<p>Our manufacturing client seeks a detail-oriented Accounts Payable Specialist to support high-volume invoice processing and ensure timely, accurate payment of vendor bills. The role will leverage strong Excel skills, perform 3-way matching, and maintain robust data entry standards in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Efficiently process a high volume of vendor invoices, ensuring accuracy and compliance with company policies.</li><li>Perform 3-way matching of purchase orders, invoices, and receiving documents to validate payment requests.</li><li>Utilize advanced Excel functions to organize, analyze, and reconcile accounts payable data.</li><li>Maintain accurate records of transactions, ensuring proper documentation for internal controls and audit readiness.</li><li>Communicate with vendors and internal teams to resolve discrepancies and answer inquiries.</li><li>Assist with AP month-end closing, account reconciliations, and preparation of reports as needed.</li><li>Adhere to departmental best practices for data entry, verifying information quickly and precisely.</li><li>Support continuous improvement of accounts payable processes and collaborate across teams in a manufacturing setting.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and proactive Accounts Payable Specialist to join a leading healthcare organization in Los Angeles, California. In this long-term contract role, you will play a critical part in ensuring the accuracy and efficiency of invoice processing, vendor updates, and financial audits. This position offers the opportunity to contribute to streamlined operations in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Investigate discrepancies in past invoices and update vendor and invoice records to ensure data accuracy.</p><p>• Process and upload accounts payable spreadsheets while adhering to organizational standards.</p><p>• Assess and allocate charges across various call centers, exercising strategic decision-making.</p><p>• Resolve issues caused by incorrect invoice entries, ensuring proper account alignment.</p><p>• Conduct weekly audits to identify and correct errors, maintaining a reliable financial system.</p><p>• Address flagged errors promptly and implement corrections to maintain operational efficiency.</p><p>• Review invoices critically, applying sound judgment to ensure accurate financial processing.</p><p>• Utilize Oracle systems for invoice management and accounts payable tasks.</p><p>• Collaborate with departments to resolve financial discrepancies and improve workflow processes.</p>
We are looking for a dedicated Medical Front Desk Specialist to join our team in Beverly Hills, California. In this long-term contract position, you will play a vital role in ensuring smooth front desk operations while delivering outstanding service to patients. The role requires strong organizational skills and a commitment to maintaining a detail-oriented and welcoming environment.<br><br>Responsibilities:<br>• Welcome patients warmly and courteously to create a positive first impression.<br>• Schedule, confirm, and adjust patient appointments using scheduling software while coordinating follow-ups.<br>• Communicate office policies and procedures clearly to patients to ensure understanding and compliance.<br>• Verify and process patient forms and insurance details with accuracy and confidentiality.<br>• Update patient records and manage data entry tasks to maintain compliance with medical regulations.<br>• Follow up with patients and leads via calls to schedule appointments and address inquiries.<br>• Coordinate scheduling of follow-up visits with patients and staff to optimize workflow.<br>• Provide administrative support to medical personnel and office management as required.
<p>We are seeking a <strong>detail-focused and proactive Office Assistant</strong> to join a growing organization that values teamwork, efficiency, and adaptability. This position is ideal for someone who takes pride in staying organized, supporting others, and ensuring that day-to-day operations run without interruption. You’ll work closely with staff across various departments, making the role fast-paced and dynamic with new tasks each day. The right candidate is someone who enjoys a blend of routine administrative responsibilities and occasional project-based work. If you're looking for an opportunity to build your skills and work in a supportive, well-structured environment, this position offers a great foundation.</p><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Maintain files, records, and internal databases.</li><li>Assist with scheduling, confirming appointments, and maintaining calendars.</li><li>Support the office with copying, scanning, printing, and document organization.</li><li>Help prepare basic reports, spreadsheets, and correspondence.</li><li>Coordinate office maintenance requests and vendor visits.</li><li>Assist with internal communications and distributing company memos.</li></ul>
<p>• Follow up with parents and clinics regarding missing/expired medical and dental exams</p><p> • Document all outreach and communication accurately in ChildPlus</p><p> • Submit collected documentation to the assigned Health Assistant for profile updates</p><p> • Contact parents and clinics via phone, email, fax, or message to obtain required records</p><p> • Provide basic health education to parents regarding outstanding requirements</p><p> • Maintain organized case tracking and ensure timely follow-up</p><p> • Support the Health Services team with compliance deadlines, monitoring, and audits</p>
<p>We are currently seeking a seasoned Benefits Specialist to work with one of our clients in the Woodland Hills, CA area. As a Benefits Specialist, you will play a crucial role in managing and administering the employee benefits programs. Your expertise in benefits administration will contribute to the overall satisfaction and well-being of the team members. This is an exciting opportunity to make a real difference in the lives of the employees. Key responsibilities include but are not limited to: administer and manage employee benefits programs, including health, dental, vision, and retirement plans; act as the primary point of contact for employees regarding benefits-related inquiries and concerns; ensure compliance with relevant laws and regulations in benefits administration; collaborate with external vendors and insurance providers to optimize benefits offerings; coordinate benefits open enrollment processes and communicate changes to employees; and provide guidance and support to employees in understanding and maximizing their benefits. To find out more details about the position and how to apply, please call our office at 818-703-8818.</p>
<p>We are looking for an Accounts Payable Specialist to join a large, dynamic organization in Los Angeles, California. This long-term contract position offers an excellent opportunity to contribute to both daily operational tasks and strategic process improvements within the global Accounts Payable function. The ideal candidate will bring strong attention to detail, problem-solving abilities, and a commitment to delivering high-quality results.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices, credit notes, and reclassification entries accurately while adhering to company policies and service level agreements.</p><p>• Manage vendor master data by creating, updating, or deactivating supplier profiles as needed.</p><p>• Execute payments, including batch processing, manual transactions, duplicate audits, and handling payment returns.</p><p>• Respond to vendor and internal inquiries regarding payment statuses, remittance details, system issues, and processing errors, ensuring timely and thorough resolution.</p><p>• Support month-end and quarter-end closing activities, including audit-related tasks and reconciliations.</p><p>• Collaborate effectively with offshore teams and internal departments to complete reconciliations, deal confirmations, and provide system support.</p><p>• Monitor and address Accounts Payable integration issues, working closely with IT and Financial Applications teams to ensure swift resolution.</p><p>• Conduct data analysis and gather requirements to contribute to strategic Accounts Payable initiatives.</p><p>• Assist in documenting and maintaining updated business procedures to support process improvement efforts.</p><p>• Provide analytical support for ad hoc projects and optimization mandates as assigned by department leadership.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
We are looking for an experienced Accounts Payable Specialist for a contract position in Irvine, California. This role involves assisting with critical year-end financial tasks and ensuring compliance with reporting requirements. The ideal candidate will possess expertise in accounts payable processes, including handling Form 1099 filings and conducting thorough year-end close activities.<br><br>Responsibilities:<br>• Oversee and manage accounts payable operations, ensuring timely and accurate processing of transactions.<br>• Handle Form 1099 preparation and filing to meet compliance standards.<br>• Perform detailed reviews and reconciliations to support year-end financial close activities.<br>• Address and resolve any discrepancies related to accounts payable records.<br>• Collaborate with the finance team to ensure smooth implementation of year-end reporting tasks.<br>• Maintain organized and accurate documentation for audit and compliance purposes.<br>• Provide support in identifying and resolving outstanding payments and invoices.<br>• Ensure adherence to company policies and procedures in all financial processes.<br>• Work efficiently within the designated timeline to meet year-end deadlines.
<p>We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.</p><p>• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.</p><p>• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.</p><p>• Schedule and coordinate appointments for the property manager and other team members.</p><p>• Assist in vendor management by coordinating services and following up on requests.</p><p>• Process payments and maintain accurate financial records.</p><p>• Maintain a welcoming and well-organized front office environment, including receptionist duties.</p><p>• Collaborate with the property manager to address tenant inquiries and support property management activities.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p><p>• Assist with additional office duties as needed to support team objectives.</p>
We are looking for a detail-oriented E-Commerce Specialist to join our team in El Segundo, California. This contract-to-permanent position involves supporting customers by managing inquiries, processing orders, and ensuring timely delivery of products. If you thrive in a fast-paced environment and excel at customer service, this role offers a great opportunity to grow within the printing and publishing industry.<br><br>Responsibilities:<br>• Serve as the primary contact for customers, addressing inquiries, providing quotes, and processing orders while ensuring delivery aligns with customer expectations.<br>• Review and analyze customer contracts to confirm all order requirements are met.<br>• Collaborate with internal teams and field sales representatives to monitor and maintain on-time delivery of products.<br>• Prepare and deliver product and pricing information, including detailed quotations, to customers.<br>• Maintain accurate and up-to-date information in e-commerce and other business systems to support customer service operations.<br>• Regularly monitor customer websites to gather data such as supplier scorecards and product demand forecasts.<br>• Investigate and resolve customer concerns and complaints in a proactive manner.<br>• Keep the operations team, Market Managers, and Customer Service Manager informed of any issues requiring additional support.<br>• Provide backup assistance for team members as needed.<br>• Represent the company professionally during customer visits and meetings.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Torrance, California. This is a Contract-to-long-term position within the transport industry, offering an excellent opportunity to grow your skills in financial operations. The ideal candidate will be responsible for managing all aspects of accounts payable, ensuring accuracy, efficiency, and strong vendor relationships.<br><br>Responsibilities:<br>• Process accounts payable invoices promptly and maintain accurate financial records.<br>• Conduct regular check runs and ensure timely payments to vendors.<br>• Reconcile vendor statements to resolve discrepancies and maintain accurate accounting.<br>• Collaborate with vendors to build and maintain positive working relationships.<br>• Enter vendor invoices into the accounting system with precision and efficiency.<br>• Address and resolve any issues related to vendor invoices or payments.<br>• Assist in improving processes for managing vendor invoices and payments.<br>• Support the finance team with additional tasks as needed to ensure smooth operations.<br>• Ensure compliance with company policies and financial regulations.
We are looking for an experienced Accounts Payable Specialist to join our team in Los Alamitos, California. This role is integral to ensuring accurate and efficient processing of financial transactions, maintaining vendor relationships, and supporting month-end close activities. If you thrive in a dynamic, fast-paced environment and have a strong background in accounting, we encourage you to apply.<br><br>Responsibilities:<br>• Process and post invoices with accuracy and attention to detail.<br>• Manage vendor accounts, including communication and resolving discrepancies.<br>• Assist with month-end closing tasks and prepare related journal entries.<br>• Maintain and monitor payment schedules to ensure timely disbursement.<br>• Reconcile accounts and ensure proper coding of invoices.<br>• Handle intercompany transactions and ensure compliance with accounting standards.<br>• Utilize accounting software such as Microsoft Great Plains to support daily operations.<br>• Post payments and perform check runs as required.<br>• Perform data entry and maintain organized financial records.
<p>A well-established distribution company in Vista is looking for a <strong>Office Administrator</strong> to oversee front office operations, support cross-functional departments, and ensure a smooth and efficient workflow. This position requires someone who is resourceful, tech-savvy, and confident handling a variety of administrative and operational responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the central point of contact for office operations, vendor communication, building access, and facility needs</li><li>Oversee administrative processes including scheduling, internal communication, and procedural documentation</li><li>Prepare detailed reports, spreadsheets, KPIs, and weekly operations metrics</li><li>Support HR processes such as employee files, timesheet tracking, and onboarding logistics</li><li>Coordinate company events, training sessions, meetings, and travel</li><li>Manage inventory of office, warehouse, and shipping supplies; negotiate with vendors as needed</li><li>Handle basic AR/AP support including invoice coding, matching, data entry, and reconciliation</li><li>Assist leadership with research, special projects, and administrative planning</li><li>Ensure compliance with company policies and maintain confidential documentation</li><li>Improve office systems by identifying workflow gaps and proposing procedural enhancements</li></ul>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Azusa, California. In this role, you will provide essential administrative support across multiple departments, ensuring smooth day-to-day operations. The position requires attention to detail and adaptability to handle various tasks efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Manage scheduling and calendar activities for multiple departments, including coordinating meetings and appointments.<br>• Organize travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and maintain expense reports, ensuring accuracy and timely submission.<br>• Provide clerical support such as filing, scanning, and updating records to ensure data is current and accessible.<br>• Take detailed notes during meetings and distribute minutes as needed.<br>• Restock office supplies, including coffee and other essentials, to maintain a well-functioning workspace.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Assist in updating and organizing files to ensure compliance with company standards.<br>• Collaborate with team members to provide support for various administrative projects.<br>• Ensure the office remains organized and welcoming by adhering to the business dress code and maintaining a clean environment.
<p>Are you someone who thrives in a structured environment where organization, communication, and attention to detail truly matter? Our team is searching for a <strong>highly dependable Administrative Assistant</strong> who enjoys bringing order to busy days and supporting a collaborative office. In this role, you won’t just complete tasks—you’ll help shape the workflow for multiple departments and serve as a supportive backbone to the organization. We’re looking for someone who takes pride in staying ahead of deadlines, anticipating needs before they arise, and ensuring that every employee, vendor, and client receives exceptional service. This position is perfect for individuals who enjoy variety in their day and want to contribute to a company that values teamwork, professionalism, and steady growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative operations, including scheduling, document preparation, and internal communication.</li><li>Serve as a first point of contact for staff and visitors, ensuring a professional and welcoming environment.</li><li>Assist with meeting coordination, agenda preparation, and follow-up action items.</li><li>Maintain digital and physical filing systems with a high level of accuracy.</li><li>Support various departments with data entry, project tracking, and report preparation.</li><li>Order office supplies, coordinate maintenance, and assist with vendor communication.</li></ul><p><br></p>
<p>A growing professional services firm in North County is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support daily office operations, project needs, and internal team workflow. This role is perfect for someone who enjoys structure, thrives in a fast-paced environment, and is skilled at balancing competing priorities while maintaining a calm, polished presence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily administrative tasks including scheduling, document preparation, scanning, filing, and data entry</li><li>Draft, proofread, and format client-facing emails, proposals, and internal memorandums</li><li>Assist managers with project coordination, deadline tracking, and follow-up communication</li><li>Maintain and update internal databases, spreadsheets, logs, and digital files</li><li>Support the onboarding process by preparing new hire packets, collecting documentation, and coordinating training schedules</li><li>Process incoming mail, outgoing correspondence, and courier shipments</li><li>Order office supplies, track inventory, and communicate with vendors as needed</li><li>Assist with expense reports, invoice processing, and basic accounting support</li><li>Maintain a clean, organized, and professional office environment</li><li>Provide additional support for special projects, events, and department initiatives</li></ul>
<p>Our client is seeking a dedicated <strong>Office Services Associate</strong> to deliver essential back-office support services to teams and clients in a fast-paced detail-oriented environment. The successful candidate will manage daily services including reprographics, copy, and mail functions in both physical and digital formats, while providing support across hospitality, facilities, audio/visual, reception, and additional service lines as needed. This is a contract role ideal for a reliable, detail-oriented professional who excels at multitasking and client interaction.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Sort and distribute incoming and interoffice mail.</li><li>Make photocopies and deliver finished project according to schedule. Assist with trouble shooting technical problems with copiers.</li><li>Meters mail and packages for delivery to post office/mailbox.</li><li>Fill supply requests.</li><li>Stock, organize and clean supply rooms and pantries.</li><li>Conference room set up and clean up, including monitoring conference room schedule.</li><li>Back up for Receptionist – greet visitors, answer telephone screen and direct calls, reserve conference rooms.</li><li>Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management.</li><li>Other administrative responsibilities as requested.</li></ul>
<p>A respected healthcare organization in Escondido is seeking a <strong>File Clerk</strong> to support patient records, administrative documentation, and confidential file maintenance. This role requires exceptional organizational skills and the ability to work efficiently in a highly regulated environment with strict privacy protocols.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Organize, label, and file patient documents according to internal filing systems and HIPAA requirements</li><li>Scan, digitize, and upload medical documentation into EMR systems</li><li>Retrieve files for clinical staff and administrative teams upon request</li><li>Maintain the confidentiality and security of all patient information at all times</li><li>Perform routine audits of physical and electronic files to ensure proper categorization</li><li>Assist with purging old records in compliance with retention policies</li><li>Support the front office with mail handling, data entry, and basic administrative tasks</li><li>Track incoming paperwork to ensure no missing or incomplete records</li></ul>
<p>One of the nation's top 25 accounting firms is looking for a Scanning Clerk to complete a special project. You will be responsible for scanning and filing tax paperwork to help prepare for an office move. You may also be responsible for completing special administrative projects for the firm such as copying, faxing, and data entry. Robert Half is looking for an organized candidate who doesn't mind standing on their feet all day. The scanning project will take about 12 months, with the chance to extend! Hours are 9am-5pm with a 30-minute lunch and parking is covered. Pay is $20/hr-$21/hr</p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Manhattan Beach, California. In this long-term contract role, you will play a crucial part in managing billing procedures, processing payments, and ensuring the accuracy of financial data. This position offers an excellent opportunity to contribute to the financial operations within the retail industry.<br><br>Responsibilities:<br>• Maintain accurate records of accounts receivable transactions, including billing and payment activities.<br>• Process incoming payments, including checks and cash, and ensure proper documentation and reconciliation.<br>• Utilize accounting software systems such as Great Plains and IBM AS/400 to manage financial data effectively.<br>• Collaborate with internal teams to resolve discrepancies and address customer inquiries related to billing.<br>• Generate detailed financial reports and summaries using Microsoft Excel to support decision-making processes.<br>• Monitor outstanding balances and follow up on overdue accounts to ensure timely collections.<br>• Assist in the preparation of monthly, quarterly, and annual financial statements.<br>• Streamline accounts receivable processes to improve efficiency and accuracy.<br>• Ensure compliance with company policies and accounting standards in all financial operations.<br>• Provide support during audits and reviews by preparing necessary documentation and reports.
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
<p>We are looking for a dedicated and proactive Office Services Associate to join our team in Century City, Los Angeles, California. In this contract position, you will be responsible for handling a variety of office services, including reprographics, mail distribution, and supporting additional functions such as hospitality and reception as needed. This role is ideal for someone eager to learn, customer-focused, and comfortable working in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage office services tasks such as copying, scanning, and mail distribution, following established procedures.</p><p>• Provide support in hospitality, reception, and other service areas as required.</p><p>• Maintain accurate logs and ensure all job tickets are completed properly before starting assignments.</p><p>• Troubleshoot and resolve basic equipment issues to ensure smooth operations.</p><p>• Meet deadlines for processing and delivering office services while maintaining high-quality standards.</p><p>• Follow protocols to prioritize tasks and complete them in a timely manner.</p><p>• Communicate effectively with supervisors and clients regarding deadlines or project concerns.</p><p>• Handle sensitive documents and information with the utmost confidentiality.</p><p>• Contribute to a team-oriented environment by collaborating with colleagues and supporting their tasks when necessary.</p><p>• Lift and transport materials weighing up to 50 pounds as part of daily responsibilities.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
We are looking for an Administrative Assistant to join our team in Irvine, California. This long-term contract position offers a flexible schedule, requiring 20 hours per week with 4 hours of work each day, Monday through Friday. The ideal candidate will support daily office operations and assist with light bookkeeping tasks while ensuring smooth administrative workflows.<br><br>Responsibilities:<br>• Handle daily office tasks such as processing mail, managing shipments, and maintaining office supplies.<br>• Assist with light bookkeeping duties, including bank reconciliations and monitoring bank accounts.<br>• Organize and manage calendars to ensure efficient scheduling.<br>• Provide support in ordering supplies such as coffee and other essential items.<br>• Answer inbound calls and maintain effective communication with clients and team members.<br>• Perform receptionist duties, including greeting visitors and handling inquiries.<br>• Conduct accurate data entry to update and maintain records.<br>• Collaborate with team members to support administrative office functions.
