228 Results for Facilities Coordinator Jobs

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Facilities Coordinator

Bloomington, Minnesota
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Facilities Coordinator to support the daily operations of a busy office or facility. This position is responsible for coordinating facility services, managing vendor relationships, maintaining workplace standards, and ensuring a safe, efficient, and professional environment for employees and visitors. The ideal candidate is proactive, customer-focused, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Coordinate day-to-day facility operations and administrative activities.</li><li>Serve as the primary point of contact for maintenance requests, building issues, and workplace-related concerns.</li><li>Schedule and coordinate repairs, preventative maintenance, and vendor services.</li><li>Monitor facility work orders and ensure timely resolution of issues.</li><li>Support office moves, furniture installations, workstation setups, and space planning initiatives.</li><li>Manage relationships with vendors, contractors, and building management teams.</li><li>Maintain facility records, service agreements, and documentation.</li><li>Order and manage office, facility, and breakroom supplies while monitoring inventory levels.</li><li>Assist with workplace safety initiatives, emergency preparedness procedures, and compliance requirements.</li><li>Coordinate employee and visitor access, badges, parking, and building-related services.</li><li>Support special projects, office events, and workplace improvement initiatives.</li><li>Prepare reports and track facility-related expenses and budgets as assigned.</li></ul>
2026-09-22T00:00:00Z

Facilities Coordinator

Los Angeles, California
onsite
Temporary / Contract
24 - 27 USD / Hourly
We are looking for a Facilities Coordinator to support the day-to-day operation of our workplace in Los Angeles, California. This Long-term Contract position is ideal for someone who can balance hands-on facility support with strong coordination across vendors, internal teams, and building services. The person in this role will help maintain a safe, organized, and efficient environment while contributing to office projects, inspections, and ongoing operational needs. Responsibilities: • Oversee daily facility activities by managing service requests, addressing workplace issues, and coordinating support needed to keep operations running smoothly. • Partner with vendors, contractors, occupants, and facility leadership to confirm services are delivered on schedule and in line with expected standards. • Conduct routine walkthroughs and inspections to identify maintenance concerns, monitor building conditions, and arrange follow-up repairs when needed. • Support office moves, space reconfigurations, and workplace projects by coordinating schedules and working closely with IT, telecom, trades, and business stakeholders. • Carry out light maintenance tasks such as replacing bulbs, handling minor repairs, touching up painted areas, and helping maintain key control processes. • Assist with safety and environmental programs by completing regular inspections, reporting hazards, supporting fire testing activities, and helping organize corrective actions. • Maintain recycling, shredding, and other workplace support programs to ensure the facility remains compliant, functional, and well organized. • Track consumable inventory including office, janitorial, and breakroom supplies, document deliveries, and help validate completed work and related invoices for management review. • Help gather operational data, support reporting requirements, and assist with asset tracking, furniture upkeep, and physical inventory activities.
2026-09-21T00:00:00Z

Facilities Coordinator

Austin, Texas
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Facilities Coordinator 2 to support daily site operations and administrative activities. This long-term contract position combines facilities coordination, event support, and front-of-house assistance to help maintain an organized, responsive, and efficient workplace. The role works closely with vendors, clients, and internal teams to keep service requests, documentation, and on-site activities running smoothly. Responsibilities: • Coordinate vendor visits, service appointments, and site walkthroughs to support efficient facility operations. • Maintain organized records for work orders, service activity, vendor communication, and operational documents. • Prepare routine reports and status updates related to site performance, service delivery, and key metrics. • Respond to day-to-day questions from employees, clients, and service providers in a timely and effective manner. • Support site procedures, safety practices, and compliance efforts to promote a well-run work environment. • Assist with meeting logistics, agendas, notes, and supporting materials for operational and event-related discussions. • Provide backup coverage for reception and mailroom functions when needed to ensure continuity of service. • Help coordinate event-related setup, relocation, reconfiguration, and reset activities while tracking schedules and documentation. • Partner with stakeholders and vendors to review requests, communicate updates, and escalate issues that require leadership attention.
2026-09-23T00:00:00Z

Faclities Coordinator

Palo Alto, California
onsite
Temporary / Contract
25 - 35 USD / Hourly
We’re looking for a proactive, hands-on Facilities Coordinator to help keep the workplace safe, organized, and running smoothly.What You’ll Be Doing:<ul><li>Coordinate daily facilities, maintenance, and workplace requests</li><li>Manage vendors, work orders, supplies, and service appointments</li><li>Support office moves, furniture setups, and space planning</li><li>Conduct workplace walkthroughs and help resolve facility issues</li><li>Assist with shipping, receiving, inventory, and office operations</li><li>Support meetings, events, and special workplace projects</li></ul>
2026-10-01T00:00:00Z

Facility Coordinator

Palo Alto, California
onsite
Temporary / Contract
32 - 42 USD / Hourly
We are looking for a Facility Coordinator to support daily front desk and facilities operations for a Long-term Contract position based in Palo Alto, California. This role focuses on administrative coordination, vendor communication, site support, and accurate documentation to help maintain a safe, organized, and efficient environment. The ideal candidate is highly organized, comfortable managing multiple priorities, and confident working with internal teams, suppliers, and service partners. Responsibilities: • Support facility operations by coordinating service requests, processing purchasing-related documentation, and arranging needed office and site supplies. • Communicate incident-related updates using established procedures and help ensure the right internal stakeholders receive timely information. • Assist with property walkthroughs, track action items, and follow up with vendors and internal teams to keep inspection-related work moving forward. • Prepare materials for new site openings, including welcome resources, project paperwork, and cost tracking documentation. • Maintain records for furniture, finishes, and related standards while helping monitor inventory and supporting facilities documentation needs. • Partner with facilities and business leadership to track purchase orders, update supplier and customer records, and support accurate financial administration. • Coordinate onsite meetings and events such as town halls, leadership rounds, and employee engagement activities, including agenda preparation and scheduling support. • Complete facility condition reviews, document findings, generate reports from electronic systems, and provide status updates on work order schedules and follow-up items. • Support annual compliance correspondence related to Fire Life Safety requirements and track responses for reporting purposes. • Assist leadership with forecasting, operational reviews, and assessment of facility needs by compiling and organizing relevant data.
2026-09-29T00:00:00Z

Facilities Coordinator 2

Frisco, Texas
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a Facilities Coordinator 2 to support day-to-day site operations for a Contract position based in Frisco, Texas. This role focuses on delivering a high standard of workplace service, coordinating vendors, and ensuring the facility runs smoothly for occupants and visitors. The ideal candidate brings strong administrative and customer service experience, works effectively in an onsite environment, and can manage requests, reporting, and follow-up with attention to detail. Responsibilities: • Oversee daily facility activities across the site to help ensure a safe, organized, and well-maintained workplace environment. • Coordinate with external vendors, property contacts, and service providers to schedule maintenance, track progress, and confirm completion of assigned work. • Receive, prioritize, and route service requests through the work order process while providing timely updates to stakeholders. • Monitor vendor performance and support service quality reviews to confirm work is delivered in line with contractual expectations and site standards. • Maintain shared spaces such as break rooms and common areas by addressing supply needs and responding promptly to workplace requests. • Prepare routine operational reports and communicate important updates, issues, and escalations to management, clients, and partners as needed. • Assist with facility inspections and support compliance with company procedures as well as applicable local, state, and federal requirements. • Support budget tracking, invoice review, and cost-conscious facility practices while helping identify opportunities to improve efficiency and service delivery. • Organize meetings with vendors and stakeholders, document action items, and follow through to help resolve service concerns and prevent repeat issues.
2026-09-29T00:00:00Z

Facitlies Coordinator

Mountain View, California
onsite
Temporary / Contract
25 - 35 USD / Hourly
Facilities Coordinator | Keep Things Running!We’re looking for a proactive Facilities Coordinator who enjoys solving problems, staying organized, and keeping the workplace running smoothly.What You’ll Do:<ul><li>Coordinate maintenance, repairs, vendors, and work orders</li><li>Support office moves, furniture setups, and space needs</li><li>Manage supplies, inventory, shipping, and receiving</li><li>Conduct facility walkthroughs and address workplace issues</li><li>Support events, meetings, and special projects</li><li>Partner with employees and vendors on day-to-day facility needs</li></ul>
2026-10-01T00:00:00Z

Facilities Technician/Office Coordinator

San Francisco, Nebraska
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-09-30T00:00:00Z

Facilities Coordinator 5

Miami, Florida
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator 5 to support day-to-day workplace operations in Miami, Florida. This Long-term Contract position will help ensure the site runs efficiently by coordinating vendors, assisting with financial and administrative processes, and maintaining strong communication with stakeholders. The role also contributes to safety, compliance, reporting, and overall facility performance while supporting a small on-site operations team. Responsibilities: • Coordinate daily activities for a small team of facility support personnel to help maintain smooth building operations. • Build and maintain productive relationships with client contacts, property representatives, landlords, and external service providers. • Support oversight of on-site contractors to confirm work is completed safely, on schedule, and in line with expected service standards. • Assist with sourcing and arranging vendors and services needed for facility maintenance and operational support. • Manage purchase order activities and help keep financial records, trackers, and related documentation accurate and up to date. • Contribute to monthly accrual support, reporting tasks, and ongoing monitoring of facility-related financial data. • Perform routine site walks, inspections, and compliance checks while reinforcing building procedures and safety guidelines. • Support risk management, business continuity, and emergency response planning to promote operational readiness. • Prepare regular reports, respond to ad hoc project needs, and help track service levels and performance metrics against established targets.
2026-09-25T00:00:00Z

Facilities Coordinator 4 (8-10 years)

Atlanta, Georgia
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for an experienced Facilities Coordinator to support daily workplace operations in Atlanta, Georgia. This Long-term Contract position is ideal for a proactive, detail-oriented individual who can manage changing priorities, maintain organized facilities processes, and provide dependable on-site support. The role includes coordinating room setups, handling office moves, assisting with package and catering logistics, and helping keep the workplace safe, functional, and well maintained. Responsibilities: • Coordinate day-to-day facility activities, including room setup changes, furniture movement support, and workspace reconfigurations. • Arrange routine building maintenance and follow up on repair requests involving key building systems such as electrical, mechanical, and plumbing. • Monitor the work of cleaning, landscaping, security, and other service providers to confirm services are completed effectively. • Support vendor coordination by scheduling visits, reviewing completed work, and helping maintain service documentation and agreements. • Maintain facility records, track supply levels, and assist with purchasing materials needed for ongoing operations. • Provide administrative support for scheduling, work order follow-up, budget-related tracking, and general office coordination tasks. • Assist with receiving packages, coordinating catering pickups, and managing cleanup after meetings or events. • Help uphold workplace safety standards by supporting compliance activities, emergency preparedness efforts, and safe operating procedures.
2026-09-28T00:00:00Z

Facilities Assistant

Hunt Valley, Maryland
onsite
Temporary to Hire
19.1 - 22.15 USD / Hourly
The Facilities Department is seeking an office support professional. The associate will be based primarily at the Hunt Valley office but may occasionally be required to travel to one of our six other locations: Rosedale, Bel Air, Westminster, Owings Mills, Perry Point, and Towson.This is a full-time position scheduled Monday through Friday, five days per week, from 8:30 a.m. to 5:15 p.m.This role will support the Facilities Coordinator’s day-to-day responsibilities, allowing the coordinator to dedicate more time to assisting the Facilities Manager with projects and addressing maintenance needs at other locations.Primary responsibilities include: · Restock supplies in kitchens and coffee bars.· Restock office supply closets.· Maintain an inventory of commonly used items and notify the Facilities Coordinator when supplies need to be reordered.· Perform data entry by updating tracking spreadsheets and maintaining information in N-Contracts.· Review incoming Service Desk tickets and emails, resolve appropriate requests, and route other items to the Facilities Coordinator or Facilities Manager.· Schedule and complete routine cleanouts of shared refrigerators, coordinating with other offices as needed.· Assist with setup and cleanup for catered events.· Assist with setting up training rooms for meetings and events.· Respond to urgent facilities-related needs from employees in the Hunt Valley office.· Meet with vendors as needed.
2026-09-30T00:00:00Z

Facilities Assistant

New York, New York
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a Facilities Assistant to support daily workplace operations. This contract position focuses on maintaining organized, functional office spaces, coordinating conference room readiness, and assisting with facilities-related requests. The ideal candidate is attentive, responsive, and comfortable using maintenance tracking tools to help ensure a smooth and well-organized environment. Responsibilities: • Coordinate day-to-day facilities support activities to help keep the office clean, safe, and operating efficiently. • Monitor conference room readiness, including room setup, basic troubleshooting, and follow-up on service needs. • Enter, track, and update maintenance requests through a computerized maintenance management system to support timely resolution. • Assist with scheduling and communicating vendor or building service visits related to facility needs. • Maintain accurate facilities records, logs, and status updates for repairs, supplies, and workplace requests. • Support the Facilities Coordinator with routine office operations, space-related tasks, and service follow-through. • Use designated timekeeping and administrative systems, including Kronos, to complete required operational documentation when needed.
2026-09-30T00:00:00Z

Facilities Assistant

Eden Prairie, Minnesota
onsite
Temporary / Contract
20 - 25 USD / Hourly
Position OverviewWe are seeking a dependable and organized Facilities Assistant to support the daily operations of a busy office or facility. This entry-level position is ideal for someone who enjoys a hands-on work environment, providing excellent customer service, and assisting with a variety of facility and administrative tasks. This role offers an excellent opportunity to build experience in facilities, office services, workplace operations, and property support. Key Responsibilities<ul><li>Assist with day-to-day facility operations and workplace support activities.</li><li>Respond to basic facility requests and route maintenance issues to the appropriate vendors or departments.</li><li>Conduct routine facility inspections to ensure workspaces remain clean, organized, and functional.</li><li>Help coordinate office moves, workstation setups, and furniture arrangements.</li><li>Maintain inventory of office, breakroom, and facility supplies.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with vendor scheduling and service appointments.</li><li>Support employee onboarding by preparing workstations, equipment, and office supplies.</li><li>Help maintain facility records, service logs, and documentation.</li><li>Provide general administrative support, including filing, data entry, and reporting.</li><li>Assist with office events, employee meetings, and workplace initiatives.</li><li>Ensure conference rooms, common areas, and shared workspaces are organized and prepared for use.</li></ul>
2026-09-22T00:00:00Z

Facilities Assistant

Odessa, Texas
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Facilities Assistant to help maintain a clean, safe, and well-presented apartment community. This Long-term Contract position is ideal for someone who takes pride in hands-on property support, communicates well with residents and team members, and can adapt to changing priorities throughout the day. You will play an important part in supporting daily upkeep, addressing facility-related needs, and contributing to a welcoming environment for everyone on site. Responsibilities: • Support the overall appearance and condition of the apartment community through routine upkeep and general facilities assistance. • Respond to day-to-day maintenance requests and help resolve basic property issues in a timely and detail-oriented manner. • Inspect common areas and outdoor spaces regularly to identify cleanliness, safety, or repair needs and report concerns promptly. • Assist with preparing shared spaces, vacant units, and community areas so they remain presentable and ready for residents or visitors. • Help maintain a safe environment by removing hazards, organizing work areas, and following established property procedures. • Communicate courteously with residents, visitors, and staff to provide updates and ensure service needs are handled effectively. • Adjust daily tasks as priorities change and provide hands-on support for various operational needs across the property.
2026-09-22T00:00:00Z

Facilities Assistant

Palo Alto, California
onsite
Temporary / Contract
22 - 28 USD / Hourly
Facilities Coordinator | Keep Things Running!We’re looking for a proactive Facilities Coordinator who enjoys solving problems, staying organized, and keeping the workplace running smoothly.What You’ll Do:<ul><li>Coordinate maintenance, repairs, vendors, and work orders</li><li>Support office moves, furniture setups, and space needs</li><li>Manage supplies, inventory, shipping, and receiving</li><li>Conduct facility walkthroughs and address workplace issues</li><li>Support events, meetings, and special projects</li><li>Partner with employees and vendors on day-to-day facility needs</li></ul>
2026-10-01T00:00:00Z

Facilities Assistant

New York, New York
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a detail-oriented Facilities Assistant to support daily workplace operations for a Contract position based in New York, New York. This role helps maintain an organized, functional office environment by coordinating room readiness, responding to facility-related requests, and supporting maintenance tracking activities. The ideal candidate is comfortable working with computerized maintenance systems, managing multiple priorities, and providing dependable on-site support. Responsibilities: • Coordinate the setup, readiness, and day-to-day support of conference rooms to ensure meetings and events run smoothly. • Track service requests, preventive maintenance activities, and facility work orders using a computerized maintenance management system. • Assist with general facilities coordination, including monitoring office conditions and following up on building-related issues. • Maintain accurate records for maintenance tasks, vendor activity, and operational updates in designated systems. • Support scheduling, timekeeping, and workforce-related administrative tasks using Kronos or similar tools when needed. • Communicate with internal teams, building staff, and service providers to help resolve facility concerns in a timely manner.
2026-09-30T00:00:00Z

Facilities Assistant

Amarillo, Texas
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a dependable Facilities Assistant to help keep our warehouse operations running smoothly in Amarillo, Texas. This Long-term Contract position supports a fast-paced transportation equipment manufacturing environment by coordinating day-to-day facility needs, maintaining organized work areas, and assisting with operational support tasks. The ideal candidate brings strong attention to detail, sound judgment, and a hands-on approach to maintaining a safe, efficient workplace. Responsibilities: • Coordinate maintenance needs by logging service requests, following up on open items, and helping ensure repairs are completed promptly. • Perform regular walkthroughs of warehouse and office areas to spot safety concerns, upkeep needs, and opportunities to improve daily operations. • Monitor stock levels for facility, office, and warehouse supplies, and arrange replenishment to avoid disruptions. • Work with outside vendors, contractors, and service partners to schedule and support facility-related work. • Assist with site security practices by helping manage building access, key distribution, and related control procedures. • Keep accurate documentation for inspections, preventive maintenance activities, vendor services, and facility agreements. • Support workspace organization, equipment location tracking, and general setup needs across the warehouse environment. • Help uphold workplace safety expectations and company standards throughout the facility. • Provide additional operational support through mail handling, shipping and receiving assistance, and timely response to employee facility concerns. • Contribute to site improvement efforts by assisting with special assignments, workspace enhancements, and facility upgrade projects.
2026-09-21T00:00:00Z

Director of Facilities & Maintenance

Castroville, California
onsite
Permanent / Full Time
170000 - 205000 USD / Yearly
We are looking for an accomplished operations leader to oversee facilities, maintenance, operational services, and transportation programs for a public-sector educational organization in Monterey County, California. This role will guide critical support functions that help maintain safe, efficient, and regulation-aligned environments across multiple sites. The ideal candidate brings executive-level leadership, strong compliance knowledge, and the ability to align day-to-day operations with long-range organizational priorities. Responsibilities:• Direct facility services, maintenance activities, grounds operations, and transportation functions to ensure dependable support across all assigned locations.• Shape and manage long-term upkeep strategies, including deferred maintenance planning and capital improvement priorities.• Lead transportation operations with a focus on student safety, service reliability, regulatory adherence, and effective route oversight.• Establish and reinforce safety programs for trades teams, drivers, and mechanics to promote a secure and compliant workplace.• Monitor adherence to environmental, accessibility, public safety, and building-related regulations at the federal, state, and local levels.• Oversee departmental budgets, resource allocation, and financial controls to support efficient and accountable operations.• Manage recruitment, staff development, performance oversight, and work assignments for facilities, operations, maintenance, and transportation personnel.• Evaluate service metrics and operational performance data to identify improvements, increase efficiency, and strengthen program outcomes.• Collaborate with organizational leadership and key stakeholders to advance service quality and support broader operational objectives. Posted by Recruiting Director Scott G. Moore (Apply here and connect on LinkedIn)
2026-09-15T00:00:00Z

Assistant Facilities Manager

New York, New York
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an Assistant Facilities Manager to support workplace operations across New York, New York while helping maintain a productive and organized office environment. This Long-term Contract position will focus on coordinating day-to-day facilities activities at two nearby office locations and contributing to a smooth office relocation. The role is ideal for someone who enjoys balancing operational oversight with hands-on support in a fast-paced setting. Responsibilities:• Oversee daily facilities support activities across two active office sites to help sustain safe, functional, and well-prepared workspaces.• Conduct routine walkthroughs to identify maintenance concerns, workplace issues, and operational gaps, then escalate items requiring additional attention.• Coordinate with external service providers and building contacts to support timely completion of maintenance and workplace-related services.• Assist in maintaining office readiness by organizing shared spaces, monitoring site conditions, and addressing employee facilities needs.• Respond to internal requests related to the workplace environment and help resolve issues affecting staff comfort and productivity.• Enter, monitor, and update service requests and work orders through the Angus system when building support is required.• Support relocation efforts by assisting with packing coordination, box movement, furniture handling, and other move-related activities.• Perform hands-on physical tasks involving lifting and moving workplace materials to help keep both offices operational during the transition.• Provide flexible facilities assistance as needed to support continuity of operations throughout the assignment.
2026-09-28T00:00:00Z

Service Operations Coordinator

Marlborough, Massachusetts
onsite
Permanent / Full Time
60500 - 70000 USD / Yearly
We are looking for a Service Operations Coordinator to join our team in the Marlborough, MA area. In this role, you will help keep service activities running smoothly by managing quotes, orders, billing-related tasks, and customer payment processing. This position works closely with service teams and customers to support parts coordination, maintain accurate records, and deliver responsive service throughout the order and payment cycle. Responsibilities:• Prepare and manage service-related quotations, customer orders, and billing documentation with accuracy and timeliness.• Enter and apply customer payments in company systems to support order release and service fulfillment.• Respond to customer questions regarding pricing, invoices, parts availability, and expected delivery timelines.• Coordinate the movement of service parts and assist internal teams with updates needed to complete service requests.• Track field part usage and maintain organized records to support operational visibility and planning.• Share service updates with customers when needed, including warranty-related information and completed documentation.• Follow established quality and compliance procedures aligned with applicable internal standards and regulated requirements.• Contribute to workflow improvements that increase efficiency across service operations and related administrative processes.• Keep required training current and provide general support to the broader service organization as business needs evolve.
2026-09-24T00:00:00Z

Director of Facilities & Security

Boston, Massachusetts
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an experienced facilities and security leader to direct building operations across multiple sites in Boston, Massachusetts. This role will guide maintenance, custodial services, security practices, and day-to-day operational support while helping create safe, efficient, and well-maintained environments. The position also partners with internal teams and external vendors to strengthen facility performance, regulatory compliance, and long-term planning. Responsibilities: • Lead daily facilities and security operations for headquarters, training locations, and retail sites to ensure consistent service and site readiness. • Develop and manage preventive maintenance programs that support reliable building performance and reduce operational disruptions. • Oversee third-party vendors, service contracts, and on-site support providers, monitoring quality, timelines, and cost effectiveness. • Monitor building infrastructure and electronic facility systems, using operational data to identify issues, improve maintenance planning, and support informed decision-making. • Direct inspections, documentation, and follow-up actions related to workplace safety, security standards, emergency preparedness, and regulatory compliance. • Support renovation, construction, and space improvement initiatives by coordinating logistics, vendors, schedules, and operational needs. • Manage departmental staff through scheduling, coaching, performance oversight, and workload coordination to maintain strong service delivery. • Administer budgets, track expenses, and align departmental priorities with organizational goals and facility requirements. • Partner with cross-functional teams on loss prevention efforts, special event setup, and records or document storage operations as needed.
2026-09-23T00:00:00Z

Logistics Coordinator

Mount Olive, New Jersey
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a Logistics Coordinator to support commercial operations and customer account activities for a manufacturing environment in Mount Olive, New Jersey. This Long-term Contract position focuses on coordinating order flow, shipment activity, return processing, and account updates while helping maintain responsive service for customers. The ideal candidate brings strong logistics knowledge, attention to detail, and the ability to manage domestic and international shipping tasks in a fast-paced setting. Responsibilities:• Coordinate the full lifecycle of customer orders, from quotation support and order entry through processing and shipment follow-up.• Manage shipping activities to help ensure products move accurately and on schedule across domestic and international destinations.• Process return authorizations and related documentation while partnering with internal teams to resolve customer issues efficiently.• Maintain customer account records by updating key information, verifying order details, and supporting ongoing account administration.• Work closely with commercial operations and service teams to monitor order status, address exceptions, and improve communication with customers.• Prepare and review shipping paperwork, customs-related documents, and other records needed for international distribution.• Track logistics activity and help resolve delivery, documentation, or fulfillment discrepancies in a timely manner.
2026-09-30T00:00:00Z

Logistics Coordinator

Spring Lake, Michigan
onsite
Temporary to Hire
19.7885 - 24 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to join our team in Spring Lake, Michigan in a contract position with the potential to become permanent. This on-site role supports daily transportation operations for time-sensitive shipments, with a strong emphasis on customer service, shipment visibility, and accurate documentation. The person in this role will work closely with drivers, carriers, and internal teams to keep loads moving efficiently while meeting service expectations and compliance standards. This role is 100% onsite, M-F, 8am-5pm with some flexibility for start time being earlier. Responsibilities:• Coordinate shipment scheduling, appointment management, and status updates to support smooth day-to-day transportation operations.• Monitor load activity throughout the shipping cycle, provide timely tracking updates, and communicate important information to internal stakeholders and customers.• Maintain accurate records for shipments, driver details, and operational documents to ensure organized and reliable logistics support.• Assist with customer service activities by responding to load-related needs and helping resolve issues that may affect delivery performance.• Use transportation software, telematics tools, customer portals, and online platforms to manage shipment information and support operational accuracy.• Support rate-related and fuel surcharge processes while helping ensure shipment data is entered and updated correctly.• Work collaboratively with operations and other departments to improve service levels, efficiency, safety, and on-time performance.• Perform additional logistics coordination tasks as business needs evolve in a fast-paced office environment.
2026-09-29T00:00:00Z

Logistics Coordinator

San Jose, California
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an experienced Dispatcher to work closely with the Senior Management team to coordinate and support daily Dispatch logistics of vehicles and staff routes based in San Jose, an Jose, California. This position plays a key role in communicating with customers and drivers, monitoring delivery activity, and making scheduling adjustments as business needs change. The ideal candidate brings strong administrative skills, sound judgment, and a detail-oriented approach to transportation and service operations. Responsibilities:• Coordinate recurring service schedules and refine route plans to improve efficiency and on-time execution. Implement daily dispatch routes to internal team. • Communicate with customers, drivers, and internal service teams to confirm appointments, resolve scheduling issues, and share important updates.• Monitor delivery and service activity throughout the day and respond quickly to changes that affect timelines or route coverage.• Enter route details, service updates, and operational data accurately into company systems and maintain current records.• Support dispatch and transportation-related administrative tasks to help ensure smooth daily operations.• Work closely with drivers to provide route information, address issues in the field, and help maintain service quality.• Handle inbound calls and general office coordination duties while assisting with logistics-related requests.• Review schedules and service records carefully to identify discrepancies and ensure accurate planning and follow-through.
2026-09-24T00:00:00Z

Logistics Coordinator

Canton, Massachusetts
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a Logistics Coordinator to support daily operational flow and keep shipping, scheduling, and distribution activities organized in Massachusetts. This contract opportunity with potential for a permanent role is ideal for someone who can balance priorities, maintain steady communication across teams, and help ensure work moves forward efficiently. The role focuses on coordinating schedules, improving workflow, and supporting timely, accurate movement of materials while upholding quality and safety expectations. Responsibilities: • Coordinate daily logistics activities to support smooth movement of materials, products, and outbound shipments. • Build and maintain schedules that align staffing, workload, and delivery priorities with operational goals. • Monitor day-to-day activity levels and adjust plans to improve productivity and effective use of labor. • Serve as a central point of communication between operations, shipping, and related teams to resolve issues quickly. • Track performance against daily targets and take action to keep work on schedule and within quality expectations. • Identify process bottlenecks and recommend practical improvements that strengthen efficiency and workflow. • Maintain accurate logistics records and provide timely updates on scheduling, shipping status, and operational concerns. • Promote safe work practices while supporting consistent execution of established procedures and standards.
2026-09-29T00:00:00Z

228 results for Facilities Coordinator jobs