55 results for Executive Assistant in Milpitas, CA

Executive Assistant

Oakland, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to C-level executives in Oakland, California. In this long-term contract position, you will play a critical role in ensuring smooth administrative operations, managing sensitive information, and coordinating executive activities with professionalism. This role requires a proactive approach, exceptional organizational skills, and the ability to work independently with minimal supervision. Responsibilities: • Organize and manage scheduling for senior executives, including sending invitations, reserving meeting spaces, preparing agendas, and documenting action items. • Develop and revise PowerPoint presentations to support executive communications and internal meetings. • Facilitate effective communication between departments by managing correspondence and ensuring timely responses. • Prepare detailed expense reports and submit them accurately and on time. • Handle confidential information with discretion, maintaining the highest level of professionalism. • Coordinate logistics for internal and external meetings, conferences, and training sessions, including arranging catering and technical setups. • Arrange travel plans for executives, ensuring all accommodations and itineraries are handled efficiently. • Maintain and retrieve important documents and reference materials for easy accessibility. • Perform essential administrative duties such as filing, copying, and managing office supplies. • Uphold strict confidentiality standards in all aspects of the role.
2026-03-04T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary
30 - 40 USD / Hourly
Executive AssistantDescription:Support executive leaders through high-level administrative tasks, ensuring efficient calendar coordination and confidential information management.Responsibilities:<ul><li>Support executive leaders with complex calendar management</li><li>Coordinate travel arrangements and high-level meetings</li><li>Prepare reports, agendas, and minutes</li><li>Handle confidential correspondence and information</li><li>Serve as liaison between executives and staff</li></ul>
2026-02-13T00:00:00Z

Executive Assistant

Mountain View, CA
onsite
Temporary
29 - 48 USD / Hourly
Executive Assistant The trusted partner to leadership — managing complex schedules, driving organization, and ensuring seamless communication across the executive team. This role anticipates needs, supports high‑impact priorities, and keeps operations running with precision and professionalism. Top 4 Skills<ul><li>Executive Calendar & Prioritization — Manages complex schedules, shifting priorities, and high‑volume meeting coordination.</li><li>Communication & Stakeholder Liaison — Interfaces with internal teams, clients, and external partners with clarity and executive presence.</li><li>Project & Deadline Management — Tracks initiatives, prepares materials, and ensures timely follow‑through on key deliverables.</li><li>Problem‑Solving & Anticipation — Identifies needs ahead of time, resolves issues quickly, and supports executives proactively.</li></ul>
2026-02-14T00:00:00Z

Executive Assistant

Portola Valley, CA
onsite
Temporary
30 - 50 USD / Hourly
Executive Assistant The trusted partner to leadership — managing complex schedules, driving organization, and ensuring seamless communication across the executive team. This role anticipates needs, supports high‑impact priorities, and keeps operations running with precision and professionalism. Top 4 Skills<ul><li>Executive Calendar & Prioritization — Manages complex schedules, shifting priorities, and high‑volume meeting coordination.</li><li>Communication & Stakeholder Liaison — Interfaces with internal teams, clients, and external partners with clarity and executive presence.</li><li>Project & Deadline Management — Tracks initiatives, prepares materials, and ensures timely follow‑through on key deliverables.</li><li>Problem‑Solving & Anticipation — Identifies needs ahead of time, resolves issues quickly, and supports executives proactively.</li></ul>
2026-02-14T00:00:00Z

Executive Assistant

San Leandro, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional attention to detail, the ability to manage multiple priorities, and strong communication skills to ensure the efficient operation of executive-level activities. Based in San Leandro, California, this is a long-term contract position offering the opportunity to make a significant impact in a dynamic environment. Responsibilities:• Maintain and manage executive calendars, ensuring appointments and meetings are accurately scheduled and conflicts are resolved.• Arrange and coordinate travel logistics, including booking flights, accommodations, and transportation for seamless travel experiences.• Prepare and organize materials for executive meetings, including agendas, reports, and presentations.• Track and monitor project goals, ensuring deadlines are met and progress aligns with organizational objectives.• Serve as the primary point of contact for communication between executives and internal or external stakeholders.• Handle confidential information with discretion and professionalism at all times.• Assist in coordinating special events, team-building activities, and other executive-level engagements.• Support executives with administrative tasks such as expense reporting and document preparation.• Identify and address potential scheduling or logistical issues to ensure smooth operations.• Collaborate with cross-functional teams to support executive initiatives and priorities. If you are interested in the role please apply today and call us at (510) 470-7450
2026-03-02T00:00:00Z

Executive Assistant

Stockton, CA
onsite
Temporary
24 - 27 USD / Hourly
We are looking for an experienced Executive Assistant to join our team in Stockton, California. In this long-term contract role, you will provide high-level administrative support, focusing on project coordination, technical writing, and organizational tasks. This position offers the opportunity to collaborate with senior leadership while ensuring efficient operations and communication within the executive office. Experience with government, city or state experience preferred.Responsibilities:• Provide comprehensive administrative support to the executive office, including managing schedules and prioritizing tasks.• Coordinate and oversee project management activities, ensuring deadlines and objectives are met.• Develop and maintain detailed reports, records, and specialized documentation using advanced technical writing skills.• Organize and facilitate executive meetings, preparing agendas and recording minutes.• Manage travel arrangements, including booking accommodations and coordinating itineraries.• Interact with customers and stakeholders to address administrative and technical inquiries.• Maintain the confidentiality of sensitive information while handling office communications and documentation.• Perform reception duties, data entry, and records management to support daily operations.• Ensure compliance with government regulations and transit agency standards in all administrative functions.• Utilize computer systems and software to streamline processes and enhance productivity.
2026-02-26T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Contract / Temporary to Hire
65 - 65 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to support two founders of a dynamic startup in San Francisco, California. In this role, you will play a critical part in ensuring the smooth operation of daily activities, acting as a trusted partner in managing schedules, logistics, and communications. This position is ideal for someone who thrives in a fast-paced environment and is eager to grow alongside a rapidly scaling company. Responsibilities:• Manage complex calendars, scheduling, and email inboxes for two founders to ensure seamless daily operations.• Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.• Organize logistics for meetings, including board and investor sessions, and provide executive-level communication support.• Oversee office operations to maintain an efficient and productive work environment.• Anticipate potential conflicts or challenges and proactively address them before they arise.• Execute personal assistant tasks such as running errands and managing personal travel for the founders.• Act as a reliable point of contact for sensitive matters, maintaining discretion and professionalism.• Adapt to changing priorities and contexts, ensuring flexibility while maintaining high standards of organization.• Assist in blending executive and personal assistant responsibilities to support founders effectively.
2026-03-03T00:00:00Z

Administrative Assistant

San Jose, CA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis in San Jose, California. This role is essential in ensuring smooth day-to-day operations by providing comprehensive administrative support and maintaining an efficient office environment. If you thrive in a dynamic setting and excel in multitasking, this opportunity is perfect for you. Responsibilities: • Manage and coordinate daily administrative tasks to support office operations. • Answer incoming calls promptly and courteously, directing inquiries to the appropriate departments. • Maintain accurate records and perform data entry tasks with a high degree of precision. • Provide receptionist duties, including greeting visitors and ensuring a welcoming office atmosphere. • Organize and schedule meetings, appointments, and events as required. • Handle correspondence, including emails and physical mail, ensuring timely responses and distribution. • Assist in preparing reports, presentations, and other documentation as needed. • Maintain office supplies and equipment inventory, ensuring everything is adequately stocked and operational. • Collaborate with team members to streamline workflows and improve administrative processes.
2026-03-02T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-02-17T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
25 - 35 USD / Hourly
Administrative Assistant The go‑to administrative partner who keeps the team organized, informed, and running efficiently. This role supports daily operations, coordinates schedules, and ensures a smooth flow of communication across the office. Top 4 Skills<ul><li>Administrative & Scheduling Support — Manages calendars, meeting prep, and day‑to‑day coordination.</li><li>Communication & Customer Service — Professional communicator who supports internal teams and external visitors.</li><li>Organization & Time Management — Balances multiple priorities while maintaining accuracy and structure.</li><li>Problem‑Solving & Initiative — Anticipates needs, identifies solutions quickly, and keeps operations moving.</li></ul>
2026-02-14T00:00:00Z

Administrative Assistant

Belmont, CA
onsite
Temporary
28.5 - 32 USD / Hourly
Robert Half is working on an exciting opportunity with a local government entity in need of a Housing Specialist. The Housing Specialist will provide specialized and technical office support, ensuring the smooth operation of departmental processes. Ideal candidates will have a background in Housing, Affordable Housing, Tax Credits, HUD, etc.... Please see the details below and if interested, apply now. Do not wait! We are looking to submit someone ASAP! Responsibilities:<ul><li>Perform complex and technical office support tasks requiring independent judgment and specialized knowledge.</li><li>Gather and compile information from various sources to complete forms and prepare detailed reports.</li><li>Provide accurate information to the public, interpreting policies and procedures as needed.</li><li>Organize, maintain, and streamline departmental files for efficient access and use.</li><li>Draft and edit correspondence, reports, and specialized documents using various software programs.</li><li>Review materials for accuracy, completeness, and compliance with organizational policies.</li><li>Enter and retrieve data in computer systems, ensuring the accuracy of reports and making necessary corrections.</li><li>Manage administrative details such as purchase requisitions, equipment maintenance, and scheduling meetings.</li><li>Train team members on work procedures or oversee tasks on a project basis.</li><li>Respond to and handle inbound and outbound calls, ensuring effective communication and resolution.</li></ul>
2026-02-27T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
17.4135 - 20.163 USD / Hourly
Our client, a distinguished historical location, is seeking a part-time Administrative Assistant on a contract basis in Oakland, California. This part-time role offers an exciting opportunity to contribute to the efficient management of donor databases and support administrative operations in a dynamic environment. The ideal candidate will have experience with donor management systems and a passion for maintaining organization and accuracy in administrative tasks. Responsibilities:• Manage and update donor information using DonorPerfect and Raiser’s Edge systems.• Perform accurate data entry to ensure the integrity of records and donor details.• Provide general administrative support, including scheduling meetings and preparing reports.• Assist in implementing new technology solutions to enhance administrative workflows.• Respond to inquiries and maintain attentive and precise communication with donors and stakeholders.• Organize and maintain office files, both digitally and physically, for easy access.• Collaborate with team members to streamline processes and improve efficiency.• Generate detailed reports and analytics related to donor contributions and trends.• Support event planning and coordination efforts as needed.
2026-02-13T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.• Process incoming and outgoing mail, including postage and sorting duties.• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.• Provide support for library updates, book distribution, and related library projects.• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.• Assist with travel arrangements and hotel bookings for staff.• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.• Set up and clean up for firm events, such as lunches and celebrations.• Serve as a backup for the administrative assistant and operations coordinator when necessary.
2026-02-12T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a highly organized Administrative Assistant to join our team in San Francisco, California. In this long-term contract position, you will play a vital role in supporting various administrative and client-focused tasks. The ideal candidate has strong computer skills, excellent customer service abilities, and is comfortable navigating the Tenderloin area to perform duties such as mail runs. Responsibilities:• Manage a caseload of 60-90 units, providing support to formerly homeless individuals with mental health, substance abuse, or medical challenges.• Conduct outreach activities, including initial visits and ongoing follow-ups, to ensure tenants receive necessary services and support.• Perform thorough needs assessments and deliver case management services aimed at improving housing retention and overall quality of life.• Assist tenants with securing and maintaining benefits, making rent payments, and resolving habitability issues within their units.• Organize and participate in community-building activities, such as tenant events, social gatherings, and group meetings.• Refer tenants to relevant services and programs, ensuring successful follow-through and connection to resources.• Respond to tenant-related crises, offering de-escalation support and intervention during challenging situations.• Collaborate with property management staff, case managers, and external providers to advocate for tenant needs and maintain a supportive community environment.• Maintain comprehensive and confidential tenant records, including file creation, updates, and archival processes.• Participate in agency-wide initiatives and provide assistance during monthly check disbursement days. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID#00410-0013394461 **
2026-03-04T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will handle a variety of administrative tasks, including patient registration, document processing, and insurance verification, while ensuring compliance with organizational policies and procedures. This position requires a strong focus on customer service, organizational efficiency, and the ability to work collaboratively in a fast-paced environment. Responsibilities: • Register patients accurately and efficiently, obtaining demographic and insurance information as required. • Collect patient signatures on legal and registration-related documents, ensuring compliance with regulations. • Process payments such as co-pays, deductibles, and deposits, maintaining detailed records. • Scan and upload relevant documentation into the system before the end of each shift. • Utilize online platforms to verify insurance information and patient eligibility. • Prioritize tasks effectively during high-volume periods to optimize operational efficiency and customer satisfaction. • Collaborate with clinical staff, providing necessary materials such as wristbands and facesheets in a timely manner. • Distribute privacy notices and maintain compliance with HIPAA regulations and organizational policies. • Ensure office equipment is functional and follow downtime procedures when necessary. • Attend departmental meetings, workshops, and training sessions to stay updated on policies and procedures.
2026-02-19T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
25 - 35 USD / Hourly
Administrative Assistant The go‑to administrative partner who keeps the team organized, informed, and running efficiently. This role supports daily operations, coordinates schedules, and ensures a smooth flow of communication across the office. Top 4 Skills<ul><li>Administrative & Scheduling Support — Manages calendars, meeting prep, and day‑to‑day coordination.</li><li>Communication & Customer Service — Professional communicator who supports internal teams and external visitors.</li><li>Organization & Time Management — Balances multiple priorities while maintaining accuracy and structure.</li><li>Problem‑Solving & Initiative — Anticipates needs, identifies solutions quickly, and keeps operations moving.</li></ul>
2026-02-14T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary
21 - 22.5 USD / Hourly
We are looking for a detail-oriented and bilingual Spanish Office Assistant to join our team on a contract basis in Hayward, California. This role is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative and clerical tasks. As part of a non-profit organization, you will play a key role in supporting daily operations and ensuring smooth communication across teams. Responsibilities:• Greet visitors and manage receptionist duties, ensuring a welcoming and efficient environment.• Organize and scan documents for efficient record-keeping and accessibility.• Handle and respond to incoming calls, providing accurate information and directing inquiries appropriately.• Perform general clerical tasks, including filing, photocopying, and maintaining organized workspaces.• Translate documents and conversations between Spanish and English to facilitate effective communication.• Enter and update data accurately into organizational systems and databases.• Assist with administrative support for team members and special projects as needed.• Maintain confidentiality of sensitive information and adhere to organizational policies.• Coordinate scheduling and appointments, ensuring seamless operations. If you are interested in this temporary bilingual Spanish Office Assistant, apply today!
2026-03-04T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary
23 - 27 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this long-term contract position, you will play a vital role in supporting the daily operations of our organization, ensuring smooth administrative processes and effective communication. This role offers an excellent opportunity to contribute to a dynamic environment while developing your attention to detail. Responsibilities: • Manage receptionist duties, including greeting visitors and answering inbound calls in a courteous manner. • Organize and maintain office records by scanning and filing documents accurately. • Provide clerical support such as data entry, scheduling appointments, and handling correspondence. • Assist with inventory management and ordering office supplies as needed. • Coordinate with team members to ensure seamless communication and workflow. • Prepare and distribute reports and documents to support organizational needs. • Maintain a clean and organized workspace to promote efficiency. • Support special projects and administrative tasks as assigned. • Uphold confidentiality and adhere to company policies and procedures.
2026-02-06T00:00:00Z

Executive Assistant - Bilingual in Mandarin

Sunnyvale, CA
onsite
Permanent
90000 - 125000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion. Responsibilities: • Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed. • Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives. • Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up. • Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met. • Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives. • Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency. • Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity. • Assist executives in maintaining a high level of organization and time management to optimize productivity. • Provide support for office management tasks, ensuring smooth day-to-day operations. • Handle sensitive information with discretion and confidentiality.
2026-02-26T00:00:00Z

Personal Assistant

San Francisco, CA
onsite
Contract / Temporary to Hire
33 - 33 USD / Hourly
We are looking for a highly organized and proactive Personal Assistant to support a key executive in a dynamic startup environment. In this Contract to permanent position, you will play a vital role in ensuring day-to-day operations run smoothly, managing detail-oriented and occasional personal tasks with discretion and efficiency. This role requires exceptional judgment, adaptability, and the ability to anticipate needs in a fast-paced setting. Responsibilities: • Oversee the executive’s calendar by scheduling meetings, appointments, and travel while prioritizing time-sensitive engagements. • Organize and manage domestic and international travel arrangements, including booking flights, accommodations, and handling expense tracking. • Prepare meeting materials, presentations, agendas, and follow up on action items as needed. • Maintain confidentiality while managing sensitive information with a high level of discretion. • Assist with personal errands, appointments, and logistical tasks to support the executive's efficiency. • Coordinate special projects and conduct research to provide actionable insights. • Serve as a liaison between the executive, internal teams, board members, investors, and external partners. • Ensure seamless organization across multiple workstreams in a fast-evolving startup environment. • Respond to ad hoc requests and provide proactive support to address immediate needs.
2026-03-02T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary
25 - 25 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate with office experience or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Perform high volume data entry accurately and efficiently.</li><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>
2026-03-04T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-02-04T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-02-21T00:00:00Z

Legal Assistant

Sunnyvale, CA
onsite
Temporary
35 - 45 USD / Hourly
Our client is seeking an experienced Litigation Assistant to provide administrative and case support to attorneys in a busy legal environment. The ideal candidate will have 5-10 years of litigation support experience, strong organizational skills, and an in-depth understanding of legal documentation and procedures. The role of Litigation Assistant is full-time and in-office in Sunnyvale., CA. Key Responsibilities:<ul><li>Support litigation attorneys with case management, calendar coordination, and court filings</li><li>Prepare, draft, and edit legal documents such as pleadings, motions, discovery requests/responses, and correspondence</li><li>Manage and organize case files, exhibit lists, and evidence (both electronic and physical)</li><li>Coordinate schedules for hearings, depositions, meetings, and trial dates with internal teams, clients, and court staff</li><li>Assist with trial and hearing preparations, including assembling trial binders and exhibits</li><li>Track deadlines and ensure timely submission of all case-related documentation</li><li>Conduct research, summarize documents, and support basic discovery efforts</li><li>Maintain confidentiality and ensure compliance with firm and court procedures</li><li>Serve as a key point of contact for clients and outside counsel</li></ul>
2026-02-21T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-02-03T00:00:00Z