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39 results for Help Desk Technician Ii in Palm Springs, CA

Help Desk/Desktop Support Analyst

Ontario, CA
onsite
Permanent / Full Time
46000.00 - 68000.00 USD / Yearly
We are looking for a Help Desk/Desktop Support Analyst to support daily technology needs for a retail operation in Ontario, California. This position focuses on delivering responsive end-user assistance, maintaining reliable desktop and mobile computing environments, and helping employees stay productive through timely issue resolution. The ideal candidate brings hands-on technical support experience, strong troubleshooting ability, and a practical approach to managing hardware, software, and user access. Responsibilities: • Deliver front-line and intermediate technical support for desktops, laptops, mobile devices, printers, and other workplace technology. • Set up, configure, maintain, and troubleshoot operating systems, business applications, and end-user hardware. • Track IT assets by keeping equipment records current and monitoring device assignment and inventory status. • Support employee onboarding and offboarding by preparing accounts, issuing equipment, and recovering technology as needed. • Record incidents, solutions, and recurring fixes in ticketing systems and internal documentation resources. • Work closely with broader IT teams to escalate unresolved issues and help drive timely resolution of more complex problems. • Assist users with connectivity issues and provide support for basic network and server-related needs when required. • Follow established security standards, support procedures, and company technology policies in all support activities.
2026-07-27T21:38:48Z

Customer Support Specialist

Carlsbad, CA
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
A leading manufacturing company in North County San Diego is expanding its customer support team and is looking for a Customer Support Specialist who enjoys solving problems, building relationships, and keeping orders moving. This role is ideal for someone who thrives in a fast-paced environment and enjoys collaborating with Sales, Production, Shipping, and Purchasing to ensure customers receive outstanding service from start to finish. You'll be more than just the voice answering the phone—you'll become a trusted resource for customers while helping coordinate orders, product availability, and delivery timelines. ResponsibilitiesCustomer Support<ul><li>Serve as the primary point of contact for customers via phone and email</li><li>Provide updates regarding production schedules, inventory availability, and shipment status</li><li>Process customer requests, returns, and warranty inquiries</li><li>Build lasting relationships by delivering prompt and professional service</li><li>Resolve customer concerns while maintaining a positive customer experience</li></ul>Operations Support<ul><li>Coordinate with manufacturing and warehouse teams regarding order fulfillment</li><li>Monitor open orders and communicate delays proactively</li><li>Maintain customer accounts within the ERP system</li><li>Generate reports and assist with administrative projects</li><li>Support Sales with quotes, documentation, and account maintenance</li></ul>
2026-07-27T18:23:53Z

Administrative Assistant

Indian Wells, CA
onsite
Temporary / Contract
16.63 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in California. This Contract position is ideal for someone who is comfortable handling high-volume administrative tasks, maintaining organized records, and providing effective front-office support. The role requires accuracy, strong communication skills, and the ability to stay productive while managing repetitive work throughout a Monday through Friday schedule. Responsibilities: • Enter large volumes of information into office systems with a strong focus on precision and consistency. • Review, update, and maintain records to ensure files remain accurate, complete, and easy to access. • Scan, label, and organize documents so that physical and digital records are properly maintained. • Provide general administrative support for day-to-day office activities and routine operational needs. • Assist with reception and inbound call coverage, directing inquiries in a courteous and helpful manner. • Use Microsoft Office tools to prepare, track, and manage administrative documents and data. • Monitor information for errors or missing details and resolve discrepancies in a timely manner.
2026-08-07T15:33:45Z

Client Service Representative

Oceanside, CA
onsite
Temporary / Contract
25.00 - 31.00 USD / Hourly
A strong opportunity for someone who loves working with people but also wants a role with plenty of administrative responsibility.A growing property management organization in Oceanside is looking for a Client Service Representative to serve as a primary point of contact for tenants, property owners, vendors, and internal teams. This position combines customer service, scheduling, documentation, and problem-solving. You'll be responsible for making sure requests are handled quickly and professionally while keeping accurate records throughout the process.Responsibilities<ul><li>Respond to tenant and client inquiries by phone and email</li><li>Document service requests and coordinate follow-up</li><li>Schedule vendors, maintenance appointments, and property inspections</li><li>Communicate updates regarding open service requests</li><li>Maintain accurate tenant and property records</li><li>Assist with invoices, purchase orders, and vendor documentation</li><li>Follow up on outstanding requests to ensure timely resolution</li><li>Escalate complex concerns to property management when appropriate</li><li>Prepare reports and assist with general office administration</li><li>Maintain a high level of professionalism with clients and vendors</li></ul>
2026-08-10T16:58:39Z

Customer Experience Representative

San Marcos, CA
onsite
Temporary / Contract
23.50 - 25.50 USD / Hourly
Great customer service isn't just about answering the phone—it's about knowing how to solve the problem.A growing life sciences company in San Marcos is looking for a Customer Experience Representative to join its team. This role is a great match for someone who enjoys helping customers, learning products, and working with multiple departments to find solutions.You'll act as a key connection between customers and internal teams including Sales, Operations, Shipping, and Accounting. The company is looking for someone who is personable, detail-oriented, and comfortable taking ownership of customer issues from beginning to end.Responsibilities<ul><li>Respond to customer questions by phone and email</li><li>Provide order status, product availability, and shipping information</li><li>Enter and update customer orders in the company's system</li><li>Research account, billing, and shipment discrepancies</li><li>Coordinate with Operations and Shipping to resolve delivery issues</li><li>Process returns, credits, and replacement requests</li><li>Maintain accurate customer records and account information</li><li>Follow up with customers to ensure issues are fully resolved</li><li>Assist Sales with quotes, customer documentation, and account updates</li><li>Identify recurring customer issues and communicate trends to management</li></ul>
2026-08-10T16:53:40Z

Payroll Specialist

Carlsbad, CA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
Join a Payroll Team Where Accuracy and Employee Service MatterOur client is a growing healthcare organization looking for a Payroll Specialist to help manage payroll for a multi-location workforce. This role combines hands-on payroll processing with employee support, reporting, and HR coordination.The ideal candidate is someone who enjoys working with numbers but also understands that payroll is ultimately about taking care of employees and making sure they are paid correctly and on time.Responsibilities<ul><li>Process bi-weekly payroll for exempt and non-exempt employees</li><li>Audit timekeeping records before payroll submission</li><li>Process new hire information, salary changes, bonuses, and deductions</li><li>Review payroll reports for errors and inconsistencies</li><li>Respond to employee questions regarding pay, taxes, and deductions</li><li>Coordinate with HR regarding employee status changes</li><li>Assist with payroll reconciliations and journal entries</li><li>Support payroll tax filings and year-end W-2 processing</li><li>Maintain confidential payroll records</li><li>Assist with payroll reporting and special projects</li></ul>
2026-08-10T18:49:17Z

Human Resources & Payroll Assistant

Oceanside, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Looking to Grow Your Career in Human Resources While Gaining Payroll Experience?A growing professional services organization is seeking a Human Resources & Payroll Assistant to support both HR and Payroll operations. This is an outstanding opportunity for someone who enjoys variety in their workday and wants exposure to employee onboarding, HR administration, payroll processing, benefits support, and compliance. You'll work alongside experienced HR professionals while building valuable skills that can lead to future advancement into Human Resources or Payroll leadership roles. Responsibilities<ul><li>Assist with onboarding, new hire paperwork, and employee file maintenance</li><li>Process payroll updates including status changes, wage adjustments, and direct deposit requests</li><li>Support benefits enrollment and employee communications</li><li>Maintain confidential HR records within the HRIS system</li><li>Assist employees with payroll and HR-related questions</li><li>Coordinate background checks and employment verification</li><li>Prepare HR reports and assist with compliance documentation</li><li>Support employee engagement initiatives and special HR projects</li></ul>
2026-07-28T23:48:49Z

Human Resources (HR) Generalist

Ontario, CA
onsite
Permanent / Full Time
67000.00 - 73000.00 USD / Yearly
We are looking for a Human Resources (HR) Generalist to support day-to-day HR operations for a construction-focused organization in Ontario, California. This role is ideal for someone who can balance employee support, compliance awareness, and administrative accuracy while working in a busy, team-oriented environment. The successful candidate will bring sound judgment, strong communication skills, and the ability to manage multiple HR priorities with professionalism and care. Responsibilities:• Support core human resources activities, including onboarding, employee relations, benefits coordination, and general HR administration.• Maintain accurate employee records and assist with HRIS updates, reporting, and document management.• Help ensure workplace practices align with applicable employment laws, internal policies, and federal and state regulatory requirements.• Partner with managers and staff to address workplace questions, resolve routine employee concerns, and promote consistent HR practices.• Contribute to hiring and talent evaluation efforts by assisting with candidate assessments, interview coordination, and related processes.• Prepare HR-related communications, presentations, and reports using Microsoft Office tools such as Excel, Word, and PowerPoint.• Organize and prioritize multiple assignments in a fast-paced setting while maintaining close attention to detail and confidentiality.• Collaborate with cross-functional teams to support HR initiatives and improve employee experience across the organization.
2026-07-28T22:18:44Z

Administrative Coordinator

La Costa, CA
onsite
Temporary / Contract
24.00 - 29.00 USD / Hourly
Our client is looking for an Administrative Coordinator who enjoys being the person everyone depends on.A growing commercial property management company is seeking an organized professional to support executive leadership and daily office operations. This role offers a mix of administrative support, project coordination, tenant communication, and office management responsibilities. If you enjoy staying busy, solving problems, and helping multiple departments stay organized, this could be a great fit.This position provides exposure to accounting, operations, leasing, and property management while working in a collaborative and professional office environment.Responsibilities<ul><li>Coordinate meetings, calendars, and conference room schedules</li><li>Prepare reports, presentations, and correspondence</li><li>Assist with vendor communication and service requests</li><li>Process purchase orders, invoices, and administrative documentation</li><li>Maintain office files and electronic records</li><li>Support tenant communications and administrative requests</li><li>Order office supplies and coordinate facility needs</li><li>Assist with special projects for executive leadership</li></ul>
2026-07-31T00:04:07Z

Contract Tracer

Colton, CA
onsite
Temporary / Contract
17.36 - 18.27 USD / Hourly
We are looking for a customer-focused Contract Tracer to support employee outreach and case follow-up in Colton, California. This Long-term Contract position is ideal for someone who can handle sensitive conversations with professionalism, gather accurate information, and keep records organized with great care. The role requires strong communication, sound judgment, and the ability to work collaboratively in an onsite environment. Responsibilities:• Reach out to employees regarding reported positive COVID-19 cases and conduct confidential conversations to collect relevant exposure information.• Guide employees through the process with empathy and professionalism, ensuring a supportive and respectful experience.• Record case details accurately in Excel and maintain clear, organized documentation for ongoing tracking.• Use Outlook to send updates, manage correspondence, and coordinate timely notifications.• Protect private information by handling all employee interactions and records with a high level of discretion.• Work onsite to participate in training, receive supervision, and collaborate effectively with team members in real time. Receptionist Duties- checking in visitors- Mon- Fri- 9am to 5pm
2026-08-05T15:34:11Z

Human Resources Coordinator

Vista, CA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is partnering with a growing food manufacturing company that is looking to add a Human Resources Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys working with people while keeping operations organized behind the scenes. You'll play a key role in recruiting, onboarding, employee relations, compliance, and HR administration. The ideal candidate enjoys a fast-paced environment, communicates well with employees at all levels, and is looking to continue building a long-term career in Human Resources.You'll work closely with HR leadership while supporting multiple departments across the organization and helping create a positive employee experience from hire through onboarding.Responsibilities<ul><li>Coordinate recruiting efforts, including scheduling interviews and communicating with candidates</li><li>Prepare onboarding paperwork and maintain employee files</li><li>Process employee status changes, promotions, and personnel updates</li><li>Assist with benefits enrollment and employment verifications</li><li>Maintain HRIS records and ensure data accuracy</li><li>Support employee engagement initiatives and company events</li><li>Assist with compliance, policy administration, and HR reporting</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Partner with Payroll to ensure employee information is updated accurately</li></ul>
2026-07-31T00:04:07Z

Controller

Palm Desert, CA
remote
Permanent / Full Time
80000.00 - 110000.00 USD / Yearly
Job Title: ControllerLocation: Palm Desert, CAWork Arrangement: Fully OnsiteOur client is seeking an experienced Controller to lead day-to-day accounting operations for a non-profit organization in Palm Desert. This is a fully onsite opportunity for a hands-on accounting leader who brings strong technical expertise, team leadership experience, and a solid understanding of nonprofit financial management.Key Responsibilities<ul><li>Oversee all accounting operations, including general ledger, accounts payable, accounts receivable, payroll, bank reconciliations, and month-end/year-end close</li><li>Prepare timely and accurate financial statements and internal management reports</li><li>Ensure compliance with nonprofit accounting standards, internal controls, and regulatory requirements</li><li>Support budgeting, forecasting, cash flow management, and financial planning activities</li><li>Coordinate audit preparation and serve as a key point of contact for external auditors</li><li>Monitor grant funding, restricted funds, and related reporting requirements</li><li>Maintain and improve accounting policies, procedures, and internal processes</li><li>Supervise, mentor, and develop a team of 2–3 accounting professionals</li><li>Partner with leadership to provide financial insight and support strategic decision-making</li></ul>Qualifications<ul><li>Bachelor’s degree in Finance or Accounting required</li><li>Non-profit accounting experience required</li><li>Prior experience in a Controller or senior-level accounting leadership role</li><li>Experience supervising a small team, including 2–3 direct reports</li><li>Strong knowledge of financial reporting, budgeting, internal controls, and audit support</li><li>Ability to work effectively in a fully onsite environment</li><li>Excellent communication, organization, and problem-solving skills</li></ul>This is an excellent opportunity for a mission-driven accounting leader who enjoys balancing strategic oversight with hands-on execution.
2026-07-27T17:53:45Z

Human Resources Coordinator

Fallbrook, CA
onsite
Temporary / Contract
27.00 - 30.00 USD / Hourly
A rapidly expanding HVAC contractor is looking for an organized and people-focused Human Resources Coordinator to support recruiting, onboarding, employee records, and day-to-day HR operations. This position offers excellent exposure to all aspects of Human Resources while partnering closely with field technicians, office staff, and company leadership. The ideal candidate enjoys working with people, thrives in a fast-paced environment, and is passionate about creating a positive employee experience from hiring through onboarding. Responsibilities<ul><li>Coordinate new hire onboarding and orientation activities</li><li>Schedule interviews and communicate with candidates throughout the hiring process</li><li>Maintain confidential employee files and HRIS records</li><li>Process employee status changes and payroll-related documentation</li><li>Assist with benefits enrollment and employment verification</li><li>Support recruiting efforts by posting jobs and reviewing resumes</li><li>Ensure compliance with company policies and employment regulations</li><li>Assist with employee events, training programs, and special HR projects</li></ul>
2026-07-28T23:48:49Z

Logistics Coordinator – Distribution & Supply Chain

Escondido, CA
onsite
Temporary / Contract
27.50 - 30.50 USD / Hourly
Help Keep Operations Moving in a Fast-Paced Distribution EnvironmentA growing distribution and logistics company in Escondido is seeking a Logistics Coordinator to support daily transportation, shipping, and inventory operations. This role is ideal for someone who enjoys problem-solving, coordinating multiple moving pieces, and working closely with warehouse teams, carriers, and customers to ensure products arrive on time. This is an excellent opportunity to join a collaborative operations team where you'll gain exposure to purchasing, inventory management, and supply chain coordination while developing valuable logistics experience. Responsibilities<ul><li>Coordinate inbound and outbound shipments with freight carriers</li><li>Schedule deliveries and pickups while communicating with vendors and customers</li><li>Monitor shipment status and proactively resolve transportation issues</li><li>Maintain shipping documentation, bills of lading, and freight records</li><li>Update inventory and order information within the ERP system</li><li>Prepare logistics reports and assist with inventory reconciliation</li><li>Collaborate with warehouse, purchasing, and customer service teams</li><li>Support continuous improvement initiatives within the operations department</li></ul>
2026-07-28T23:48:49Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24.00 - 28.00 USD / Hourly
This is a great opportunity for an administrative professional who likes being busy, organized, and involved in the bigger picture.Our client is a growing medical device company in Carlsbad that is looking for an Administrative Assistant to support its Operations and Finance teams. This role is ideal for someone who can keep multiple priorities moving at once and isn't afraid to jump in wherever the team needs additional support.You'll work in a professional, collaborative environment alongside Operations, Purchasing, Accounting, and Sales. The right person will be naturally proactive, comfortable working with spreadsheets and systems, and confident communicating with both internal teams and outside vendors.What You'll Be Doing<ul><li>Coordinate calendars, meetings, conference rooms, and internal events</li><li>Prepare reports, spreadsheets, presentations, and correspondence</li><li>Enter purchase orders and maintain vendor and customer information</li><li>Assist with invoice tracking and administrative accounting support</li><li>Coordinate shipping documents and follow up with vendors on outstanding items</li><li>Maintain electronic and physical filing systems</li><li>Assist with onboarding paperwork and general employee administration</li><li>Manage incoming calls, emails, and office communications</li><li>Help coordinate office supplies, equipment, and facility needs</li><li>Provide administrative support for special projects and process improvements</li></ul>
2026-08-10T16:13:41Z

Payroll Coordinator – Manufacturing

Vista, CA
onsite
Temporary / Contract
28.00 - 34.00 USD / Hourly
A growing manufacturing company is adding a Payroll Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys payroll but also wants exposure to accounting and Human Resources. You'll work with a collaborative finance team while ensuring employees are paid accurately and on time. The company offers a supportive culture, consistent hours, and opportunities to grow into senior payroll or accounting positions.Responsibilities<ul><li>Process weekly and bi-weekly payroll for hourly and salaried employees</li><li>Review timecards and resolve payroll discrepancies</li><li>Process employee status changes, garnishments, and deductions</li><li>Reconcile payroll reports and prepare journal entries</li><li>Assist with payroll tax reporting and year-end processing</li><li>Respond to employee payroll questions</li><li>Maintain payroll records and confidential employee information</li><li>Support month-end accounting activities related to payroll</li></ul>
2026-07-29T21:48:49Z

Staff Accountant

Vista, CA
remote
Temporary / Contract
32.00 - 36.00 USD / Hourly
A growing life sciences company is looking for a Staff Accountant to join its finance department. This position is a step above traditional entry-level accounting and is ideal for someone who is comfortable owning reconciliations, supporting close, and investigating financial discrepancies independently.You'll work closely with the Controller and accounting team while gaining exposure to financial reporting, expense analysis, and process improvement.Responsibilities<ul><li>Prepare and post recurring and adjusting journal entries</li><li>Perform detailed balance sheet and bank reconciliations</li><li>Support monthly, quarterly, and year-end close</li><li>Analyze account activity and investigate variances</li><li>Maintain fixed asset and prepaid expense schedules</li><li>Assist with accruals and expense reporting</li><li>Reconcile intercompany transactions</li><li>Prepare financial schedules and management reports</li><li>Support external audits and tax-related requests</li><li>Identify opportunities to improve accounting processes</li></ul>
2026-08-10T17:04:06Z

Accounting Coordinator – Manufacturing

Vista, CA
onsite
Temporary / Contract
29.00 - 33.00 USD / Hourly
Our client is expanding their accounting department and is searching for an Accounting Coordinator who enjoys variety, collaboration, and being involved in all aspects of the accounting cycle.Rather than focusing on just one function, this position offers the opportunity to support Accounts Payable, Accounts Receivable, payroll, reconciliations, and month-end activities. It's a great fit for someone who wants to broaden their accounting experience while working for a stable manufacturing company with a collaborative culture and long-term growth opportunities.Responsibilities<ul><li>Process vendor invoices and customer payments</li><li>Reconcile bank accounts, credit cards, and vendor statements</li><li>Assist with weekly payment processing and customer billing</li><li>Maintain accounting records and supporting documentation</li><li>Prepare journal entries and account reconciliations</li><li>Assist with payroll data verification and reporting</li><li>Support month-end and year-end close activities</li><li>Participate in process improvement initiatives and special projects</li></ul>
2026-07-30T23:54:11Z

Accounts Receivable Specialist

Escondido, CA
onsite
Temporary / Contract
30.00 - 33.00 USD / Hourly
A well-established commercial construction company is seeking an Accounts Receivable Specialist to support its accounting department during a period of continued growth. This role offers the opportunity to work closely with project managers, billing teams, and customers while overseeing the complete accounts receivable process for multiple active projects. Responsibilities<ul><li>Generate progress billings, customer invoices, and payment applications</li><li>Monitor outstanding receivables and follow up on aging accounts</li><li>Apply daily cash receipts, ACH payments, and wire transfers</li><li>Reconcile customer accounts and investigate payment discrepancies</li><li>Work closely with Project Managers regarding contract billing</li><li>Assist with lien releases, waivers, and construction documentation</li><li>Support month-end reporting and account reconciliations</li></ul>
2026-07-27T18:43:49Z

Accounts Payable Specialist

Escondido, CA
onsite
Temporary / Contract
28.00 - 33.00 USD / Hourly
Robert Half is partnering with a respected commercial construction company seeking an experienced Accounts Payable Specialist to support a busy project accounting team.If you enjoy working in a fast-moving environment where accuracy and organization are valued, this role offers the opportunity to work closely with Project Managers, Purchasing, and Accounting while supporting multiple active construction projects. You'll play an important role in keeping vendor payments current and helping projects stay on schedule.Responsibilities<ul><li>Process high-volume subcontractor and vendor invoices</li><li>Match invoices with purchase orders and receiving documentation</li><li>Code invoices to jobs, departments, and cost centers</li><li>Prepare weekly check, ACH, and wire payment batches</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain vendor records, W-9s, and payment documentation</li><li>Assist with month-end close and account reconciliations</li><li>Communicate with vendors regarding payment inquiries</li></ul>
2026-07-29T21:48:49Z

Staff Accountant

Carlsbad, CA
onsite
Temporary / Contract
28.00 - 35.00 USD / Hourly
Ready to Take the Next Step in Your Accounting Career?Our client is looking to add a Staff Accountant I to a growing finance team in Carlsbad. This is a great opportunity for an early-career accounting professional who has a solid understanding of the basics and wants hands-on exposure to general ledger accounting, reconciliations, and month-end close.You'll work alongside experienced accounting professionals and have the opportunity to expand your responsibilities as you become more comfortable with the company's systems and processes.Responsibilities<ul><li>Prepare basic journal entries and accounting transactions</li><li>Complete bank and credit card reconciliations</li><li>Assist with monthly account reconciliations</li><li>Support Accounts Payable and Accounts Receivable functions</li><li>Maintain general ledger documentation and supporting schedules</li><li>Assist with month-end and year-end close activities</li><li>Research discrepancies and make corrections as needed</li><li>Prepare spreadsheets and recurring financial reports</li><li>Assist with audit requests and accounting projects</li><li>Maintain accurate and organized financial records</li></ul>
2026-08-10T17:04:06Z

Accounts Payable Specialist

Vista, CA
onsite
Temporary / Contract
30.00 - 32.00 USD / Hourly
Support a High-Volume Accounting Department in a Growing Manufacturing EnvironmentAn expanding aerospace manufacturer is seeking an experienced Accounts Payable Specialist to process vendor invoices while maintaining accuracy and efficiency in a deadline-driven accounting department. This role offers exposure to purchasing, inventory, and manufacturing operations while supporting a collaborative finance team.Responsibilities<ul><li>Process high-volume vendor invoices</li><li>Perform two-way and three-way invoice matching</li><li>Verify purchase orders and receiving documentation</li><li>Prepare weekly ACH, wire, and check payment batches</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain vendor records and W-9 documentation</li><li>Support month-end close and accrual reporting</li></ul>
2026-07-27T18:43:49Z

Customer Care Coordinator

Escondido, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
A growing commercial construction company is looking for a Customer Care Coordinator to become the communication hub between clients, project managers, and field teams. This position is perfect for someone who enjoys staying organized, solving problems quickly, and creating a positive experience for customers throughout active construction projects. No two days are the same. You'll work closely with internal departments to coordinate schedules, answer customer questions, and help projects stay on track from kickoff through completion.Responsibilities<ul><li>Respond to customer inquiries regarding projects, scheduling, and service requests</li><li>Coordinate communication between customers and project managers</li><li>Track project updates and provide timely status reports</li><li>Schedule appointments, inspections, and follow-up visits</li><li>Maintain detailed customer records and project documentation</li><li>Assist with proposal preparation and contract administration</li><li>Process work orders and update CRM software</li><li>Support office operations with administrative tasks as needed</li></ul>
2026-07-27T18:23:53Z

Project Administrative Assistant

Escondido, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
If you're the person who keeps everyone organized, follows up on the details, and somehow always knows what needs to happen next, this could be a great fit.A busy commercial construction company in Escondido is adding a Project Administrative Assistant to support its project management team. This position is perfect for someone who enjoys a fast-paced environment and wants to get closer to the operational side of construction.You'll work directly with Project Managers, subcontractors, vendors, and field personnel to make sure paperwork, schedules, purchase orders, and project information stay organized. It's a hands-on administrative position with plenty of opportunity to learn the business.Responsibilities<ul><li>Provide daily administrative support to Project Managers and field teams</li><li>Maintain project files, contracts, purchase orders, and change orders</li><li>Enter project information into internal systems and spreadsheets</li><li>Assist with subcontractor documentation and compliance paperwork</li><li>Coordinate meetings, site visits, and project schedules</li><li>Track open items and follow up with vendors and subcontractors</li><li>Assist with invoice processing and job cost documentation</li><li>Prepare reports and project status updates</li><li>Answer phones and respond to general project-related inquiries</li><li>Assist with new project setup and closeout documentation</li></ul>
2026-08-10T16:13:41Z

Accounts Receivable Coordinator

Vista, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
An established manufacturing company is seeking an Accounts Receivable Coordinator to join its accounting department during an exciting period of growth. This position offers much more than traditional AR duties—you'll become an important partner to Sales, Customer Service, and Finance while helping improve cash flow and maintain positive customer relationships. The ideal candidate enjoys problem-solving, working with customers, and ensuring financial records remain accurate and up to date.Responsibilities<ul><li>Prepare and distribute customer invoices</li><li>Apply daily cash receipts, ACH payments, and wire transfers</li><li>Reconcile customer accounts and investigate payment discrepancies</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Communicate professionally with customers regarding account activity</li><li>Process credits, adjustments, and account maintenance</li><li>Support month-end close by preparing reconciliations and reports</li><li>Maintain accurate customer records within the accounting system</li></ul>
2026-07-28T23:43:50Z