We are looking for a highly skilled Executive Assistant to support a Vice President within a prestigious university located in the Greater Philadelphia Region. This is a Contract position requiring exceptional organizational and communication abilities to manage schedules, facilitate meetings, and oversee administrative tasks. The ideal Executive Assistant candidate will thrive in a fast-paced environment and demonstrate proficiency when interacting with internal and external stakeholders. What you get to do every single day:• Manage the Vice President's calendar by scheduling and prioritizing meetings, coordinating travel plans, and preparing materials such as agendas and minutes.• Act as a liaison by addressing inquiries from internal and external contacts, providing information, and directing communications appropriately.• Draft, review, and proofread correspondence and documents on behalf of the Vice President to ensure accuracy.• Organize and facilitate divisional activities, including compiling and distributing necessary information or requests.• Assist in preparing agendas and materials for board meetings and various committee discussions.• Process and monitor administrative documents, including forms, records, and reports related to divisional operations.• Oversee budgetary tasks such as monitoring expenditures, managing purchase orders, and preparing expense reports and invoices.• Ensure smooth execution of travel arrangements, including booking transportation and accommodations.• Coordinate logistics for executive-level meetings to guarantee seamless operations.• Maintain thorough documentation and records to support efficient administrative processes.

Other requirements for the Executive Assistant position include and are not limited to: • High School Diploma or equivalent is required.• A minimum of five years' experience in a senior-level administrative role supporting executives.• Strong proficiency in calendar management and scheduling.• Demonstrated ability to arrange and manage complex travel plans.• Exceptional written and verbal communication skills.• Proven organizational skills with attention to detail and accuracy.• Ability to handle sensitive information with discretion.• Proficiency in budget tracking and expense reporting. Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO# 03720-0013353350

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Philadelphia, PA
onsite
Temporary
24.70 - 26.00 USD / Hourly
We are looking for a highly skilled Executive Assistant to support a Vice President within a prestigious university located in the Greater Philadelphia Region. This is a Contract position requiring exceptional organizational and communication abilities to manage schedules, facilitate meetings, and oversee administrative tasks. The ideal Executive Assistant candidate will thrive in a fast-paced environment and demonstrate proficiency when interacting with internal and external stakeholders. What you get to do every single day:• Manage the Vice President's calendar by scheduling and prioritizing meetings, coordinating travel plans, and preparing materials such as agendas and minutes.• Act as a liaison by addressing inquiries from internal and external contacts, providing information, and directing communications appropriately.• Draft, review, and proofread correspondence and documents on behalf of the Vice President to ensure accuracy.• Organize and facilitate divisional activities, including compiling and distributing necessary information or requests.• Assist in preparing agendas and materials for board meetings and various committee discussions.• Process and monitor administrative documents, including forms, records, and reports related to divisional operations.• Oversee budgetary tasks such as monitoring expenditures, managing purchase orders, and preparing expense reports and invoices.• Ensure smooth execution of travel arrangements, including booking transportation and accommodations.• Coordinate logistics for executive-level meetings to guarantee seamless operations.• Maintain thorough documentation and records to support efficient administrative processes.
2025-12-17T19:58:41Z