in use: HOA Assist (bookkeeping), Vanica, and payroll managed through ADP. Major Projects in Progress· Three significant construction projects currently underway. Hiring Process· Interviews will include: GM and Board Member The Association, a large-scale homeowners association with 438 homes, a clubhouse and pool located on approximately 25+/- acres located in Alameda, California, is seeking a highly motivated and experienced Assistant Manager. The Assistant Manager will work closely with the General Manager to manage budgets, oversee accounts receivable, enforce covenants, manage projects, and handle additional tasks as assigned.Key Responsibilities Owner Relations:Serve as a primary point of contact for homeowners, addressing concerns, answering questions, and facilitating positive interactions.Assist in organizing and attending community meetings, including Board meetings and special Maintain open communication with homeowners to ensure transparency and foster a sense of community.Communicate effectively while engaging in working relationships.Be accountable to help with resident and homeowner requests in a timely and professional manner. Budget Management:Assist in the development and management of the annual budget in collaboration with the General Manager.Monitor and control expenses to ensure adherence to the approved budget. Accounts Receivable:Assist with the oversight of the collection of assessments and other dues from homeowners.Manage the accounts receivable process, including tracking payments and following up on delinquent accounts.Work with legal counsel on lien filings and other collection actions as necessary.
2026-05-21T00:00:00Z

Office Manager

Lafayette, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for an Office Manager to support the day-to-day administrative and operational needs of an early childhood education campus in California.. This contract position with the potential to become permanent will serve as a central point of coordination for school staff, families, and leadership, helping create an organized and welcoming environment. The role combines front office oversight, records management, onboarding support, compliance administration, and event coordination to keep school operations running efficiently. Responsibilities:• Manage front office activity by greeting visitors, responding to incoming calls and inquiries, and ensuring families and staff receive timely assistance.• Oversee the student enrollment process from initial interest through re-enrollment, including tour scheduling, application tracking, waitlist coordination, and family communications.• Maintain complete and accurate student documentation in digital and paper files, including health records, consent forms, immunization data, and other required materials.• Provide administrative support for onboarding by assembling new employee paperwork, tracking completion of required documents, and updating personnel records.• Monitor staff training and compliance documentation while supplying teachers with current classroom rosters, emergency details, and other essential information.• Assist with regulatory reporting and school compliance tasks, including record upkeep, incident documentation, immunization submissions, and parent health notifications.• Help coordinate campus safety and facility-related activities by arranging vendor visits, supporting drill scheduling, gathering project estimates, and tracking maintenance needs.• Contribute to school events and special projects, such as organizing picture day logistics and supporting leadership with ongoing operational priorities.• Track office supply needs and maintain an orderly administrative workspace to support uninterrupted daily operations. If you are interested in this position, please apply today!
2026-06-19T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a proactive Office Manager to support day-to-day workplace operations in San Francisco, California. This Long-term Contract position is ideal for someone who takes pride in maintaining an efficient, welcoming office while providing dependable administrative support across teams. The role is onsite on a part-time schedule, approximately three days per week for 3–5 hours per day, and requires a detail-oriented approach, strong organization, and an excellent service mindset. Responsibilities: • Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests. • Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience. • Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks. • Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers. • Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs. • Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution. • Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness. • Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support. • Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns. • Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives.
2026-06-19T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward, CA. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply.
2026-06-18T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for a service-oriented Office Assistant to support a high-end showroom environment in San Francisco, California. This contract position with permanent potential is ideal for someone who takes pride in creating an organized, welcoming space and ensuring each guest interaction feels thoughtful and detail-oriented. The person in this role will help keep daily operations running smoothly, support visits and events, and uphold a presentation standard that reflects the brand at all times. Responsibilities:• Welcome clients, guests, and vendors with care while creating a warm and attentive front-of-house experience.• Prepare the showroom each day by ensuring meeting areas, common spaces, and presentation zones are clean, organized, and guest-ready.• Coordinate schedules, room setup, and visit details so appointments, tours, and events run efficiently from start to finish.• Oversee catering and hospitality arrangements, including setup, presentation, and upkeep of kitchen or café areas during meetings and events.• Monitor inventory levels for office, hospitality, and showroom supplies and arrange replenishment as needed.• Receive deliveries, support logistics, and help maintain order across storage and shared spaces.• Inspect the showroom for presentation issues, product concerns, or maintenance needs and communicate them promptly to the appropriate team.• Track open tasks, follow through on outstanding items, and provide timely updates to ensure nothing is missed or delayed.
2026-06-19T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a dependable Part Time Office Assistant to help keep daily workplace operations organized and welcoming in Santa Clara, California. This opportunity is suited for someone who enjoys being on site, takes initiative, and can balance administrative support with hands-on office coordination. The person in this role will contribute to a smooth employee and visitor experience while supporting workplace logistics, vendor activity, and office readiness in a fast-moving environment. Responsibilities:• Serve as the primary on-site support person for day-to-day office needs and help ensure operations run efficiently throughout the workday.• Welcome employees, visitors, candidates, and service providers with a courteous and friendly approach while helping direct them as needed.• Keep shared spaces presentable by monitoring office appearance and addressing general workplace organization needs.• Replenish pantry items, beverages, coffee supplies, and general office materials to maintain a well-stocked environment.• Arrange orders for food, refreshments, and workplace supplies through external vendors and online ordering tools.• Prepare meeting and conference spaces by coordinating room setup, refreshments, and overall readiness for guests and internal teams.• Assist with vendor scheduling, service follow-up, and resolution of routine office-related requests.• Support onboarding logistics by helping coordinate workspace readiness and other onboarding-related office details.• Provide administrative assistance such as scheduling support for busy teams, including recruiting and engineering functions.• Contribute to workplace projects tied to office transition efforts, return-to-office coordination, and overall space organization.
2026-06-19T00:00:00Z

Front Desk Coordinator

Berkeley, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
A law firm in Berkeley is seeking a reliable and detail-oriented Front Desk Coordinator to provide short-term administrative coverage. This fully onsite role will support daily front desk operations in a busy legal environment and is ideal for someone who has prior experience working within a law firm and understands the pace and professionalism required. Responsibilities<ul><li>Manage front desk operations, including answering and routing incoming calls in a professional manner</li><li>Handle incoming and outgoing mail, including sorting, scanning, and distributing to both onsite and remote staff</li><li>Coordinate correspondence via email and ensure timely and accurate delivery of documents</li><li>Scan, organize, and maintain files and records in accordance with firm practices</li><li>Support a hybrid office by coordinating needs between onsite attorneys/staff and remote team members</li><li>Maintain a polished, professional front office presence</li><li>Assist with general administrative and clerical tasks as needed during the coverage period</li></ul>
2026-06-19T00:00:00Z

Front Desk Coordinator

Redwood City, CA
onsite
Temporary / Contract
21.28 - 22.43 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily office operations and deliver an exceptional onsite experience. This is a Contract position focused on welcoming visitors, managing front desk communications, coordinating badging, and providing dependable administrative support across the facility. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep a busy reception area organized and responsive throughout the day. Responsibilities: • Welcome employees, guests, and vendors with a courteous presence and ensure each interaction creates a positive first impression. • Manage incoming phone traffic, respond promptly to calls routed to the front desk, and connect inquiries to the appropriate teams or individuals. • Issue and track visitor and employee badges while following site access and security procedures. • Receive, sort, and distribute mail, packages, and courier deliveries, and help resolve delivery issues when they arise. • Enter, monitor, and assign service requests and work orders to support smooth facility operations. • Provide general clerical assistance, including handling correspondence, ordering office supplies, and supporting administrative needs for the site team. • Answer routine questions from clients and staff, and escalate more complex concerns to the appropriate contact for resolution. • Maintain an orderly, clean, and safe reception and front office environment in alignment with workplace standards. • Assist with conference room and basic audiovisual support as needed to help meetings run efficiently.
2026-06-19T00:00:00Z

Administrative Coordinator

Sunnyvale, CA
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for an Administrative Coordinator to support a housing-based food resource program in Sunnyvale, California. This Contract position will focus on organizing food service operations, maintaining community partnerships, and keeping daily administrative activities on track through mid-August. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage schedules, communications, and reporting in a fast-paced service environment. Responsibilities: • Build and maintain productive working relationships with community food vendors and partner organizations to support consistent service delivery. • Identify and help establish additional local partnerships that expand food access across multiple housing locations. • Monitor site practices to help ensure food handling, storage, and distribution align with partner guidelines and safety expectations. • Organize delivery and pickup timing with on-site teams, including transportation support when needed to move food resources between locations. • Track program information, review records for accuracy, and prepare routine reports related to food resource activity. • Provide administrative support through scheduling, calendar coordination, and communication management for program operations. • Respond to inbound calls and inquiries professionally, directing requests and sharing updates with relevant staff and partners. • Represent the program in meetings and training sessions focused on safe, reliable, and effective food service operations. • Collaborate with colleagues across sites and assist with additional coordination tasks as business needs evolve.
2026-06-19T00:00:00Z

Administrative Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Description:We are seeking an Administrative Coordinator to support daily office operations, manage schedules, and ensure efficient administrative processes across departments.Responsibilities:<ul><li>Coordinate calendars, meetings, and travel arrangements</li><li>Prepare reports, correspondence, and presentation materials</li><li>Maintain filing systems and office records</li><li>Order office supplies and liaise with vendors</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-06-15T00:00:00Z

General Office Clerk

San Bruno, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a dependable General Office Clerk to support prototype operations, product testing, and refurbishment activities in San Bruno, California. This Long-term Contract position is well suited for someone who is comfortable working in a hands-on environment, following procedures carefully, and responding quickly to changing test conditions. The role includes monitoring equipment, handling sample collection, assisting with unit processing, and helping maintain clean and organized work areas. This is a 1-year contract. There are two shifts available: Shift One: 12am - 10am Tues, Wed, Thurs, FridayShift Two: 3pm - 1am Mon, Tues, Wed, Thurs Responsibilities:• Oversee prototype devices while they are running, staying alert to equipment status • Load and remove materials or units • Assist the refurbishment line by unpacking returned units, assessing condition, and separating items by disposition category.• Move and stack incoming or processed units
2026-06-19T00:00:00Z

Operations Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Description:We are hiring an Operations Coordinator to support day-to-day business operations, track workflows, and help improve internal processes.Responsibilities:<ul><li>Coordinate operational activities across teams</li><li>Monitor schedules, inventory, or service delivery timelines</li><li>Prepare operational reports and maintain documentation</li><li>Identify process improvement opportunities</li><li>Support vendor communication and internal follow-up</li></ul>
2026-06-15T00:00:00Z

Facilities Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Title: Facilities CoordinatorJob Summary:The Facilities Coordinator supports the day-to-day operations of a company’s facilities and office environment. This role helps ensure the workplace is safe, clean, organized, and functioning efficiently by coordinating maintenance, vendor services, office moves, supplies, and building-related requests.Key Responsibilities:<ul><li>Coordinate daily facility operations across office or building locations</li><li>Submit and track maintenance and repair requests</li><li>Serve as a point of contact for building management, vendors, and service providers</li><li>Monitor office space, equipment, and common areas to ensure they are well maintained</li><li>Assist with office moves, workstation setups, and space planning</li><li>Manage inventory and ordering of office, kitchen, and facility supplies</li><li>Support health, safety, and security procedures and compliance requirements</li><li>Maintain records related to maintenance, service contracts, inspections, and facility requests</li><li>Help coordinate preventative maintenance schedules</li><li>Respond to employee facility-related questions and service requests</li><li>Assist with event setup, conference room readiness, and general office support</li></ul>
2026-06-15T00:00:00Z

Insurance Coordinator

San Jose, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Insurance Coordinator to support insurance-related workflows for a service-focused team in San Jose, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and experienced in reviewing coverage information to help ensure efficient coordination of services. The person in this role will work closely with patients, providers, and payers to confirm benefits, secure approvals, and maintain accurate documentation. Responsibilities: • Confirm active medical coverage and benefit details with insurance carriers before services are scheduled or delivered. • Obtain required prior authorizations and referrals to prevent delays in service and support timely care coordination. • Review payer guidelines and plan rules to determine eligibility, coverage limits, and out-of-pocket responsibilities. • Communicate with internal teams, patients, and insurance representatives to resolve verification issues and missing information. • Maintain complete and accurate records of insurance activity, authorization status, and follow-up actions in appropriate systems. • Track pending approvals and proactively follow up with payers to ensure decisions are received within expected timeframes. • Escalate complex coverage or authorization concerns when additional review or intervention is needed.
2026-06-20T00:00:00Z

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Job Summary:The Benefits Coordinator supports the administration of employee benefits programs and helps ensure employees receive timely and accurate information regarding available benefit options. This role assists with enrollments, changes, records management, vendor communication, and employee questions related to health, retirement, leave, and other benefit programs.Key Responsibilities:<ul><li>Assist with the day-to-day administration of employee benefits programs</li><li>Support new hire benefits enrollment and employee benefit changes</li><li>Maintain accurate benefits records in HRIS and related systems</li><li>Respond to employee questions regarding benefit plans, eligibility, and enrollment procedures</li><li>Coordinate with benefit vendors, brokers, and internal HR teams to resolve issues</li><li>Process benefits-related paperwork, including enrollments, terminations, and status changes</li><li>Help administer open enrollment activities and employee communications</li><li>Track leave of absence, COBRA, wellness, and retirement program documentation as applicable</li><li>Ensure benefits data is accurate for payroll processing and reporting</li><li>Support compliance with company policies and benefits regulations</li><li>Prepare reports and assist with audits related to benefits administration</li><li>Maintain confidentiality of employee and benefits information</li></ul>
2026-06-16T00:00:00Z

Purchasing Coordinator

Pleasanton, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for a detail-oriented Purchasing Coordinator to support contract administration, option program coordination, and purchasing operations for residential communities in Pleasanton, CA. This long-term Purchasing Coordinator Contract position is ideal for someone who can balance vendor documentation, pricing accuracy, and cross-functional collaboration while keeping purchasing activities organized and compliant. The role works closely with internal teams and trade partners to maintain master agreements, support community-specific programs, and ensure timely processing of purchasing-related transactions. Responsibilities:• Oversee the full lifecycle of trade partner master agreements, including vendor onboarding, subcontract documentation, pricing exhibits, specifications, scope details, and insurance tracking.• Coordinate project and community purchasing records by preparing contract packages, routing documents for signature, and maintaining accurate supporting files.• Administer option program materials by developing and updating community-specific selections, product details, and sales support documents in alignment with company standards.• Partner with divisional stakeholders to organize collateral for option offerings, such as browse materials, floor plan references, selection sheets, and sample packages for sales offices.• Support purchasing operations by managing community setup activities, updating pricing for new agreements or revisions, and processing contract-related changes.• Handle purchase order activity for construction starts, including issuing, adjusting, and voiding orders as needed to support field operations.• Monitor the addition or removal of available options and help establish associated sales pricing in coordination with internal teams.• Prepare reports and maintain spreadsheets that track purchasing data, contract status, and other key operational details for leadership and project teams
2026-06-19T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
This is a great Admin Assistant job for someone looking for work with a busy, and fast-growing accounting firm. Robert Half is hiring an Administrative Assistant, so if you're detail-oriented and organized, you should consider this opening. This is a short-term contract with potential to extend for the right candidate in the Oakland, California area. Responsibilities:<ul><li> Organize word processors, files, and faxes</li><li>Provide administrative support to our Accounting and Tax Staff and Partners</li><li>Electronic document filing</li><li>Organize, email, fax, and/or scan confidential documents and financial information</li><li>Maintain various information logs with different deadlines</li><li>Copying, organizing, filing, and other miscellaneous administrative projects</li><li>Backup to receptionist – greet clients and operate a multi-line phone system</li></ul> We offer a pleasant work environment with competitive salary and benefits. Our office is business casual and includes parties, potlucks, and day trips.Our building amenities include plenty of free parking, a complimentary shuttle to and from BART, a fitness center and deli.
2026-05-29T00:00:00Z

Program Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Description:We are looking for a Program Coordinator to support nonprofit program delivery, participant communication, and administrative operations.Responsibilities:<ul><li>Coordinate program activities, events, and outreach efforts</li><li>Maintain participant records and program data</li><li>Communicate with community partners and stakeholders</li><li>Assist with grant-related reporting and documentation</li><li>Support program evaluation and continuous improvement</li></ul>
2026-06-15T00:00:00Z

Program Coordinator

Palo Alto, CA
onsite
Temporary / Contract
51 - 61 USD / Hourly
We are looking for a Program Coordinator to support program planning, operational execution, and stakeholder coordination for a Contract position based in Palo Alto, California. This role partners with clinical, administrative, and service teams to organize initiatives, improve workflows, and maintain strong communication across departments. The position also contributes to customer support, marketing logistics, and project documentation while helping ensure activities align with organizational standards and service goals. Responsibilities: • Coordinate program activities from planning through execution, ensuring timelines, scope, and expectations are clearly defined and tracked. • Support initiatives that strengthen internal operations and contribute to service growth by organizing tasks, updates, and follow-through across teams. • Arrange and manage workgroups focused on process improvement, and prepare meeting summaries and related communications for stakeholders. • Assist with patient-facing coordination by applying knowledge of care coordination processes to help address inquiries and visit-related needs. • Oversee logistics for promotional materials, events, and outreach efforts tied to internal and external program activities. • Participate in sourcing and evaluation activities for external consultants, contractors, and vendors as needed. • Monitor projects for adherence to departmental, hospital, and university policies through consistent quality review practices. • Review current business processes, document findings, and recommend practical workflow adjustments to support desired project outcomes. • Foster positive and attentive interactions with clients, community members, vendors, and internal partners from diverse backgrounds.
2026-06-19T00:00:00Z

Receptionist

San Mateo, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk operations for a Contract assignment in San Mateo, California within the non-profit sector. This position plays an important role in creating a welcoming environment for residents, visitors, and staff while helping the site run smoothly throughout the day. The ideal candidate brings strong customer service skills, sound judgment, and the ability to stay organized and responsive in a fast-paced setting. Responsibilities: • Welcome residents, guests, and service providers professionally and serve as the first point of contact at the front desk. • Respond to general questions in person, by phone, and through email, providing clear and courteous assistance. • Manage incoming and outgoing mail and help maintain orderly administrative records and files. • Perform regular walkthroughs of the property to observe conditions and report concerns when needed. • Provide on-site support during urgent or unexpected situations by following established procedures and notifying appropriate staff. • Handle multi-line phone activity, take accurate messages, and direct inquiries to the appropriate contacts. • Assist with basic administrative work such as data entry, appointment coordination, and document preparation using Microsoft Office tools. • Help maintain front-desk coverage and operational continuity while the broader team is occupied with other priorities.
2026-06-17T00:00:00Z