We are looking for a dedicated Bookkeeper to join our team in Mahwah, New Jersey. In this role, you will play a key part in managing both Accounts Payable and Accounts Receivable while ensuring the accuracy of financial records. This is a long-term contract position that requires on-site work five days a week.<br><br>Responsibilities:<br>• Process vendor invoices and payments, ensuring all Accounts Payable tasks are completed accurately and on time.<br>• Record and apply customer payments, maintaining up-to-date Accounts Receivable records.<br>• Reconcile bank accounts and other financial statements to maintain accurate financial records.<br>• Support the month-end close process by preparing necessary reports and reconciling accounts.<br>• Maintain financial data and records within the Odoo system, ensuring consistency and accuracy.<br>• Communicate effectively with vendors and customers to resolve payment-related inquiries.<br>• Assist with payroll processing and ensure compliance with company policies.<br>• Perform data entry tasks to ensure the integrity of financial information.<br>• Collaborate with team members to improve accounting processes and procedures.
<p>My client a well-established capital equipment manufacturer celebrating 50 years in business, along with its affiliated realty company managing eight residential and commercial properties, is seeking an experienced and detail-oriented Full-Charge Bookkeeper to join our small, collaborative team. This hands-on role manages the entire accounting cycle for two entities, offering a wide scope of responsibilities and the opportunity to make a meaningful impact within a stable, long-standing organization.</p><p><br></p><p>Position Overview</p><p>The Full-Charge Bookkeeper will oversee daily accounting operations, including accounts payable, receivable, billing, collections, inventory accounting, reconciliations, and month-end closings. The ideal candidate is highly reliable, organized, and capable of working independently while ensuring accuracy, compliance, and timely reporting.</p><p><br></p><p>Key Responsibilities</p><p>General Accounting & Reporting</p><ul><li>Manage full-cycle accounting for two business entities (capital equipment and real estate).</li><li>Record and reconcile all financial transactions in accordance with accounting standards.</li><li>Prepare monthly, quarterly, and year-end financial statements for management and auditors.</li><li>Maintain fixed assets, accruals, and prepaid expenses as part of the monthly close.</li></ul><p>Accounts Payable</p><ul><li>Process vendor invoices, payments, and expense coding.</li><li>Maintain vendor records and reconcile statements, resolving discrepancies promptly.</li></ul><p>Accounts Receivable & Billing</p><ul><li>Generate invoices based on sales contracts and service agreements.</li><li>Monitor customer accounts, apply payments, and manage collections while maintaining strong client relationships.</li><li>Maintain accurate aging reports and execute collection efforts as needed.</li></ul><p>Banking & Reconciliations</p><ul><li>Perform monthly reconciliations for multiple bank and credit card accounts.</li><li>Manage cash flow and banking transactions across entities.</li></ul><p>Journal Entries & Month-End</p><ul><li>Prepare and post journal entries, including payroll allocations, depreciation, and adjustments.</li><li>Reconcile general ledger accounts and execute accurate month-end closings.</li><li>Assist with audit preparation and maintain adherence to internal controls.</li></ul><p>Inventory & Cost Accounting</p><ul><li>Maintain accurate inventory records for machinery parts and components.</li><li>Partner with operations to track usage, purchases, and valuation.</li><li>Investigate and resolve discrepancies.</li></ul><p>Systems & Reporting</p><ul><li>Utilize SAGE 300 for all accounting functions and reporting.</li><li>Generate ad hoc financial analysis using advanced Excel tools (Pivot Tables, VLOOKUP, formulas).</li><li>Ensure data integrity across accounting systems.</li></ul><p><br></p>
We are looking for a skilled Bookkeeper to join a dynamic team in the real estate industry. This is a fully onsite, Contract-to-permanent position based in New York, New York, offering a competitive compensation range of $45,000 to $50,000 annually. The ideal candidate will bring expertise in financial record-keeping and a proven ability to manage accounts efficiently and accurately.<br><br>Responsibilities:<br>• Process and manage accounts payable (AP) and accounts receivable (AR) transactions with accuracy and timeliness.<br>• Utilize accounting software to record, store, and analyze financial data.<br>• Verify figures, postings, and documents for accuracy, ensuring compliance with company procedures and applicable regulations.<br>• Maintain and update financial records using ledgers, journals, and computer systems.<br>• Perform account reconciliations and ensure proper coding of financial documents.<br>• Manage cash transactions, including recording and banking checks, cash, and vouchers.<br>• Prepare financial reports and tables detailing cash receipts, expenditures, and overall financial performance.<br>• Support month-end close processes by ensuring all financial data is accurately recorded and reconciled.<br>• Handle payroll processes and ensure timely distribution of employee earnings.<br>• Collaborate with team members to ensure adherence to federal, state, and company policies.
<p>We are seeking a highly organized and detail-oriented Bookkeeper to join our team in Stamford, Connecticut. In this role, you will be responsible for maintaining accurate financial records, managing accounts payable and receivable, performing regular bank reconciliations, and utilizing accounting software such as QuickBooks to manage transactions and generate reports. Additionally, the Bookkeeper will assist with budgeting, payroll processing, and preparing financial statements, while ensuring compliance with accounting standards. This role requires a proactive problem solver who can collaborate effectively with internal teams, vendors, and clients to maintain the financial health of the organization and support strategic goals.</p>
<p>We are looking for a detail-oriented Bookkeeper to join our team in Central, New Jersey. This position offers an opportunity to focus on accruals and financial operations while collaborating with external firms for AP/AR and billing oversight.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and maintain accurate financial records, ensuring compliance with general accounting principles.</p><p>• Review accounts payable (AP) and accounts receivable (AR) processes managed by external vendors.</p><p>• Perform bank reconciliations to ensure accuracy in financial reporting.</p><p>• Manage accruals and deferrals, ensuring proper allocation of revenue and expenses.</p><p>• Utilize advanced Excel functions, including pivot tables and VLOOKUP, for financial analysis and reporting.</p><p>• Collaborate with team members to support grant management and other financial initiatives.</p><p>• Provide oversight for billing processes handled externally, ensuring accuracy and timeliness.</p><p>• Assist in preparing financial statements and reports for management review.</p><p>• Maintain organized and secure financial documentation for auditing purposes.</p>
<p>We are seeking a detail-oriented professional to manage critical financial operations and ensure compliance with established policies and regulations. The ideal candidate will be responsible for recording and reconciling daily financial transactions, preparing payroll processes, and generating accurate financial reports such as balance sheets and profit and loss statements. This role requires monitoring expenses, contributing to budgeting efforts, and maintaining organized documentation to support audits and reviews. In addition, the position involves collaborating with management and team members to address financial risks and optimize processes. A high level of discretion, strong organizational skills, and the ability to analyze complex financial data are crucial for success in this role.</p>
<p>Robert Half is partnering with one of its clients for a fantastic Entry Level Accounting opening. Heavy focus on AP, bank statements, and vendor management at first. Clear path for career growth within the company. Please apply if you are looking to build out your accounting career!</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable invoices with accuracy and ensure timely payment to vendors.</p><p>• Handle vendor management, including maintaining relationships and resolving payment inquiries.</p><p>• Perform remote bank deposits for checks and reconcile bank statements to ensure accuracy.</p><p>• Track and process prepaid cards for employees, maintaining detailed records.</p><p>• Assist with coding invoices and preparing them for entry into accounting systems.</p><p>• Support monthly bank reconciliations and identify any discrepancies.</p><p>• Collaborate with the accounting team to ensure compliance with financial procedures.</p><p>• Provide assistance in preparing financial reports and documentation as needed.</p><p><br></p>
We are looking for a skilled Full Charge Bookkeeper to join our team in Hauppauge, New York. This role requires an accounting expert who can oversee all facets of financial management while ensuring accuracy and compliance. If you have a strong background in accounting systems and enjoy working in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage all aspects of accounts payable and accounts receivable, ensuring timely and accurate processing.<br>• Prepare and maintain detailed financial records, including cash flow analysis and annual budgets.<br>• Utilize accounting software systems to streamline financial operations and reporting.<br>• Conduct monthly reconciliations for bank accounts and other financial statements.<br>• Oversee payroll processing using systems such as ADP and ensure compliance with regulations.<br>• Produce detailed financial reports and provide insights to support strategic decision-making.<br>• Collaborate with internal teams to ensure smooth integration of computerized accounting systems.<br>• Handle general ledger accounting functions, including journal entries and adjustments.<br>• Monitor and enhance internal financial controls to safeguard company assets.<br>• Assist with audits and ensure adherence to accounting standards.
<p>We are seeking a highly organized and detail-oriented professional to oversee key financial operations and maintain compliance with regulatory and company standards. This role involves recording and managing daily financial transactions, reconciling bank statements, and assisting with payroll processing to ensure accuracy and timeliness. The successful candidate will generate detailed financial statements, track company expenses, support budgeting efforts, and identify cost-saving opportunities. Additionally, responsibilities include maintaining accurate documentation, investigating discrepancies, and collaborating with management and other departments to achieve financial goals and facilitate audits. Strong analytical skills, confidentiality, and proficiency in accounting tools are essential for success in this position.</p>
<p>We are seeking a detail-oriented Bookkeeper to manage financial transactions and ensure the accuracy of accounting records for our organization. This role involves overseeing critical financial processes such as accounts payable, accounts receivable, and bank reconciliations, as well as utilizing QuickBooks to track transactions and prepare reports. The ideal candidate is a proactive multitasker with exceptional organizational skills who can maintain accurate financial documentation, address discrepancies efficiently, and assist in preparing internal financial statements and reports. Additionally, the Bookkeeper will collaborate with other team members to ensure compliance with financial policies and support special financial projects as needed</p>
We are offering a contract to hire employment opportunity for an Accounts Payable Clerk located in Mount Olive, New Jersey. As an integral member of our team, the Accounts Payable Clerk will handle various tasks related to accounts payable and customer service in a fast-paced environment. <br><br>Responsibilities: <br><br>• Accurately process customer invoices in a timely manner<br>• Efficiently manage customer credit applications<br>• Maintain and update customer credit records accurately<br>• Utilize QuickBooks to manage and track financial data<br>• Resolve customer inquiries related to their accounts<br>• Monitor customer accounts for irregularities and take appropriate action<br>• Carry out account reconciliation tasks to ensure accuracy<br>• Conduct regular check runs for payable accounts<br>• Enter relevant data accurately and efficiently<br>• Support other team members with ad-hoc tasks when needed
<p>We are looking for an experienced Accounting Assistant to join our team in the Cranford, New Jersey area. This role involves managing essential financial operations such as accounts payable, accounts receivable, billing, and collections. The ideal candidate will excel in maintaining accurate records and ensuring smooth financial transactions.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable tasks, including vendor payments and expense tracking.</p><p>• Handle accounts receivable functions, ensuring timely invoicing and payment collections.</p><p>• Maintain and update financial records with precision and attention to detail.</p><p>• Perform data entry for invoices, receipts, and other financial documents.</p><p>• Collaborate with internal teams to ensure accurate billing and reporting.</p><p>• Utilize accounting software, with a preference for Sage, to streamline financial processes.</p><p>• Assist in preparing financial reports and summaries for management review.</p><p>• Address discrepancies and resolve issues related to accounts and billing.</p><p>• Support auditing and compliance activities as needed.</p><p>• Contribute to the overall efficiency of the accounting department through proactive support.</p>
Are you a entry level or entry level ready to gain real-world experience in accounting, auditing, and financial record management? We’re hiring an Accounting Clerk for a short-term, on-site contract in Yonkers, NY, where you’ll support a record retention project and develop skills to boost your resume. <br> This 3–4-week role involves reviewing financial documents, managing records in compliance with company policies, and utilizing tools like QuickBooks for invoice processing and data entry. You’ll work closely with a team, assist with accounts payable/receivable tasks, and ensure proper organization of financial records—all in a safe and supportive warehouse environment. We’re looking for detail-oriented, eager learners with education or experience in Accounting, Finance, or a related field. Familiarity with QuickBooks is a bonus. In return, you’ll gain hands-on experience, networking opportunities, and a chance to open doors to future roles in the accounting field. <br> Apply now through Robert Half’s Job Portal and kick-start your accounting career today!
<p>Our client is seeking a detail-oriented and reliable <strong>Accounts Payable & Purchasing Associate</strong> to join their team on a part-time basis. This role will support financial operations and purchasing functions, ensuring vendors are paid accurately and on time, while also assisting with procurement needs to keep business operations running smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process vendor invoices, match with purchase orders, and ensure timely payments</li><li>Maintain accurate accounts payable records and reconcile vendor statements</li><li>Communicate with vendors regarding billing discrepancies or payment inquiries</li><li>Assist with purchasing activities including creating purchase orders, tracking deliveries, and managing supplier relationships</li><li>Support month-end closing processes by preparing accounts payable reports</li><li>Maintain organized filing systems (digital and/or paper) for AP and purchasing records</li><li>Collaborate with internal teams to monitor supply needs and resolve invoice issues</li></ul><p><br></p>
<p><strong>Assistant Controller / Senior Accountant</strong></p><p><strong> </strong></p><p><strong>Location:</strong> Westport, CT (Hybrid 1–2 days per week after initial training)</p><p><strong>Salary:</strong> $90,000–$115,000</p><p>A <strong>growing, entrepreneurial company</strong> is seeking a <strong>hands-on accounting professional</strong> to support and potentially step into an Assistant Controller role. This is a high-impact position ideal for a proactive individual who thrives in a dynamic environment and wants to grow with the business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day accounting operations, including A/P, A/R, GL, bank reconciliations, and payroll</li><li>Prepare and analyze monthly financial statements and reports</li><li>Support budgeting, forecasting, and cash flow management</li><li>Assist with audits, tax filings, and compliance reporting</li><li>Maintain and enhance internal controls and accounting processes</li><li>Develop Excel-based financial models, including pivot tables, formulas, and macros</li><li>Identify opportunities for process improvements and implement scalable solutions</li><li>Collaborate with other departments to align financial and operational activities</li></ul><p><strong>What We Offer:</strong></p><ul><li>Competitive salary and benefits</li><li>Hybrid-friendly work environment (1–2 days/week after training)</li><li>Opportunity to take on increased responsibility and grow into a leadership role</li><li>Supportive, collaborative team culture</li></ul>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Forest Hills, New York on a contract basis. This role is integral to managing insurance payments, reconciling financial transactions, and supporting administrative tasks in a fast-paced healthcare environment. If you thrive in a dynamic setting and have a passion for accuracy and organization, we encourage you to apply.<br><br>Responsibilities:<br>• Process incoming mail, including insurance payments, explanation of benefits (EOBs), and medical record requests, ensuring proper sorting and scanning.<br>• Address issues related to misdirected or returned mail to maintain efficient workflow.<br>• Record incoming payments such as checks, electronic funds transfers (EFTs), and credit card transactions with precision.<br>• Deposit checks and handle credit card payments promptly and accurately.<br>• Reconcile daily activity from multiple credit card merchant accounts against receipts and front desk reports.<br>• Cross-check patient and insurance information to ensure the accuracy of financial transactions.<br>• Download banking activity and align deposits with internal records for seamless reconciliation.<br>• Enter and upload financial data, including cash receipts, into NetSuite accounting software.<br>• Operate office equipment such as scanners and copy machines to support daily administrative tasks.<br>• Assist the accounting team with additional administrative duties as needed.
<p>• Review and export employee time from work order software, 2x per week. </p><p>• Process payrolls weekly on Tuesdays</p><p>• Prepare weekly union benefits reports & cut checks to applicable unions</p><p>• Complete garnishments weekly through websites and writing checks.</p><p>• Enter and review completed payrolls and necessary information into state reporting websites </p><p>• Generate Certified payroll through our custom software weekly and email out to contractors. </p><p>• Address any issues that come up with payroll and/or certified payrolls from employees and/or contractors such as voids, missing payrolls, missing time.</p><p>• Work closely with HR Director regarding new employee set up, terminations, layoff, promotions etc. </p><p>• Work with IT with program additions and issues as they come up</p><p>• Enter Direct Deposit information, Loans, garnishments, tax information as needed</p><p>• Oversee payroll process and punches </p><p><br></p><p>• Prepare and send monthly utilizations reports and certified payroll packages</p><p>• Prepare monthly union benefits reports & cut checks to applicable unions</p><p><br></p><p>• Union Audits, OCIP Audit and Contractor Job Audits-gathering information depending on what the auditor is requesting.</p><p>• Annual Prevailing Rate changes from SMC & Union Employees </p><p>• EEO 1391 for contractors as requested.</p><p>• Annual AC 2948-as requested by contractor</p><p>• Update vacation time and PTO for employees in PTO tracking system and reset employees. </p><p>These are routine tasks that are required for payroll, but there are additional tasks that occur less frequently (Layoffs, Vacation EOY payout, Holiday Pay, New Garnishments etc.) and the occasional one-time projects.</p><p><br></p><p>QUALIFICATIONS / COMPETENCIES </p><p>• Bachelor’s Degree preferred</p><p>• Organizational Skills</p><p>• Time Management</p><p>• Financial Management</p><p>• Ethical Conduct</p><p>• Technical Capacity</p><p>• Communication Proficiency</p><p>• Strong Computer Skills and good with numbers</p>
<p><strong>Assistant Property Controller - (120k-150 + B) - Hybrid - Top 10!!!</strong></p><p>For immediate consideration send resumes to Jennifer.Beilin@Roberthalf com</p><p><br></p><p><strong>About the Role</strong>: Join a well-established organization with a national presence in residential property management. This role offers the opportunity to contribute to a large-scale accounting operation and work with a highly skilled team.</p><p><strong>Position Overview: </strong>Reporting to the Controller, this role focuses on managing financial operations and cash workflows across corporate entities and a large portfolio of properties. Responsibilities include ensuring accurate accounting processes, producing timely reports, supervising team members, and supporting comprehensive budget preparation efforts.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate accurate and timely financial statements while coordinating audit schedules for multiple entities.</li><li>Assist in preparing debt service budgets, monthly cash flow projections, and cash position analyses across a large portfolio of properties</li><li>Manage intercompany payables, ACH disbursements, and self-held escrow accounts.</li><li>Open and manage new bank accounts as needed and prepare weekly cash reports for Treasury and senior management.</li><li>Oversee and reconcile all accounting transactions for corporate entities.</li><li>Provide auditors with aggregate schedules.</li><li>Record bi-weekly payroll and manage corporate credit card transactions.</li><li>Review distribution calculations and ensure accuracy for Controller and CFO approvals.</li><li>Manage staff within the property accounting department</li></ul><p><strong>Qualifications</strong></p><ul><li>Bachelor’s degree in accounting or a related field.</li><li>Minimum of 8 recent years of experience in an accounting department, ideally within property management or a similar industry.</li><li>CPA designation highly preferred.</li><li>Prior experience in public accounting is a plus.</li><li>Strong proficiency with Yardi software is highly desirable.</li></ul><p><br></p>
<p>🚨 <strong>Incredible Opportunity!</strong> 🚨</p><p>Are you ready to join a high-growth PortCo under an impressive PE firm based in NYC? My client is seeking their FIRST Finance & Accounting hire—a hands-on <strong>VP/Director of Finance</strong> with exceptional <strong>Controllership</strong> experience and a knack for FP& A 📊✨</p><p>Here's what they're looking for:</p><p>✅ <strong>Controllership foundation</strong>—Big 4 experience followed by industry expertise as a Controller</p><p>✅ Transitioned into a <strong>blended Finance & Accounting role</strong> (FP& A skills like budgeting, long-term planning, financial modeling, KPI analysis, & creating impactful presentation decks)</p><p>✅ Ideally, experience with <strong>banking relationships</strong> and <strong>partnership accounting</strong> (investments, equity contributions, distributions)</p><p>The role reports to the Co-Founders and the CFO of the PE firm, offering exposure to leadership decision-making 🚀</p><p>📍 <strong>Location Requirement:</strong> You MUST currently reside within daily commuting distance of Midtown NYC as the role will become hybrid in late 2025/early 2026 🌆</p><p>💼 <strong>Compensation Package based on experience:</strong></p><ul><li>Base: $200K–$300K</li><li>25% discretionary bonus</li><li>Equity</li></ul><p><br></p>
<p><strong>Accounts Payable Analyst Opportunity – Hybrid Work Model </strong></p><p><br></p><p><br></p><p>Are you an accounting professional looking to grow your career in a mission-driven organization? Robert Half is collaborating with a client based in New Haven, CT, to find an <strong>Accounts Payable Analyst</strong> who thrives in a stable, team-oriented environment with incredible benefits and growth opportunities. This is a hybrid role with only two days per week in the office.</p><p><strong>Overview of the Role</strong></p><p>Join a team of professionals within the Accounts Payable department, supporting multiple entities and subsets with complex AP processing tasks.</p><p>Key Responsibilities</p><ul><li>Manage pay runs</li><li>Invoice preparation</li><li>Sales tax compliance</li><li>Vendor management:</li><li>Bank Reconciliation </li><li>Special projects</li></ul><p> </p><p><strong>Required Skills:</strong></p><ul><li>Experience with ERP systems</li><li>Familiarity with 1099 reporting a plus</li><li>Strong attention to detail and customer service orientation</li><li>Effective oral and written communication skills</li><li>Ability to manage multiple tasks independently in a fast-paced environment</li></ul><p><strong>Education:</strong></p><ul><li><strong>Required</strong>: Associate’s degree with 2-3 years of accounts payable or accounting experience</li><li><strong>Preferred</strong>: Bachelor’s degree in a related field</li></ul><p><strong> </strong></p><p><strong>Salary & Benefits</strong></p><ul><li>Competitive salary: $65,000–$73,000/year</li><li>Robust benefits package, including vacation time and comprehensive employee perks</li></ul><p><strong> </strong></p><p><strong>Why This Role Stands Out</strong></p><p>This is a unique opportunity to work with a longstanding organization that is deeply invested in its employees and their growth within the accounting department. The employer operates multiple entities alongside insurance and investment arms, giving the Accounts Payable Analyst exposure to a variety of functions. Employees enjoy work-life balance, generous tenure, and a family-focused company culture in a hybrid working model.</p><p> </p><p><strong>How to Apply</strong></p><p>Send your updated resume directly to Kelsey Ryan at <strong>Kelsey.Ryan@roberthalf(.com)</strong> to be considered for this exciting opportunity.</p><p>Don’t miss out on this chance to join a team that prioritizes excellent benefits, career progression, and mission-driven work!</p>
<p>Robert Half Finance & Accounting is actively seeking Accounts Receivable Clerks for a variety of roles our Westchester and Fairfield teams are currently working to fill. Our clients are seeking skilled Accounts Receivable Clerks in a variety of industries. As an Accounts Receivable Clerk, you will be responsible for tracking and collecting payments, making bank deposits and running reports that document profits and losses. Our clients offer the opportunity to work in a dynamic team environment with excellent benefits and great career advancement opportunity.</p><p><br></p><p>Responsibilities</p><p>· Primary responsibility is to handle the administrative and clerical needs of the AR/Finance Department</p><p>· Maintain bookkeeping databases and spreadsheets</p><p>· Communicate with previous clients and customers to request payment and arrange payment plans</p><p>· Collect payments from customers and accurately record it into the system</p><p>· Create reports and balance sheets that document overall profits and losses</p><p>· Execute daily processes and controls accurately and in a timely manner; ensuring compliance with Company policies</p><p>· Providing customer service to internal business partners</p><p>· Providing internal and external audit assistance as required</p><p>· Open, sort and distribute daily department mail</p><p>· Sort, log, photocopy, and file invoices, checks, and other documents</p><p>· Verify, log and mail checks, including expediting special handling</p><p>· Perform special projects as assigned</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Payroll Administrator to join our team in Hempstead, New York. This Contract-to-Permanent position offers an excellent opportunity to contribute to payroll operations. The role involves managing payroll processing, maintaining compliance, and supporting various administrative tasks to ensure smooth workflow.</p><p><br></p><p>Responsibilities:</p><p>• Manage payroll processing, ensuring timely and accurate completion of all payroll cycles.</p><p>• Set up new employees, process changes, terminations, and manage direct deposits, and deductions</p><p>• Audit timekeeping records to ensure compliance with established standards and policies.</p><p>• Maintain and reconcile employee payroll records, addressing discrepancies as needed.</p><p>• Oversee and coordinate the Automated Time and Attendance System to streamline operations.</p><p>• Calculate payments such as short-term disability, paid family leave, overtime, and other special payments.</p><p>• Process payroll adjustments, stop payments on checks, and manual checks when necessary.</p><p>• Prepare reports using Excel and internal payroll systems to support various departments.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Farmingdale, New York. In this role, you will manage various aspects of accounts payable operations, ensuring timely and accurate processing of invoices and payments. If you thrive in a fast-paced environment and have a strong background in financial systems, we encourage you to apply.<br><br>Responsibilities:<br>• Process and verify invoices to ensure accuracy and compliance with company policies.<br>• Manage account reconciliations to maintain accurate financial records.<br>• Handle check runs and ensure timely payment to vendors.<br>• Code invoices appropriately and ensure proper documentation.<br>• Perform data entry tasks with precision and attention to detail.<br>• Collaborate with team members to resolve discrepancies and vendor inquiries.<br>• Utilize financial software such as Oracle, SAP, and QuickBooks for daily operations.<br>• Monitor accounts payable aging and prepare reports as needed.<br>• Assist in month-end closing activities related to accounts payable.<br>• Maintain organized records for auditing and reporting purposes.
<p>Job Description: </p><p><br></p><p>• Ensure that all payments and billings are made in compliance with the Company’s financial policies and procedures.</p><p><br></p><p>• Review, assemble, and input all invoices received via the Company’s EDI system (and manually) for the required authorization before payments and billings are completed.</p><p><br></p><p>• Work with merchandising department heads to obtain approval and resolution for all credits, invoices under review and/or rejected. </p><p><br></p><p>• Track POD and Credit requests by store on a daily basis.</p><p><br></p><p>• Manually process store credits – over 120 per week.</p><p>• Process all store requested POD and credits in a timely accurate manner and communicate these credits to vendors.</p><p><br></p><p>• Work directly with IT Department to troubleshoot EDI issues.</p><p><br></p><p>• Ensure good working relationship with store operators and vendors and promptly and professionally respond to all inquiries.</p><p><br></p><p>• Request and follow up on monthly vendor statements to ensure timely payment.</p><p><br></p><p>• Track weekly and monthly invoices by vendor. </p><p><br></p><p>• Research vendor accounts and answer vendor inquires; maintain good relations with vendors.</p><p><br></p><p>• Assist with vendor audits.</p><p><br></p><p>• Process DSD Payments twice a week.</p><p><br></p><p>• Assist in financial close by providing support for expense accruals and open invoices.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in White Plains, New York. In this long-term contract position, you will play a key role in managing vendor invoices, payments, and maintaining accurate financial records. This opportunity is ideal for someone with strong organizational skills and a commitment to ensuring compliance with company policies and industry standards.</p><p><br></p><p>Responsibilities:</p><ul><li>Audit and validate vendor invoices to ensure accuracy, proper coding, and required departmental approvals.</li><li>Enter vendor invoices into the company's system and coordinate with department leaders to secure timely authorizations.</li><li>Support weekly payment processing activities, including preparing checks and wire transfers with accompanying invoice documentation, while ensuring all necessary approvals are obtained prior to payments.</li><li>Manage payment records and reconcile transactions made to vendors, ensuring consistent application and precise documentation.</li><li>Communicate professionally with vendors to address inquiries, resolve payment discrepancies, and handle billing issues.</li><li>Organize and maintain accounts payable records to ensure documentation readiness for audits and compliance purposes.</li><li>Contribute to vendor management tasks, such as creating and updating vendor profiles in the accounting database.</li><li>Partner with auditors by providing requested documentation and addressing audit-related inquiries.</li><li>Assist with additional assignments and special projects to support the finance and accounting department.</li></ul><p><br></p>
