We are looking for a dedicated Administrative Assistant to support executive management in Palo Alto, California. This role is ideal for an organized and proactive individual who thrives in a fast-paced environment and is skilled at managing complex schedules and correspondence. As a member of the team, you will play a crucial role in ensuring smooth operations and communication at the executive level. This is a long-term contract position offering stability and opportunities for growth. Responsibilities: • Review and assess incoming correspondence and reports to determine their importance and prioritize actions as directed by executive management. • Manage the executive’s calendar by scheduling appointments, coordinating meetings, and arranging travel accommodations. • Organize and facilitate conferences, hearings, and board meetings, ensuring all logistical details, materials, and amenities are prepared. • Draft and edit correspondence, administrative reports, and financial documents using diverse source materials. • Respond to inquiries about organizational activities and programs, providing accurate information and support. • Maintain official records of meetings through minutes, recordings, and other documentation. • Conduct research and compile data to support executive decision-making processes. • Act as a liaison between the executive and internal stakeholders, ensuring effective communication and collaboration. • Oversee and monitor budget processes, ensuring compliance with organizational policies. • Prepare presentations, spreadsheets, and materials for executive use, ensuring high-quality design and accuracy.

• Proven experience in administrative or executive support roles, preferably at the executive level. • Strong organizational and time-management skills to handle multiple priorities effectively. • Excellent written and verbal communication skills, with the ability to compose detail-oriented correspondence. • Proficiency in office software, including spreadsheets, presentation tools, and scheduling applications. • Ability to manage travel arrangements and coordinate logistics for meetings and events. • Knowledge of budget processes and financial reporting. • Familiarity with maintaining official records and handling sensitive information securely. • Adept at conducting research and presenting findings in a clear and concise manner.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Palo Alto, CA
onsite
Temporary
37 - 45 USD / Hourly
We are looking for a dedicated Administrative Assistant to support executive management in Palo Alto, California. This role is ideal for an organized and proactive individual who thrives in a fast-paced environment and is skilled at managing complex schedules and correspondence. As a member of the team, you will play a crucial role in ensuring smooth operations and communication at the executive level. This is a long-term contract position offering stability and opportunities for growth. Responsibilities: • Review and assess incoming correspondence and reports to determine their importance and prioritize actions as directed by executive management. • Manage the executive’s calendar by scheduling appointments, coordinating meetings, and arranging travel accommodations. • Organize and facilitate conferences, hearings, and board meetings, ensuring all logistical details, materials, and amenities are prepared. • Draft and edit correspondence, administrative reports, and financial documents using diverse source materials. • Respond to inquiries about organizational activities and programs, providing accurate information and support. • Maintain official records of meetings through minutes, recordings, and other documentation. • Conduct research and compile data to support executive decision-making processes. • Act as a liaison between the executive and internal stakeholders, ensuring effective communication and collaboration. • Oversee and monitor budget processes, ensuring compliance with organizational policies. • Prepare presentations, spreadsheets, and materials for executive use, ensuring high-quality design and accuracy.
2026-02-19T00:00:00Z