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55 results for Administrative Assistant Legal in Murrieta, CA
- Redlands, CA
- onsite
- Temporary to Hire
- 21.85 - 23 USD / Hourly
- We are looking for a highly organized Administrative Assistant to support office operations for a busy hazardous waste company in Redlands, California. This contract opportunity is well suited for someone who works efficiently in a high-volume setting, manages shifting priorities with confidence, and maintains strong accuracy across daily tasks. The role will contribute to smooth administrative workflows by coordinating documentation, assisting the team with essential office support, and helping keep records and communication organized.<br><br>Responsibilities:<br>• Prepare and assemble packets, forms, and supporting materials needed for daily business activities.<br>• Create purchase orders with a high level of accuracy and ensure related information is entered correctly.<br>• Provide day-to-day administrative support to office staff and help maintain efficient workflow across the team.<br>• Handle inbound calls and front-desk style duties in a thorough and responsive manner.<br>• Enter, update, and verify data while maintaining organized and accessible office records.<br>• Balance multiple assignments at once, adjusting to changing deadlines in a fast-paced environment.<br>• Use Microsoft Word, Excel, and Teams to complete correspondence, track information, and support internal communication.
- 2026-11-06T00:00:00Z
- Encinitas, CA
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p>Our recruiting team is searching for a polished and detail-oriented Administrative Assistant to support a well-established legal practice. This position will provide a combination of administrative, document management, and client service support while helping attorneys and legal staff stay organized throughout the day. The ideal candidate is professional, dependable, and comfortable handling sensitive information. Someone who enjoys a structured office environment and takes pride in producing accurate, well-organized work will thrive in this opportunity.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide day-to-day administrative support to attorneys and legal support staff.</li><li>Prepare, format, proofread, and edit correspondence, legal documents, and client materials.</li><li>Coordinate calendars, meetings, appointments, and conference room reservations.</li><li>Answer incoming calls, direct inquiries, and assist with client communications.</li><li>Organize case files, maintain electronic records, and manage document filing.</li><li>Assist with scanning, copying, mailing, and processing confidential paperwork.</li><li>Track deadlines, follow up on outstanding documentation, and help maintain organized case calendars.</li><li>Coordinate incoming and outgoing mail, courier services, and document deliveries.</li><li>Assist with billing documentation, expense tracking, and general office administration.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Irvine, CA
- onsite
- Temporary to Hire
- 29.45 - 34.1 USD / Hourly
- We are looking for an experienced Administrative Assistant to join a collaborative office on a contract-to-permanent basis. This position supports daily office operations, provides a detail-oriented point of contact for consultants and subcontractors, and handles a range of administrative and accounting-related tasks. The ideal candidate is comfortable working onsite, communicates openly when support is needed, and brings strong Excel skills along with a team-first mindset.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office operations organized and running smoothly.<br>• Serve as a welcoming and detail-oriented contact for consultants, subcontractors, and other visitors interacting with the office.<br>• Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members.<br>• Enter, update, and maintain records with accuracy, including data tied to administrative accounting support.<br>• Use Excel regularly to prepare, organize, and track information for reporting and internal coordination.<br>• Provide receptionist coverage and general front-office support in an onsite office environment.<br>• Assist with ad hoc projects and administrative requests as business needs evolve.<br>• Communicate proactively with the team when questions arise or additional guidance is needed to complete assignments effectively.
- 2026-11-10T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p><strong>Position Overview</strong></p><p>Our client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.</p><p>The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Costa Mesa, CA
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- <p><strong>Administrative Assistant</strong></p><p><strong>Location:</strong> Costa Mesa or Los Angeles, CA</p><p><strong>Compensation:</strong> $65,000-$70,000 DOE</p><p><strong>Schedule:</strong> Full-time, onsite</p><p><br></p><p>A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul><p><strong>Why You'll Love This Opportunity</strong></p><ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
- 2026-10-14T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role is ideal for someone who enjoys providing administrative support in a collaborative, fast-paced environment and is passionate about contributing to meaningful work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer and direct incoming calls, emails, and inquiries professionally</li><li>Maintain organized filing systems, databases, and office records</li><li>Assist with meeting preparation, including agendas, materials, and follow-up notes</li><li>Coordinate travel arrangements and process expense reports as needed</li><li>Support event planning, donor outreach logistics, and other special projects</li><li>Order office supplies and help maintain day-to-day office operations</li><li>Serve as a professional and welcoming point of contact for internal and external stakeholders</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Vista, CA
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p>Robert Half is looking for an Administrative Assistant to support a busy construction and project management team. This is an excellent opportunity for someone who enjoys keeping multiple projects organized, coordinating schedules, and making sure important documentation stays accurate and accessible. The person in this role will work closely with project managers, field supervisors, vendors, and subcontractors to help keep daily operations moving. The ideal candidate is proactive, comfortable working in a fast-paced environment, and able to manage shifting priorities without losing track of the details.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and field operations personnel.</li><li>Prepare, format, and maintain project documents, correspondence, and reports.</li><li>Track project schedules, deadlines, permits, and outstanding documentation.</li><li>Assist with subcontractor paperwork, vendor information, insurance certificates, and compliance records.</li><li>Process purchase orders, track invoices, and route documents for approval.</li><li>Coordinate meetings, site visits, and project-related appointments.</li><li>Maintain digital project files, construction records, and document control logs.</li><li>Communicate with vendors, subcontractors, and internal teams regarding project updates.</li><li>Assist with general office coordination, supply ordering, and administrative projects.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Fallbrook, CA
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.</p><p><strong>What You’ll Do:</strong></p><ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
- 2026-11-02T00:00:00Z
- Diamond Bar, CA
- remote
- Temporary / Contract
- 22 - 24 USD / Hourly
- We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment.<br><br>Responsibilities:<br>• Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized.<br>• Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details.<br>• Record key discussion points during meetings and distribute accurate, timely summaries and action items.<br>• Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants.<br>• Perform basic research and gather information needed to support projects, meetings, and administrative requests.<br>• Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts.<br>• Maintain administrative records, enter data accurately, and help keep documentation current and accessible.<br>• Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
- 2026-10-29T00:00:00Z
- Anaheim, CA
- onsite
- Temporary / Contract
- 25.65 - 29.7 USD / Hourly
- We are looking for an Administrative Assistant to join a construction and contractor organization in Anaheim, California on a Long-term Contract basis. This position supports daily office operations by managing incoming calls, assisting the service team, and helping maintain a responsive front office during peak seasonal demand. The role is well suited for someone who enjoys a fast-paced environment, communicates effectively, and can adapt to a variety of administrative needs across the office.<br><br>Responsibilities:<br>• Manage a high volume of inbound phone calls, especially during busy seasonal periods, and direct inquiries to the appropriate team members.<br>• Provide front desk and reception coverage when regular reception staff are unavailable due to absence or scheduled time off.<br>• Deliver courteous and attentive service to commercial clients while maintaining a positive first impression for the organization.<br>• Assist the service department with clerical and administrative tasks that help keep daily operations running smoothly.<br>• Work closely with the service team to gain familiarity with departmental workflows, procedures, and support needs.<br>• Cross-train with service coordinators so coverage can be provided when other team members are away from the office.<br>• Complete general office support activities such as data entry, document handling, and other administrative assignments between calls.<br>• Collaborate with multiple departments to ensure timely communication and consistent administrative support throughout the office.
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>We are seeking a detail-oriented <strong>Tax Administrative Assistant</strong> to support our tax team with administrative, client service and document management responsibilities. This role is ideal for someone who is organized, deadline-driven and comfortable working in a fast-paced environment, especially during peak tax season.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to tax professionals and department leadership</li><li>Prepare, organize and maintain tax files, client records and engagement documents</li><li>Manage incoming and outgoing client correspondence, including email, mail and phone communications</li><li>Track deadlines for tax returns, extensions, client deliverables and internal workflows</li><li>Assist with assembling tax returns, client packets and related documentation</li><li>Schedule appointments, manage calendars and coordinate meetings</li><li>Enter and update client information in tax software, databases and internal systems</li><li>Monitor document collection and follow up with clients regarding missing information</li><li>Scan, file and archive confidential tax and financial documents</li><li>Support billing, invoicing and other office administrative tasks as needed</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:00:00Z
- Santa Ana, CA
- onsite
- Permanent / Full Time
- 70000 - 90000 USD / Yearly
- We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture.<br><br>Responsibilities:<br>• Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice.<br>• Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness.<br>• Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review.<br>• Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized.<br>• Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures.<br>• Manage document handling and file organization within the firm’s document management platform and other office technologies.<br>• Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records.<br>• Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
- 2026-11-06T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an experienced Legal Assistant to join a collaborative law office on a long-term contract assignment beginning in December. This fully onsite role supports both front desk operations and the Intellectual Property team, making it well suited for someone who is highly organized, comfortable with technology, and able to work confidently with minimal supervision after training. The initial engagement is expected to continue through March, with the possibility of extension based on business needs.<br><br>Responsibilities:<br>• Welcome visitors, oversee reception coverage, and ensure deliveries and incoming guests are handled professionally and efficiently.<br>• Process incoming and outgoing mail and courier shipments while helping maintain office supply levels for daily operations.<br>• Provide administrative support to the Intellectual Property team by assisting with routine legal and office coordination tasks.<br>• Create, revise, and maintain standardized documents, templates, and matter-related forms with a high degree of accuracy.<br>• Track information in spreadsheets, prepare reports, and organize electronic records so files remain current and easy to access.<br>• Upload, retrieve, and arrange digital documents across firm systems while preserving file integrity and naming consistency.<br>• Complete document formatting, conversion, and cleanup tasks to prepare materials for internal and external use.<br>• Use tools such as Microsoft Office, Outlook, Adobe Acrobat, NetDocuments, and OneNote to manage documents, communication, and workflow activities.
- 2026-11-11T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 70000 - 100000 USD / Yearly
- <p><strong>Looking to join a modern, growing litigation firm where your career can continue to evolve?</strong></p><p><br></p><p>Our client, a <strong>tech-forward civil litigation firm in Irvine</strong>, is seeking a <strong>Legal Assistant with 3+ years of litigation experience</strong> to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.</p><p>This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment.</p><p><br></p><p>What You'll Do</p><ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul><p>What They're Looking For</p><ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul><p>Why This Firm?</p><ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul><p>Schedule</p><ul><li><strong>Onsite daily – Irvine</strong></li></ul><p>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.</p><p><strong>Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.</strong></p>
- 2026-10-16T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 90000 - 110000 USD / Yearly
- <p>If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.</p><p>Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team.</p><p><br></p><p>The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.</p><p>This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.</p><p>Responsibilities</p><ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul><p>Qualifications</p><ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul><p>Why Consider This Opportunity?</p><ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul><p>Benefits</p><ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul><p>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.</p><p>Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com></p>
- 2026-10-30T00:00:00Z
- Costa Mesa, CA
- onsite
- Permanent / Full Time
- 75000 - 95000 USD / Yearly
- <p>One of our best Am Law clients- a firm in Costa Mesa - is seeking a litigation legal assistant to add to their <strong>commercial litigation or product liability</strong> team. <em>Our 6 prior legal assistants we’ve placed rave about the firm! </em></p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Tight orientation schedule so onboarding goes smoothly & you’re matched with a mentor, too!</p><p>· Servant leadership and transformative leadership mentality from management</p><p>· High level of respect for staff, no micromanaging, no drama</p><p>· Firm prioritizes pro bono work, and partner closely with Public Law Center</p><p>· No debt law firm</p><p>· Diverse practice groups allow for stability; when bankruptcy is slow, real estate might be hot</p><p>· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!</p><p>· Their firm administrator offers 1:1 career coaching</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>Will support 2 associates and 1 partner, all busy. They care about proactive communication and super organizational skills.</p><p>o eFiling –Filing & serving documents is the most important part of the job! Firm uses OneLegal and FirstLegal for state, and PACER for federal.</p><p>o Formatting – they have a word processing dept. in PHX, but this LAA will have to format occasionally as well, so this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).</p><p>o Calendaring – for 3 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.</p><p>o Billing – send out cover letters with each bill to client.</p><p>o Trial preparation: jury instructions, scheduling depos, reaching out to witnesses, binders </p><p><br></p><p><strong><u>Onsite/Hybrid/Remote</u></strong>:</p><p>· Onsite daily.</p><p>· Trustworthy employees earn the privilege of a day remote per week, usually after 3-6 months.</p>
- 2026-11-06T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- <p>Established full-service, mid-sized firm seeks a Legal Assistant to join its Estate Planning department!</p><p><br></p><p>This Estate Planning Legal Assistant will communicate with clients, draft estate planning documents, schedule and calendar meetings, and perform various general administrative tasks. This legal assistant will join an Estate Planning department with 2 other legal assistants and 4 paralegals.</p><p><br></p><p><strong><u>This Legal Assistant must live in and be able to commute to Irvine, CA.</u></strong></p><p><br></p><p>Benefits include medical, life insurance, FSA, 401K, profit sharing, paid vacation, paid sick days, paid holidays, and more!</p><p><br></p><p>For immediate consideration for this exciting Estate Planning Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com></p>
- 2026-10-09T00:00:00Z
- Irvine, CA
- onsite
- Temporary / Contract
- 31.35 - 36.3 USD / Hourly
- We are looking for a highly organized Senior Administrative Assistant to provide dedicated support to senior leadership in Irvine, California. This Long-term Contract position is ideal for a resourceful and detail-oriented individual who can manage competing priorities, protect executive time, and handle sensitive matters with sound judgment. The role requires strong coordination skills, effective communication, and the ability to keep projects, meetings, and travel arrangements running smoothly in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee a complex executive calendar by aligning meetings, appointments, and business commitments according to priority, urgency, and overall impact on leadership objectives.<br>• Coordinate meeting logistics from planning through follow-up, including preparing agendas, gathering supporting materials, recording key discussion points, and distributing clear action items with owners and deadlines.<br>• Act as a central point of contact for internal and external stakeholders, ensuring requests are handled promptly, updates are communicated clearly, and issues are resolved with minimal disruption.<br>• Maintain organized and confidential records for corporate, legal, and operational documents, and retrieve materials quickly when needed for business or legal review.<br>• Partner with attorneys and related contacts by tracking document requests, monitoring legal deadlines, supplying required information, and reviewing invoices for accuracy before processing.<br>• Support assigned projects by documenting requirements, communicating with stakeholders, monitoring progress against timing and scope expectations, and preparing concise status updates for leadership.<br>• Prepare for executive meetings with investors, legal counsel, affiliates, and guests by arranging logistics, assembling presentation materials, and ensuring visitors have the information needed before arrival.<br>• Manage domestic and international travel plans, including air, hotel, ground transportation, and itinerary coordination, while adapting quickly to schedule changes.<br>• Provide additional administrative and personal support such as coordinating shipments, handling deliveries and pickups, organizing events, and arranging business or personal gifts as requested.
- 2026-11-11T00:00:00Z
- Del Mar, CA
- onsite
- Temporary / Contract
- 27 - 32 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive Senior Administrative Assistant to provide advanced administrative support to leadership and assist with day-to-day office operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities, and has strong communication and coordination skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, property managers, and department leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain records, filing systems, contracts, and property-related documentation</li><li>Coordinate internal meetings, prepare agendas, and track follow-up items</li><li>Assist with vendor communication, invoice processing, and service scheduling</li><li>Answer and route calls, emails, and inquiries in a professional and timely manner</li><li>Support office operations, including supply management, mail distribution, and general administrative tasks</li><li>Coordinate travel arrangements, expense reporting, and special projects as needed</li><li>Help ensure smooth communication between property management staff, tenants, vendors, and corporate teams</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- <p>We are seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to support daily business operations with a construction organization and help keep projects, teams and office functions running smoothly. This role requires a professional who can manage multiple priorities, coordinate across departments and provide strong administrative support in a fast-paced construction environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to project managers, executives and office leadership</li><li>Manage calendars, schedule meetings and coordinate internal and external communications</li><li>Prepare reports, correspondence, meeting notes and presentation materials</li><li>Maintain project files, contracts, change orders, invoices and other construction-related documentation</li><li>Assist with bid packages, permits, vendor paperwork and subcontractor documentation</li><li>Track deadlines, monitor document flow and help ensure timely completion of administrative tasks</li><li>Support payroll, expense reporting, purchase orders and invoice processing as needed</li><li>Answer phones, greet visitors and serve as a point of contact for clients, vendors and subcontractors</li><li>Order office supplies and help oversee general office operations</li><li>Assist with special projects and process improvements to support the construction team</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:00:00Z
- Poway, CA
- onsite
- Temporary to Hire
- 24 - 28 USD / Hourly
- <p>We are looking for a highly organized Sr. Administrative Assistant to support senior leadership in San Diego. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced setting, can manage shifting priorities with confidence, and brings strong judgment to complex scheduling and administrative coordination. The right candidate will keep executives prepared, streamline day-to-day operations, and create structure across travel, reporting, and follow-up activities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex executive calendars, arrange meetings, and adjust schedules quickly to accommodate changing priorities and time-sensitive requests.</p><p>• Act as a key point of coordination for leadership by assessing incoming requests, resolving scheduling overlaps, and elevating urgent matters appropriately.</p><p>• Plan domestic business travel by researching options, securing flights, hotels, and ground transportation, and assembling complete itineraries in advance.</p><p>• Provide broad administrative support by organizing files, maintaining documentation, and improving workflows that reduce interruptions for senior leaders.</p><p>• Assist with expense administration, including compiling records, reconciling details, and supporting financial tracking through QuickBooks and Excel.</p><p>• Document meeting outcomes, maintain action-item lists, and monitor deadlines to help drive timely follow-through across teams.</p><p>• Prepare and update spreadsheets, trackers, and reports that improve visibility into projects and administrative processes.</p><p>• Support conference call coordination and related logistics to ensure meetings run smoothly and participants are aligned.</p><p>• Help manage administrative records related to HR and business operations with accuracy, consistency, and attention to detail.</p>
- 2026-11-11T00:00:00Z
- Rancho Santa Fe, CA
- onsite
- Temporary / Contract
- 35 - 43 USD / Hourly
- <p>An established private investment organization is seeking a highly organized Executive Assistant to provide direct support to senior leadership. This is an excellent opportunity for someone who thrives in a fast-paced, professional environment and enjoys anticipating needs, managing complex schedules, and keeping executive operations running seamlessly.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and competing scheduling priorities.</li><li>Coordinate domestic and international travel arrangements and itineraries.</li><li>Prepare meeting agendas, presentations, correspondence, and confidential documents.</li><li>Organize leadership meetings and manage follow-up items.</li><li>Handle incoming communications and prioritize requests on behalf of executives.</li><li>Coordinate expense reports, invoices, and occasional personal administrative requests.</li><li>Maintain confidential records and serve as a liaison between leadership and internal or external contacts.</li></ul>
- 2026-11-07T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 45 - 50 USD / Hourly
- <p>Position Overview</p><p>Our client, a well-established wealth management organization, is seeking a highly organized, proactive, and polished Executive Assistant to provide administrative and operational support to senior leadership. This individual will play a key role in ensuring the executive team operates efficiently while helping maintain a high level of service for clients and internal stakeholders.</p><p>The ideal candidate is resourceful, detail-oriented, and comfortable working in a fast-paced, client-focused environment. This role requires exceptional organizational skills, sound judgment, discretion when handling confidential financial and client information, and the ability to anticipate executive needs.</p><p>Key Responsibilities</p><ul><li>Provide comprehensive administrative support to senior executives and leadership, managing day-to-day priorities and administrative needs.</li><li>Proactively manage complex calendars, coordinate internal and external meetings, and resolve scheduling conflicts.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare, edit, and format correspondence, presentations, reports, and other executive-level materials.</li><li>Serve as a professional point of contact for clients, business partners, and internal stakeholders.</li><li>Coordinate client meetings, including conference room reservations, meeting materials, and follow-up communications.</li><li>Manage incoming calls, emails, and correspondence, prioritizing requests and ensuring timely follow-through.</li><li>Handle confidential financial, business, and client information with the highest level of discretion.</li><li>Assist with expense reporting, invoice processing, and reconciliation of executive expenses.</li><li>Track action items, deadlines, and follow-ups to ensure important priorities remain on schedule.</li><li>Assist with special projects, event coordination, and other administrative initiatives as needed.</li><li>Partner with other administrative professionals to ensure seamless office operations and executive support.</li></ul><p><br></p>
- 2026-11-07T00:00:00Z
- Costa Mesa, CA
- onsite
- Temporary / Contract
- 45.6 - 52.8 USD / Hourly
- We are looking for an experienced Executive Assistant to support senior leadership in a high-visibility contract position based onsite in Costa Mesa, California. This five-week assignment requires someone who can manage schedules, coordinate meetings and travel, and communicate effectively in both written and verbal interactions. The ideal candidate is organized, discreet, and confident handling day-to-day executive support in a fast-paced office environment.<br><br>Responsibilities:<br>• Manage complex calendars for executive leadership, including scheduling internal and external meetings and adjusting priorities as needs change.<br>• Coordinate travel logistics such as itineraries, bookings, and related arrangements to ensure smooth executive travel plans.<br>• Prepare for meetings by organizing agendas, tracking schedules, and attending sessions to capture key details and support follow-up actions.<br>• Draft clear handwritten and written correspondence for clients, business contacts, and personal outreach on behalf of executives.<br>• Serve as a dependable onsite partner by handling daily administrative needs with strong judgment and attention to presentation.<br>• Use Microsoft Office and Zoom to create documents, manage communications, and support virtual and in-person meetings effectively.
- 2026-11-11T00:00:00Z
- La Costa, CA
- onsite
- Temporary / Contract
- 34 - 40 USD / Hourly
- <p>A growing real estate development firm is seeking an experienced Executive Assistant to support its senior leadership team. This position is ideal for someone who enjoys being the organizational backbone of a business, can anticipate executive needs, and is comfortable handling confidential information while keeping daily operations on track.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and scheduling priorities.</li><li>Coordinate travel arrangements, meeting logistics, and executive itineraries.</li><li>Prepare presentations, reports, correspondence, and meeting materials.</li><li>Track project deadlines, follow-up items, and leadership action plans.</li><li>Process expense reports, invoices, and corporate credit card reconciliations.</li><li>Coordinate communications between executives, vendors, clients, and internal departments.</li><li>Maintain confidential records and provide general administrative support.</li></ul>
- 2026-11-10T00:00:00Z