113 Results for Workplace Experience Coordinator Level 1 Jobs

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Workplace Experience Coordinator - Level 1

New York, New York
onsite
Temporary / Contract
21.1185 - 22 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support day-to-day pantry and front-of-house operations at our location. This is a contract position focused on creating a clean, organized, and welcoming break space for employees and visitors while delivering attentive onsite service. The person in this role will help maintain inventory, support food and beverage presentation, and contribute to a smooth workplace experience throughout the assignment. Responsibilities: • Oversee the appearance and orderliness of pantry, market, and storage areas to keep shared spaces clean, functional, and ready for daily use. • Refill food, snack, and beverage selections throughout the day and rotate stock so products remain fresh and within approved dates. • Track supply levels, place replenishment requests, and receive incoming pantry deliveries accurately and efficiently. • Prepare and maintain self-service stations to ensure items are attractively presented and consistently available. • Clean pantry equipment and work surfaces regularly to support safe operation and a well-maintained environment. • Follow food handling, sanitation, and workplace safety practices at all times within pantry service areas. • Greet employees and guests in a courteous, attentive manner and respond promptly to service-related needs. • Provide hands-on assistance for office events, meetings, and catered functions as needed. • Carry out additional onsite support tasks assigned by management to help maintain seamless daily operations.
2026-09-17T00:00:00Z

Workplace Experience Coordinator - Level 1

Chicago, Illinois
onsite
Temporary / Contract
23 - 23.99 USD / Hourly
This is an in-person Long-term Contract opportunity for a detail-oriented individual who enjoys creating a welcoming office experience for employees, visitors, and vendors. The person in this role will help maintain smooth day-to-day operations by coordinating guest services, managing service requests, and assisting with onsite events in a fast-paced office setting. Responsibilities:• Welcome employees, guests, and service providers while maintaining a detail-oriented and service-focused front desk presence.• Coordinate workplace support activities such as mail distribution, office supply requests, and onboarding logistics for new team members.• Receive questions, concerns, or service issues from building occupants and respond with timely, practical solutions.• Submit and track janitorial and maintenance requests to help ensure the office remains organized, functional, and presentable.• Plan and support onsite meetings and events by arranging rooms, organizing materials, and overseeing setup and breakdown activities.• Follow building security protocols and emergency procedures, escalating concerns to the appropriate contacts when needed.• Work closely with external vendors to schedule services, confirm deliveries, and support office-related needs.• Handle routine administrative tasks using established procedures and communicate important updates clearly to team members and management.
2026-09-10T00:00:00Z

Workplace Experience Coordinator - Level 1

Atlanta, Florida
onsite
Temporary / Contract
20 - 23.33 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support daily front desk and workplace services operations in New Jersey. This is a Contract position with a 3-month assignment, offering the opportunity to create a welcoming environment for employees, visitors, and service partners. The ideal candidate will bring strong customer service instincts, sound organizational skills, and a proactive approach to keeping office operations running smoothly. Responsibilities: • Welcome employees, guests, and vendors at the front desk while maintaining a courteous and friendly first impression for everyone entering the workplace. • Oversee visitor coordination by handling check-in procedures, parking arrangements, and required security steps with accuracy and care. • Monitor shared spaces through routine floor inspections to identify safety concerns, room readiness issues, and workplace support needs before they escalate. • Respond to questions and service requests from staff and visitors, resolving routine matters directly and escalating more complex concerns when appropriate. • Submit and track facilities and housekeeping requests, while also assisting with mail distribution, supply coordination, and workplace setup activities for new team members. • Partner with external vendors and internal service teams to help ensure consistent delivery of workplace support services across the site. • Coordinate on-site meetings and events by managing room arrangements, setup logistics, and cross-functional communication to deliver a smooth attendee experience. • Help plan and execute engaging monthly community activities that encourage employee participation and create a vibrant office atmosphere. • Follow site safety, security, and emergency procedures, sharing timely updates and supporting established protocols to maintain a safe environment.
2026-10-02T00:00:00Z

Workplace Experience Coordinator - Level 1

Brooklyn, Florida
onsite
Temporary / Contract
21 - 23.68 USD / Hourly
We are looking for an experienced Workplace Experience Coordinator - Level 1 to support daily front desk and office services operations in Brooklyn, NY. This temporary contract position is ideal for someone who enjoys creating a welcoming environment for employees and visitors while keeping workplace services organized and responsive. The role focuses on guest support, coordination of on-site services, and smooth execution of everyday office activities during a short-term assignment. Responsibilities:• Welcome employees, guests, and visitors with a detail-oriented approach while managing check-in procedures, badges, and parking access in line with site security expectations.• Coordinate front desk and workplace support activities, including mail handling, supply requests, and onboarding setup to help daily operations run efficiently.• Respond to questions, service concerns, and routine requests from building occupants and visitors, providing timely assistance and practical solutions.• Schedule and support meetings, dining arrangements, and business-related activities requested by internal stakeholders.• Organize on-site events by preparing rooms, arranging materials, overseeing setup and breakdown, and ensuring spaces are ready for use.• Submit and monitor janitorial and maintenance service requests, working with the appropriate teams to resolve facility-related needs.• Follow building safety, security, and emergency guidelines, escalating issues promptly to protect everyone on site.• Liaise with external vendors delivering workplace goods or services to confirm support is completed accurately and on schedule.
2026-10-02T00:00:00Z

Workplace Experience Coordinator - Level 1

Houston, Texas
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are seeking a customer-focused Workplace Experience Coordinator to support daily office operations and create a welcoming environment for employees, clients, and visitors. This role serves as the front-line representative of the workplace, providing reception, hospitality, event coordination, and administrative support while ensuring a high level of service throughout the office. Key Responsibilities<ul><li>Serve as the first point of contact for visitors, employees, and vendors.</li><li>Welcome guests, issue visitor badges and parking passes, and follow security procedures.</li><li>Answer and direct incoming calls. </li><li>Provide reception and hospitality support, including conference room setup and breakdown.</li><li>Coordinate catering orders, workplace events, meetings, and employee onboarding activities.</li><li>Manage office services such as mail distribution, office supplies, and vendor coordination.</li><li>Submit and track maintenance, janitorial, and facility-related work orders.</li><li>Respond to employee and guest inquiries and resolve issues with a customer-service mindset.</li><li>Support property-specific safety, security, and emergency procedures.</li><li>Assist with presentations, communications, and general administrative tasks as needed.</li></ul>
2026-09-30T00:00:00Z

Workplace Experience Coordinator - Level 1

Chicago, Illinois
onsite
Temporary / Contract
26 - 26.87 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Coordinator - Level 1 to support daily front desk and office services operations. This is a Contract position for an initial 2-month assignment, with the possibility of extension, and it requires on-site availability. In this role, you will help create a welcoming and organized workplace for employees, guests, and vendors while ensuring smooth coordination of essential site services and event support. Responsibilities: • Welcome employees, visitors, and service providers with a courteous front desk presence and guide them through site access procedures. • Administer visitor registration, parking arrangements, and badge distribution while adhering to building security standards. • Coordinate workplace support activities such as mail handling, supply distribution, onboarding logistics, and service requests for office needs. • Track and escalate janitorial and maintenance issues, ensuring work orders are submitted and resolved in a timely manner. • Plan and support on-site meetings and events by reserving space, arranging room setup, organizing materials, and overseeing breakdown afterward. • Respond to questions, requests, and concerns from employees and guests with a solutions-focused approach and strong customer care. • Work closely with external vendors to schedule services, confirm deliveries, and maintain smooth day-to-day workplace operations. • Follow site emergency and safety procedures, communicating concerns promptly to the appropriate contacts when issues arise. • Prepare clear updates, basic presentations, and other workplace communications as directed by leadership.
2026-09-30T00:00:00Z

Workplace Experience Coordinator - Level 1

New York City, New York
onsite
Temporary / Contract
21 - 21.38 USD / Hourly
This onsite role is ideal for someone who enjoys creating a detail-oriented, welcoming environment for employees and visitors while handling service requests and event support with care. This is a Long-term Contract position with potential for extension and possible conversion, offering the opportunity to contribute to a high-touch, service-focused workplace. Responsibilities:• Welcome employees, guests, and vendors with a detail-oriented approach and provide prompt assistance with workplace-related needs.• Coordinate meeting room arrangements, including room setup, reconfiguration, breakdown, and supply delivery to support daily operations and events.• Plan and support onsite activities by reserving spaces, organizing materials, and ensuring event areas are prepared before and after use.• Receive and respond to service requests, questions, and concerns, resolving routine issues directly and escalating when appropriate.• Submit and track janitorial, maintenance, and other workplace work orders to help maintain a clean, safe, and functional environment.• Assist with office support tasks such as mail handling, supply coordination, and onboarding logistics for new team members.• Work closely with external vendors and internal teams to ensure services and deliveries are completed accurately and on schedule.• Follow building safety, security, and emergency procedures, notifying the appropriate contacts when issues arise.• Carry out established workplace processes and manager direction accurately while maintaining strong attention to detail and service standards
2026-09-17T00:00:00Z

Workplace Experience Coordinator - Level 2

Toms River, New Jersey
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an experienced Workplace Experience Coordinator - Level 2 to support day-to-day front desk and workplace services in New Jersey. This long-term contract position is ideal for someone who enjoys creating a welcoming environment for employees, guests, and vendors while keeping site operations organized and responsive. The person in this role will help manage visitor interactions, workplace requests, events, and service coordination with a strong focus on clear communication and attention to detail. Responsibilities: • Welcome employees, visitors, and service providers at the front desk, maintain a detail-focused presence, and manage check-in procedures in line with site security expectations. • Prepare and distribute visitor credentials and parking access while ensuring building entry requirements are followed consistently. • Coordinate workplace support activities such as mail handling, office supply requests, and onboarding arrangements for new team members. • Submit, monitor, and follow up on janitorial and maintenance requests to help maintain a safe and well-functioning office environment. • Respond to questions, concerns, and service issues from building occupants and guests, offering timely resolutions with a customer-focused approach. • Plan and support on-site meetings and events by arranging space, organizing room setup and breakdown, and confirming delivery of required materials. • Schedule dining, recreational, and business-related arrangements on behalf of internal requesters with accuracy and attention to logistics. • Work closely with external vendors to ensure services and deliveries are completed properly and aligned with workplace needs. • Follow building emergency and safety procedures, escalating concerns to the appropriate contacts to protect occupants and visitors. • Create basic communications or presentation materials and share clear information with team members and guests as needed.
2026-10-01T00:00:00Z

Workplace Experience Coordinator - Level 2

New York, New York
onsite
Temporary / Contract
30 - 31 USD / Hourly
We are looking for an experienced and service-driven Workplace Experience Coordinator - Level 2 to support day-to-day front desk and event operations in New Jersey. This is a Long-term Contract position requiring an in-person presence and the flexibility to work between two nearby office locations based on weekly business needs. The person in this role will help create a welcoming workplace for employees and visitors while ensuring meetings and on-site events are organized, supported, and executed smoothly. Responsibilities: • Coordinate meeting and event schedules, confirm key details in advance, and keep reservation records accurate and up to date. • Partner with facilities, audiovisual, catering, security, janitorial, and other internal teams to prepare spaces for daily meetings and special events. • Review upcoming event activity, identify missing information, follow up on open items, and maintain clear documentation for each program. • Create and manage service requests such as room setups, furniture moves, porter support, and other workplace work orders tied to event needs. • Provide on-site event support by assisting with pre-event walkthroughs, signage placement, guest direction, line flow, vendor coordination, and post-event documentation. • Organize event files and maintain materials such as planning documents, photos, standard operating procedures, and related reference resources. • Oversee room setup, supply delivery, and breakdown activities to ensure spaces are ready before events begin and restored afterward. • Follow building security and emergency protocols and promptly notify the appropriate contacts when safety concerns or urgent issues arise. • Support workplace operations at either assigned office location as directed by management, with weekly schedules adjusted to meet business demands.
2026-09-22T00:00:00Z

Workplace Experience Coordinator

New York, New York
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a Workplace Experience Coordinator to support daily front desk operations and create a welcoming, organized environment for employees and visitors in New York. This long-term contract opportunity is ideal for someone who enjoys delivering attentive reception support, managing high-volume communications, and ensuring smooth day-to-day workplace experience services. The role follows a Tuesday through Thursday schedule and offers the potential for extended engagement based on business needs. Responsibilities:• Welcome guests, employees, and vendors with an attentive and service-oriented approach while maintaining an orderly front desk presence.• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.• Coordinate visitor check-in procedures and provide general workplace support to help daily office operations run efficiently.• Monitor the reception area and shared spaces to ensure they remain presentable, functional, and ready for use throughout the day.• Respond to routine questions from internal and external contacts, offering clear information and timely assistance.• Support administrative and workplace coordination tasks such as scheduling, basic record upkeep, and communication follow-up as needed.• Maintain a dependable on-site presence during the assigned Monday through Friday schedule to ensure consistent front desk coverage.
2026-09-14T00:00:00Z

Workplace Experience Coordinator

Hanover, Maryland
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a Workplace Experience Coordinator to support a detail-oriented and welcoming office environment in Hanover, Maryland. This Long-term Contract position is expected to run for 8 months and offers the opportunity to shape day-to-day workplace operations, enhance the employee and visitor experience, and coordinate programs that keep the site running smoothly. The person in this role will balance front desk presence, vendor coordination, event support, and administrative oversight while working closely with cross-functional partners across the office. Responsibilities: • Create a positive and organized on-site experience for employees, guests, and visitors by serving as a key point of coordination for workplace needs. • Oversee daily office support services such as mail distribution, office supplies, print and copy resources, storage areas, janitorial coordination, and shared amenities. • Administer the in-office food and beverage program by maintaining variety, monitoring quality, and managing costs responsibly. • Coordinate external service providers and on-site contractors, offering direction as needed and confirming that agreed service levels are consistently met. • Plan and deliver workplace events and employee engagement activities based on site feedback, business needs, and participation goals. • Manage event logistics from start to finish, including room setups, catering arrangements, communications, and post-event follow-up. • Track operating expenses for assigned budgets, prepare recurring expense reports, and help maintain vendor accountability through accurate documentation. • Work in partnership with facilities, security, health and safety, real estate, and space planning contacts to support compliance, seating changes, and efficient use of the office. • Identify workplace issues affecting comfort, functionality, or presentation and coordinate with facility partners to help maintain a productive environment. • Support multiple administrative and operational priorities independently while communicating updates, concerns, and recommendations clearly to stakeholders.
2026-10-01T00:00:00Z

Office Services Coordinator - Level 1

El Segundo, California
onsite
Temporary / Contract
22 - 22.5 USD / Hourly
We are looking for a motivated Office Services Coordinator - Level 1 to support daily front-of-office operations. This is an in-person Contract position for an initial 2-month assignment, with potential for extension, ideal for someone who enjoys creating a welcoming workplace experience and assisting with administrative tasks. The role is well suited to a service-oriented team member who can manage routine responsibilities efficiently while maintaining an organized and welcoming environment. Responsibilities: • Welcome visitors, answer incoming calls, and guide employees and guests to the appropriate contacts or areas. • Organize conference room schedules and help coordinate onsite meetings and workplace events for internal and external participants. • Keep the front desk, reception zone, and shared office spaces neat, presentable, and ready for daily use. • Receive packages, sort mail, and arrange courier support to ensure timely distribution of materials. • Provide day-to-day administrative assistance to the workplace experience team, following established processes and service standards. • Handle routine tasks with accuracy and consistency, using clear procedures to address straightforward requests and issues. • Communicate basic information clearly to employees, visitors, and vendors while delivering effective front-desk support.
2026-09-30T00:00:00Z

Workplace Coordinator

Chicago, Illinois
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations and help keep teams, schedules, and communications running smoothly. This Long-term Contract position is ideal for someone who can balance administrative coordination, payroll support, and front-line communication while maintaining an organized and efficient workplace. The person in this role will work across multiple functions to ensure timely scheduling, responsive service, and dependable operational support. Responsibilities: • Coordinate daily workplace activities by organizing schedules, aligning appointments, and helping teams stay on track with operational priorities. • Manage dispatch-related tasks by directing requests to the appropriate personnel and monitoring follow-up to support efficient workflow. • Oversee payroll activities from start to finish, ensuring time records, related documentation, and processing steps are handled accurately. • Respond to inbound calls in a courteous and timely manner, addressing questions, routing inquiries, and relaying information clearly. • Provide day-to-day administrative support that helps maintain an organized, efficient, and well-functioning office environment. • Assist with leadership-related coordination by preparing information, supporting communication needs, and helping manage recurring administrative tasks. • Track schedules and workplace commitments to reduce conflicts, improve coverage, and support smooth daily operations.
2026-09-22T00:00:00Z

Workplace Coordinator

Austin, Texas
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations and create a welcoming, well-organized environment for employees and guests. This is a contract position suited for someone who enjoys balancing front-of-house service, workplace logistics, and vendor coordination in a fast-moving setting. The ideal candidate brings strong judgment, adaptability, and a service-focused mindset, with the ability to keep workplace functions running efficiently while responding to changing priorities. Responsibilities: • Oversee reception and front desk activities, ensuring employees, visitors, and service providers receive prompt and attentive assistance. • Monitor and respond to workplace service requests through the ticketing platform, resolving issues efficiently and maintaining a high standard of support. • Help plan and execute in-office programs and employee events, including coordination of logistics, supplies, and day-of setup. • Conduct routine inspections of office areas to identify needs related to presentation, safety, maintenance, and overall functionality. • Partner with external vendors and property management to address building-related matters and support service delivery. • Track seating arrangements, desk moves, and workspace updates while keeping floor plans, calendars, and workplace records current. • Support office operations by maintaining inventories, stocking food and beverage supplies, and helping manage shared spaces and equipment. • Assist with workplace communications, onboarding support, safety coordination, procedure documentation, and other special projects as assigned.
2026-09-25T00:00:00Z

Workplace Coordinator

Mountain View, California
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for a Workplace Coordinator to help create an organized, welcoming, and efficient office environment in Mountain View, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-of-house support, workplace logistics, and day-to-day operational coordination. The person in this role will serve as a key point of contact for employees, guests, and service partners while helping the office run smoothly each day. Responsibilities: • Welcome employees, candidates, and visitors at the front desk while creating a welcoming and friendly onsite experience. • Facilitate visitor readiness by coordinating confidentiality documentation and ensuring appropriate access procedures are completed before arrival. • Arrange team meals and refreshments, including recurring lunch support early in the week and occasional evening food orders as needed. • Monitor and replenish office materials, pantry items, beverages, and branded merchandise to maintain appropriate inventory levels. • Keep shared spaces presentable and fully stocked, including kitchen areas, refrigerators, coffee stations, and other common-use environments. • Receive incoming packages, sort deliveries, and distribute shipments to the appropriate recipients in a timely manner. • Place and manage external orders with vendors and delivery platforms while tracking fulfillment for office needs. • Provide administrative support for recruiting efforts by helping coordinate onsite interviews, events, and career fair logistics. • Prepare meeting and conference rooms for daily use and work closely with facilities partners, property management, and service providers to address workplace needs, including submitting and following up on maintenance requests. • Oversee workplace access items such as badges and key fobs and assist with general office operations coordination as needed.
2026-10-03T00:00:00Z

Workplace Coordinator

Bellevue, Washington
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Workplace Coordinator to help create a smooth, welcoming, and productive office experience for employees and visitors in Bellevue, Washington. This Short-Contract position is well suited for someone who thrives in a fast-paced setting, takes initiative, and enjoys keeping workplace operations organized and running efficiently. The role supports an on-site office environment on a part-time schedule of approximately 20–25 hours per week with some flexibility in hours. Responsibilities:• Oversee day-to-day office activities to ensure the workplace remains organized, functional, and ready to support a busy team environment.• Maintain office inventory by tracking supplies, restocking essential items, and coordinating vendor orders as needed.• Greet guests, answer inbound calls, and respond to routine workplace inquiries with professionalism and a service-focused approach.• Coordinate calendars, room usage, and logistics for meetings, workplace activities, and employee events.• Support payroll-related administrative tasks with accuracy and appropriate follow-through across the full cycle process.• Assist with dispatching and internal coordination needs to help teams stay informed and on schedule.• Contribute to a positive office culture by helping plan and organize employee engagement activities and day-to-day workplace support.• Identify operational gaps and take proactive steps to improve office efficiency, consistency, and overall employee experience.
2026-10-02T00:00:00Z

Workplace Coordinator

Mountain View, California
onsite
Temporary / Contract
25 - 32 USD / Hourly
Position SummaryWe are seeking a proactive and customer-focused Workplace Coordinator to support daily office operations and create a positive workplace experience for employees and visitors.<ul><li> </li></ul>
2026-10-02T00:00:00Z

Receptionist - Level 1

New York, New York
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a service-oriented Receptionist - Level 1 to support daily front desk operations in New Jersey. This onsite opportunity is a Long-term Contract position with potential for extension and possible conversion, offering the chance to deliver a detail-oriented, high-touch experience for employees, clients, and visitors. The ideal candidate will bring strong communication skills, sound organization, and a welcoming presence while managing administrative and office support tasks in a structured environment. Responsibilities: • Welcome visitors, applicants, and clients with a courteous and attentive approach while maintaining established check-in and security procedures. • Manage incoming calls and direct inquiries to the appropriate contacts, ensuring timely and accurate communication. • Coordinate conference and meeting spaces by arranging room setup, confirming technology needs, and organizing catering or hospitality support when required. • Handle routine office support activities such as sorting deliveries, distributing mail and packages, processing faxes, and maintaining supply inventory. • Monitor incoming and outgoing shipments, mail, and freight, and arrange courier or messenger services as needed. • Support guest services by assisting with practical arrangements such as transportation coordination, reservations, and related hospitality requests. • Submit requests for building support, housekeeping, or other workplace services to help maintain a smooth office experience. • Complete assigned administrative tasks by following established procedures and service standards under supervisory guidance.
2026-09-18T00:00:00Z

Project Coordinator - Level 2

Greensboro, North Carolina
onsite
Temporary / Contract
30 - 30 USD / Hourly
We are looking for a detail-oriented Project Coordinator - Level 2 to support active project execution in Toms River, New Jersey. This Long-term Contract position will partner with site teams, suppliers, and internal stakeholders to keep work moving forward, maintain accurate project plans, and help drive timely completion of assigned initiatives. The role is fully in-person and is well suited for someone who communicates effectively, stays organized in a fast-paced environment, and can balance administrative coordination with hands-on project support. Responsibilities: • Coordinate daily project activities by tracking schedules, reviewing work priorities, and helping align labor, materials, and equipment with current project needs. • Work directly with vendors, suppliers, site teams, and client contacts to confirm status updates, resolve follow-up items, and support successful project closeout. • Conduct on-site check-ins to monitor progress, identify issues early, and communicate next steps to the appropriate stakeholders. • Maintain and update project plans, timelines, and related documentation to reflect current milestones, risks, and outstanding tasks. • Prepare and distribute progress summaries, status reports, and downtime updates so project participants remain informed and aligned. • Organize meetings, manage calendars, and handle logistical arrangements such as travel coordination, time entry, and expense documentation when needed. • Provide broad administrative support to project managers and project teams to help keep deliverables on schedule and documentation complete.
2026-10-01T00:00:00Z

Human Resources Coordinator

Greer, South Carolina
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client is looking for an HR Coordinator to join a growing manufacturing organization in Greer, South Carolina. This fully onsite position is well suited for an early-career HR team member who is eager to expand their experience across employee support, compliance, and multi-location human resources operations. Working closely with the HR Manager, this role offers meaningful exposure to core HR activities while building toward a broader HR Generalist or HR Business Partner career path. Responsibilities:• Coordinate daily human resources activities and serve as a reliable point of contact for employees and supervisors across multiple sites.• Assist in addressing workplace concerns by preparing documentation, tracking follow-up actions, and helping managers navigate policy-related matters.• Support the employee lifecycle by facilitating onboarding, maintaining personnel files, and processing updates related to job changes and employment status.• Help uphold compliance standards by ensuring HR practices and records align with company policies and applicable employment regulations.• Respond to HR questions from staff and leadership, researching issues as needed to provide accurate and timely guidance.• Prepare reports, update HR systems, and maintain organized documentation to support effective decision-making and record accuracy.• Collaborate with the HR Manager on special projects, workflow enhancements, and broader people-focused initiatives.• Provide support in areas such as recruiting coordination, payroll assistance, and benefits administration based on business needs.• Handle sensitive employee information with discretion while maintaining accurate and up-to-date records.Our
2026-09-23T00:00:00Z

Human Resources Coordinator

Eagan, Minnesota
onsite
Temporary / Contract
30 - 35 USD / Hourly
Position OverviewWe are seeking a professional and organized Human Resources Coordinator to support a variety of HR functions within a fast-paced environment. This role will assist with recruiting, onboarding, employee records management, benefits administration, and day-to-day HR operations. The ideal candidate is detail-oriented, possesses strong communication skills, and enjoys working with both employees and leadership teams. Key Responsibilities<ul><li>Support recruitment efforts by coordinating interviews, scheduling meetings, and communicating with candidates.</li><li>Assist with onboarding activities, including new hire paperwork, orientation scheduling, and system updates.</li><li>Maintain accurate employee records and ensure compliance with company policies and procedures.</li><li>Respond to employee inquiries regarding benefits, policies, payroll, and other HR-related matters.</li><li>Assist with benefits enrollment, changes, and documentation.</li><li>Prepare HR reports, track employee data, and maintain confidential information.</li><li>Coordinate employee training, engagement initiatives, and company events.</li><li>Support performance management and employee relations processes as needed.</li><li>Assist with policy updates, compliance tracking, and HR audits.</li><li>Partner with internal departments to ensure efficient HR operations.</li></ul>
2026-09-25T00:00:00Z

Human Resources Coordinator

Cardiff-by-the-sea, California
onsite
Temporary / Contract
26 - 32 USD / Hourly
A growing life sciences company is looking for an HR Coordinator to join its People team and help support employees throughout the full employee lifecycle. This is a great opportunity for an HR professional who enjoys being the person behind the scenes making sure onboarding, employee records, HRIS updates, recruiting coordination, and day-to-day HR requests are handled accurately and on time. You’ll work closely with HR leadership and department managers in a collaborative environment where organization, confidentiality, and follow-through are extremely important.What You’ll Do:<ul><li>Coordinate new-hire onboarding from offer acceptance through the employee's first day</li><li>Prepare employment paperwork, onboarding materials, and personnel documentation</li><li>Process I-9s, background checks, and other pre-employment requirements</li><li>Maintain accurate employee records and personnel files</li><li>Update employee information and status changes in the HRIS</li><li>Coordinate interviews and communicate with candidates throughout the hiring process</li><li>Assist with job postings and recruiting administration</li><li>Prepare new-hire orientation materials and coordinate training schedules</li><li>Assist employees with routine HR questions and direct complex matters appropriately</li><li>Support benefits enrollment and employee communications</li><li>Track employee changes including transfers, promotions, leaves, and terminations</li><li>Prepare HR reports, spreadsheets, and headcount information</li><li>Assist with compliance documentation and internal audits</li><li>Maintain confidential employee information</li><li>Support employee engagement activities and HR projects</li><li>Help improve HR processes and administrative workflows</li></ul>
2026-09-22T00:00:00Z

Human Resources Coordinator

La Jolla, California
onsite
Temporary / Contract
25 - 27 USD / Hourly
Our client in the biotech industry is seeking a detail-oriented and organized Human Resources Coordinator to support day-to-day HR operations in a fast-paced, innovative environment. This role is ideal for an HR professional who enjoys a mix of administrative support, employee onboarding, recruiting coordination, HRIS maintenance, and employee service. The Human Resources Coordinator will play an important role in supporting the employee lifecycle and helping ensure HR processes run smoothly while contributing to a positive and professional workplace culture. Key Responsibilities<ul><li>Support daily human resources operations, including onboarding, offboarding, and employee records management</li><li>Coordinate interviews, scheduling, and hiring logistics for open positions</li><li>Assist with new employee orientation and onboarding documentation</li><li>Maintain accurate employee files and update HRIS records</li><li>Respond to employee questions regarding HR policies, benefits, and procedures</li><li>Assist with benefits administration, leave tracking, and compliance-related documentation</li><li>Help prepare reports, spreadsheets, and other HR-related documents</li><li>Support employee engagement initiatives, training coordination, and internal communications</li><li>Partner with HR leadership and hiring managers to ensure a smooth employee experience</li><li>Assist with special HR projects and other administrative duties as assigned</li></ul>
2026-10-02T00:00:00Z

Part-Time Workplace Coordinator

San Mateo, California
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half is working with an exciting Ai company. We are seeking a reliable, organized, and personable Office Support Administrator to provide day-to-day administrative and workplace support for a San Mateo office. This is an excellent opportunity for someone with prior administrative, office coordination, receptionist, or workplace support experience who enjoys keeping an office organized, welcoming, and running smoothly. The ideal candidate will be highly organized, customer-service oriented, proactive, and comfortable interacting with employees, visitors, candidates, vendors, and building management. Key Responsibilities<ul><li>Coordinate employee lunches, including placing catering orders, confirming headcount, arranging deliveries, setting up meals, and managing cleanup.</li><li>Restock and organize snacks, beverages, kitchen supplies, and other shared office items.</li><li>Monitor office inventory and place orders for office, kitchen, janitorial, and other workplace supplies as needed.</li><li>Serve as the onsite point of contact for maintenance, repairs, janitorial services, and other facility-related needs.</li><li>Coordinate with property management, building management, and external vendors to resolve office and building concerns.</li><li>Manage visitor access by preparing visitor passes, greeting guests, notifying employees of arrivals, and assisting visitors with navigating the office.</li><li>Support onsite candidate interviews by preparing conference rooms, coordinating visitor access, managing NDA sign-ins, and ensuring candidates receive a welcoming experience.</li><li>Manage employee access needs, including office badges, parking permits, and parking validation.</li><li>Receive, sort, and distribute mail, packages, catering orders, and other office deliveries.</li><li>Maintain conference rooms and common areas, ensuring they remain clean, organized, stocked, and ready for use.</li><li>Coordinate with vendors for catering, office supplies, facilities services, and other workplace needs.</li><li>Troubleshoot routine office issues and escalate urgent, technical, or building-related concerns to the appropriate contact.</li><li>Provide general administrative and office support as needed.</li></ul>
2026-10-01T00:00:00Z

Human Resources (HR) Coordinator

Santa Clara, California
onsite
Temporary / Contract
24.5385 - 28.413 USD / Hourly
We are looking for an organized and service-oriented Human Resources (HR) Coordinator to support daily people operations in Santa Clara, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, manages sensitive information with care, and enjoys keeping HR processes accurate and on schedule. The role will contribute across the employee lifecycle, helping create a smooth experience for employees, candidates, and internal stakeholders while maintaining dependable administrative support. Responsibilities: • Coordinate employee onboarding and separation activities, including preparing documentation, arranging orientation logistics, updating systems, and communicating status changes to relevant teams. • Maintain employee records and HR databases with a high degree of accuracy, ensuring personnel files and related information stay current and audit-ready. • Draft and process employment documents such as offer letters, change notices, agreements, and other routine HR communications. • Administer employee status updates including pay adjustments, promotions, transfers, reporting changes, and terminations in partnership with internal stakeholders. • Support payroll operations by reviewing personnel updates, validating timekeeping details, and organizing payroll-related records before processing deadlines. • Assist with benefits support by responding to employee questions, coordinating enrollments and life event changes, and working with external providers as needed. • Oversee pre-employment and compliance activities such as background screening, employment verification, I-9 documentation, leave tracking, required acknowledgments, and training follow-up. • Manage shared HR communications channels, respond to routine employee requests, and escalate more complex matters to HR leadership when appropriate. • Provide recruiting coordination through interview scheduling, candidate communication, offer support, and preparation for incoming hires. • Contribute to HR projects, reporting, audits, and process improvement efforts while safeguarding confidential employee relations documentation.
2026-10-01T00:00:00Z

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