We are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and organized.<br>• Handle various clerical tasks, including filing, data entry, and correspondence.<br>• Assist with order entry processes to maintain accurate records and streamline operations.<br>• Utilize SAP software to manage and update relevant business information.<br>• Support the team by managing routine administrative duties and addressing operational needs.<br>• Maintain a well-organized workspace and uphold office standards.<br>• Communicate effectively with team members to facilitate workflow and resolve issues.<br>• Prioritize tasks and manage multiple assignments efficiently.<br>• Collaborate with other departments to ensure seamless coordination of activities.
<p>A dynamic, multi-state service organization is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior leadership and oversee company-wide licensing and compliance operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys balancing executive support with regulatory responsibilities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to the President and other senior leaders.</li><li>Manage calendars, meetings, correspondence, and follow-up on strategic initiatives.</li><li>Coordinate and maintain all business, technician, and specialty licenses across multiple jurisdictions.</li><li>Liaise with legal counsel and government agencies to ensure regulatory compliance.</li><li>Track renewals, schedule exams, and manage continuing education requirements.</li><li>Serve as a central point of contact for licensing and compliance matters.</li></ul><p><br></p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support within the fast-paced banking industry near Englewood, NJ. This role involves working closely with an executive and team members to ensure smooth daily operations. As a long-term contract position, you will play a pivotal role in managing schedules, coordinating travel, and organizing key meetings.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain the executive’s calendar to ensure efficient management of appointments and deadlines.</p><p>• Prepare detailed reports and documents to support business operations.</p><p>• Arrange and coordinate travel itineraries, including booking flights, accommodations, and transportation.</p><p>• Facilitate the planning and execution of meetings and events for the executive and team.</p><p>• Act as the primary point of contact for communications and correspondence.</p><p>• Provide direct administrative support to the executive and assist with team-related tasks.</p><p>• Ensure seamless coordination between the executive and team members to meet organizational goals.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Work proactively to identify and resolve logistical or scheduling conflicts.</p><p>• Collaborate with internal teams to support project needs and deadlines.</p>
<p>We are seeking an organized and detail-oriented administrative assistant to join our client in the Raritan area. This dynamic role involves supporting various operational initiatives to drive efficiency, improve workflows, and facilitate effective communication between teams. Key areas of focus include project coordination, contract oversight, data reporting, software functionality enhancement, and account onboarding. This role is full-time/permanent and offers a hybrid working scheduling (2 days work from home).</p><p> </p><p><strong>Please note: This company does not provide benefits.</strong></p><p><br></p><p> </p><p><strong>Responsibilities:</strong></p><p><strong>Project Management Support</strong></p><ul><li>Collaborate with internal teams to update and maintain company platforms and processes.</li><li>Participate in strategic discussions to enable growth and improvements in internal systems.</li><li>Generate and distribute data reports as needed using established platforms.</li><li>Contribute to projects with specific timelines and objectives.</li></ul><p><strong>Administrative and Contract Oversight</strong></p><ul><li>Ensure contracts are organized, accurately tracked, and documented.</li><li>Monitor important deadlines, compliance requirements, and agreements associated with clients, vendors, and third parties.</li><li>Support the creation and management of procedures for tracking renewals and agreements efficiently.</li></ul>
<p><br></p><p>Are you an experienced administrative professional with a passion for client service in the financial sector? We are seeking a <strong>Licensed Senior Wealth Management Assistant</strong> to join a growing wealth management team in Northern NJ. This role offers the opportunity to work in a fast-paced, client-focused environment where attention to detail and proactive support are key.</p><p><strong>What You’ll Do:</strong></p><ul><li>Coordinate client meetings and manage pre/post-meeting documentation</li><li>Assist with account openings, maintenance, and client service requests</li><li>Maintain CRM data integrity and generate client-facing reports</li><li>Respond to client inquiries promptly and professionally</li></ul><p><br></p>
<p>We are looking for a dedicated part-time Office Assistant to join our team in White Plains, New York. This is a long-term contract position that offers a great opportunity for someone who enjoys working in a hands-on environment and thrives on maintaining organization. The role involves ensuring the smooth operation of print shop equipment and supporting general office tasks with precision and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage the loading and unloading of paper stock into printers, ensuring proper functionality and resolving any paper jams.</p><p>• Coordinate effectively with team members to communicate progress and address issues during shift transitions.</p><p>• Maintain and organize files to support operations.</p><p>• Provide back-office support by performing clerical tasks and assisting with inventory organization.</p><p>• Monitor printer performance and promptly report any technical problems to the appropriate personnel.</p><p>• Ensure cleanliness and orderliness to optimize workflow.</p>
<p>We are seeking a reliable and detail-oriented Front Desk Assistant to support our office on a short-term contract basis through the end of the month. This part-time role provides an opportunity to work in a professional and supportive property management environment.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls and direct them to the appropriate property manager or department.</p><p> • Greet and assist visitors, tenants, and vendors in a courteous and professional manner.</p><p> • Receive, sort, and distribute mail and deliveries promptly.</p><p> • Keep the reception area clean, organized, and presentable at all times.</p><p> • Perform general administrative duties including filing, data entry, and scanning.</p><p> • Assist with tenant communications and coordination of maintenance requests.</p><p> • Help schedule appointments and manage office calendars.</p><p> • Monitor office supply inventory and assist with reordering when needed.</p><p> • Provide additional clerical and coordination support as required.</p>
<p>Our client in the New Providence area is looking to hire an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p><p><br></p>
<p>We are looking for a meticulous and organized Project Assistant to join our team on a contract basis. This role is based in Princeton, New Jersey, and involves supporting project activities within a department. The ideal candidate will excel in administrative tasks and ensure seamless coordination of daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain paper files to ensure accurate record-keeping.</p><p>• Scan documents to create digital copies for efficient storage and access.</p><p>• Assist with tracking project progress and updating relevant documentation.</p><p>• Coordinate schedules and meetings to support project timelines.</p><p>• Prepare reports and summaries for team members and stakeholders.</p><p>• Handle general administrative duties to support the project team.</p><p>• Review and verify information for accuracy and completeness.</p><p>• Communicate effectively with team members to facilitate workflow.</p><p>• Ensure compliance with organizational standards and procedures.</p><p>• Support any additional tasks needed to maintain project efficiency.</p>
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Hoboken, New Jersey. In this long-term contract position, you will play a key role in supporting various HR functions, ensuring smooth operations and contributing to the success of our workforce. This role offers an excellent opportunity to gain experience in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Manage accurate and timely data entry for HR-related processes and documentation.<br>• Coordinate and oversee onboarding activities for new hires to ensure a seamless introduction to the organization.<br>• Schedule and organize interviews, working closely with hiring teams and candidates.<br>• Provide comprehensive support across all HR functions, assisting with employee relations, compliance, and administrative tasks.<br>• Facilitate background checks and verification processes for prospective employees.<br>• Maintain and update HR systems and records, ensuring data integrity and compliance.<br>• Collaborate with team members to address inquiries and resolve HR-related issues.<br>• Assist in the preparation of reports and presentations to support HR initiatives.<br>• Monitor and ensure adherence to company policies and procedures.<br>• Contribute to the continuous improvement of HR processes and workflows.
<p><strong>Transactional Legal Assistant </strong></p><p> </p><p>A sophisticated boutique law firm in is seeking a detail oriented and proactive Transactional Legal Assistant to provide general and legal administrative support in a variety of business and corporate transactions to a stellar team of Entertainment and Corporate attorneys. This role will be based out of the New York office. </p><p><strong> </strong></p><p><strong>Job Description</strong></p><p><br></p><p> The Legal Assistant will provide high-level administrative and technical support to attorneys in a fast-paced, client-service oriented environment. This role requires strong judgment, proactive communication, and the ability to manage complex schedules, logistics, and client interactions while maintaining strict confidentiality.</p><p> </p><p><strong>Primary Responsibilities</strong></p><p><strong> </strong></p><p>· Manage complex attorney calendars; coordinate and prioritize internal and external meetings, conference calls, and related logistics.</p><p>· Serve as a primary point of contact for clients; handle a high volume of phone and email communication with professionalism and timely follow-up.</p><p>· Coordinate domestic (and occasional international, as needed) travel arrangements and process related business requests.</p><p>· Support attorneys in managing deadlines, tracking key dates, and maintaining up-to-date client and matter information.</p><p>· Prepare, revise, and proofread legal and transactional materials, correspondence, and presentations; assist with document compilation and formatting as needed.</p><p>· Conduct new client intake, including conflict checks, engagement letters, and waivers.</p><p>· Establish and maintain organized paper and electronic files; retrieve and file documents in iManage.</p><p>· Assist with attorney time entry and coordinate the monthly billing process, including pre-edits and final bill submissions.</p><p>· Assist with special projects and overflow work as assigned.</p><p>· Partner collaboratively with other assistants and departments and provide backup support when necessary.</p><p> </p><p><br></p><p><strong> </strong></p><p><br></p>
<p>We are looking for a dedicated Facilities Assistant/Maintenance Support member to join our team in New York, New York. This is a Contract to permanent position offering an exciting opportunity to contribute to office maintenance and support tasks. The successful candidate will play a vital role in ensuring the workspace operates efficiently and seamlessly.</p><p><br></p><p>Responsibilities:</p><p>• Assemble and relocate office furniture to optimize workspace layouts.</p><p>• Perform basic repairs, such as hanging shelves, painting, and addressing minor maintenance needs.</p><p>• Handle light cleaning duties and assist with organizing office spaces.</p><p>• Provide hands-on support for general office operations as needed.</p><p>• Lift and move items weighing up to 25 pounds safely and efficiently.</p><p>• Run occasional errands between nearby locations to support office functions.</p><p>• Complete ad hoc assignments as requested to meet dynamic workplace needs.</p><p>• Utilize ticketing or work order systems to track and manage tasks effectively.</p>
We are looking for an experienced Administrative Coordinator to join our team on a contract basis in Princeton, New Jersey. In this role, you will play a key part in maintaining donor records, supporting communication workflows, and ensuring data accuracy while collaborating with various teams to meet organizational goals. This position offers an excellent opportunity to contribute to meaningful projects in a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Update and maintain donor records, ensuring all constituent information is accurate and confidential.<br>• Conduct regular audits of the donor database to uphold data quality and reliability.<br>• Prepare, review, and send donor acknowledgment letters, pledge reminders, and other communications.<br>• Collaborate with team members to create targeted mailing lists and data exports for outreach and events.<br>• Act as a backup for gift entry tasks and assist with special projects as assigned by leadership.<br>• Generate routine and customized reports for internal teams and leadership, supporting reporting needs for audits and year-end processes.<br>• Coordinate workflows related to donor communications, ensuring timely follow-up and strategic engagement.<br>• Work closely with staff to meet deadlines and support organizational communication strategies.
<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
<p>We are looking for a dedicated and detail-oriented Sales Assistant to join our dynamic team in New Rochelle, New York. This role offers an opportunity to support the company’s growth by ensuring exceptional client satisfaction and retention. As a key bridge between customers and internal departments, you will handle inquiries, resolve challenges, and manage documentation meticulously while fostering strong client relationships. If you thrive on clear communication, teamwork, and enjoy contributing to sales initiatives, this position is your chance to make a meaningful impact.</p>
<p>Are you passionate about creating an organized and efficient work environment? Robert Half is seeking a detail-oriented Office Clerk to join a local and growing administrative team. This role offers a dynamic workspace within a collaborative team that values accuracy and a positive attitude.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a variety of clerical and administrative tasks, including handling incoming and outgoing correspondence</li><li>Maintain records, files, and databases, both digital and paper</li><li>Assist with data entry, document preparation, and scanning</li><li>Support scheduling meetings and appointments</li><li>Answer and direct phone inquiries in a professional manner</li><li>Provide exceptional customer service to internal and external stakeholders</li><li>Operate office equipment (copiers, fax machines, etc.) and order supplies as needed</li></ul><p><br></p>
<p>We are looking for a Stylist Assistant to join our team in New York, NY. In this role, you will support stylists and the crew in various aspects of photoshoot preparation and execution, ensuring smooth operations and effective communication. This is a long-term contract position, ideal for someone who thrives in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Assist stylists by preparing merchandise, including steaming and organizing items for photoshoots.</p><p>• Provide on-set support to ensure seamless workflow by addressing issues promptly and collaborating on solutions.</p><p>• Work with team members to keep the styling closet organized and manage daily tasks effectively.</p><p>• Maintain cleanliness and safety in shooting areas throughout the day.</p><p>• Coordinate the flow of samples and merchandise, including tracking inventory and managing logistics for photoshoots.</p><p>• Support sample trafficking processes for editorial shoots, ensuring timely delivery and proper handling.</p><p>• Build and nurture strong relationships with vendors to facilitate smooth operations.</p><p>• Communicate daily with fashion and buying teams to ensure efficient sample flow and resolve any delays.</p><p>• Collaborate with stylists to prepare merchandise for styling and photography, contributing to the creative vision of editorial shoots.</p><p>• Utilize inventory management systems to track and account for all samples and merchandise.</p>
<p>We are looking for an experienced Accounting Assistant to join our team. This role involves managing essential financial operations such as accounts payable, accounts receivable, billing, and collections. The ideal candidate will excel in maintaining accurate records and ensuring smooth financial transactions. The company offers an excellent benefits package including an excellent medical insurance plan, 401k with a match, and PTO plan. </p><p><br></p><p>Salary Range: 55,000 - 65,000</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable tasks, including vendor payments and expense tracking.</p><p>• Handle accounts receivable functions, ensuring timely invoicing and payment collections.</p><p>• Maintain and update financial records with precision and attention to detail.</p><p>• Perform data entry for invoices, receipts, and other financial documents.</p><p>• Collaborate with internal teams to ensure accurate billing and reporting.</p><p>• Utilize accounting software, with a preference for Sage, to streamline financial processes.</p><p>• Assist in preparing financial reports and summaries for management review.</p><p>• Address discrepancies and resolve issues related to accounts and billing.</p><p>• Support auditing and compliance activities as needed.</p><p>• Contribute to the overall efficiency of the accounting department through proactive support.</p>
<p>125,000 - 130,000</p><p><br></p><p>benefits:</p><ul><li>paid time off</li><li>health insurance</li></ul><p><br></p><p>We are looking for a meticulous Assistant Controller to join our team in West Long Branch, New Jersey. This role offers an exciting opportunity to work in the construction industry and contribute to the financial success of our projects. The ideal candidate will have a strong background in accounting and finance, with specific experience in construction-related financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounting functions, ensuring accuracy and efficiency in all operations.</p><p>• Manage billing processes and ensure timely submissions, adhering to industry standards.</p><p>• Analyze job costing data to monitor project profitability and identify areas for improvement.</p><p>• Supervise and guide accounting staff, fostering growth and skill development.</p><p>• Collaborate with project managers and company leadership to support financial planning and decision-making.</p><p>• Assist in preparing budgets, forecasts, and detailed financial reports.</p><p>• Ensure compliance with internal controls and applicable regulations.</p><p>• Support month-end closing activities and ensure accurate reporting of financial statements.</p><p>• Facilitate audits and provide necessary documentation to auditors as required.</p>
<p>An Assistant Managing Clerk is a key member of the firm’s Litigation Department and</p><p>works closely with the Managing Clerk and the firm’s attorneys and legal assistants. The</p><p>Assistant Managing Clerk provides guidance and instruction to the firm’s legal staff</p><p>concerning the management of legal papers, service of process and filing in both state</p><p>and federal courts. The successful candidate will have knowledge of the various court</p><p>systems and their electronic filing programs.</p><p><br></p><p>Responsibilities</p><p>Liaise with court personnel related to the service, filing and retrieval of papers.</p><p>Arrange and manage service of process with outside vendors.</p><p>Distribute court documents and status updates to attorneys and legal assistants.</p><p>Preparation of documents for electronic filing in state and federal courts in compliance</p><p>with each individual Court’s specifications, including hyperlinking and bookmarking.</p><p>Filing documents in the state and federal courts’ electronic filing systems.</p><p>Enter litigation documents and create calendar deadline reminders in Case</p><p>Management Docketing System (CourtAlert Case Management).</p><p>Provide guidance to attorneys and legal assistants on local, state, and federal filing</p><p>procedures, including attorneys’ admissions and pro hac vice applications.</p><p>Knowledge of the Federal and State Court Rules a Must.</p><p>Other responsibilities as needed.</p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p><p> Working conditions </p><p> - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...</p>
Position Summary:<br>We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country.<br> <br>Key Responsibilities:<br>• Assist attorneys in handling all aspects of real estate transactions from inception to closing.<br>• Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds.<br>• Conduct and review title and survey analysis; identify and resolve title and survey issues.<br>• Coordinate due diligence, including zoning, environmental, and corporate document reviews.<br>• Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions.<br>• Order, review, and summarize UCC, judgment, and lien searches.<br>• Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements.<br>• Coordinate and/or attend closings; prepare closing binders and post-closing documentation.<br>• Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings.<br>• Maintain electronic and physical file organization in accordance with firm policies.<br> <br>Qualifications:<br>• Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred.<br>• 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy.<br>• Strong knowledge of real estate and loan closing processes.<br>• Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements.<br>• Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus.<br>• Excellent communication, organizational, and time-management skills.<br>• Ability to work independently and collaboratively under tight deadlines.<br> <br>Preferred Skills:<br>• Experience with real estate closing or representation of lenders in commercial real estate closings.<br>• Familiarity with local/state filing requirements and electronic recording systems.<br>• Notary Public certification a plus.
