We are looking for an experienced Payroll Administrator to join our team in Walnut, California. This role is ideal for someone with a strong background in managing complex payroll operations across multiple states. The successful candidate will handle payroll processes for a large workforce, ensuring accuracy, compliance, and efficiency.<br><br>Responsibilities:<br>• Oversee and manage payroll processing for over 1,000 employees in multiple states.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Utilize advanced Excel functions, including pivot tables, to analyze payroll data and create reports.<br>• Process in-house payroll efficiently and accurately, meeting all deadlines.<br>• Collaborate with HR and accounting teams to resolve payroll-related issues.<br>• Maintain detailed payroll records and ensure data integrity.<br>• Stay up-to-date with changing payroll laws and regulations.<br>• Provide payroll support for unionized employees, leveraging knowledge of unionized payroll processes.<br>• Assist in streamlining payroll workflows and identifying areas for improvement.
We are looking for an experienced Payroll Administrator to join our team on a long-term contract basis. This role is fully remote and involves overseeing biweekly multistate payroll processes while ensuring strict compliance with all applicable regulations. If you have expertise in Ceridian Dayforce and a strong background in payroll operations, we encourage you to apply.<br><br>Responsibilities:<br>• Manage multistate payroll operations on a biweekly schedule, ensuring timely and accurate processing.<br>• Utilize Ceridian Dayforce to maintain payroll systems and resolve any technical issues.<br>• Monitor and enforce compliance with federal, state, and local payroll laws.<br>• Conduct thorough audits and reconciliations to ensure payroll data accuracy.<br>• Address payroll-related inquiries and discrepancies promptly to maintain employee satisfaction.<br>• Collaborate with internal departments and external vendors to safeguard payroll data integrity.<br>• Prepare detailed payroll reports for management review and regulatory requirements.<br>• Stay up to date with changes in payroll legislation and implement necessary adjustments.
We are looking for an experienced Senior Payroll Administrator to join our team in Long Beach, California. The ideal candidate will excel in managing complex payroll operations across multi-state and multi-entity environments while ensuring compliance with wage and tax regulations. This role is perfect for someone who thrives in a fast-paced environment, has exceptional attention to detail, and possesses strong technical skills.<br><br>Responsibilities:<br>• Oversee and execute payroll processing for multi-state and multi-entity organizations, ensuring accuracy and timeliness.<br>• Utilize ADP Workforce Now for payroll management, including imports, exports, reporting, and time & attendance systems.<br>• Ensure compliance with federal and state wage and hour laws, as well as tax regulations.<br>• Process union payrolls and handle associated reporting requirements.<br>• Conduct payroll audits, general ledger reconciliations, and year-end processing to maintain financial accuracy.<br>• Create and analyze payroll reports using tools like Excel and Crystal Reports.<br>• Collaborate with teams to integrate and optimize timekeeping systems.<br>• Manage benefit functions, including 401(k) and RRSP administration.<br>• Provide support during payroll system transitions or upgrades, ensuring seamless operations.<br>• Maintain a high level of accuracy while meeting tight deadlines in a dynamic environment.
We are looking for a detail-oriented Payroll Administrator to join our dynamic finance team in Newport Beach, California. This role is ideal for someone eager to make a measurable impact while managing payroll processes across both domestic and international locations. You’ll play a vital role in ensuring compliance, accuracy, and efficiency in payroll operations while contributing to the development of streamlined systems and practices.<br><br>Responsibilities:<br>• Manage comprehensive payroll processing for U.S. employees while overseeing international payroll operations through external providers.<br>• Collaborate with external payroll vendors to address adjustments, audits, and compliance-related inquiries.<br>• Stay informed on local and international payroll regulations, ensuring compliance with tax laws and industry standards.<br>• Calculate and record global commission and bonus accruals, ensuring accurate reporting and distribution.<br>• Reconcile payroll benefits and deductions with financial statements and general ledger, supporting month-end close and audit processes.<br>• Facilitate the accurate processing and payment of global pension, retirement, and other benefits in accordance with local legislation.<br>• Analyze semi-monthly payroll variance reports to identify discrepancies and ensure transparency.<br>• Manage regulatory filings and year-end reporting requirements, including W-2s, 1095-Cs, and international equivalents.<br>• Enhance payroll operations by implementing automation, system upgrades, and robust policies to improve compliance and efficiency.<br>• Address complex international payroll scenarios such as expatriate assignments and cross-border payments, ensuring adherence to regulations.
We are looking for a skilled Payroll Specialist to join our team on a contract basis in Downey, California. In this role, you will play a pivotal part in ensuring payroll operations run smoothly and efficiently while supporting the implementation of advanced payroll systems. This position requires strong technical expertise, attention to detail, and a collaborative approach to working with cross-functional teams.<br><br>Responsibilities:<br>• Facilitate the implementation of Human Capital Management software by collaborating with organizational stakeholders.<br>• Partner with HR, IT, and finance teams to identify and document payroll system requirements.<br>• Configure, test, and resolve issues within payroll processes to ensure effective system functionality.<br>• Perform data migration, validation, and reconciliation tasks to guarantee payroll accuracy.<br>• Create and deliver comprehensive training materials aimed at payroll staff and system users.<br>• Act as the primary point of contact between the organization and software vendors to address system-related concerns.<br>• Ensure compliance with payroll regulations, organizational policies, and reporting standards.<br>• Provide ongoing support after system implementation, including troubleshooting and recommending system enhancements.
<p>Do you seek to advance and challenge your skills? This is a great chance to work for a forward-looking company that offers career advancement. Join an exciting team at a thriving company as a Payroll Clerk through this excellent opportunity via Robert Half. Ideal applicants must have strong organizational skills to be considered. As the Payroll Clerk, your responsibilities will include data entry, reconciliation of timecards, paycheck distribution, and providing statements to various departments. This permanent position is a terrific opportunity and is based in the Hemet, California area. To be considered, candidate must demonstrate strong communication skills and exceed expectations by working with both the internal team and external customers.</p><p><br></p><p>How you will make an impact</p><p><br></p><p>- Build and run custom reports</p><p><br></p><p>- Other duties as assigned</p><p><br></p><p>- Instruct and train employees in the use of payroll-related systems including entry of timesheets, online access of pay statements, etc.</p><p><br></p><p>- Administer and distribute reports as instructed</p><p><br></p><p>- Maintain payroll information by contacting employees via email and phone to obtain timesheet approvals</p><p><br></p><p>- Ensure efficient operation of the department by performing clerical duties such as filing, scanning, faxing, photocopying, etc.</p><p><br></p><p>- Comprise data into spreadsheets and the payroll system</p>
We are looking for a detail-oriented Payroll Administrator specializing in labor compliance to join our dynamic team in Ontario, California. This role requires expertise in certified payroll processing, contract analysis, and labor law compliance, ensuring all payroll operations meet federal and state regulations. If you thrive in a collaborative environment and have a strong ability to multitask, we encourage you to apply.<br><br>Responsibilities:<br>• Process certified payroll efficiently and accurately, ensuring compliance with prevailing wage requirements.<br>• Review and interpret contracts to determine applicable federal or state labor regulations.<br>• Complete and submit labor compliance forms while monitoring apprentice ratios.<br>• Collaborate with team members to streamline payroll functions and provide cross-training support.<br>• Manage multiple projects simultaneously, prioritizing tasks based on urgency.<br>• Maintain up-to-date knowledge of labor laws and compliance requirements.<br>• Ensure timely and accurate reporting of payroll data.<br>• Provide support and guidance to the team regarding payroll and labor compliance issues.<br>• Adapt to new processes and systems as needed to enhance operational efficiency.
We are looking for an experienced HR Manager to lead human resources operations and payroll management in Pasadena, California. This role is pivotal in ensuring compliance, fostering employee relations, and overseeing all aspects of human resources, including policy development, benefits administration, and career development initiatives. The ideal candidate will bring a strategic approach to managing HR programs while maintaining a high level of accuracy and efficiency in payroll processes.<br><br>Responsibilities:<br>• Develop, implement, and maintain HR policies and procedures to ensure compliance with state, federal, and local employment laws.<br>• Oversee payroll processing operations, ensuring accuracy, timely payments, and adherence to tax laws and regulations.<br>• Manage recruitment efforts, including creating job postings, screening candidates, conducting interviews, and onboarding new hires.<br>• Provide guidance and support to management and staff on employee relations, compensation, and development matters.<br>• Administer employee benefits programs, including 401k plans, health insurance, and wellness initiatives.<br>• Conduct risk management activities such as overseeing workers’ compensation programs, safety initiatives, and injury prevention measures.<br>• Maintain and update organizational charts, employee directories, and HR records to ensure accurate documentation.<br>• Lead training sessions and performance evaluation programs to enhance employee skills and organizational effectiveness.<br>• Coordinate responses to external audits, ensuring all necessary reports and documentation are prepared and submitted accurately.<br>• Supervise payroll staff and manage HRIS systems to streamline processes and improve efficiency.
<p>Robert Half is proud to partner with a well-established and growing organization in Vista, CA to identify a skilled and detail-oriented Payroll Specialist. This company is known for its commitment to excellence, employee development, and fostering a collaborative work environment. The ideal candidate will be joining a team that values accuracy, integrity, and continuous improvement. If you are passionate about payroll, compliance, and supporting a thriving workforce, this is a fantastic opportunity to make a meaningful impact.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Process bi-weekly and monthly payroll for multiple departments, ensuring accuracy and timeliness.</li><li>Maintain payroll records and ensure compliance with federal, state, and local regulations.</li><li>Handle wage garnishments, deductions, and benefits-related payroll entries.</li><li>Collaborate with HR and Finance teams to reconcile payroll data and resolve discrepancies.</li><li>Prepare payroll reports for internal and external audits.</li><li>Respond to employee inquiries regarding payroll, timekeeping, and tax documentation.</li><li>Stay current with changes in payroll laws and regulations and recommend process improvements.</li></ul>
<p>Our client, a mid-sized construction company in Ontario is seeking a <strong>Certified Payroll Specialist</strong> to join its team. This role is pivotal in ensuring compliance with prevailing wage laws, proper payroll processing, and accurate reporting, including tasks related to <strong>LCP Tracker</strong> and <strong>DIR (Department of Industrial Relations) reporting</strong>. The ideal candidate will have strong organizational skills and attention to detail, along with prior experience in construction payroll and certified reporting requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Certified Payroll Management</strong>: Ensure accurate and timely processing of certified payroll, in compliance with federal and state labor standards, including Davis-Bacon Act and prevailing wage laws.</li><li><strong>LCP Tracker Administration</strong>: Input contractor payroll information into <strong>LCP Tracker</strong>, maintaining data accuracy and ensuring compliance with local, state, and federal requirements.</li><li><strong>DIR Reporting</strong>: Generate, review, and submit reports for the California Department of Industrial Relations (DIR) on a weekly/monthly basis to comply with public works regulations.</li><li><strong>Wage Compliance</strong>: Verify the correct application of job classifications, prevailing wage rates, and fringes on projects, and address discrepancies as they arise.</li><li><strong>Audit Preparation</strong>: Prepare certified payroll reports and documentation for internal and external audits. Collaborate with project managers, HR, and accounting teams to ensure compliance.</li><li><strong>Multi-State Payroll Support (if applicable)</strong>: Process payroll for employees working across diverse projects and states, adhering to varying jurisdictional wage laws and tax requirements.</li><li><strong>Record Maintenance</strong>: Maintain well-organized records of employee hours, pay rates, project sites, and reporting for compliance and future references.</li><li><strong>Employee Communication</strong>: Serve as the subject matter expert for staff inquiries related to payroll, benefits, and prevailing wage reporting.</li><li><strong>Software Utilization</strong>: Work extensively with tools like <strong>LCP Tracker</strong>, timekeeping systems, ERP platforms, and other payroll administration tools.</li></ul>
We are looking for a detail-oriented Payroll/Accounts Receivable Administrator to join our team in Brea, California. This role is ideal for someone with a strong background in construction accounting and payroll management, particularly in union and certified payroll processes. The position offers a competitive salary, comprehensive benefits, and the opportunity to contribute to a dynamic subcontracting company specializing in millwork, door frames, and hardware.<br><br>Responsibilities:<br>• Manage full-cycle payroll for a workforce of approximately 175 employees, including both union and non-union staff, utilizing Paycom software.<br>• Oversee certified payroll processes and ensure compliance with union regulations.<br>• Handle accounts receivable tasks, including billing and statement of values, using Comsense and other relevant systems.<br>• Prepare and manage conditional and unconditional releases related to client billing.<br>• Review and approve scheduled change orders for client contracts.<br>• Issue preliminary notices and manage lien waivers as part of the construction accounting process.<br>• Facilitate onboarding for new hires, ensuring compliance with HR procedures.<br>• Process terminations and maintain accurate employee records.<br>• Collaborate with internal teams to ensure smooth payroll and accounts receivable operations.
<p>We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our team in South Gate, CA. The ideal candidate will have full-cycle payroll processing experience, preferably using Paycom or Paylocity, and will serve as the primary point of contact for all benefits-related matters. This role requires working closely with insurance brokers, ensuring compliance with all state and federal regulations, and delivering exceptional service to employees. Bilingual fluency in English and Spanish is highly preferred.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process full-cycle payroll for all employees, ensuring accuracy, timeliness, and compliance with applicable laws.</li><li>Utilize Paycom or Paylocity to manage payroll functions, including earnings, deductions, and tax withholdings.</li><li>Serve as the primary point of contact for employee benefits inquiries, including health, dental, vision, life insurance, and other company-sponsored plans.</li><li>Coordinate with insurance brokers to manage enrollments, terminations, and changes in benefits coverage.</li><li>Assist employees with benefits-related questions and issues, ensuring a high level of customer service.</li><li>Maintain accurate payroll and benefits records, ensuring confidentiality and compliance with recordkeeping requirements.</li><li>Reconcile payroll and benefits data, resolving discrepancies promptly.</li><li>Stay informed of changes in payroll and benefits regulations to ensure ongoing compliance.</li><li>Support HR with onboarding and offboarding processes related to payroll and benefits.</li></ul><p><br></p>
<p>Robert Half is collaborating with a premier golf course in Oceanside, CA to find a dedicated and detail-oriented HR Administrator. This is an exciting opportunity to join a dynamic team in a scenic and fast-paced hospitality environment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Administer day-to-day HR operations including onboarding, offboarding, and employee record maintenance.</li><li>Coordinate benefits enrollment and assist employees with benefits-related inquiries.</li><li>Maintain compliance with federal, state, and local employment laws and regulations.</li><li>Support payroll processing and timekeeping systems.</li><li>Assist with recruitment efforts including job postings, resume screening, and interview scheduling.</li><li>Organize employee engagement activities and support internal communications.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
<p>Lead with purpose. A growing organization in Vista is seeking an experienced HR Manager to take charge of its people strategy and drive employee engagement across departments. This is a high-impact role for someone who thrives on building strong teams, shaping culture, and aligning HR practices with business goals.</p><p>What You’ll Be Doing:</p><ul><li>Oversee all HR functions including recruitment, employee relations, compliance, and performance management.</li><li>Develop and implement HR policies and procedures.</li><li>Partner with leadership to support organizational development and workforce planning.</li><li>Manage benefits administration, payroll coordination, and training initiatives.</li><li>Ensure compliance with labor laws and internal standards.</li></ul>
<p>We are looking for an experienced Office Manager to join our team in Los Angeles, California. In this Contract-to-Permanent position, you will oversee the operations of the front office for a healthcare practice, ensuring smooth workflow, staff coordination, and exceptional patient service. This role offers the opportunity to contribute to a meaningful mission in cancer care while driving efficiency and compliance in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and coordinate the daily operations of the front office across multiple clinic locations.</p><p>• Monitor front office activities, including patient data intake, record management, and compliance with medical documentation standards.</p><p>• Provide training and coaching to front office staff, ensuring adherence to policies and procedures.</p><p>• Conduct regular staff meetings, manage schedules, and approve hours for payroll processing.</p><p>• Lead recruitment efforts and oversee performance reviews for front office employees.</p><p>• Address patient concerns and complaints, ensuring resolution and satisfaction.</p><p>• Develop and track productivity metrics to assess and improve front office operations.</p><p>• Implement best practices to enhance efficiency and streamline processes.</p><p>• Ensure compliance with regulations regarding the handling and release of protected health information.</p><p>• Collaborate with other departments to optimize workflow and communication.</p>
We are looking for a detail-oriented Payroll Clerk to join our team in Los Angeles, California. This Contract-to-permanent position offers an exciting opportunity to contribute to a dynamic banking industry environment while ensuring accurate and timely payroll operations. If you have a strong background in payroll processing and a keen eye for compliance, this role could be a great fit for your skills.<br><br>Responsibilities:<br>• Process and verify payroll for employees, ensuring accuracy and compliance with company policies and regulations.<br>• Manage garnishments and other deductions, maintaining proper documentation and records.<br>• Utilize payroll software to input, update, and reconcile employee data efficiently.<br>• Review and analyze payroll reports to identify discrepancies and resolve issues promptly.<br>• Collaborate with HR and accounting teams to ensure seamless payroll operations.<br>• Handle employee inquiries regarding payroll, providing clear explanations and resolutions.<br>• Stay informed about wage and hour laws, tax regulations, and compliance standards to keep payroll processes up-to-date.<br>• Assist with audits and reporting requirements related to payroll.<br>• Maintain confidentiality of sensitive employee information.<br>• Improve payroll procedures by identifying areas for optimization and implementing effective solutions.
<p><strong>Job Title:</strong> Full-Charge Bookkeeper</p><p> <strong>Location:</strong> South Bay, CA (On-site)</p><p> <strong>Employment Type:</strong> Full-Time, Permanent</p><p>A family-oriented company in the <strong>South Bay</strong> is seeking an experienced <strong>Full-Charge Bookkeeper</strong> to manage day-to-day accounting operations. This is a hands-on role ideal for someone who thrives in a close-knit team and can take full ownership of the books. <strong>Experience in the construction industry is highly preferred.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all aspects of <strong>accounts payable, accounts receivable, and general ledger</strong></li><li>Handle <strong>bank reconciliations</strong>, <strong>credit card reconciliations</strong>, and <strong>journal entries</strong></li><li>Process <strong>payroll</strong> and ensure compliance with relevant labor and tax regulations</li><li>Prepare <strong>monthly and quarterly financial statements</strong></li><li>Maintain accurate job costing and support <strong>project accounting</strong></li><li>Coordinate with external CPAs for year-end close and tax prep</li><li>Ensure proper documentation and maintain organized financial records</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li><strong>5+ years</strong> of full-charge bookkeeping experience</li><li><strong>Construction or job cost accounting experience preferred</strong></li><li>Strong knowledge of accounting principles and payroll processing</li><li>Proficient in <strong>QuickBooks</strong> (or similar accounting software)</li><li>Detail-oriented with excellent organizational and communication skills</li><li>Ability to work independently and take initiative in a small office setting</li></ul><p>FIf you're looking to bring your bookkeeping expertise to a <strong>stable, team-oriented company</strong> that values work-life balance and long-term relationships, apply today.or confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013279579 . email resume to [email protected]</p>
We are looking for a dedicated Bookkeeper/Office Manager to join our team in Torrance, California. This role is ideal for someone with a strong background in bookkeeping and office administration who thrives in a dynamic environment. You will oversee essential financial tasks while ensuring the office operates smoothly and efficiently.<br><br>Responsibilities:<br>• Manage bookkeeping tasks, including writing checks, reconciling accounts, and maintaining accurate financial records.<br>• Utilize QuickBooks to input transactions, organize data, and generate reports.<br>• Oversee office administration, such as maintaining schedules, assigning key fob access, and ensuring the office is organized.<br>• Coordinate with larger vendors to manage business needs and maintain strong working relationships.<br>• Handle accounts payable processes to ensure timely and accurate payments.<br>• Monitor and maintain inventory levels to support operational requirements.<br>• Perform bank reconciliations to ensure financial accuracy and compliance.<br>• Support the owner with light bookkeeping and administrative tasks as needed.<br>• Use Microsoft Excel to analyze data and create detailed financial reports.
<p>Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office 213.629.4602 for consideration.</p><p> </p><p>· Bachelor’s degree in finance, Accounting, or a related field is preferred.</p><p>· Proven experience as an Accounts Payable Specialist</p><p>· SAP experience is required.</p><p>· Strong understanding of accounts payable principles and practices.</p><p>· Knowledge of financial regulations and compliance.</p><p>· Proficient in Microsoft Excel and other financial software.</p><p>· Excellent attention to detail and accuracy.</p><p>· Strong analytical and problem-solving skills.</p><p>· Ability to prioritize and manage multiple tasks in a fast-paced environment.</p><p>· Effective communication and interpersonal skills.</p><p>· Team player with a customer service-oriented attitude.</p><p>· Self-motivated and able to work independently.</p><p> </p>
<p>Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office 213.629.4602 for consideration.</p><p> </p><p>· Bachelor’s degree in finance, Accounting, or a related field is preferred.</p><p>· Proven experience as an Accounts Payable Specialist</p><p>· SAP experience is required.</p><p>· Strong understanding of accounts payable principles and practices.</p><p>· Knowledge of financial regulations and compliance.</p><p>· Proficient in Microsoft Excel and other financial software.</p><p>· Excellent attention to detail and accuracy.</p><p>· Strong analytical and problem-solving skills.</p><p>· Ability to prioritize and manage multiple tasks in a fast-paced environment.</p><p>· Effective communication and interpersonal skills.</p><p>· Team player with a customer service-oriented attitude.</p><p>· Self-motivated and able to work independently.</p><p> </p>
<p>Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office 213.629.4602 for consideration.</p><p> </p><p>· Bachelor’s degree in finance, Accounting, or a related field is preferred.</p><p>· Proven experience as an Accounts Payable Specialist</p><p>· SAP experience is required.</p><p>· Strong understanding of accounts payable principles and practices.</p><p>· Knowledge of financial regulations and compliance.</p><p>· Proficient in Microsoft Excel and other financial software.</p><p>· Excellent attention to detail and accuracy.</p><p>· Strong analytical and problem-solving skills.</p><p>· Ability to prioritize and manage multiple tasks in a fast-paced environment.</p><p>· Effective communication and interpersonal skills.</p><p>· Team player with a customer service-oriented attitude.</p><p>· Self-motivated and able to work independently.</p><p> </p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Northridge, California. In this role, you will play a key part in ensuring accurate and efficient processing of invoices, payments, and financial records. This is an excellent opportunity to contribute your expertise in accounts payable while collaborating within a non-profit environment.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring proper account coding and compliance with organizational policies.<br>• Execute timely payments through multiple methods, including Automated Clearing House (ACH) transfers and check runs.<br>• Maintain accurate records of accounts payable transactions using Sage Intacct software.<br>• Reconcile vendor statements and resolve discrepancies in a timely manner.<br>• Collaborate with internal departments to ensure proper documentation and approval for payments.<br>• Monitor accounts payable aging reports and prioritize payments accordingly.<br>• Assist with month-end closing activities related to accounts payable.<br>• Generate reports and analysis to support financial decision-making.<br>• Ensure compliance with regulatory requirements and internal controls.
<p>Are you an organized, detail-oriented individual with a knack for numbers? We're looking for an Accounts Payable Specialist to join our client's team! This role offers an exciting opportunity to make an impact by ensuring timely, accurate payments, maintaining vendor relationships, and optimizing accounts payable processes across multiple locations.</p><p><strong>Please note the schedule is Tuesday – Saturday from 10:30 am to 6 pm</strong></p><p><br></p><p><strong>About the Role</strong></p><p>As an Accounts Payable Specialist, you'll play a vital role in processing invoices, reconciling vendor accounts, and preparing payments. Your expertise will help ensure the smooth functioning of finance operations in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review and verify invoices and payment requests for accuracy and completeness.</li><li>Match invoices to purchase orders, gather approvals, and manage virtual file organization.</li><li>Enter and upload invoices into the system efficiently and accurately.</li><li>Prepare and process electronic transfers and payments on time.</li><li>Monitor vendor accounts to reconcile discrepancies and ensure payments remain updated.</li><li>Research and resolve issues with invoices, discrepancies, and vendor queries.</li><li>Maintain detailed vendor files and provide timely responses to inquiries.</li><li>Assist in month-end closing activities and support audit preparations.<strong></strong></li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Los Alamitos, California. This is a Contract-to-Ongoing position within the logistics industry, offering an excellent opportunity for growth. The ideal candidate will play a key role in ensuring accurate and efficient processing of accounts payable tasks while upholding our company values.<br><br>Responsibilities:<br>• Process and record invoices in the accounting system, ensuring timely and accurate payments.<br>• Organize and maintain accounts payable documentation to ensure compliance and easy retrieval.<br>• Verify approvals and required documentation before issuing payments.<br>• Prepare and update Excel schedules and reconcile statements to maintain accurate records.<br>• Communicate effectively with internal teams and external vendors to address payment-related issues.<br>• Review and analyze vendor accounts to support decision-making in accounts payable meetings.<br>• Uphold company values, including teamwork, integrity, respect, excellence, and safety, in all operations.<br>• Collaborate with the Accounting Manager to identify and resolve discrepancies or concerns.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team on a long-term contract basis in Pasadena, California. In this role, you will play a critical part in managing the accounts payable process, ensuring timely and accurate invoice processing, and supporting various accounting and administrative tasks. This position is ideal for someone with a strong background in accounts payable and a commitment to delivering high-quality work in a dynamic environment. For immediate consideration apply today!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the daily invoice approval workflow in Nexus, including indexing, routing, and verifying accuracy of invoices and supporting documentation.</p><p>• Collaborate with Asset Services and Accounting teams to ensure timely payments and avoid penalties or service interruptions.</p><p>• Conduct annual vendor master file reviews to identify potential fraud risks and maintain accurate vendor records in JD Edwards.</p><p>• Perform monthly reconciliations of accounts payable aging to the general ledger.</p><p>• Manage company credit card transactions, ensuring proper general ledger coding and reconciliation during month-end close.</p><p>• Prepare annual filings for Form 1099 and handle unclaimed property reporting requirements.</p><p>• Administer employee travel and expense reimbursements using Concur software.</p><p>• Maintain and update the Form W-9 database within JD Edwards accounting software.</p><p>• Participate in special projects, including audits, process improvements, and department initiatives.</p>
