We are looking for a dedicated Desktop Support Analyst to join our team in Ontario, California. In this role, you will provide essential technical assistance to ensure the smooth operation of computer systems, hardware, and software within the organization. If you have strong problem-solving skills and a passion for technology, we invite you to apply.<br><br>Responsibilities:<br>• Offer first and second-level technical support for desktops, laptops, mobile devices, and peripherals.<br>• Install, configure, and update hardware and software to meet user needs.<br>• Track and manage IT equipment inventory, ensuring accurate asset documentation.<br>• Facilitate onboarding and offboarding processes, including account setup and provisioning of necessary equipment.<br>• Ensure adherence to IT policies and procedures to maintain system security and compliance.<br>• Document resolutions and support activities while creating and updating knowledge base resources.<br>• Collaborate with IT team members to address and resolve complex technical issues.<br>• Assist with network connectivity troubleshooting and basic server-related tasks when required.<br>• Provide occasional after-hours or weekend support as necessary.
<p>A growing <strong>technology solutions company</strong> in Escondido is seeking a <strong>Customer Service Representative</strong> to join their dynamic support team. This organization develops software and hardware solutions for businesses across the U.S., and they’re looking for someone who can deliver an exceptional client experience while supporting technical inquiries. If you thrive in a fast-paced, tech-focused environment and enjoy helping customers solve problems, this is a great opportunity to grow your career within a respected and forward-thinking company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Respond promptly to customer inquiries via phone, email, and live chat.</li><li>Troubleshoot basic software or hardware issues and escalate to Tier 2 support when necessary.</li><li>Process product orders, replacements, and returns with accuracy and professionalism.</li><li>Document client interactions using a <strong>CRM system</strong> (Salesforce or HubSpot).</li><li>Provide product education and onboarding support for new customers.</li><li>Collaborate with the technical support and sales teams to ensure customer satisfaction.</li><li>Track customer feedback and assist in service improvement initiatives.</li></ul>
Position Summary:<br>We are seeking a detail-oriented and technically proficient EDI Integration Specialist to support electronic data interchange operations within an ERP environment, specifically Microsoft Dynamics 365 Finance & Operations (D365 F& O) and a third-party EDI platform. This role is responsible for managing EDI workflows, resolving integration issues, and ensuring accurate data exchange between internal systems and external trading partners.<br>Key Responsibilities:<br>EDI Operations & Troubleshooting<br><br>Serve as the technical lead for ERP-integrated EDI modules and oversee daily operations.<br>Troubleshoot and resolve issues across ERP and EDI platforms, including trading partner connections.<br>Support sales order processes and collaborate with order management teams.<br>Administer EDI dashboards, transaction schedulers, and perform routine maintenance.<br>Configure and maintain customer cross-references and document flows.<br>Monitor environmental factors affecting EDI workflows (e.g., FTP, alerts, audit logs).<br><br>Performance Monitoring & Analysis<br><br>Monitor system performance and conduct root cause analysis for recurring issues.<br>Use tools like Notepad++ for data extraction and troubleshooting.<br>Generate error reports and recommend long-term process improvements.<br>Manage workload effectively during peak operational periods.<br><br>Partner Onboarding & Collaboration<br><br>Onboard new trading partners and configure transaction sets (e.g., 850, 855, 856, 810, 846).<br>Collaborate with internal teams and external partners to resolve order and fulfillment issues.<br><br>System Configuration & Integration<br><br>Configure batch jobs, monitor logs, and manage order-related events (e.g., cancellations, returns).<br>Coordinate with managed services teams for issue resolution and message reprocessing.<br><br>Technical Expertise & Documentation<br><br>Stay current with EDI standards and ERP integration tools.<br>Research and resolve mapping and integration issues.<br>Maintain detailed documentation of processes, configurations, and resolutions.<br><br>Qualifications & Requirements:<br>Experience<br><br>Minimum 3 years in EDI support, client services, or technical help desk roles.<br>Experience with ticketing systems (e.g., IT Help Desk, DevOps).<br><br>Technical Skills<br><br>Proficiency in XML and flat file formats.<br>Advanced use of Notepad++ for troubleshooting.<br>Hands-on experience with ERP-integrated EDI modules.<br>Familiarity with FTP and AS2 networks.<br>Knowledge of key EDI transaction sets (e.g., 850, 855, 856, 810, 846, 860, 820); 943/944 a plus.<br>Proficiency with collaboration tools and Excel for data analysis.<br><br>Certifications<br><br>ERP platform certifications (e.g., MB-300) preferred.<br><br>Education<br><br>Associate’s degree in Information Systems, Business Information Management, or related field preferred.<br>Understanding of ERP business processes and terminology.<br><br>Preferred Qualifications<br><br>2+ years of hands-on ERP experience in inventory, product information, or sales modules.<br>Strong communication skills and attention to detail.<br>Ability to work cross-functionally with internal and external stakeholders.
<p>Robert Half is seeking dedicated and personable Customer Service Representatives to join a growing call center team. This is an exciting opportunity for candidates passionate about providing excellent customer support, resolving inquiries, and enhancing the customer experience. As the first point of contact, you will act as the face of the company, ensuring prompt, courteous, and effective communication with customers.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Handle a high volume of inbound and outbound customer calls, responding to inquiries, complaints, and requests in a professional manner.</li><li>Provide thorough and accurate information regarding products, services, and policies.</li><li>Troubleshoot and resolve customer issues efficiently, escalating more complex problems to appropriate departments as necessary.</li><li>Document customer interactions, inquiries, and resolutions in the company’s CRM or database.</li><li>Promote products or services when opportunities arise, ensuring customer satisfaction at all times.</li><li>Collaborate with team members and management to identify ways to improve the customer experience.</li><li>Follow communication scripts, policies, and guidelines while personalizing service to individual customer needs.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Our client, a growing construction company based in Poway, is seeking an organized and professional Receptionist to manage day-to-day office operations and serve as the first point of contact for staff, clients, and vendors. This individual will play a critical role in supporting project teams, handling administrative tasks, and ensuring smooth office operations. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and is detail-oriented.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and vendors in a professional and welcoming manner.</li><li>Answer, screen, and route incoming phone calls and emails efficiently.</li><li>Manage scheduling for staff, project meetings, and conference rooms.</li><li>Maintain office organization, including supply inventory, mail, and deliveries.</li><li>Assist with administrative tasks such as data entry, filing, and document preparation.</li><li>Support project teams with reporting, document tracking, and coordination as needed.</li><li>Maintain confidentiality of sensitive company information and ensure compliance with company policies.</li></ul><p><br></p>
<p>A well-respected <strong>professional services company</strong> in Escondido is seeking a friendly, polished, and <strong>Bilingual Receptionist (Spanish/English)</strong> to join their front office team. This person will be the first point of contact for clients and visitors, ensuring every interaction reflects the company’s values of professionalism and respect. This is a great opportunity for someone who enjoys a people-focused role and takes pride in maintaining a welcoming, efficient office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and vendors with warmth and professionalism.</li><li>Answer and route incoming phone calls; respond to voicemail and email inquiries.</li><li>Provide translation and bilingual support for Spanish-speaking clients and staff.</li><li>Schedule appointments and manage conference room reservations.</li><li>Sort and distribute mail, manage deliveries, and maintain office supplies.</li><li>Assist with filing, scanning, and administrative projects as assigned.</li><li>Support HR and accounting teams with basic data entry and clerical tasks.</li></ul>
We are looking for a dedicated and meticulous Accounts Payable Clerk II to join our team in Indian Wells, California. In this long-term contract position, you will play a vital role in supporting city operations by ensuring the accurate and efficient processing of financial transactions. This opportunity is ideal for individuals who thrive in a fast-paced environment and have strong organizational skills.<br><br>Responsibilities:<br>• Process a high volume of invoices weekly, ranging from 100 to 150, ensuring accuracy and timely entry into the accounting system.<br>• Handle and reconcile credit card transactions, including P-card payments, while adhering to established policies.<br>• Manage record requests by organizing documentation and maintaining accessible supporting files.<br>• Provide front-counter assistance to residents and vendors, addressing payment-related inquiries and general service requests.<br>• Post payments accurately, ensuring they are properly allocated to the correct accounts in the system.<br>• Support compliance efforts by adhering to city financial policies and assisting with audits as needed.<br>• Collaborate with other departments to maintain effective communication regarding accounts payable processes.<br>• Utilize Tyler Technologies Munis software for efficient invoice coding and check runs.<br>• Ensure all financial operations align with municipal finance policies and procedures.
We are looking for a Front Desk Assistant to join our team in Banning, California. This is a Contract to permanent position where you will play a key role in ensuring smooth operations and providing exceptional service to residents and guests. The ideal candidate will have strong administrative skills, a customer-focused mindset, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate and oversee the scheduling of facilities, meeting with individuals and groups to identify needs and arrange setups.<br>• Assist in planning and supervising a variety of special events, including community celebrations, concerts, and dinner dances.<br>• Prepare marketing materials and maintain the community's master calendar, ensuring accurate and timely updates.<br>• Manage incoming calls on a multi-line phone system, directing inquiries and taking messages as needed.<br>• Greet visitors warmly, providing information, directions, and assistance.<br>• Address resident and guest inquiries professionally, ensuring their needs are met.<br>• Handle sales of tickets for special events and manage equipment check-outs, including table tennis and billiards.<br>• Stock informational materials and maintain bulletin boards with current community updates.<br>• Research and compile reports, statistical data, and special projects as required.<br>• Support the Recreation Manager in developing departmental goals, policies, and objectives.
<p>A growing <strong>professional services firm</strong> in Vista is seeking a professional, highly organized <strong>Executive Assistant</strong> to support the company’s <strong>Vice President of Human Resources</strong>. This is an exciting opportunity for someone who thrives in a people-focused environment and enjoys working in the intersection of HR operations, executive support, and organizational development. This role requires strong discretion, polished communication, and a keen ability to anticipate needs in a fast-paced corporate setting. You’ll be an integral partner to HR leadership, helping streamline administrative processes, maintain compliance documentation, and drive strategic initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct administrative and scheduling support to the VP of HR and HR leadership team.</li><li>Coordinate internal meetings, prepare agendas, and draft executive correspondence.</li><li>Manage confidential HR files, employee records, and policy documentation.</li><li>Assist with onboarding, performance review tracking, and employee engagement initiatives.</li><li>Help prepare HR metrics and reports for executive presentations.</li><li>Coordinate travel, meeting logistics, and companywide HR communications.</li><li>Serve as a liaison between the HR department and other executives across departments.</li><li>Maintain professionalism and confidentiality at all times.</li></ul>
<p>Our client, a growing <strong>healthcare organization</strong>, is seeking a detail-oriented <strong>Human Resources Assistant</strong> to join their collaborative HR team. This hybrid role offers the opportunity to support essential HR functions while contributing to a mission-driven environment that values patient care and employee well-being.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and clerical support to the HR department.</li><li>Assist with onboarding, new hire paperwork, and benefits enrollment.</li><li>Maintain employee files and ensure confidentiality of sensitive information.</li><li>Support payroll preparation and timekeeping corrections as needed.</li><li>Respond to general HR inquiries from employees and managers.</li><li>Coordinate interviews, background checks, and credential verifications.</li><li>Assist with HR reporting and compliance documentation.</li></ul>
<p>A respected <strong>higher education institution</strong> in San Marcos is seeking a dedicated <strong>Administrative Assistant</strong> to support faculty, students, and leadership across multiple academic departments. This position is ideal for someone who enjoys working in a mission-driven environment where collaboration, integrity, and learning are at the heart of the workday.</p><p>The Administrative Assistant will play a critical role in managing departmental communications, organizing events, maintaining records, and ensuring the smooth operation of daily activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department heads, faculty, and staff.</li><li>Manage calendars, schedule meetings, and coordinate logistics for academic events.</li><li>Draft correspondence, prepare reports, and handle document filing (electronic and physical).</li><li>Support student inquiries, appointments, and program information requests.</li><li>Track budgets and expenses, process purchase orders, and assist with invoice approvals.</li><li>Maintain confidentiality of student and institutional records.</li><li>Coordinate communications between departments, faculty, and external partners.</li><li>Assist with onboarding new staff and updating procedural documentation.</li></ul>
<p>A well-established <strong>property management and real estate investment firm</strong> in Oceanside is seeking an organized and customer-service-driven <strong>Property & Leasing Administrator</strong> to support daily operations across a diverse residential and commercial portfolio. This position is ideal for someone who thrives in a structured yet dynamic environment and enjoys interacting with tenants, vendors, and property staff.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and process new lease agreements, renewals, and move-in/move-out documentation.</li><li>Maintain accurate records of leases, deposits, and tenant correspondence.</li><li>Respond to tenant inquiries, maintenance requests, and follow-up communications.</li><li>Support property managers with rent collections, billing inquiries, and delinquencies.</li><li>Assist with property inspections, scheduling vendors, and coordinating repairs.</li><li>Track insurance certificates, utility bills, and compliance documentation.</li><li>Reconcile monthly property management reports and assist with invoicing.</li><li>Provide administrative support for lease audits and annual budget preparation.</li><li>Ensure confidentiality of tenant information and compliance with fair housing laws.</li></ul>
<p>A reputable and long-standing <strong>construction and infrastructure company</strong> in San Marcos is seeking a dedicated and knowledgeable <strong>Human Resources Specialist</strong> to support their growing operations. The company prides itself on its strong community ties, safety-focused culture, and commitment to supporting both field and office employees with professionalism and respect.</p><p>This is a great opportunity for someone who enjoys working in a hands-on, operational HR role—balancing administrative precision with real-world problem-solving. You’ll interact closely with field supervisors, project managers, and leadership to ensure compliance and smooth HR operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer onboarding and offboarding processes for both field and office personnel, ensuring accuracy of all documentation and timely data entry into HRIS.</li><li>Maintain compliance with employment laws, safety requirements, and jobsite regulations, including <strong>OSHA</strong>, <strong>EEOC</strong>, and <strong>California labor codes</strong>.</li><li>Support and manage <strong>prevailing wage and certified payroll documentation</strong>, ensuring adherence to public works contract requirements.</li><li>Coordinate employee benefits enrollments, changes, and annual open enrollment activities.</li><li>Process background checks, employment verifications, and I-9 documentation with attention to legal compliance.</li><li>Maintain and update employee records, ensuring confidentiality and accuracy across digital and paper systems.</li><li>Assist in employee relations matters, including investigations, coaching documentation, and corrective actions, in partnership with HR leadership.</li><li>Track certifications, training completion, and safety compliance across active job sites.</li><li>Prepare and submit HR-related reports, including turnover metrics, headcount, and compliance audits.</li><li>Participate in HR projects such as policy updates, process improvements, and HR system implementations.</li><li>Collaborate closely with payroll and accounting teams on job costing, prevailing wage updates, and labor reporting.</li></ul>
<p>A well-established <strong>distribution and logistics company</strong> in Carlsbad is seeking an energetic and highly organized <strong>Receptionist</strong> to manage a busy front office and handle a <strong>high volume of incoming calls</strong> each day. This position is ideal for someone who thrives in a fast-paced, team-oriented environment and takes pride in creating a positive first impression for both clients and visitors. If you enjoy multitasking, problem-solving, and being the central point of communication in an office, this role offers a stable and engaging opportunity with room to grow.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and route a <strong>high volume of incoming calls (80–100 daily)</strong> with professionalism and efficiency.</li><li>Greet and assist visitors, clients, and vendors upon arrival.</li><li>Maintain a tidy and organized reception area and conference rooms.</li><li>Manage inbound and outbound mail, deliveries, and courier services.</li><li>Provide general administrative support to departments, including filing, data entry, and document preparation.</li><li>Schedule meetings and coordinate conference room usage.</li><li>Handle office supply inventory and assist with facilities coordination.</li><li>Assist with internal communication and basic HR or accounting support as needed.</li></ul>
<p>Our client, a leading <strong>traffic control and roadway safety company</strong> serving San Diego County, is seeking a dependable and motivated <strong>Office Administrator</strong> to oversee daily administrative operations and support both the field and office teams.</p><p>This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to grow with a company that values hard work, reliability, and teamwork. The ideal candidate is organized, proactive, and comfortable managing multiple priorities with accuracy and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily administrative functions, including scheduling, document filing, and client communication.</li><li>Process and track payroll hours and timesheets for multiple field crews.</li><li>Assist with <strong>prevailing wage reporting</strong> and certified payroll documentation.</li><li>Handle invoicing, purchase orders, and accounts payable/receivable support.</li><li>Maintain and update employee records and job-related certifications.</li><li>Coordinate communication between project managers, field staff, and clients.</li><li>Support compliance with safety regulations and company policies.</li><li>Help with office organization, supplies, and process improvements.</li></ul>
<p>Drive efficiency and organization within our manufacturing/construction operations team as an Office Manager. In this vital role, you’ll oversee administrative functions, support production teams, and help maintain a seamless workflow in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise office administration and provide support to management, production, and logistics teams.</li><li>Manage scheduling, correspondence, and meeting coordination for leadership and staff.</li><li>Oversee procurement of supplies, inventory management, and vendor communications.</li><li>Organize and maintain key records, reports, and documentation to ensure compliance and efficiency.</li><li>Support HR functions such as timesheet processing, onboarding, and employee relations activities.</li><li>Uphold company standards for safety, confidentiality, and continuous improvement.</li></ul><p><br></p>
<p>A private <strong>higher education institution</strong> in Vista is hiring a <strong>Junior Staff Accountant</strong> to support its finance and administrative operations. This is an excellent opportunity for someone with a passion for education and numbers to gain experience in a collaborative, mission-driven environment that fosters growth and learning. The Junior Staff Accountant will assist with accounts payable, receivables, reconciliations, and general ledger maintenance while learning about the complexities of higher education finance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with daily accounting transactions and data entry in <strong>QuickBooks Online</strong>.</li><li>Process invoices, prepare deposits, and post payments.</li><li>Reconcile accounts monthly, including tuition and grant-related funds.</li><li>Support budget monitoring and reporting for multiple academic departments.</li><li>Prepare journal entries, maintain spreadsheets, and support audit preparation.</li><li>Ensure compliance with institutional and grant reporting requirements.</li><li>Collaborate with administrative staff to streamline accounting processes.</li></ul>
<p>Our client, a growing and reputable <strong>medical spa and aesthetics group</strong>, is seeking a detail-oriented <strong>Accounts Receivable (AR) Specialist</strong> to join their finance team in Vista. This position plays a key role in ensuring the accuracy and timeliness of client billing, payments, and financial reporting. The ideal candidate has experience in healthcare, wellness, or service-based industries and thrives in a collaborative, fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process client payments, reconcile daily transactions, and monitor aging reports.</li><li>Review and verify billing accuracy for medical and cosmetic services.</li><li>Manage accounts receivable ledger, apply payments, and follow up on outstanding balances.</li><li>Communicate professionally with patients and clients regarding billing questions and payment plans.</li><li>Prepare daily and monthly reports for management and accounting leadership.</li><li>Work closely with the front office and finance teams to ensure revenue is properly recorded.</li><li>Support monthly close process and assist with journal entries as needed.</li><li>Handle refunds, credit card reconciliation, and adjustments in compliance with company policies.</li></ul>
<p>A fast-growing <strong>consumer products company</strong> in Pauma Valley is seeking an enthusiastic and motivated <strong>Junior Financial Analyst</strong> to support its finance team with reporting, data analysis, and budgeting activities. This entry-level role is a great opportunity for someone looking to build a long-term career in corporate finance within a thriving organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in preparing monthly financial reports and management summaries.</li><li>Collect and analyze sales, expense, and operational data to identify trends.</li><li>Support budget tracking and expense monitoring for multiple departments.</li><li>Help maintain forecasting models and contribute to variance analyses.</li><li>Reconcile data between financial systems and Excel tracking files.</li><li>Assist with cost analysis, pricing updates, and margin tracking.</li><li>Collaborate with accounting and operations to ensure data accuracy.</li><li>Participate in ad-hoc projects and financial process improvements.</li></ul>
<p>Our client in the automotive sector is seeking a <strong>dynamic HR Recruiting Specialist</strong> to support high-volume hiring and talent pipeline development across multiple departments. This role is perfect for someone who thrives in a fast-paced environment and enjoys building strong relationships with candidates and hiring managers.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle recruiting for technical, administrative, and shop-related roles</li><li>Partner with department leads to understand staffing needs and role requirements</li><li>Source candidates using job boards, social media, networking, and referral programs</li><li>Conduct phone screens, coordinate interviews, and support the onboarding process</li><li>Maintain ATS data accuracy and ensure compliance with hiring policies</li></ul>
<p>A leading <strong>manufacturing and distribution company</strong> in San Marcos is seeking a highly motivated <strong>Staff Accountant</strong> to join their finance team. This position is ideal for a professional with a strong accounting foundation who enjoys working in a hands-on environment where accuracy and teamwork are key. You’ll be responsible for supporting the monthly close process, maintaining general ledger accounts, and ensuring accurate reporting for company operations and production.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and post journal entries, account reconciliations, and adjustments.</li><li>Assist with monthly, quarterly, and year-end close activities.</li><li>Support budgeting, forecasting, and variance analysis.</li><li>Maintain and reconcile balance sheet and income statement accounts.</li><li>Monitor inventory transactions and cost accounting processes.</li><li>Review vendor invoices, expense reports, and purchase orders for accuracy.</li><li>Collaborate with operations, purchasing, and production teams to ensure accurate financial data.</li><li>Assist with audits and provide documentation as needed.</li><li>Generate financial reports and analysis for management.</li></ul>
<p>A well-established <strong>manufacturing company</strong> in Vista is seeking a proactive <strong>Staff Accountant</strong> to join their growing accounting department. This is a hands-on role focused on daily accounting operations, reconciliations, and financial reporting. You’ll work directly under the Accounting Manager and collaborate with operations, purchasing, and payroll to ensure accurate financial data across the organization. This company prides itself on stability, integrity, and a close-knit culture that values professional growth.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare journal entries, general ledger reconciliations, and month-end closing activities.</li><li>Assist with accounts payable and accounts receivable processing as needed.</li><li>Reconcile bank accounts, credit cards, and balance sheet accounts.</li><li>Maintain fixed asset schedules and depreciation entries.</li><li>Support audit preparation and annual budgeting processes.</li><li>Generate monthly financial statements and assist with variance analysis.</li><li>Utilize <strong>QuickBooks Enterprise</strong> for all accounting functions.</li></ul><p><br></p>
<p>A reputable <strong>construction and contracting company</strong> in Vista is seeking a <strong>Collections Specialist</strong> to manage outstanding receivables and support project accounting operations. This role is perfect for someone who thrives in a fast-paced, team-oriented environment and enjoys the challenge of resolving complex billing issues.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage collection efforts for commercial and residential construction clients.</li><li>Review AR aging reports and prioritize accounts for follow-up.</li><li>Communicate with clients to resolve billing discrepancies and payment delays.</li><li>Coordinate with project managers and accounting staff to ensure accuracy of invoices.</li><li>Prepare collection status reports for management and assist with month-end close.</li><li>Maintain detailed documentation of all communications and payment arrangements.</li><li>Support lien releases and preliminary notices as required for construction projects.</li></ul>
<p>A well-known <strong>automotive services and repair company</strong> in Vista is seeking a reliable <strong>Bookkeeper</strong> with a strong foundation in accounting and a keen ability to stay organized in a fast-moving environment. This role supports both the front office and finance team, combining general bookkeeping duties with customer-facing interaction and operational support. This is a great opportunity for someone who enjoys a variety of tasks and a dynamic environment where each day is unique.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Record daily payments, reconcile cash drawers, and balance point-of-sale transactions.</li><li>Process vendor bills, prepare payments, and maintain AP files.</li><li>Assist with AR follow-up, statements, and customer payment inquiries.</li><li>Reconcile bank accounts, credit card statements, and vendor accounts.</li><li>Track inventory items, parts purchases, and shop supplies.</li><li>Support service advisors with administrative tasks and documentation.</li><li>Prepare basic financial reports for management and assist with month-end close tasks.</li><li>Maintain accurate records for inspections, repairs, and compliance documentation.</li></ul>
<p>An innovative <strong>technology company</strong> in Carlsbad is looking for an experienced <strong>Payroll Administrator</strong> to manage payroll processing and ensure compliance across multiple states. The company offers a collaborative, high-energy culture and is expanding rapidly—this is a great opportunity to grow with a forward-thinking tech organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process semi-monthly payroll for salaried, hourly, and remote employees.</li><li>Reconcile payroll reports and ensure accuracy of deductions and tax withholdings.</li><li>Manage onboarding/offboarding payroll actions in coordination with HR.</li><li>Maintain payroll records, W-2s, and tax filings.</li><li>Support 401(k) and benefits administration through accurate payroll integration.</li><li>Generate custom payroll and headcount reports for finance and leadership.</li><li>Stay informed on <strong>multi-state payroll laws</strong>, especially California, Arizona, and Texas.</li><li>Ensure compliance with federal, state, and local wage regulations.</li></ul>
