We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs.<br><br>Responsibilities:<br>• Manage and coordinate multiple calendars to optimize schedules and prioritize tasks.<br>• Prepare and review reports, metrics, and updates to highlight key items requiring executive attention.<br>• Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders.<br>• Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum.<br>• Facilitate communication between different office locations to align efforts and goals.<br>• Organize and maintain files across various repositories for easy access and compliance.<br>• Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations.<br>• Support HR processes by assisting with communication during organizational or personnel changes.<br>• Research and recommend tools and technologies to automate routine tasks and enhance efficiency.<br>• Leverage existing branding materials to improve internal communications and employee engagement.
We are looking for a dedicated Administrative Assistant to join our team in Irvine, California. This Contract-to-permanent position offers an exciting opportunity to support our Commercial Fire Protection team with a blend of administrative and coordination responsibilities. The ideal candidate will excel at customer service, project coordination, and maintaining operational efficiency within a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate service and project activities, including scheduling work orders and monitoring their progress.<br>• Handle incoming customer calls related to service dispatching, scheduling, and general inquiries.<br>• Prepare detailed estimates and proposals to support the Operations and Business Development teams.<br>• Procure necessary parts and materials for service work orders to ensure timely completion.<br>• Create and dispatch work orders for planned maintenance and service tasks.<br>• Oversee monthly maintenance accounts, maintaining communication with contract customers and subcontractors.<br>• Monitor technician check-ins and check-outs in compliance with company safety policies, reporting any discrepancies.<br>• Develop and maintain customer satisfaction follow-up procedures, providing feedback to senior management.<br>• Generate reports to track service and project metrics effectively.<br>• Provide service quotes to customers in collaboration with the Service Supervisor.
We are looking for a proactive and organized Office Assistant to join our team in Woodland Hills, California. In this Contract to permanent role, you will play a vital part in ensuring smooth daily operations and providing excellent customer service to guests and vendors. This position is ideal for individuals who thrive in dynamic environments and are eager to contribute to a detail-oriented office setting.<br><br>Responsibilities:<br>• Greet and check in guests and vendors, ensuring a welcoming and detail-oriented front desk experience.<br>• Manage office supplies inventory and coordinate replenishment as needed.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Handle inbound calls with professionalism, directing them to the appropriate departments.<br>• Assist with clerical tasks, including data entry, document management, and general office organization.<br>• Support billing functions and maintain accurate financial records using relevant software.<br>• Utilize CRM systems to track and maintain customer information efficiently.<br>• Collaborate with team members to ensure seamless office operations and communication.<br>• Monitor office equipment and coordinate maintenance or repairs when necessary.
<p>We are looking for a detail-oriented Jr. Administrative Assistant to provide essential support in a fast-paced environment for a global entertainment firm. This is a long-term contract located in Century City and will last until January 2026. The ideal candidate is organized, adaptable, and capable of managing multiple responsibilities efficiently. Recent college grads with a desire to work in entertainment are encouraged to apply.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage and maintain calendars, including scheduling appointments and meetings.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Handle the preparation and processing of import and export documents to ensure compliance.</p><p>• Organize and facilitate conference calls, ensuring proper communication and documentation.</p><p>• Provide general administrative support, such as data entry, filing, and responding to emails.</p><p>• Assist with the pre-screening and scheduling of interviews as part of the hiring process.</p><p>• Collaborate with team members to ensure timely completion of daily administrative tasks.</p><p>• Monitor and approve hours for payroll processing in coordination with the HR team.</p><p>• Maintain accurate records and ensure all documentation is up to date.</p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p><p> </p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p>
<p>We are looking for a detail-oriented Administrative Assistant with QuickBooks experience to join our team on a contract basis in Woodland Hills, California. This position offers an opportunity to contribute to daily operations with a focus on organization, communication, and efficiency. If you have a passion for administrative work and enjoy supporting a dynamic office environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Respond to tenant inquiries via phone with professionalism and clarity.</p><p>• Utilize QuickBooks to manage financial records and ensure accuracy in data entry.</p><p>• Perform receptionist duties, including greeting visitors and managing incoming calls.</p><p>• Organize and maintain office files and documentation for easy access.</p><p>• Support the team with general administrative tasks to ensure smooth daily operations.</p><p>• Coordinate schedules and appointments to optimize workflow.</p><p>• Assist in preparing reports and presentations as needed.</p><p>• Facilitate communication between departments to streamline processes.</p><p>• Handle incoming and outgoing correspondence efficiently.</p>
We are looking for a dedicated Administrative Assistant to join our team in Long Beach, California. This is a long-term contract position ideal for someone who thrives in a dynamic office environment and is skilled in managing administrative tasks efficiently. If you have exceptional organizational abilities and a keen attention to detail, we encourage you to apply.<br><br>Responsibilities:<br>• Handle incoming calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update office records.<br>• Schedule and coordinate interviews and other office appointments.<br>• Provide receptionist support by welcoming visitors and addressing inquiries.<br>• Assist in day-to-day administrative operations to ensure smooth office functionality.<br>• Utilize tools such as Outlook to manage emails and calendars effectively.<br>• Collaborate with team members to support special projects and office initiatives.<br>• Maintain organized filing systems for easy access to important documents.<br>• Prepare reports and documents as needed to support management.
We are looking for a detail-oriented Administrative Assistant to join our team in Riverside, California. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to managing administrative tasks. The role offers an opportunity to support daily operations through document management, data entry, and communication activities.<br><br>Responsibilities:<br>• Organize and match incoming faxes and mail with corresponding paperwork.<br>• Perform document scanning and ensure files are properly stored.<br>• Accurately enter data and update records as needed.<br>• Upload and download files from websites to maintain information flow.<br>• Respond to inbound calls and provide courteous assistance.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Maintain familiarity with office procedures and administrative systems.<br>• Ensure compliance with data privacy standards while managing sensitive information.
We are looking for a highly organized and proactive Administrative Assistant to join our team on a long-term contract basis. Based in Thousand Oaks, California, this role is essential in ensuring the smooth operation of daily administrative tasks and supporting both staff and leadership. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to prioritize multiple responsibilities effectively.<br><br>Responsibilities:<br>• Manage and coordinate calendars, appointments, and meetings to optimize team schedules.<br>• Prepare, proofread, and edit a variety of documents, reports, and presentations.<br>• Organize and maintain both electronic and physical filing systems to ensure easy access to information.<br>• Perform accurate data entry and assist with maintaining up-to-date databases.<br>• Monitor office supply inventory, placing orders as needed to ensure uninterrupted operations.<br>• Support HR and accounting teams with tasks such as onboarding documentation and expense tracking.<br>• Arrange travel plans, including itineraries and accommodations, for team members.<br>• Provide general administrative assistance to team members and leadership in various capacities.<br>• Answer inbound calls professionally and direct inquiries appropriately.<br>• Assist with receptionist duties to create a welcoming and efficient office environment.
We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.<br>• Maintain organized logs for office services tasks, ensuring accuracy and completeness.<br>• Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.<br>• Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.<br>• Communicate effectively with supervisors and clients to address concerns and meet deadlines.<br>• Handle sensitive and confidential documents responsibly and securely.<br>• Conduct quality assurance checks on completed work to ensure high standards are met.<br>• Collaborate with team members to prioritize workflow and meet project deadlines.<br>• Lift and transport items weighing up to 50 pounds as part of daily responsibilities.<br>• Adhere to company policies and procedures while delivering services in a fast-paced environment.
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Calendaring/calendar management</p><p>· Schedule meetings and conference calls</p><p>· Composing and screening correspondence</p><p>· Travel arrangements (air, ground, hotel accommodations)</p><p>· Preparing and/or editing presentations or meeting material</p><p>· Answer/screen calls </p><p>· Intermediate to advance proficiency in Microsoft Excel, Outlook, PowerPoint, and Word</p>
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (805) 496-6443 for immediate consideration and more information. </p>
<p>The ideal candidate will manage critical purchasing, inventory, and operational support functions in compliance with company policies and procedures, while providing excellent service to internal and external stakeholders. This position requires a highly organized professional with a strong attention to detail and the ability to multitask in a fast-paced and dynamic environment.</p><p><strong>Key Responsibilities</strong></p><p><strong>Purchasing & Vendor Support</strong>:</p><ul><li>Place orders for approved goods and services through established vendors and purchasing tools.</li><li>Process and track purchase orders, invoices, and receipts promptly.</li><li>Ensure compliance with approved vendor lists, pricing agreements, and purchasing policies.</li><li>Act as a primary contact for internal purchasing requests, ensuring accurate guidance on approved ordering protocols.</li></ul><p><strong>Inventory & Asset Management</strong>:</p><ul><li>Monitor inventory levels in coordination with company tools and reorder supplies as needed.</li><li>Maintain precision in inventory records and support periodic audits.</li><li>Oversee storage areas for proper stock rotation and accessibility.</li></ul><p><strong>Administrative & Financial Support</strong>:</p><ul><li>Reconcile purchases and corporate purchasing card statements.</li><li>Prepare and maintain accurate documentation, reports, and spreadsheets for purchasing activities.</li><li>Provide data entry and reporting support as required.</li></ul><p><strong>Operational Support</strong>:</p><ul><li>Coordinate purchasing needs for new office setups, field supplies, marketing materials, and other functions.</li><li>Manage shipping, receiving, and distribution of purchased items.</li><li>Handle corporate mail and oversee shipping/receiving requests.</li><li>Assist with administrative work for special projects requiring purchasing coordination.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in City of Industry, California. In this long-term contract role, you will play a key part in supporting daily operational needs, ensuring smooth workflow and effective communication across departments. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your administrative skills.<br><br>Responsibilities:<br>• Provide exceptional customer service by answering inbound calls and addressing inquiries promptly.<br>• Organize and manage calendars, schedule meetings, and coordinate appointments for team members.<br>• Process invoices, payments, and purchase orders with accuracy and attention to detail.<br>• Maintain and update documentation, including filing, distributing incoming and outgoing mail, and managing time sheets.<br>• Assist with travel arrangements, expense account tracking, and vendor communication.<br>• Create dashboards and reports to streamline processes and improve workflow efficiency.<br>• Support training initiatives and ensure proper documentation for process improvements.<br>• Handle onsite administrative tasks such as distributing faxes and providing backup support.<br>• Collaborate with finance teams to manage specifications and review payments.<br>• Facilitate communication with vendors and coordinate logistics as needed.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership within the financial services industry. This is a long-term contract position based in Irvine, California, offering an excellent opportunity to contribute to the success of a dynamic organization. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring smooth executive operations.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely updates.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required information is available.<br>• Act as a liaison between executives and internal or external stakeholders, facilitating clear communication.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and prioritize incoming communications, responding or redirecting as needed.<br>• Organize and oversee special projects or events as directed by senior leadership.<br>• Ensure compliance with company policies and procedures in the execution of administrative tasks.<br>• Troubleshoot scheduling conflicts and adapt plans to accommodate changes effectively.
We are looking for a highly organized and proactive Executive Assistant to join our team in Santa Monica, California. This long-term contract position requires on-site support for a team of executives, ensuring smooth day-to-day operations. The ideal candidate will bring extensive experience in administrative support, with a strong ability to manage complex schedules, coordinate travel, and handle expense reporting.<br><br>Responsibilities:<br>• Manage multiple executives’ calendars, ensuring efficient scheduling and timely adjustments as needed.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and itinerary planning.<br>• Prepare and submit expense reports using Concur, ensuring accuracy and adherence to company policies.<br>• Organize and support executive meetings, including preparing materials, managing agendas, and recording minutes.<br>• Collaborate with another Executive Assistant to provide shared coverage for a team of 10 executives.<br>• Serve as the primary point of contact for internal and external stakeholders, maintaining professionalism in all communications.<br>• Monitor and prioritize incoming requests, ensuring urgent matters are addressed promptly.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Assist with special projects and other administrative tasks as assigned.
We are looking for a detail-oriented and resourceful Executive Assistant to support the Chief Financial Officer in a dynamic aerospace environment. This long-term contract position is based in Long Beach, California, and offers the opportunity to manage critical administrative functions while contributing to the efficiency of high-level operations. If you have a passion for organization and thrive in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Manage the CFO’s calendar by scheduling appointments, coordinating meetings, and ensuring optimal time management.<br>• Prepare, review, and organize financial reports, presentations, and other key documents for both internal and external use.<br>• Assist with financial data analysis to support decision-making processes and strategic planning.<br>• Arrange complex travel logistics, including flights, accommodations, and transportation, while addressing any changes or challenges.<br>• Serve as the primary point of contact between the CFO and internal/external stakeholders, handling inquiries with professionalism and discretion.<br>• Maintain confidentiality of sensitive information and exercise sound judgment in all communications.<br>• Coordinate and support the planning of company events, conferences, and special projects as needed.<br>• Perform general administrative duties such as managing office supplies, filing, and photocopying to ensure smooth office operations.
<p>A growing organization in the Healthcare & Social Assistance sector is seeking a detail-oriented Administrative Support Specialist to join their team in Fallbrook, CA. This hybrid/remote role offers flexibility while supporting essential operations in one of Fallbrook’s largest and most impactful industries. This position is ideal for someone who enjoys working independently, is tech-savvy, and has a strong sense of initiative. You’ll be supporting clinical and administrative teams with scheduling, documentation, and communication tasks.</p><p><br></p><p><strong><u>Day-to-Day Responsibilities</u></strong></p><ul><li>Provide remote administrative support to healthcare professionals and case managers.</li><li>Schedule appointments, manage calendars, and coordinate virtual meetings.</li><li>Maintain accurate records and update databases.</li><li>Assist with billing, insurance verification, and patient communications.</li><li>Prepare reports and assist with compliance documentation.</li><li>Support onboarding and training of new staff.</li></ul>
<p>We are looking for an experienced Executive Associate to join our team in Ontario, CA. This role involves supporting high-level professionals in commercial real estate transactions, including acquisitions, leasing, and financing. As a long-term contract position, this role requires excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and manage legal documents related to real estate transactions, such as purchase agreements, leases, and closing documentation.</p><p>• Coordinate and oversee the entire lifecycle of real estate transactions, from initiation to finalization.</p><p>• Conduct detailed reviews of title and survey documents, identifying and resolving any discrepancies or issues.</p><p>• Assist with due diligence efforts by analyzing leases, contracts, and corporate records.</p><p>• Maintain well-organized files and track critical dates, deadlines, and deliverables.</p><p>• Collaborate with senior brokers and staff to provide support in document preparation, client communication, and scheduling.</p><p>• Communicate effectively with attorneys, clients, lenders, title companies, and other stakeholders.</p><p>• Ensure adherence to company policies and compliance with relevant legal standards.</p><p>• Provide day-to-day administrative support to executive-level team members.</p><p>• Utilize software tools like Microsoft Office Suite and document management systems to enhance efficiency.</p>
We are looking for a skilled and proactive Executive Assistant to provide high-level support to the Head of Investor Relations. This is a Contract-to-permanent position based in Santa Monica, California, offering the chance to work with a dynamic team in the financial services industry. The ideal candidate will have a strong background in executive support and investor relations, with experience in private equity or asset management.<br><br>Responsibilities:<br>• Oversee complex calendar management, including scheduling multi-day investor roadshows and coordinating cross-time zone meetings.<br>• Organize comprehensive travel arrangements for domestic and international trips, including flights, accommodations, transportation, and detailed itineraries.<br>• Draft and edit detail-oriented investor communications, such as meeting confirmations and follow-up correspondence.<br>• Create detailed briefing documents for meetings using internal tools and resources.<br>• Assist the Head of Investor Relations with limited partner engagement, including scheduling, document preparation, and updates.<br>• Support the planning and execution of investor meetings, site visits, and events hosted by the firm.<br>• Address ad hoc requests for investor information and assist with completing questionnaires and diligence materials.<br>• Collaborate with the Investor Relations team to update marketing assets, including web content and LinkedIn posts as needed.
