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18 results for Office Specialist in San Diego, CA

Office Manager

San Marcos, CA
onsite
Temporary / Contract
36 - 38 USD / Hourly
A growing professional services firm is seeking an experienced Office Manager to oversee administrative operations, team coordination, and day-to-day office functionality. This role is ideal for someone who enjoys building structure, improving workflows, and ensuring a business operates efficiently behind the scenes. The Office Manager will work closely with leadership and internal departments to support operations, employee coordination, vendor management, and office administration. In This Role, You Will<ul><li>Oversee daily office operations and administrative processes</li><li>Manage office vendors, supplies, facilities, and service providers</li><li>Support onboarding, scheduling, and employee coordination efforts</li><li>Assist leadership with reporting, documentation, and operational projects</li><li>Coordinate meetings, calendars, and internal communications</li><li>Maintain organized office systems and workflow processes</li><li>Support budgeting, invoice tracking, and administrative reporting</li><li>Identify opportunities to improve efficiency and organization across teams</li></ul>
2026-05-08T00:00:00Z

Office Manager

Poway, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and organized Office Manager to oversee daily office operations and support a productive, efficient workplace. Responsibilities:<ul><li>Oversee day-to-day office operations and ensure the office runs smoothly</li><li>Manage office supplies, vendor relationships, and facility-related needs</li><li>Coordinate schedules, meetings, and general administrative workflows</li><li>Support onboarding activities and assist with internal office procedures</li><li>Supervise front office functions and provide administrative support as needed</li><li>Maintain records, prepare reports, and assist with budgeting or expense tracking</li><li>Serve as a point of contact for internal staff and external visitors or partners</li><li>Identify and implement process improvements to enhance office productivity</li></ul>
2026-05-15T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are seeking a highly organized and proactive Office Manager to oversee daily office operations for a real estate organization based in San Diego, CA and ensure the workplace runs efficiently. The Office Manager will support administrative functions, coordinate office procedures, manage supplies and vendor relationships, and help create a productive and professional environment. Key Responsibilities<ul><li>Oversee daily office operations and administrative processes. </li><li>Manage office supplies, equipment, and vendor relationships. </li><li>Coordinate meetings, schedules, and office communications. </li><li>Support onboarding, filing, records management, and general administrative tasks. </li><li>Assist leadership with special projects and operational needs. </li><li>Maintain office policies and help ensure an organized, efficient workplace. </li><li>Additional tasks and special projects as needed</li></ul>
2026-05-19T00:00:00Z

Office Administrator

Encinitas, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an Office Administrator to join a growing company in Encinitas. This position is responsible for supporting day-to-day office operations, coordinating administrative processes, and helping maintain an organized and professional work environment. The ideal candidate is proactive, highly organized, and comfortable balancing multiple priorities while supporting both leadership and internal teams. Responsibilities<ul><li>Oversee daily office operations and administrative workflows</li><li>Answer phones, manage correspondence, and greet visitors professionally</li><li>Coordinate calendars, meetings, and office scheduling needs</li><li>Maintain office supplies, vendor relationships, and facility coordination</li><li>Support document preparation, reporting, and record management</li><li>Assist with invoicing, expense tracking, and administrative reporting</li><li>Organize company files and maintain accurate documentation</li><li>Support leadership with special projects and operational tasks</li></ul>
2026-05-15T00:00:00Z

Office Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a highly organized and proactive Office Coordinator to support daily office operations and help maintain an efficient, professional workplace environment. Key Responsibilities:<ul><li>Coordinate day-to-day office activities and provide administrative support across departments</li><li>Manage schedules, meetings, and general office communications</li><li>Maintain office supplies, vendor coordination, and facility-related needs</li><li>Greet visitors, answer phones, and respond to general inquiries</li><li>Assist with data entry, filing, document preparation, and recordkeeping</li><li>Support internal teams with special projects and operational tasks as needed</li></ul>
2026-05-15T00:00:00Z

Legal Secretary

San Diego, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
LEGAL SECRETARY ROLE - FULLY ON SITE IN DOWNTOWN SAN DIEGO About the RoleThis firm is seeking a polished, detail‑oriented Legal Secretary with strong litigation experience in California state and federal courts. This role supports multiple attorneys with a balanced caseload and offers stability, strong mentorship, and an excellent work environment. Key Responsibilities<ul><li>Prepare, format, and revise legal documents (pleadings, motions, discovery, TOAs/TOCs)</li><li>E‑file in state and federal courts (California and Federal CM/ECF)</li><li>Maintain attorney calendars, deadlines, and reminders (CompuLaw or firm system; training offered)</li><li>Schedule hearings, depositions, mediations, and client meetings</li><li>Handle document management, proofreading, redlining, and administrative support</li><li>Process expenses, time entries, and assist with billing as needed</li><li>Provide reliable support for trial prep, filings, and case logistics</li></ul>Compensation & Benefits<ul><li>Salary: $85K–$105K DOE</li><li>Schedule: 40‑hour week; onsite or hybrid depending on firm</li><li>Benefits: Medical/dental/vision, 401(k), PTO, paid holidays</li><li>Perks: Paid parking, professional development, supportive firm culture</li></ul>
2026-04-24T00:00:00Z

Billing Specialist

Camp Pendleton, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
A support services organization at Camp Pendleton is seeking a Billing Specialist to manage invoicing, billing documentation, and account reconciliation in a high-accuracy, compliance-driven environment. This role supports financial operations tied to service billing and requires strong attention to detail and organizational skills. The Billing Specialist will ensure all billing is processed accurately, submitted on time, and properly documented in accordance with internal procedures and external requirements. ESSENTIAL DUTIES & RESPONSIBILITIESBilling & Account Support<ul><li>Prepare and process customer invoices accurately and on schedule</li><li>Review billing documentation for completeness and compliance</li><li>Enter billing data into accounting and billing systems</li><li>Track outstanding invoices and assist with follow-up on unpaid accounts</li><li>Reconcile billing discrepancies and resolve account issues</li><li>Maintain organized billing records and documentation</li><li>Assist with monthly billing close and reporting activities</li><li>Communicate with internal departments regarding billing requirements</li></ul>Compliance & Reporting<ul><li>Ensure billing processes comply with internal controls and procedures</li><li>Support audits and documentation requests as needed</li><li>Maintain confidentiality of financial and client information</li><li>Assist with reporting and data accuracy reviews</li></ul>
2026-05-12T00:00:00Z

Legal Billing Specialist

La Jolla, CA
remote
Temporary to Hire
28 - 33 USD / Hourly
We are looking for a detail-oriented Legal Billing Specialist to join a law firm in California in a contract position with the potential to become permanent. This position supports accurate, timely invoicing by coordinating attorney billing, managing electronic submissions, and addressing client-specific billing requirements. The ideal candidate brings legal billing experience, strong technical skills, and the ability to handle a high-volume billing cycle with precision. Responsibilities: • Prepare, revise, and finalize prebills based on attorney direction, including tasks such as allocating charges across matters, applying available retainer balances, and readying invoices for submission. • Process billable time and related charges for attorneys and paralegals in accordance with client billing rules and firm standards. • Transmit invoices through electronic billing platforms and investigate submission errors or rejections to ensure prompt resolution. • Manage a substantial volume of invoices each billing period while maintaining accuracy and meeting established deadlines. • Verify billing details and supporting records to confirm completeness, correctness, and compliance before invoices are released. • Research billing questions, troubleshoot discrepancies, and respond to inquiries from internal stakeholders regarding invoice status or issues. • Apply client-specific guidelines related to rates, formats, billing schedules, and cost controls to produce compliant invoices. • Partner with the Billing Manager, fellow billing specialists, and legal staff to address exceptions, meet billing targets, and support ongoing process improvements. • Use billing applications effectively, including resolving system-related issues that affect invoice generation or submission.
2026-05-15T00:00:00Z

Medical Office Manager

Escondido, CA
onsite
Temporary / Contract
40 - 46 USD / Hourly
We are currently seeking an experienced Medical Office Manager to oversee operations for a busy healthcare practice in Escondido. This leadership role is responsible for managing daily office operations, supervising administrative staff, supporting patient service standards, and ensuring efficient workflow across the practice. The ideal candidate has strong healthcare operations experience, leadership skills, and the ability to manage both patient-facing and administrative responsibilities in a fast-paced medical environment. Responsibilities<ul><li>Oversee day-to-day medical office operations and administrative workflows</li><li>Supervise front office staff, scheduling teams, and administrative personnel</li><li>Manage patient scheduling, office procedures, and operational efficiency</li><li>Support billing coordination, insurance verification, and patient account processes</li><li>Maintain compliance with healthcare regulations and office procedures</li><li>Assist with staff training, scheduling, and performance management</li><li>Coordinate vendor relationships, office supplies, and facility operations</li><li>Monitor workflow processes and implement operational improvements</li></ul>
2026-05-15T00:00:00Z

Office Coordinator – Property Management

Oceanside, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are seeking an Office Coordinator to join a growing property management company supporting residential communities in the Oceanside area. This position plays an important role in keeping daily office operations organized while supporting tenants, vendors, and internal teams. The ideal candidate is highly organized, customer-service driven, and comfortable balancing administrative responsibilities in a fast-paced environment. Responsibilities<ul><li>Support day-to-day office operations and administrative functions</li><li>Answer incoming calls, emails, and resident inquiries professionally</li><li>Coordinate maintenance requests and vendor scheduling</li><li>Assist with lease documentation, filing, and resident communications</li><li>Maintain organized electronic and physical records</li><li>Support invoicing, billing updates, and basic administrative reporting</li><li>Assist leadership with scheduling and office coordination tasks</li><li>Perform data entry and document management with a high level of accuracy</li></ul>
2026-05-13T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a reputable wealth management firm seeking a professional and organized Administrative Assistant to support daily office operations and provide exceptional client service. This position is ideal for someone who enjoys working in a collaborative, client-facing environment and has strong administrative and organizational skills. Key Responsibilities<ul><li>Provide administrative support to advisors and office staff</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare client packets, reports, and general correspondence</li><li>Assist with onboarding paperwork and maintain accurate client files</li><li>Manage office supplies, mail distribution, and general office organization</li><li>Greet clients and visitors while providing a high level of customer service</li><li>Support data entry, document management, and filing processes</li><li>Assist with meeting preparation and special projects as needed</li><li>Maintain confidentiality when handling sensitive client information</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our client is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure an efficient, professional work environment. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, edit, and distribute correspondence, reports, and presentations</li><li>Answer phones, respond to emails, and serve as a point of contact for internal and external stakeholders</li><li>Maintain filing systems, records, and office documentation</li><li>Assist with travel arrangements, expense reports, and invoice processing</li><li>Support team projects, meeting logistics, and general office coordination</li><li>Order office supplies and help maintain smooth day-to-day operations</li><li>Perform additional administrative duties as needed</li></ul>
2026-05-15T00:00:00Z

Part Time Office Assistant

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
OverviewA well-established wealth management firm in San Diego is seeking a dependable and detail-oriented Part-Time Office Assistant to support daily administrative and client service operations. This role is ideal for someone who thrives in a professional, client-facing environment and enjoys providing high-level administrative support in a fast-paced financial services setting. Responsibilities<ul><li>Serve as the first point of contact for clients, answering phones and greeting visitors in a professional manner</li><li>Assist with scheduling client meetings and maintaining calendars for advisors</li><li>Support client service requests, including account updates, document preparation, and follow-ups</li><li>Manage incoming/outgoing mail, emails, and general office correspondence</li><li>Maintain and organize digital and physical filing systems, ensuring accuracy and confidentiality</li><li>Assist with data entry and updates in CRM systems</li><li>Coordinate office supplies and general office organization needs</li><li>Provide administrative support to advisors and office leadership as needed </li></ul>
2026-05-07T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership in San Diego, California. This Contract to permanent opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The right candidate will bring strong judgment, discretion, and the ability to handle shifting demands in a fast-paced environment. Responsibilities: • Oversee executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate meeting schedules for executives, confirm attendance, and help keep agendas and timing organized. • Manage travel-related changes quickly and effectively to minimize disruption to executive plans. • Support day-to-day administrative activities by tracking important deadlines, follow-ups, and action items for leadership. • Communicate with internal teams and external contacts in a clear and detail-oriented manner on behalf of executives.
2026-05-22T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary to Hire
36 - 48 USD / Hourly
Robert Half is partnering with a prestigious and growing wealth management firm to identify a highly polished, proactive, and detail-oriented Executive Assistant to support executive leadership and advisory teams. This individual will serve as a trusted partner to the Managing Partner and senior advisors while acting as a key liaison for high-net-worth and ultra-high-net-worth clients. The ideal candidate thrives in a fast-paced, client-focused environment and brings exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities with grace under pressure. Key Responsibilities:<ul><li>Manage complex, high-volume calendars for the Managing Partner and senior advisors, prioritizing competing demands and optimizing scheduling efficiency.</li><li>Coordinate meetings, conference calls, and events across internal teams, clients, and external stakeholders.</li><li>Oversee inbox management, including prioritizing correspondence, drafting communications, and directing inquiries appropriately.</li><li>Serve as a primary liaison for high-net-worth and ultra-high-net-worth clients, delivering a white-glove client service experience.</li><li>Support business development initiatives by preparing client presentations, pitch materials, and tracking sales pipeline activity.</li><li>Maintain CRM systems, including Salesforce, ensuring accurate client records, pipeline tracking, and timely follow-ups.</li><li>Facilitate client onboarding, including preparation of account documentation and coordination with custodians and internal teams.</li><li>Coordinate client meetings, firm events, and marketing initiatives, ensuring seamless execution and high-quality client experiences.</li><li>Prepare meeting agendas, reports, presentations, and supporting materials for leadership and client interactions.</li><li>Manage domestic and international travel logistics, including flights, accommodations, itineraries, transportation, and expense reporting.</li><li>Generate and maintain weekly, quarterly, and ad hoc reports related to client activity, business development efforts, and pipeline progress.</li><li>Lead client outreach initiatives, including quarterly scheduling and follow-up coordination.</li><li>Support financial administrative functions, including expense reporting, invoice processing, reconciliation, and vendor communications.</li><li>Oversee day-to-day office operations, including document management, mail distribution, process improvements, and operational coordination.</li><li>Provide cross-functional administrative support to leadership and advisory teams.</li><li>Handle sensitive financial and personal information with the highest level of confidentiality and professionalism.</li><li>Ensure compliance with firm policies, regulatory standards, and operational procedures.</li><li>Support firmwide events, conferences, and client seminars by coordinating logistics across multiple teams and calendars.</li><li>Assist with HR-related and multi-state administrative matters as needed.</li><li>Provide occasional personal and property management support, including vendor coordination, scheduling, and expense oversight.</li></ul>
2026-05-20T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
Our client in the biotech industry is seeking a highly organized Executive Assistant to provide high-level support to senior leadership. This role is ideal for a proactive professional who thrives in a fast-paced environment, manages competing priorities effectively, and maintains a high degree of professionalism and confidentiality. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange travel, prepare itineraries, and process related documentation</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Support expense reporting, file management, and recordkeeping</li><li>Coordinate internal and external meetings, including logistics and follow-up</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-05-15T00:00:00Z

Operations Assistant

La Jolla, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and dependable Operations Assistant to support daily business functions and help maintain efficient internal processes. This role is ideal for someone who enjoys administrative support, coordinating tasks across teams, and contributing to smooth day-to-day operations. Key Responsibilities:<ul><li>Provide administrative and operational support to internal teams</li><li>Assist with scheduling, reporting, data entry, and document management</li><li>Help coordinate workflow, track tasks, and support process efficiency</li><li>Maintain accurate records, files, and operational documentation</li><li>Communicate with internal departments and external contacts as needed</li><li>Support special projects and general office activities</li></ul>
2026-05-22T00:00:00Z

Operations Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is seeking a detail-oriented and proactive Operations Assistant to support daily business functions and help maintain efficient internal processes. This role is ideal for someone who enjoys administrative coordination, multitasking, and supporting a team in a fast-paced environment. Responsibilities:<ul><li>Assist with day-to-day operational and administrative tasks to support business functions. </li><li>Coordinate schedules, meetings, records, and internal documentation. </li><li>Support data entry, reporting, filing, and process tracking activities. </li><li>Communicate with internal departments and external contacts to ensure timely follow-up and task completion. </li><li>Help monitor workflows, maintain organized records, and support process improvements. </li><li>Provide general office support and assist with special projects as needed. </li></ul>
2026-05-22T00:00:00Z