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379 results for Administrative Coordinator jobs

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
A renowned landscape architecture firm is seeking a permanent Administrative & Marketing Coordinator to support its Downtown Los Angeles studio. This role blends high-level administrative support with marketing coordination, ideal for a detail-oriented detail oriented who thrives in a fast-paced, creative environment. The Coordinator will work closely with the Managing Principal and marketing team to ensure seamless office operations and successful proposal development. Responsibilities: • Provide comprehensive administrative support to the Managing Principal, including scheduling, communication, and office coordination. • Oversee daily office operations, ensuring tasks are completed efficiently and on time. • Assist with the preparation of proposals, presentations, and marketing materials, ensuring accuracy and professionalism. • Review RFPs, NDAs, and other project documentation to support marketing and proposal activities. • Maintain and update marketing databases, collateral, and internal systems to ensure consistency and accessibility. • Coordinate with sub-consultants to collect necessary documentation and ensure timely submissions. • Support contract preparation, review processes, and execution tracking in collaboration with legal teams. • Monitor project timelines, ensuring contracts and related tasks are completed in accordance with deadlines. • Collaborate with internal teams and leadership to prepare interview presentations and submission materials. • Facilitate communication between clients, consultants, and internal departments to ensure smooth project execution.
2026-04-10T00:00:00Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are seeking an Administrative Coordinator to support day-to-day team operations and ensure meetings, information, and follow-up activities stay organized in Seattle, Washington. This long-term contract role is well suited for a detail-oriented professional who can manage multiple priorities and use digital tools to improve efficiency. The position will play a key role in maintaining accurate records, coordinating internal events, managing schedules and communications, and keeping important documents and action items accessible and organized for the team.Responsibilities:<ul><li>Participate in recurring team meetings, capture key discussion points, and convert conversations into organized notes, documented decisions, and clearly assigned next steps using approved transcription and AI-enabled tools.</li><li>Distribute timely, easy-to-reference meeting summaries and track outstanding action items, escalating recurring delays or unresolved issues to leadership as needed.</li><li>Build and maintain a well-structured SharePoint environment, including consistent naming conventions, metadata standards, logical file organization, and version control.</li><li>Regularly review and update document repositories to improve usability, remove outdated materials, and promote consistent team adoption of filing and information management practices.</li><li>Develop clear, user-friendly guidelines to help team members consistently store, locate, and manage files as the department grows.</li><li>Serve as a primary resource for staff needing assistance with document retrieval, filing, scheduling, or general administrative support.</li><li>Leverage Microsoft Copilot, Copilot Studio, and other approved tools to support summarization, drafting, tagging, information retrieval, and routine workflow automation while identifying opportunities for process improvement.</li><li>Manage internal team events by coordinating schedules, invitations, agendas, room setup, vendor communication, catering orders, and post-event follow-up documentation.</li><li>Provide backup support to other business operations team members and assist with additional administrative functions, including calendar management, inbound call support, and other office-related needs. </li></ul>
2026-04-27T00:00:00Z

Administrative Coordinator

Irving, TX
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume electrician school partnership in Irving, Texas. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping programs organized, maintaining accurate records, and coordinating with multiple groups to ensure participants stay on track. The role combines administrative support, billing oversight, reporting, and communication with employees, school contacts, and business partners. Success in this position requires strong attention to detail, sound judgment with confidential information, and confidence working in Excel and internal tracking systems. Responsibilities: • Coordinate daily administration of the electrician school partnership, ensuring participant information, status updates, and program activity remain current and well documented. • Monitor enrolled employees throughout the program by reviewing attendance, progress, completion milestones, and hours worked to help confirm compliance with program expectations. • Facilitate onboarding into the training program for new employees as staffing needs evolve, including enrollment coordination and record maintenance. • Manage tuition-related administrative tasks by processing payroll deduction details, tracking company-paid amounts, and supporting accurate financial records. • Reconcile invoices, prepare billing documentation, and assist with routine reporting to maintain consistency between program participation and financial data. • Produce timesheet summaries and related reports, verifying entries for accuracy and following up on discrepancies when needed. • Act as the central point of contact for school representatives, participating employees, and internal business partners to keep communication clear and timely. • Enter, update, and organize program data in Excel and internal systems to support reporting, audits, and ongoing operational visibility.
2026-04-30T00:00:00Z

Administrative Coordinator

New Brighton, MN
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join a dynamic non-profit organization. In this long-term contract role, you will play a critical part in ensuring smooth office operations, supporting leadership, and maintaining accurate records. This position offers an excellent opportunity to contribute to meaningful initiatives while enhancing organizational efficiency. Responsibilities:• Oversee daily office operations, including managing correspondence, organizing filing systems, and maintaining office supplies.• Provide scheduling, documentation, and project support to the Executive Director and leadership team.• Maintain and update records for donations, acknowledgments, volunteer activities, and constituent information.• Prepare materials for Board of Directors meetings, attend meetings, and manage the creation and organization of meeting minutes.• Facilitate team communications by organizing onboarding materials and coordinating licensing, travel, and visa documentation.• Offer administrative and logistical support for planning surgical missions, including tracking volunteers and coordinating with vendors.• Identify opportunities for process improvements and implement operational systems to enhance efficiency.• Participate in program activities, fundraising events, and awareness campaigns, providing administrative support as needed.
2026-04-06T00:00:00Z

Administrative Coordinator

Saint Cloud, MN
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Coordinator to join a motor freight forwarding operation in St. Cloud, Minnesota. This Long-term Contract position will provide essential support to billing and pay functions by ensuring administrative processes are completed accurately and on schedule. The ideal candidate will bring strong organizational skills, a careful eye for detail, and the ability to collaborate effectively with multiple teams in a fast-paced environment. Responsibilities: • Enter and maintain billing and payment data with a high level of accuracy across administrative records. • Review, prepare, and process invoices to support timely and correct financial transactions. • Investigate billing discrepancies and complete necessary corrections to help maintain accurate account information. • Generate routine and ad hoc reports for internal tracking, operational visibility, and department support. • Coordinate with cross-functional teams to gather information and resolve issues within required timelines. • Monitor administrative workflows related to billing support and follow up on outstanding items as needed. • Organize documentation and correspondence to ensure records are complete, accessible, and up to date.
2026-04-30T00:00:00Z

Administrative Coordinator

Anaheim, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a Clinical Research Coordinator to support clinical research operations in Anaheim, California. This contract opportunity with potential for a permanent position is ideal for someone who can balance administrative coordination with hands-on support for study activities while maintaining strong compliance standards. The role will contribute to participant scheduling, study documentation, and research-related communication in a regulated environment. Success in this position requires organization, sound judgment, and the ability to work effectively with patients, caregivers, sponsors, and internal teams. Responsibilities:• Coordinate participant-related study activities from enrollment through closeout, helping keep each trial on schedule and aligned with approved protocols.• Maintain organized research records, track study documentation, and support accurate preparation of materials required for clinical trial operations.• Arrange visits, assessments, and data collection appointments while ensuring timelines are followed and information is recorded appropriately.• Monitor study participants during assigned activities and assist with compiling research findings, summaries, and required reports.• Record adverse events, protocol departures, and unexpected study issues in a timely manner to support regulatory compliance and quality standards.• Assist with administrative and regulatory tasks tied to active studies, including maintaining files and supporting protocol-related processes.• Provide clear explanations to prospective participants and caregivers regarding study expectations, procedures, and visit requirements.• Perform protocol-directed procedures such as vital signs, EKGs, blood draws, and other assigned safety or efficacy assessments.• Collaborate with research staff and leadership on additional study development or coordination activities as needed.Cl
2026-04-28T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Administrative Coordinator position for a closely held company in the Reno area. Primary Responsibilities: ● Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and other interactions with meticulous attention to detail. ● Coordinate internal and external meeting logistics, ensuring all participants have necessary materials and technical support. ● Serve as a primary point of contact for external partners and grantees regarding scheduling and logistics. ● Organize and book comprehensive domestic and international travel arrangements, including airfare, lodging, and ground transportation. ● Process expense reports with high attention to detail. ● Collaborate with cross-functional teams to streamline communication and assist with successful delivery of Quest projects as needed. ● Contribute to special projects as needed, such as event planning for internal and external events. ● Other duties as assigned. Qualifications: ● Bachelor’s degree preferred, or equivalent professional administrative experience. ● 5+ years of experience in an administrative support role, ideally supporting multiple team members. ● Proven track record of success in managing high-stakes scheduling and complex travel logistics for teams. ● Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders. ● Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles. ● Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment. ● Ability to demonstrate initiative and resourcefulness. ● Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications. ● Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism. This organization offers a very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost. It is a highly professional atmosphere, and requires very strong communication skills and experience. If you are interested in learning more, please apply today!
2026-04-17T00:00:00Z

Administrative Coordinator

Fort Wayne, IN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support a fast-paced consulting team in Fort Wayne, Indiana. This contract-to-permanent opportunity is ideal for someone who enjoys keeping operations organized, supporting technical leaders, and handling a wide range of administrative priorities with accuracy and professionalism. The right candidate will be quick to learn, comfortable working with direct communication styles, and motivated to build a long-term career with strong growth potential. This role offers the chance to contribute to both virtual and in-person team activities while helping maintain efficient processes across a collaborative remote-supported group. Responsibilities: • Coordinate day-to-day administrative support for technical and business teams, ensuring tasks move forward smoothly and are completed on time. • Manage calendars, scheduling needs, and project-related timelines for team members with multiple priorities and deadlines. • Prepare, organize, and route documentation, approvals, and internal requests through established systems with a high level of accuracy. • Support training logistics by arranging Webex sessions, assisting with in-person meetings, and helping larger group events stay well organized. • Track project details, maintain databases, and monitor progress updates so leaders have clear and current information for decision-making. • Assist with process coordination across teams that may follow different workflows, helping create consistency in administrative support activities. • Respond to internal questions and service needs promptly, using sound judgment to gather details and escalate issues when needed. • Work closely with strong-minded stakeholders in a thoughtful and organized manner, adapting quickly to expectations and maintaining dependable support.
2026-05-01T00:00:00Z

Administrative Coordinator

Orlando, FL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Coordinator to support client communications, scheduling, and event operations for a growing team in Florida. This contract opportunity with permanent potential is ideal for someone who enjoys balancing administrative work with event-related coordination in a fast-paced, client-focused environment. The role will handle day-to-day organization, keep timelines on track, and help ensure each event is prepared with accuracy and professionalism. Responsibilities: • Serve as a primary point of contact for incoming client messages, providing timely responses and guiding inquiries through the booking process. • Organize calendars, appointments, consultations, and internal meetings while keeping deadlines and event milestones clearly tracked. • Create and distribute client-facing documents such as proposals, invoices, and agreements, and monitor payment status and outstanding balances. • Maintain accurate records across internal systems, ensuring client details, schedules, and project updates remain current and well organized. • Coordinate event preparation by assembling materials, reviewing checklists, and confirming that supplies, packaging, and related items are ready for execution. • Gather brand assets from clients and help align labels, signage, and printed materials with approved visual direction. • Support staffing logistics by scheduling event personnel, sharing assignment details, and tracking onboarding documentation for contractors. • Assist with vendor communication, product sourcing, inventory oversight, and delivery timing to help event plans run smoothly. • Provide operational and executive support through task coordination, file organization, research, and workflow improvement efforts. • Participate in on-site event support when needed to help ensure logistics and presentation are carried out successfully.
2026-05-01T00:00:00Z

Administrative Coordinator

Rome, GA
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for an Administrative Coordinator to support secure credentialing operations at an on-site client location. This long-term contract position focuses on managing badge administration, access permissions, and related records while delivering responsive service in a detail-oriented environment. The role is well suited for someone who is highly organized, comfortable handling sensitive information, and able to balance accuracy with strong customer support. Responsibilities: • Oversee daily badge and access control activities for employees, contractors, visitors, vendors, and other approved personnel. • Create and maintain identification records by capturing photos, updating profiles, and verifying that information remains complete and accurate. • Review active credentials on a regular basis, identify records that require updates, and coordinate corrective actions to keep badge data current. • Set and adjust access permissions based on business needs and approved security guidelines. • Work closely with on-site security leadership to support established procedures and help maintain a safe operating environment. • Safeguard confidential employee and security information by handling records with discretion and care. • Track badge-related materials and arrange replenishment of supplies before stock levels become critical. • Provide attentive front-line support in a fast-moving environment, responding to requests with urgency, courtesy, and attention to detail.
2026-04-30T00:00:00Z

Administrative Coordinator

Gaithersburg, MD
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and help ensure an efficient, productive workplace. This role will manage administrative tasks, coordinate schedules, support internal teams, and serve as a key point of contact for office-related needs. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-04-28T00:00:00Z

Administrative Coordinator

Lodi, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and detail-oriented Construction Scheduler to join our team in Lodi, California. In this long-term contract role, you will play a vital part in supporting construction projects from start to finish, ensuring efficiency, accuracy, and seamless coordination. This position offers an excellent opportunity to contribute to the success of dynamic construction initiatives. Responsibilities:• Manage and maintain project schedules, ensuring timely updates and coordination across all stages of construction.• Oversee resource allocation and administrative processes to support project execution, including documentation and data management.• Ensure accuracy and completeness of construction-related documentation, such as timekeeping records, purchasing transactions, and change order details.• Handle inbound calls and inquiries, providing timely and thorough responses to internal and external stakeholders.• Maintain calendars and schedules for construction teams, ensuring efficient time management and task prioritization.• Support payroll, billing, and financial reporting processes by providing accurate and organized project data.• Coordinate with various departments to ensure smooth project workflows and resolve administrative challenges.• Assist in project closeout procedures, ensuring all documentation and records are properly finalized and archived.• Monitor and update construction schedules to align with project goals and deadlines.
2026-04-20T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-05-01T00:00:00Z

Administrative Coordinator

Silver Spring, MD
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role will coordinate schedules, manage communications, maintain records, and provide support across departments to help the organization operate efficiently. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-04-28T00:00:00Z

Administrative Coordinator

Minneapolis, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Coordinator to provide organized, responsive support. This contract position will focus on managing schedules, coordinating meetings and events, preparing business communications, and handling sensitive records with accuracy and discretion. The ideal candidate brings strong administrative experience, confidence with Microsoft Office tools, and the ability to work smoothly with colleagues across multiple departments. Responsibilities:• Manage complex calendars for multiple leaders, arranging appointments and resolving scheduling conflicts using Microsoft Outlook.• Organize and maintain employee documentation by scanning, digitizing, naming, and filing records in a secure and compliant manner.• Coordinate logistics for onsite and virtual meetings, including room preparation, technology setup, catering, agendas, materials, recordings, and follow-up notes.• Draft, revise, and format correspondence and internal documents with a high level of accuracy and care.• Provide day-to-day administrative support such as tracking tasks, responding to requests, and helping maintain efficient office operations.• Partner with administrative colleagues and cross-functional teams to ensure consistent support across the organization.• Handle confidential information carefully while supporting records management and other sensitive administrative processes.• Support inbound communications and scheduling needs, ensuring timely responses and a detail-oriented experience for internal stakeholders.
2026-04-24T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
About the Role: Robert Half is partnering with a dynamic financial services firm to hire an organized and detail-driven Administrative Coordinator. This role goes beyond traditional administrative support—you’ll play a key part in coordinating operations, supporting cross-functional teams, and ensuring day-to-day processes run smoothly.Key Responsibilities:<ul><li>Coordinate schedules, meetings, and internal communications across departments</li><li>Serve as a central point of contact for administrative and operational needs</li><li>Assist with project tracking, reporting, and process coordination</li><li>Prepare and edit reports, presentations, and client-facing materials</li><li>Support onboarding logistics and internal team coordination</li><li>Maintain organized records, databases, and filing systems</li><li>Handle high-volume email and calendar management with competing priorities</li><li>Assist leadership with special projects and workflow improvements</li></ul>
2026-04-24T00:00:00Z

Administrative Coordinator

Fayetteville, AR
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for an Administrative Coordinator with relevant experience to support daily front office operations for a Long-term Contract opportunity based in Fayetteville, Arkansas. This on-site role is ideal for someone who enjoys creating an organized, welcoming environment while handling a wide range of administrative tasks with care and attention. The position supports a community-focused, values-driven organization and offers the chance to contribute meaningfully through strong coordination, communication, and office support. Responsibilities: • Welcome visitors, answer incoming calls, and guide questions or requests to the appropriate team members for timely resolution. • Organize schedules by managing calendars, arranging appointments, and coordinating meetings to keep daily operations running smoothly. • Maintain an orderly front office by ensuring shared spaces remain well organized, clean, and ready for staff and guests. • Complete core administrative work such as copying, scanning, printing, filing, and accurate data entry across physical and digital records. • Create and format routine documents, correspondence, and presentation materials using Microsoft Office applications. • Track inventory of office materials and replenish supplies as needed to support uninterrupted workflow. • Assist with logistics for small meetings, internal gatherings, and community-facing activities, including room setup and coordination. • Preserve confidentiality while supporting staff, volunteers, and visitors with dependable day-to-day administrative service.
2026-04-29T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Reno, Nevada. In this role, you will play a key part in ensuring the smooth operation of our office by managing various administrative tasks and providing exceptional support to both staff and visitors. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys contributing to an organized and welcoming workplace. Responsibilities: • Greet visitors and guests warmly while ensuring they have a positive and attentive experience. • Manage incoming and outgoing mail, documents, and messages with accuracy and efficiency. • Provide support for accounting tasks, including processing check deposits, tracking company purchases, and maintaining purchase order documentation. • Assist with creating, preparing, and distributing correspondence, reports, training materials, and proposals. • Ensure all office documents and materials are accurate and delivered in a timely manner. • Coordinate special activities and assignments as directed by management. • Handle conference registrations, travel arrangements, meeting facilitation, and business development tasks. • Keep workspaces organized and maintain an efficient environment to support productivity. • Monitor and replenish office supplies, including copier materials and general inventory. • Collaborate with property management to address facility-related concerns and needs.
2026-04-15T00:00:00Z

Administrative Coordinator

Saint Louis, MO
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Administrative Coordinator to join a dynamic team in St. Louis, Missouri. In this role, you will provide vital contract and administrative support to leadership and team members, ensuring efficient management of investments, compliance, and data integrity. This is a contract position with the potential for a long-term role, offering a unique opportunity to contribute to a growing organization. Responsibilities: • Collaborate with investment owners to facilitate the implementation and oversight of grants and contracts, ensuring compliance with organizational processes and timelines. • Partner with finance and legal teams to maintain accurate data management and conduct analyses to meet financial and legal standards. • Manage and maintain data across systems such as Excel, SharePoint, Microsoft Dynamics 365, Sirion Labs, and Salesforce, ensuring accuracy and adherence to internal controls. • Coordinate the full lifecycle of investments, including planning, execution, tracking deliverables, invoicing, and expenditure monitoring. • Provide expertise on tools, systems, and templates while delivering training and coaching to team members and external partners for successful process adoption. • Analyze operational processes and offer recommendations for improvements to enhance efficiency and resource allocation. • Support leadership with strategic advice on evolving organizational needs and process enhancements. • Ensure compliance with internal policies and procedures by conducting regular contract audits and reviews.
2026-05-01T00:00:00Z

Administrative Coordinator

Carmel, IN
onsite
Temporary / Contract
27.4075 - 29 USD / Hourly
We are looking for an Administrative Coordinator to support a mission-driven education foundation serving the manufacturing sector in Carmel, Indiana. This Long-term Contract position will partner closely with foundation leadership to organize programs, strengthen stakeholder engagement, and help deliver initiatives that support education, workforce development, and leadership advancement. The ideal candidate brings strong administrative coordination, project organization, and communication skills, along with the ability to manage multiple priorities in a collaborative environment. Responsibilities:• Coordinate day-to-day foundation programs and keep activities aligned with organizational goals, deadlines, and planned outcomes.• Organize schedules, meetings, and key milestones to support smooth execution of educational and workforce development initiatives.• Administer scholarship and grant-related processes, including application tracking, correspondence, documentation, and follow-up reporting.• Maintain accurate program records, databases, and administrative files to support efficient operations and informed decision-making.• Assist with donor outreach, stakeholder communications, and relationship management involving members, students, schools, and industry partners.• Prepare letters, reports, presentations, and other materials that support fundraising efforts and program visibility.• Monitor program results and compile updates, summaries, and performance information for leadership and board review.• Support the rollout of new initiatives by coordinating logistics, researching information, and helping translate plans into actionable steps.
2026-04-30T00:00:00Z

Administrative Coordinator

Hyattsville, MD
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role will coordinate schedules, manage communications, maintain records, and provide support across departments to help the organization operate efficiently. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-04-28T00:00:00Z

Administrative Coordinator

Hunt Valley, MD
onsite
Temporary / Contract
20 - 25 USD / Hourly
The Administrative Coordinator is responsible for supporting the daily operations of the office by managing administrative processes, coordinating communications, and ensuring organizational efficiency. This role serves as a key partner to leadership and staff, proactively handling scheduling, information flow, and office logistics. The Administrative Coordinator is expected to anticipate needs, resolve administrative challenges, and contribute to a well-organized and productive work environment.
2026-04-14T00:00:00Z

Administrative Coordinator

Bethany Beach, DE
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support permitting and construction administration for a busy homebuilding operation in Delaware. This onsite role is ideal for someone who thrives in a detail-driven office environment, communicates effectively with internal teams and local agencies, and can keep multiple deadlines on track. This is a contract position with the potential to become permanent, offering the opportunity to contribute to essential pre-construction processes while building long-term value within the organization. Responsibilities: • Oversee permit-related documentation by developing organized tracking methods for jurisdiction-specific requirements and submission steps. • Gather required supporting materials for a range of permit types, including demolition, utility, new construction, conservation, and tree removal requests. • Complete permit applications, coordinate associated payment requests, and submit materials accurately and on schedule. • Monitor permit status from submission through approval, including follow-up with agencies and retrieval of finalized permits. • Communicate promptly with project stakeholders when applications are rejected, revisions are requested, or additional documentation is needed. • Process utility connection paperwork and fees for new starts, and follow through until requirements are completed. • Stay informed on municipal and county permitting rules, turnaround expectations, and applicable fee updates. • Build productive working relationships with local government offices and officials to support efficient coordination. • Assemble construction start packages for production teams and maintain accurate records across shared digital and local file systems. • Update documentation and project packages when changes occur after the initial file setup to ensure current records are maintained.
2026-04-20T00:00:00Z

Administrative Coordinator

Spokane, WA
onsite
Temporary to Hire
22 - 24 USD / Hourly
Robert Half is looking for a customer-focused Administrative Coordinator to join a well-established service company in Spokane Valley. This role is ideal for someone who thrives on the phone, enjoys coordinating people and schedules, and knows how to keep technicians and customers moving in sync. Responsibilities:• Schedule and dispatch service technicians to customer locations based on priority and job requirements.• Monitor and manage daily service operations, ensuring timely completion of open jobs and effective communication with customers.• Maintain accurate records in service management software, including job creation, updates, and documentation of service details.• Coordinate parts and materials procurement, tracking delivery timelines, and scheduling follow-up visits as needed.• Review and verify technician time entries, job classifications, and expenses to support payroll processing.• Communicate with customers before and after service to confirm appointments, provide updates, and gather feedback.• Assist in managing on-call schedules, facility access requirements, and key control.• Promote company products and services to customers during interactions, identifying opportunities for additional sales.• Offer general operational support, including office security, clear communication with staff, and adherence to company policies.
2026-04-27T00:00:00Z

Accounting & Administrative Coordinator

Lynnwood, WA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We’re looking for an Accounting & Administrative Coordinator to support day‑to‑day accounting and office operations. This role is ideal for someone with a few years of experience who enjoys being hands‑on, organized, and part of a collaborative team. The position supports basic accounting functions, payroll coordination, reporting, and general office administration, working closely with leadership or the accounting team to keep things running smoothly. Key Responsibilities Accounting Support Assist with accounts payable and accounts receivable Support payroll processing and employee questions as needed Perform basic reconciliations and data entry into the accounting system Help prepare routine financial reports and summaries Maintain organized financial records and documentation Administrative & Office Support Provide general administrative support to leadership and accounting Assist with scheduling, coordination, and internal communication Support cross‑functional teams with reporting or administrative needs Help maintain internal procedures and documentation Systems & Reporting Enter and maintain data in accounting and operational systems (e.g., QuickBooks or similar) Use Excel or Google Sheets for tracking, reports, and basic analysis Assist with system updates, clean‑up, or user support as needed
2026-04-27T00:00:00Z