We are looking for a highly organized and proactive Executive Assistant to support senior leadership at a construction company located in Milpitas, California. This is a contract position requiring exceptional multitasking skills, attention to detail, and the ability to manage sensitive information with the utmost confidentiality. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication across various stakeholders. Responsibilities: • Act as a trusted liaison for the executive office, fostering strong relationships with internal teams and external partners. • Manage calendars, schedule meetings, and prepare necessary materials to ensure smooth daily operations. • Coordinate complex travel arrangements, including booking flights, accommodations, and transportation. • Handle expense reports, budget tracking, and vendor management for executive needs. • Assist in the planning and execution of company-wide events and special engagements. • Prepare presentations and communication materials, ensuring readiness for executive meetings. • Maintain records, documents, and policies, providing support for reporting and compliance. • Lead or assist with special projects, conducting research and analysis to deliver actionable insights. • Mentor and collaborate with administrative staff, sharing knowledge and supporting their ongoing development. • Identify and implement process improvements to enhance operational efficiency.

• Proven experience as an Executive Assistant or in a similar administrative role. • Strong proficiency in calendar management and scheduling tools. • Expertise in coordinating travel arrangements, including international itineraries. • Advanced skills in preparing presentations and detail-oriented documentation. • Adept at handling confidential information with discretion and attention to detail. • Excellent communication and interpersonal skills to interact with diverse stakeholders. • Ability to manage multiple priorities and meet deadlines under pressure. • Familiarity with budget tracking and expense reporting systems.

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Milpitas, CA
onsite
Temporary
42.75 - 49.50 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to support senior leadership at a construction company located in Milpitas, California. This is a contract position requiring exceptional multitasking skills, attention to detail, and the ability to manage sensitive information with the utmost confidentiality. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication across various stakeholders. Responsibilities: • Act as a trusted liaison for the executive office, fostering strong relationships with internal teams and external partners. • Manage calendars, schedule meetings, and prepare necessary materials to ensure smooth daily operations. • Coordinate complex travel arrangements, including booking flights, accommodations, and transportation. • Handle expense reports, budget tracking, and vendor management for executive needs. • Assist in the planning and execution of company-wide events and special engagements. • Prepare presentations and communication materials, ensuring readiness for executive meetings. • Maintain records, documents, and policies, providing support for reporting and compliance. • Lead or assist with special projects, conducting research and analysis to deliver actionable insights. • Mentor and collaborate with administrative staff, sharing knowledge and supporting their ongoing development. • Identify and implement process improvements to enhance operational efficiency.
2025-12-16T22:43:41Z