<p>A growing manufacturing company in San Marcos is looking for a professional <strong>Receptionist / Administrative Support Specialist</strong> to manage front desk operations while providing administrative support to multiple departments. This role blends traditional receptionist duties with behind-the-scenes office coordination and is ideal for someone who enjoys variety in their day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for visitors, vendors, and callers</li><li>Maintain front desk operations and office security protocols</li><li>Coordinate conference rooms and meeting logistics</li><li>Assist with data entry, filing, and document management</li><li>Order office supplies and support office organization initiatives</li><li>Provide administrative assistance to HR, accounting, or operations teams</li><li>Track deliveries, service requests, and vendor communications</li></ul>
We are looking for a skilled Collections Specialist to join our team on a contract basis in Loma Linda, California. This position focuses on managing business-to-business (B2B) collections, ensuring timely payments, resolving discrepancies, and maintaining positive relationships with clients. The ideal candidate will bring expertise in commercial collections and a proactive approach to minimizing financial risk.<br><br>Responsibilities:<br>• Oversee assigned customer accounts and ensure timely collection of outstanding balances.<br>• Investigate and resolve payment discrepancies, disputes, and billing issues efficiently.<br>• Collaborate with internal teams such as Sales, Customer Service, and Billing to address account concerns and ensure accurate invoicing.<br>• Maintain detailed records of collection activities, communications, and payment arrangements.<br>• Generate and distribute aging reports and collection updates for management review.<br>• Recommend accounts for escalation, legal intervention, or write-offs when deemed necessary.<br>• Ensure adherence to company policies and relevant regulations during all collection processes.<br>• Provide support for month-end and year-end closing activities related to accounts receivable.
<p>A well-established and growing construction services company in San Marcos is seeking a <strong>Billing Specialist</strong> who brings accuracy, accountability, and confidence to a complex billing environment. This role is ideal for someone who understands that billing is more than issuing invoices—it’s about accuracy, compliance, and maintaining strong client relationships. You will work closely with project managers, accounting leadership, and clients to ensure billing aligns with contract terms, project milestones, and regulatory requirements. The ideal candidate is detail-oriented, deadline-driven, and comfortable managing multiple projects at once in a fast-paced, high-volume setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and process detailed invoices based on contract terms, project schedules, and progress billing</li><li>Manage billing for time & materials, percentage-of-completion, and milestone-based projects</li><li>Review contracts, change orders, and work authorizations to ensure accurate billing</li><li>Coordinate with project managers to validate billable work and resolve discrepancies</li><li>Track retainage, lien releases, and compliance documentation</li><li>Maintain organized billing records and support audit requests</li><li>Monitor billing schedules to ensure timely invoicing and cash flow</li><li>Assist with month-end close related to billing and revenue recognition</li></ul><p><br></p>
We are looking for an experienced Accounting Specialist to join our team in Fallbrook, California. This long-term contract position offers an excellent opportunity to contribute to essential financial processes, including accounts payable, accounts receivable, and billing operations. The ideal candidate will have a solid understanding of accounting practices and be ready to support various tasks with accuracy and efficiency.<br><br>Responsibilities:<br>• Manage accounts payable processes, including auditing invoices against purchase orders and issuing payments to vendors.<br>• Handle accounts receivable tasks, such as posting payments, creating invoices, and providing backup support for collections.<br>• Process expense reports using Ramp and NetSuite to ensure timely and accurate reimbursement.<br>• Maintain and monitor aging schedules to assist the controller in tracking overdue accounts.<br>• Collaborate with the billing team to oversee automated billing functions and address any discrepancies.<br>• Reconcile financial accounts to ensure accuracy and compliance with company standards.<br>• Support audit preparation by organizing and reviewing financial records as needed.<br>• Work closely with other accounting team members to ensure seamless operations and task delegation.<br>• Provide general accounting support to enhance overall department efficiency.
<p>A growing medical group in San Marcos is hiring an <strong>Accounts Receivable Specialist</strong> with strong analytical ability, healthcare billing knowledge, and excellent follow-up skills. This role is ideal for someone who enjoys detailed reconciliation work, payer communication, and supporting patients with a high level of professionalism and clarity. You will be working closely with insurers, patients, and internal billing teams to ensure timely reimbursement and accurate financial records.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Post payments, adjustments, and electronic remittances</li><li>Investigate and resolve insurance denials and underpayments</li><li>Maintain accurate aging reports and escalate overdue claims</li><li>Communicate with payers, patients, and physician offices</li><li>Support audits and revenue cycle reporting</li><li>Reconcile patient account balances and assist with month-end AR tasks</li></ul>
<p>A growing organization in Escondido is seeking a <strong>well-rounded Accounting Specialist</strong> to support both accounts receivable and general accounting functions. This role is ideal for someone who enjoys variety in their day and wants exposure beyond a single accounting function. You will work closely with accounting leadership to ensure accurate financial records, timely reconciliations, and smooth month-end close processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support AR and AP functions including invoicing, payment posting, and vendor processing</li><li>Prepare journal entries related to accruals, prepaids, and corrections</li><li>Perform bank and balance sheet reconciliations</li><li>Assist with month-end and year-end close activities</li><li>Maintain accurate general ledger records</li><li>Support audit preparation and documentation requests</li><li>Assist with financial reporting and ad hoc analysis</li></ul>
<p>We are seeking a <strong>professional and resilient Call Center Specialist</strong> to join a high-volume customer support team in Escondido. This role is ideal for someone who thrives in fast-paced environments, enjoys helping people solve problems, and maintains a calm, professional demeanor under pressure. As a Call Center Specialist, you will be the primary point of contact for customers, managing inbound calls, resolving concerns, and ensuring each interaction reflects a high standard of service. This position requires strong communication skills, attention to detail, and the ability to manage multiple systems while engaging with callers in real time.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Handle a high volume of inbound customer calls daily</li><li>Provide accurate information regarding services, policies, and procedures</li><li>Resolve customer issues and escalate complex matters as needed</li><li>Document call details and resolutions accurately in CRM systems</li><li>Maintain call quality, professionalism, and efficiency standards</li><li>Follow call scripts while adapting to unique customer needs</li><li>Meet performance metrics including call handling time and customer satisfaction</li></ul>
<p>A well-established construction services company in San Marcos is seeking a <strong>professional and results-driven Collections Specialist</strong> to manage outstanding receivables while maintaining positive client relationships. This role is ideal for someone who understands the importance of balancing firm follow-up with diplomacy. You will work closely with project managers, accounting staff, and customers to ensure timely payments, resolve disputes, and support healthy cash flow across multiple active projects. The ideal candidate is organized, confident in communication, and comfortable working with contract-based billing and lien-sensitive environments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Monitor AR aging reports and proactively follow up on past-due balances</li><li>Communicate with clients regarding invoices, payment status, and discrepancies</li><li>Coordinate with project managers to resolve billing disputes</li><li>Document collection activity and maintain detailed account notes</li><li>Assist with lien waivers, conditional releases, and compliance documentation</li><li>Support month-end close and AR reporting</li></ul>
<p>A growing healthcare organization in Vista is hiring a <strong>detail-oriented Collections Specialist</strong> to support patient and insurance collections. This role requires a compassionate yet persistent communicator who can navigate sensitive financial conversations while ensuring timely payment resolution. The ideal candidate understands medical billing workflows, insurance reimbursement cycles, and the importance of maintaining patient trust throughout the collection process.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Follow up on outstanding patient balances and insurance claims</li><li>Communicate professionally with patients regarding payment options</li><li>Work with billing teams to resolve claim denials and underpayments</li><li>Maintain accurate notes and documentation in billing systems</li><li>Set up payment plans and process adjustments when approved</li><li>Assist with audits and AR aging reviews</li></ul>
<p>A reputable healthcare organization in Vista is hiring a <strong>Billing Specialist</strong> to support accurate medical billing, insurance follow-up, and revenue cycle operations. This role is well-suited for someone who enjoys analytical work, problem-solving, and ensuring claims are billed correctly and reimbursed timely. You will play a critical role in the financial health of the organization by managing claims, resolving billing issues, and collaborating with internal clinical and administrative teams. The ideal candidate is detail-focused, patient, and knowledgeable about healthcare billing processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and submit insurance and patient claims accurately and timely</li><li>Review billing data for accuracy, coding alignment, and payer requirements</li><li>Follow up on unpaid or underpaid claims with insurance companies</li><li>Resolve billing discrepancies, denials, and rejections</li><li>Post payments, adjustments, and remittances</li><li>Maintain accurate patient billing records and documentation</li><li>Communicate with patients regarding billing questions and payment options</li><li>Support month-end billing reports and audits</li></ul>
<p>We are seeking an experienced <strong>Accounts Payable Specialist</strong> to take ownership of AP functions for a professional services organization in Oceanside. This role goes beyond data entry and requires strong judgment, problem-solving skills, and the ability to manage complex vendor relationships. You will serve as a key point of contact for AP processes and help ensure accuracy, compliance, and efficiency across the department.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage full-cycle accounts payable including invoice processing, coding, and payment execution</li><li>Review invoices for accuracy, approvals, and compliance with company policies</li><li>Handle vendor communication and resolve discrepancies</li><li>Prepare and process weekly payment runs (ACH, wire, checks)</li><li>Reconcile AP subledger and vendor statements</li><li>Support month-end close and AP reporting</li><li>Assist with audits and internal control improvements</li></ul>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Mission Viejo , California. This is a long-term contract position requiring on-site attendance three days a week, ideally Monday through Wednesday. The role focuses on supporting accounts payable processes while ensuring accuracy and compliance.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices for payment, verifying approvals and submitting them to the Finance department.</p><p>• Prepare journal vouchers to accurately allocate expenses to the correct accounts.</p><p>• Adhere to vendor management protocols, including the creation of purchase requisitions as necessary.</p><p>• Maintain organized records of invoices and payment transactions.</p><p>• Assist in resolving discrepancies with vendors and internal stakeholders.</p><p>• Ensure compliance with company policies and procedures throughout all accounts payable activities.</p>
<p>We are looking for a skilled Accounts Payable Specialist to join our team in Carlsbad, California. This is a Contract to permanent position that requires an experienced individual who is detail oriented, capable of handling diverse tasks and improving processes within the accounts payable function. The ideal candidate will have strong technical skills, particularly in Excel, and be adept at managing payments, reports, and customer interactions.</p><p><br></p><p>Responsibilities:</p><p>• Retrieve and analyze invoice information from various programs to ensure accurate payment processing.</p><p>• Utilize advanced Excel functions such as VLOOKUP, XLOOKUP, and pivot tables to create and analyze reports.</p><p>• Review aged accounts payable and accounts receivable reports to determine outstanding balances.</p><p>• Process daily bank payments, which may involve multiple transactions per payment.</p><p>• Communicate with customers to address inquiries and resolve payment-related issues.</p><p>• Prepare journal entries and maintain accurate financial records.</p><p>• Manage intercompany payables and ensure compliance with relevant policies.</p><p>• Identify and implement process improvements to optimize the efficiency of accounts payable operations.</p>
<p>Our client in Vista is searching for a <strong>highly organized Accounts Receivable Specialist</strong> who enjoys a customer-facing AR role with a mix of invoicing, payment application, and account reconciliation. This position is great for someone who takes pride in maintaining clean customer ledgers and values strong communication. You’ll be working with both internal sales teams and external customers to ensure payments are collected on time and discrepancies are resolved quickly and professionally.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Generate accurate invoices based on sales orders and shipping documents</li><li>Monitor aging reports and perform soft collections</li><li>Apply payments, credits, and adjustments with accuracy</li><li>Research PO discrepancies, pricing issues, and short-pays</li><li>Reconcile customer accounts monthly</li><li>Assist with AR month-end close and reporting</li></ul>
<p>A well-established manufacturing and distribution company in San Marcos is seeking a <strong>detail-driven Accounts Receivable Specialist</strong> to manage the full AR lifecycle in a high-volume environment. This role is ideal for someone who enjoys owning their accounts, maintaining clean ledgers, and collaborating with sales, shipping, and accounting teams to ensure accurate and timely collections. You will play a key role in supporting cash flow while maintaining professional, solution-focused relationships with customers.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage full-cycle accounts receivable including invoicing, payment application, and collections</li><li>Generate and distribute customer invoices based on shipping and sales documentation</li><li>Apply payments accurately via ACH, wire, check, and credit card</li><li>Monitor AR aging reports and proactively follow up on past-due balances</li><li>Research short pays, pricing discrepancies, and unapplied cash</li><li>Communicate with customers regarding account status and payment arrangements</li><li>Reconcile customer accounts monthly and assist with AR close</li><li>Maintain detailed documentation and audit-ready records</li></ul>
<p>A growing healthcare organization in Valley Center is hiring an <strong>Accounts Receivable Specialist</strong> to support insurance and patient receivables. This role is ideal for someone who enjoys analytical problem-solving and working within structured billing and reimbursement cycles. You will collaborate closely with billing, coding, and clinical support teams to ensure claims are resolved accurately and payments are received in a timely manner.</p><p><strong>Key Responsibilities</strong></p><ul><li>Post insurance and patient payments, adjustments, and remittances</li><li>Review EOBs and explanation codes for accuracy</li><li>Investigate underpayments, denials, and delayed reimbursements</li><li>Follow up with insurance carriers and payer portals</li><li>Maintain accurate AR aging and escalate unresolved balances</li><li>Communicate with internal teams to resolve coding or billing issues</li><li>Assist with AR reporting, audits, and month-end close</li></ul>
<p>We are seeking a <strong>detail-focused and proactive Office Assistant</strong> to join a growing organization that values teamwork, efficiency, and adaptability. This position is ideal for someone who takes pride in staying organized, supporting others, and ensuring that day-to-day operations run without interruption. You’ll work closely with staff across various departments, making the role fast-paced and dynamic with new tasks each day. The right candidate is someone who enjoys a blend of routine administrative responsibilities and occasional project-based work. If you're looking for an opportunity to build your skills and work in a supportive, well-structured environment, this position offers a great foundation.</p><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Maintain files, records, and internal databases.</li><li>Assist with scheduling, confirming appointments, and maintaining calendars.</li><li>Support the office with copying, scanning, printing, and document organization.</li><li>Help prepare basic reports, spreadsheets, and correspondence.</li><li>Coordinate office maintenance requests and vendor visits.</li><li>Assist with internal communications and distributing company memos.</li></ul>
<p>A growing distribution company in <strong>Vista</strong> is hiring a reliable and detail-driven <strong>Payroll Clerk</strong> to support payroll operations for a multi-state workforce. This role is perfect for someone who enjoys structured routines, accuracy, and ensuring employees are paid correctly and on time. You’ll work closely with the Payroll Specialist and HR team to maintain compliance with California and federal labor regulations.</p><p>This opportunity offers training, long-term stability, and exposure to increasingly complex payroll functions.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Process and verify <strong>weekly and bi-weekly timecards</strong> for 150–250 employees</li><li>Review timekeeping discrepancies and follow up with supervisors to ensure accurate hours, PTO, overtime, and meal compliance</li><li>Assist with <strong>onboarding new employees into the payroll system</strong>, confirming tax forms, direct deposit, and wage assignments</li><li>Support preparation of payroll batches, deductions, garnishments, shift premiums, and pay adjustments</li><li>Respond to employee payroll questions and research historical data as needed</li><li>Maintain organized payroll records, both digital and physical</li><li>Assist with compliance reporting including new hire reports, EDD forms, wage verifications, and audit support</li><li>Collaborate with HR on attendance reports, corrective action documentation, and leaves of absence tracking</li></ul>
<p>Are you someone who thrives in a structured environment where organization, communication, and attention to detail truly matter? Our team is searching for a <strong>highly dependable Administrative Assistant</strong> who enjoys bringing order to busy days and supporting a collaborative office. In this role, you won’t just complete tasks—you’ll help shape the workflow for multiple departments and serve as a supportive backbone to the organization. We’re looking for someone who takes pride in staying ahead of deadlines, anticipating needs before they arise, and ensuring that every employee, vendor, and client receives exceptional service. This position is perfect for individuals who enjoy variety in their day and want to contribute to a company that values teamwork, professionalism, and steady growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative operations, including scheduling, document preparation, and internal communication.</li><li>Serve as a first point of contact for staff and visitors, ensuring a professional and welcoming environment.</li><li>Assist with meeting coordination, agenda preparation, and follow-up action items.</li><li>Maintain digital and physical filing systems with a high level of accuracy.</li><li>Support various departments with data entry, project tracking, and report preparation.</li><li>Order office supplies, coordinate maintenance, and assist with vendor communication.</li></ul><p><br></p>
<p>We’re currently seeking a <strong>motivated and resourceful Administrative Assistant</strong> to join a dynamic office environment where adaptability and clear communication are essential. This role goes beyond traditional clerical responsibilities—you will support department heads, help coordinate daily operations, and contribute to long-term organizational efficiency. The ideal candidate loves being the “go-to person,” someone others rely on for accurate information, timely follow-ups, and polished documentation. If you enjoy working closely with leadership, juggling multiple responsibilities at once, and creating order out of complexity, this is a fantastic opportunity to grow within a stable company committed to professional development.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Coordinate calendars, appointments, and travel arrangements for supervisors and managers.</li><li>Prepare correspondence, reports, spreadsheets, and presentation materials.</li><li>Monitor incoming emails and phone calls, ensuring timely and appropriate follow-up.</li><li>Assist with onboarding, office orientation, and employee support needs.</li><li>Track expenses, process invoices, and assist with budget-related administrative tasks.</li><li>Provide light project management support by coordinating deadlines and deliverables.</li></ul>
<p>We are seeking a <strong>Billing Clerk</strong> to support daily invoicing and billing operations for a manufacturing and distribution company in Oceanside. This position is ideal for someone earlier in their accounting or finance career who enjoys structured work, consistency, and contributing to accurate financial operations. You’ll work closely with billing specialists and accounting staff to ensure invoices are processed correctly, records are maintained, and data is entered accurately. This role provides an excellent opportunity to grow within an accounting or finance team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and distribute customer invoices based on orders and shipping documentation</li><li>Enter billing data accurately into accounting and ERP systems</li><li>Verify pricing, quantities, and customer information prior to invoicing</li><li>Maintain organized billing files and electronic records</li><li>Assist with resolving basic billing discrepancies</li><li>Support AR and accounting teams with data requests</li><li>Assist with month-end billing preparation and reporting</li></ul>
<p>A growing specialty healthcare practice in Vista is seeking a <strong>Front Desk Coordinator</strong> who can balance patient care, administrative excellence, and operational flow. This role is ideal for someone who enjoys being the central hub of communication and understands how vital organization and empathy are in a patient-facing environment. You will be responsible for creating a smooth, welcoming experience for patients while keeping daily operations running efficiently.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Check patients in and out while maintaining accuracy and professionalism</li><li>Manage appointment scheduling and provider calendars</li><li>Handle high-volume inbound calls and patient inquiries</li><li>Verify patient information and maintain accurate records</li><li>Coordinate with clinical staff to ensure smooth patient flow</li><li>Collect payments and explain billing processes when needed</li><li>Maintain front office organization and compliance standards</li></ul>
<p>Our team is looking for an <strong>enthusiastic and service-oriented Office Assistant</strong> who enjoys supporting a busy office and keeping daily operations running smoothly. This position is ideal for someone who values dependability, clear communication, and a positive working atmosphere. As the first point of contact for many of our visitors and internal staff, you'll play a key role in shaping the experience of employees and clients alike. We're looking for someone who genuinely enjoys helping others, keeping things neat and organized, and pitching in wherever needed to ensure the office remains productive. If you're eager to gain hands-on experience, support multiple departments, and contribute to a friendly and professional workplace, this role may be the perfect fit.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Greet visitors, answer phones, and route inquiries to appropriate staff.</li><li>Perform daily clerical duties such as scanning, filing, and updating records.</li><li>Prepare outgoing mail and manage incoming mail distribution.</li><li>Assist with data entry, inventory tracking, and light bookkeeping tasks.</li><li>Keep common areas tidy and ensure office supplies are stocked.</li><li>Support management with small projects, research, and coordination tasks.</li></ul><p><br></p>
<p>A well-established professional services firm in Carlsbad is seeking a <strong>reliable and detail-oriented Accounts Payable Clerk</strong> to support daily invoice processing and vendor maintenance. This role is ideal for someone early in their accounting career who enjoys structured work, clear processes, and contributing to the accuracy of financial operations. You will work closely with senior accounting staff to ensure invoices are processed timely, records are maintained accurately, and vendors are paid correctly. This position offers an excellent opportunity to build a strong foundation in accounting within a professional, team-oriented office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process vendor invoices accurately and timely</li><li>Match invoices to purchase orders and supporting documentation</li><li>Enter AP data into accounting systems and maintain digital records</li><li>Assist with weekly check runs and ACH payments</li><li>Communicate with vendors regarding invoice status and payment questions</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Support month-end AP close and reporting</li></ul>
<p>A busy healthcare-adjacent office in Oceanside is seeking a personable and organized <strong>Receptionist / Front Office Coordinator</strong> to serve as the first point of contact for patients and visitors. This role is ideal for someone who enjoys customer interaction, thrives in a structured environment, and can manage multiple priorities while maintaining a welcoming demeanor.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients and visitors in a friendly, professional manner</li><li>Manage a high-volume phone system and direct calls appropriately</li><li>Schedule appointments and coordinate calendars</li><li>Verify basic patient or client information and documentation</li><li>Maintain a clean, organized, and welcoming front office area</li><li>Assist with incoming/outgoing mail and office correspondence</li><li>Support administrative staff with clerical tasks as needed</li></ul>
