We are looking for a detail-oriented Office Assistant to join our team in Ventura, California. This long-term contract position is ideal for someone with strong organizational skills and the ability to work independently in a fast-paced environment. The role requires excellent communication and problem-solving abilities to support daily office operations and administrative tasks.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including invoice processing, check deposits, and communication with property management.<br>• Ensure smooth daily operations by proactively addressing challenges and identifying solutions.<br>• Collaborate with the Front Desk Administrator when necessary, while maintaining independence in handling assigned duties.<br>• Manage clerical responsibilities such as document scanning, filing, and maintaining organized records.<br>• Answer inbound calls and provide attentive and courteous assistance to callers.<br>• Assist with receptionist duties, ensuring the front desk operates efficiently.<br>• Support office functions with adaptability and a proactive approach to workflow.<br>• Maintain a high level of accuracy and attention to detail in all administrative processes.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership at a construction company located in Milpitas, California. This is a contract position requiring exceptional multitasking skills, attention to detail, and the ability to manage sensitive information with the utmost confidentiality. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication across various stakeholders.<br><br>Responsibilities:<br>• Act as a trusted liaison for the executive office, fostering strong relationships with internal teams and external partners.<br>• Manage calendars, schedule meetings, and prepare necessary materials to ensure smooth daily operations.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and transportation.<br>• Handle expense reports, budget tracking, and vendor management for executive needs.<br>• Assist in the planning and execution of company-wide events and special engagements.<br>• Prepare presentations and communication materials, ensuring readiness for executive meetings.<br>• Maintain records, documents, and policies, providing support for reporting and compliance.<br>• Lead or assist with special projects, conducting research and analysis to deliver actionable insights.<br>• Mentor and collaborate with administrative staff, sharing knowledge and supporting their ongoing development.<br>• Identify and implement process improvements to enhance operational efficiency.
We are looking for a skilled Executive Assistant to provide high-level administrative support to senior executives in a manufacturing environment. Based in Fresno, California, this contract position requires exceptional organizational skills and attention to detail. The ideal candidate will be adept at managing schedules, coordinating travel, and ensuring the smooth execution of executive-level tasks.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring appointments and meetings are scheduled efficiently.<br>• Arrange domestic and international travel, including flights, accommodations, and transportation.<br>• Coordinate detailed itineraries and travel schedules to optimize executive time and productivity.<br>• Facilitate the planning and execution of executive meetings, including agenda preparation and follow-ups.<br>• Act as a point of contact for communication between executives and external stakeholders.<br>• Prepare and manage correspondence, reports, and presentations with a high level of accuracy.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor deadlines and ensure timely completion of prioritized tasks.<br>• Collaborate with other departments to support executive needs and organizational goals.
<p>We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars to ensure optimal scheduling and time management.</p><p>• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.</p><p>• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.</p><p>• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.</p><p>• Serve as the central point of contact for executive correspondence and inquiries.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.</p><p>• Monitor and prioritize tasks to support executives in meeting organizational goals.</p><p>• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.</p><p>• Work collaboratively with other departments to facilitate smooth communication and workflow.</p><p>• Identify and implement improvements for administrative processes to enhance efficiency.</p>
<p>We are looking for a skilled Administrative Assistant to join our team in Los Angeles, California. In this long-term contract position, you will play a vital role in ensuring operational efficiency and supporting various administrative functions. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate schedules by organizing appointments and dispatching technicians to optimize productivity.</p><p>• Create, manage, and update work orders while maintaining clear communication with customers and technicians.</p><p>• Ensure completion of work orders by reviewing technician notes and addressing any pending tasks.</p><p>• Prepare and process contract and quality control paperwork in compliance with company standards.</p><p>• Arrange subcontractor schedules and oversee technician paperwork for accuracy and timeliness.</p><p>• Monitor inventory levels and conduct physical inventory checks to ensure resource availability.</p><p>• Order and distribute materials and equipment to technicians, ensuring seamless operations.</p><p>• Generate daily reports on activities and assist in coordinating tasks like scheduling and procurement.</p><p>• Act as a liaison between sales teams, project managers, and technicians to facilitate smooth communication.</p><p>• Handle billing for service and inspection jobs while assisting the sales team in timely job scheduling.</p>
<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.</p><p>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.</p><p>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.</p><p>• Oversee travel arrangements and expense reporting using systems like Concur.</p><p>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.</p><p>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.</p><p>• Provide administrative support for special projects and events as needed.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.</p><p>• Uphold confidentiality and attention to detail in handling sensitive information.</p><p>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.</p>
<p><strong>Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!</strong></p><p>Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized <strong>Executive Assistant</strong> to directly support our <strong>President </strong>so they can focus on driving the business forward.</p><p>As an integral member of our team, you’ll enjoy a <strong>collaborative, close-knit work environment</strong> where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for <strong>annual company events, team-building activities, and celebrations</strong> that help you feel at home while developing rewarding relationships across the organization.</p><p><br></p><p><strong>Why You’ll Love It Here:</strong></p><ul><li><strong>Family-Owned Legacy:</strong> Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li><strong>Collaborative and Supportive Team:</strong> Work alongside talented professionals in an energetic, fast-paced office. </li><li><strong>Company Activities:</strong> From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li><strong>Opportunities for Impact:</strong> Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul><p><strong>Responsibilities:</strong></p><p>In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:</p><ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the insurance industry. This is a Contract position based in Livonia, Michigan, where you will play a pivotal role in ensuring efficient operations and seamless coordination of executive activities.<br><br>Responsibilities:<br>• Manage the executive's calendar, ensuring all meetings, appointments, and events are organized and updated.<br>• Arrange and coordinate travel plans, including flights, accommodations, and itineraries.<br>• Facilitate the preparation and scheduling of executive meetings, ensuring all necessary materials are ready.<br>• Handle booking travel arrangements with attention to detail and cost efficiency.<br>• Serve as the primary point of contact for the executive, managing communications and correspondence.<br>• Maintain confidentiality while handling sensitive information related to business operations.<br>• Organize and prioritize tasks to ensure deadlines are met and operational goals are achieved.<br>• Support day-to-day administrative needs, including document preparation and record keeping.
We are looking for a skilled Administrative Assistant to join our team in Sunnyvale, California. In this long-term contract role, you will support daily administrative tasks while leveraging your knowledge of dental practices and systems to ensure efficiency and accuracy. This position offers an excellent opportunity to contribute to a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks to support dental office operations.<br>• Utilize Dentrix Dental Software to maintain patient records and schedules efficiently.<br>• Communicate effectively with patients and staff to ensure seamless coordination.<br>• Assist in handling billing and insurance-related tasks with accuracy.<br>• Maintain and update office documentation, ensuring compliance with regulations.<br>• Support the scheduling and coordination of appointments and meetings.<br>• Address inquiries and resolve issues promptly, delivering excellent customer service.<br>• Collaborate with team members to streamline workflow and enhance productivity.<br>• Ensure the office environment is organized and conducive to operations.<br>• Provide general administrative support as needed to meet team objectives.
<p>We are seeking a proactive and organized Office Assistant to support our administrative team and day-to-day business operations. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Answer and direct phone calls, greet visitors, and manage incoming correspondence.</li><li>Assist with scheduling meetings, appointments, and conference room bookings.</li><li>Maintain and organize office files, records, and supplies.</li><li>Prepare and edit documents, reports, and presentations as needed.</li><li>Support data entry, filing, and other clerical tasks to ensure organizational efficiency.</li><li>Coordinate office maintenance and liaise with facilities staff as necessary.</li><li>Order office supplies and keep inventory records.</li><li>Assist with onboarding new staff and handle general HR support tasks.</li><li>Perform other duties and projects as assigned by management.</li></ul><p><br></p>
<p>We are looking for a highly skilled Executive Assistant to support a Vice President within a prestigious university located in the Greater Philadelphia Region. This is a Contract position requiring exceptional organizational and communication abilities to manage schedules, facilitate meetings, and oversee administrative tasks. The ideal Executive Assistant candidate will thrive in a fast-paced environment and demonstrate proficiency when interacting with internal and external stakeholders.</p><p><br></p><p>What you get to do every single day:</p><p>• Manage the Vice President's calendar by scheduling and prioritizing meetings, coordinating travel plans, and preparing materials such as agendas and minutes.</p><p>• Act as a liaison by addressing inquiries from internal and external contacts, providing information, and directing communications appropriately.</p><p>• Draft, review, and proofread correspondence and documents on behalf of the Vice President to ensure accuracy.</p><p>• Organize and facilitate divisional activities, including compiling and distributing necessary information or requests.</p><p>• Assist in preparing agendas and materials for board meetings and various committee discussions.</p><p>• Process and monitor administrative documents, including forms, records, and reports related to divisional operations.</p><p>• Oversee budgetary tasks such as monitoring expenditures, managing purchase orders, and preparing expense reports and invoices.</p><p>• Ensure smooth execution of travel arrangements, including booking transportation and accommodations.</p><p>• Coordinate logistics for executive-level meetings to guarantee seamless operations.</p><p>• Maintain thorough documentation and records to support efficient administrative processes.</p>
<p>Office Assistant (Contract Only) – Bilingual Spanish Required</p><p>We are seeking a reliable and detail-oriented Office Assistant for a contract-only position. The ideal candidate is bilingual in English and Spanish, highly organized, and able to provide strong administrative support in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Assist with daily office tasks such as filing, scanning, data entry, and document preparation</li><li>Manage incoming calls, emails, and front-desk communication</li><li>Support team members with scheduling, correspondence, and general administrative needs</li><li>Translate documents and communicate with Spanish-speaking clients or staff as needed</li><li>Maintain organized records, logs, and office systems</li><li>Provide additional support on special projects as assigned</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to provide dedicated support to senior leadership. This Contract to permanent position offers an opportunity to contribute to the smooth operation of executive-level tasks while working in a dynamic and detail-oriented environment. The role is based in Cordova, Tennessee.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring appointments, meetings, and deadlines are effectively scheduled and prioritized.<br>• Arrange and book travel accommodations, including flights, hotels, and transportation, to meet the needs of executives.<br>• Coordinate complex travel itineraries and ensure all travel plans align with organizational goals.<br>• Prepare and organize materials for executive meetings, including agendas, presentations, and detailed notes.<br>• Serve as a point of contact for internal and external communication, ensuring timely responses and efficient handling of inquiries.<br>• Maintain confidentiality while handling sensitive information and executive correspondence.<br>• Monitor deadlines and follow up on tasks to ensure timely completion of executive commitments.<br>• Assist in planning and coordinating events or meetings, including logistics and vendor management.<br>• Provide general administrative support, including document preparation and record management.<br>• Collaborate with other departments to streamline executive operations and resolve scheduling conflicts.
We are looking for an experienced Executive Assistant to provide high-level administrative and operational support to the Chief Executive Officer in Columbus, Ohio. This contract-to-permanent position is ideal for a detail-oriented individual who excels in managing priorities, maintaining confidentiality, and liaising effectively with various stakeholders. The role requires exceptional organizational skills and a proactive approach to handling executive-level tasks in a dynamic corporate environment.<br><br>Responsibilities:<br>• Manage the executive's calendar, including scheduling meetings, coordinating appointments, and ensuring seamless time management.<br>• Arrange domestic and international travel, including bookings, itineraries, and detailed travel plans.<br>• Prepare accurate expense reports and reimbursements using Concur in compliance with company policies.<br>• Draft, edit, and finalize executive-level correspondence, presentations, and reports using Microsoft Office Suite.<br>• Organize and coordinate meetings, video conferences, and leadership briefings, ensuring all logistics and materials are properly prepared.<br>• Handle the preparation of agendas and documentation for board meetings and executive sessions.<br>• Maintain and safeguard confidential files, records, and documents in line with organizational standards.<br>• Support special projects and initiatives assigned by executive leadership, ensuring timely and high-quality execution.<br>• Facilitate effective communication between the executive and internal or external stakeholders.<br>• Manage multiple priorities and deadlines with efficiency and attention to detail.
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p><p><br></p>
<p>We are looking for a highly organized and detail-driven Administrative Assistant/Sales Coordinator in downtown Albany, New York. This role offers the unique opportunity to support a dynamic Sales team at one of the world’s leading hotel brands, ensuring smooth operations and seamless coordination. As a contract-to-permanent position, this role is ideal for someone seeking long-term growth in a fast-paced hospitality environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide comprehensive administrative support to the Sales team, ensuring all sales-related tasks are handled promptly and accurately.</p><p>• Maintain client information, leads, and account details in internal systems with precision.</p><p>• Assist sales managers in preparing proposals, contracts, and essential sales documentation.</p><p>• Facilitate client communications, including follow-ups and confirmations, as directed.</p><p>• Coordinate event-related sales activities, such as site visits and client meetings.</p><p>• Manage calendars, schedule meetings, and organize appointments for Sales team members.</p><p>• Arrange travel plans and itineraries for team members when required.</p><p>• Perform accurate data entry, reporting, and document management to support sales operations.</p><p>• Prepare presentations, reports, and correspondence tailored to the needs of the Sales team.</p><p>• Collaborate with internal departments to support group bookings, events, and special programs.</p>
<p>Our client in Oakland, PA is hiring a contract Office Administrator for a part time job opportunity for 20-25 hours a week. The contract is supposed to be 6-8 weeks. Compensation: $20–$21 per hour, based on experience.</p><p><br></p><p>Parking: Free onsite parking provided</p><p>Schedule: Part-time, Monday–Friday, 10:00am–2:00pm or 10:00am–3:00pm</p><p>Start Date: Thursday, December 18, 2025</p><p><br></p><p><br></p><p>About the Company</p><p>Join a leading Homeowner Association (HOA) Management firm with a longstanding reputation for excellence and service to residential communities in the Pittsburgh region.</p><p><br></p><p>Why This Position is Open:</p><p>This is a temporary role to provide coverage during the current Office Administrator’s planned medical leave. Hiring ASAP to allow for thorough cross-training before her leave.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Respond to resident and internal email inquiries</p><p>Distribute communication to building residents (e.g., fire drills, community updates)</p><p>Collect checks for dues and payments for planned events (e.g., art shows, holiday parties)</p><p>Organize checks for weekly pick-up by management</p><p>Minimal accounting tasks (all detailed items handled offsite)</p><p>Coordinate with management and vendors as needed</p><p>Perform general office support tasks as assigned</p><p><br></p><p>Required Skills & Qualifications:</p><p><br></p><p>Previous office administrative or front desk experience preferred</p><p>Comfortable with MS Office Suite (Word, Outlook; minimal Excel)</p><p>Strong written and verbal communication skills</p><p>Dependable, detail-oriented and proactive</p><p>Ability to work independently and onsite</p><p>No formal degree required</p><p><br></p><p>Training: Comprehensive cross-training provided by the outgoing Office Administrator prior to her leave.</p><p><br></p><p><br></p><p>How to Apply:</p><p>If you are organized, personable, and ready to step into a key role supporting our community, please submit your resume immediately for priority consideration.</p><p><br></p><p>For more information or to apply, contact your local Robert Half office or click "Apply Now."</p><p><br></p><p>Ready to help keep our community running smoothly? Apply today!</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Austin, Texas. This contract position involves providing essential administrative support. The ideal candidate will play a pivotal role in ensuring smooth day-to-day operations through accurate data entry and administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Perform precise data entry tasks, ensuring accuracy and efficiency in all documentation.</p><p>• Collaborate with team members to support office operations and special projects.</p><p>• Maintain and update records and files to ensure organizational compliance.</p><p>• Assist in preparing reports as needed.</p><p>• Coordinate and manage office supplies and inventory to support daily functions.</p><p>• Perform general administrative tasks, including correspondence and scheduling.</p>
<p>We are looking for a dedicated Executive Assistant to join a small, dynamic office in Tampa, Florida. This role offers an excellent opportunity to work closely with senior leadership, providing essential administrative support while helping to manage confidential and complex tasks. The ideal candidate will bring professionalism, maturity, and a detail-oriented mindset to a collaborative and calm work environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate travel arrangements and itineraries for executives, ensuring seamless logistics.</p><p>• Manage executive calendars by scheduling meetings, appointments, and events.</p><p>• Prepare high-quality documents, reports, and presentations for internal and external use.</p><p>• Handle personal assistant tasks such as running errands, managing wire transfers, and overseeing personal travel arrangements.</p><p>• Organize and maintain office systems and records to ensure efficiency and compliance.</p><p>• Collaborate with executives to prioritize tasks and manage deadlines effectively.</p><p>• Act as the primary point of contact for executives, managing communications and addressing inquiries.</p><p>• Support the team with administrative tasks such as filing, data entry, and correspondence.</p><p>• Maintain confidentiality and demonstrate discretion in handling sensitive information.</p><p>• Assist with special projects and due diligence tasks as directed by executives.</p><p><br></p><p>This is a permanent opportunity that will pay up to $75,000 depending upon prior experience. Please apply to Jane Gearhart if interested! </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Richmond, Virginia. In this long-term contract position, you will play a key role in ensuring smooth daily operations by providing essential administrative support. This is an excellent opportunity for someone who thrives in a dynamic office environment and enjoys contributing to organizational success.<br><br>Responsibilities:<br>• Manage incoming calls, ensuring inquiries are addressed promptly and professionally.<br>• Perform accurate data entry tasks to maintain and update organizational records.<br>• Provide receptionist duties, including greeting visitors and handling correspondence.<br>• Support social work and case management teams with administrative tasks.<br>• Coordinate schedules and appointments to optimize workflow.<br>• Prepare and organize documents for meetings and presentations.<br>• Assist in maintaining office supplies and overseeing inventory needs.<br>• Collaborate with team members to ensure efficient office operations.<br>• Handle sensitive information with confidentiality and discretion.<br>• Offer general administrative support to various departments as needed.
<p>We are seeking a <strong>tech-savvy Administrative Assistant</strong> to join our team in Miami, Florida. This role offers the opportunity to support essential office operations while working closely with a technician in a fast-paced, technology-focused environment. The ideal candidate will combine strong administrative skills with a solid technical background, playing a key role in ensuring smooth workflows and effective communication with clients.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Assist with data recovery services, including handling and documenting client devices accurately.</li><li>Maintain communication with clients regarding technical service updates and inquiries.</li><li>Oversee daily office operations, ensuring efficient workflow in a tech-focused environment.</li><li>Perform data entry and management of technical records, ensuring accuracy and attention to detail.</li><li>Coordinate shipping and return of computers, storage devices, and other technical equipment.</li><li>Support the technician with basic IT tasks, troubleshooting, and system organization.</li></ul><p><br></p>
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.</p><p>• Keep reception and shared spaces clean, organized, and inviting for all team members.</p><p>• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.</p><p>• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.</p><p>• Utilize the Envoy platform to oversee desk availability and team member locations.</p><p>• Compile and present weekly and monthly security metrics, highlighting trends and incidents.</p><p>• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.</p><p>• Collaborate with the Workplace team and other business partners on various projects and initiatives.</p><p>• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.</p>
We are looking for a proactive and personable Tax Administrative Assistant to join our team in Troy, New York. This Contract to Permanent position offers an excellent opportunity to work closely with clients during tax season while contributing to a dynamic environment. If you have experience in the financial field, strong technical skills, and exceptional people skills, we invite you to apply for this role.<br><br>Responsibilities:<br>• Serve as the first point of contact for clients, providing a welcoming and detail-oriented experience.<br>• Assist with the preparation and processing of individual tax forms, including 1099s and other relevant documents.<br>• Utilize CRM systems to manage client information and ensure accurate record-keeping.<br>• Support tax advisors with administrative tasks and documentation during tax season.<br>• Maintain a thorough understanding of tax regulations and deadlines to ensure compliance.<br>• Coordinate schedules and communicate effectively with clients about appointments and deadlines.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Adapt to late working hours during peak tax season to meet client needs.<br>• Stay informed about industry trends and forward-thinking practices within the financial field.<br>• Assist in the transition of office operations as ownership changes within the company.
<p>We are seeking a highly skilled <strong>Executive Assistant</strong> to provide exceptional support to senior-level executives. In this role, you will anticipate the needs of the Executive and key stakeholders, ensuring priorities are met by resolving operational and administrative challenges before they arise. You thrive in a fast-paced, dynamic environment and are comfortable leveraging technology to enhance efficiency.</p><p>As an integral part of our team, you will demonstrate professionalism, confidentiality, and resourcefulness while embodying our core values every day.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and coordinate global travel arrangements.</li><li>Handle inquiries and phone calls with professionalism.</li><li>Prepare executive-ready <strong>PowerPoint presentations</strong> and <strong>Excel spreadsheets</strong>.</li><li>Act as a junior Chief-of-Staff, assisting with preparation of executive work.</li><li>Serve as a technical lead for video communications (WebEx, Zoom) and software applications.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li><strong>Bachelor’s degree preferred</strong>.</li><li><strong>10+ years of experience</strong> providing executive-level administrative support.</li><li>Exceptional communication and collaboration skills across diverse teams.</li><li>Ability to remain calm and professional under pressure.</li><li>Highly detail-oriented and meticulous.</li><li>Advanced proficiency in <strong>Excel</strong> and <strong>PowerPoint</strong>.</li><li>Tech-savvy with the ability to quickly learn new tools and technologies.</li><li>Strong commitment to confidentiality and discretion.</li><li>Flexible and accessible outside core work hours when needed.</li></ul><p><br></p><p><strong>Location:</strong> New York, NY</p><p><strong>Work Environment:</strong> Fast-paced, collaborative, and technology-driven.</p><p><strong>Join us and make an impact by enabling our leaders to focus on what matters most.</strong></p>
<p>Our client in the New Providence area is looking to hire an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p><p><br></p>
