<p>We are looking for a detail-oriented Accounting Clerk to join our team in Delray Beach, Florida. This is a long-term contract position where you will play a key role in ensuring financial accuracy and efficiency within our organization. The ideal candidate should have experience with accounting systems, invoicing, and payment processing, as well as strong organizational and analytical skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process invoices accurately and in a timely manner.</p><p>• Conduct cash reconciliation and ensure all payments are properly recorded.</p><p>• Process payments.</p><p>• Update and maintain financial systems to ensure accurate data entry and tracking.</p><p>• Utilize accounting software such as QuickBooks to manage financial records.</p><p>• Collaborate with team members to resolve discrepancies and ensure compliance with financial procedures.</p><p>• Maintain organized records and documentation for auditing and reporting purposes.</p><p>• Support additional accounting functions as assigned to meet organizational needs.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Bannockburn, Illinois. This is a long-term contract position offering a hybrid work schedule, with in-office work Monday through Thursday and remote work on Fridays. The ideal candidate will bring strong attention to detail and effective time management skills to support daily operations and ongoing projects.<br><br>Responsibilities:<br>• Process and manage accounts payable transactions, ensuring accuracy and compliance with company policies.<br>• Verify payment details and banking information to maintain secure and accurate financial records.<br>• Utilize accounting software systems such as SAP and S4 to execute tasks efficiently.<br>• Collaborate with vendors to address pricing updates and ensure smooth supplier enablement processes.<br>• Generate reports and complete project-related tasks to support the accounts payable team.<br>• Coordinate with Genpact and other internal teams for vendor creation and master data governance.<br>• Assist in maintaining and updating financial data within systems like Coupa.<br>• Provide support and coverage during team transitions to ensure continuity of operations.<br>• Uphold high standards of documentation and record-keeping for audit purposes.<br>• Participate in training sessions to stay updated on system and process improvements.
<p>We are looking for a skilled AP/AR Clerk to join our team in Farmingdale, New York. This role requires a detail-oriented individual capable of managing complex payables, assisting with billing processes, and ensuring accurate financial records. If you have experience in handling accounts and collections, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage a high volume of three-way match schedules for accounts payable.</p><p>• Support the billing team by ensuring invoices are accurately prepared and sent.</p><p>• Conduct collections activities to recover outstanding payments as needed.</p><p>• Maintain precise and up-to-date financial records for all transactions.</p><p>• Post payments to the appropriate accounts in a timely manner.</p><p>• Handle cash transactions responsibly and with accuracy.</p><p>• Ensure all account records are properly documented and organized.</p><p>• Collaborate with team members to streamline financial procedures and workflows.</p><p>• Respond to vendor inquiries and resolve discrepancies in payments or invoices.</p>
<p><strong>Outstanding Paralegal Opportunity – Metro East Area (IL)</strong></p><p>A respected law firm in the Metro East area is seeking a <strong>Paralegal</strong> to join their team full-time. This is a great opportunity for a detail-oriented legal professional looking to grow within a dynamic and supportive environment. The role offers competitive compensation and long-term potential for advancement.</p><p><strong>Position Details:</strong></p><ul><li><strong>Location:</strong> Metro East area (Illinois side of the St. Louis region)</li><li><strong>Schedule:</strong> 40 hours/week, fully in-office (no hybrid or remote option)</li><li><strong>Compensation:</strong> <strong>\$30–\$40/hour</strong>, depending on experience</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Document Preparation:</strong> Draft and format pleadings, motions, affidavits, subpoenas, and other legal documents</li><li><strong>Case Management:</strong> Organize case files, manage calendars, and track deadlines</li><li><strong>Administrative Support:</strong> Handle phones, emails, office supplies, travel arrangements, and attorney schedules</li><li><strong>Billing & Invoicing:</strong> Assist with invoice preparation, track billable hours, and manage client accounts</li><li><strong>Legal Technology:</strong> Use legal software and databases for research and case tracking</li><li><strong>E-Discovery & E-Filing:</strong> Support electronic discovery and file documents through court systems</li><li><strong>Legal Correspondence:</strong> Draft and manage communications with clients, counsel, and other parties</li></ul><p><strong>Benefits Include:</strong></p><ul><li>Competitive salary based on experience</li><li>Health insurance</li><li>401(k) plan with employer contribution</li><li>Paid time off and holidays</li></ul><p><br></p>
<p>We are hiring AR Clerks to work with our clients in Renton. This role supports billing and collections functions and is a great entry point into accounting.</p><p>Responsibilities:</p><ul><li>Generate and send invoices to customers.</li><li>Post payments and reconcile customer accounts.</li><li>Monitor aging reports and follow up on outstanding balances.</li><li>Assist with month-end reporting and account adjustments.</li><li>Maintain accurate records of AR transactions.</li></ul>
<p><strong>Overview</strong></p><p>We are seeking a detail-oriented and organized <strong>Accounts Payable Specialist</strong> to manage the company’s vendor invoices, payments, and expense records. The ideal candidate will ensure timely and accurate processing of AP transactions while maintaining compliance with company policies and accounting principles.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process, review, and verify invoices, check requests, and employee expense reports.</li><li>Match purchase orders, invoices, and receiving documents for accuracy (three-way match).</li><li>Code invoices and ensure proper general ledger allocation.</li><li>Prepare and process electronic payments (ACH, wire transfers) and paper checks.</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Maintain accurate vendor files and support month-end and year-end close activities.</li><li>Collaborate with procurement and other departments to ensure invoice approvals.</li><li>Assist with audits and provide necessary documentation as needed.</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented and proactive <strong>Accounts Payable (AP) Specialist</strong> to join a dynamic team in Chandler, AZ. This position is a <strong>temp-to-hire</strong> opportunity that offers room for growth and development within the organization. The AP Specialist will be responsible for managing all aspects of accounts payable, ensuring timely and accurate processing of invoices and payments. Proficiency in <strong>QuickBooks OR Sage</strong> is required for this role. Candidates must be able to thrive in a fast-paced environment and consistently meet deadlines.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Review, validate, and process vendor invoices for accuracy and proper authorization.</li><li>Match invoices to purchase orders and resolve any discrepancies.</li><li>Enter invoices into <strong>QuickBooks OR Sage</strong> and ensure proper coding to general ledger accounts.</li><li>Generate payment batches, including checks, ACH, and wire transfers, and ensure timely disbursement.</li><li>Reconcile vendor statements and investigate discrepancies or payment issues.</li><li>Maintain organized and accurate records of all AP transactions for auditing purposes.</li><li>Respond to vendor inquiries and build strong working relationships with suppliers.</li><li>Assist with month-end and year-end closing procedures, including AP ledger reconciliations.</li><li>Collaborate with internal departments to optimize AP processes and workflow efficiency.</li></ul><p><br></p>
We are looking for a dedicated Recovery Representative I (Tier II) to join our team in Rochester, New York. This is a long-term contract position offering a hybrid work schedule, combining in-office and remote work. The role focuses on delivering exceptional customer service, resolving financial discrepancies, and ensuring compliance with regulatory standards while minimizing risk to the organization.<br><br>Responsibilities:<br>• Resolve returned items from banks promptly and accurately, ensuring quality service for both internal and external clients.<br>• Educate clients, branches, and product teams on resolution processes, offering alternative service options when applicable.<br>• Develop and maintain a working knowledge of Paychex products and systems, including Taxpay, Direct Deposit, Readychex, Garnishments, 401k, Workers Compensation, Health Benefits, and Debit Card Advantage.<br>• Research and address product or service issues raised by clients and field teams, managing objections and recovering lost revenue.<br>• Collaborate with mentors to handle daily payment and payroll hold reports, ensuring timely and accurate updates to prevent penalties or service disruptions.<br>• Meet daily call requirements as forecasted to maintain service standards.<br>• Evaluate client accounts to determine their eligibility for services and mitigate organizational risks.<br>• Follow department policies and procedures to ensure compliance with company standards.<br>• Participate in ongoing training sessions to enhance skills and stay updated on industry practices.<br>• Adhere to the Fair Debt Collections Practices Act and other relevant regulatory requirements.
We are looking for an Accounting Clerk to join our team in Augusta, Georgia, on a Contract-to-permanent basis. In this role, you will support daily financial operations and ensure accuracy in accounting procedures for a growing distribution facility. This position offers an opportunity to work closely with both on-site and remote teams while gaining hands-on experience in key financial processes.<br><br>Responsibilities:<br>• Process and manage daily manual invoicing tasks using Excel, ensuring accurate data entry and recordkeeping.<br>• Handle accounts receivable by maintaining communication with customers and tracking timely payments.<br>• Manage accounts payable by processing payments for operational vendors, including utilities and services.<br>• Prepare monthly financial reports by compiling expenditures, sales data, and supporting general ledger activities.<br>• Collaborate with on-site quality and logistics managers to align financial operations with business goals.<br>• Communicate effectively with remote teams to coordinate financial reporting and resolve discrepancies.<br>• Ensure compliance with accounting standards and company policies in all financial transactions.<br>• Support income statement preparation and assist in general ledger reconciliation tasks.<br>• Maintain a high level of accuracy and attention to detail in all financial processes.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Charleston, South Carolina. This role is essential in managing financial transactions, ensuring timely collections, and maintaining accurate records. If you have a strong background in accounts receivable and are skilled in cash applications and commercial collections, we encourage you to apply.<br><br>Responsibilities:<br>• Monitor and manage accounts receivable processes, ensuring timely collection of outstanding invoices.<br>• Handle commercial collections with professionalism and resolve payment discrepancies efficiently.<br>• Apply cash payments accurately to customer accounts and maintain detailed financial records.<br>• Collaborate with internal departments to reconcile billing functions and address customer inquiries.<br>• Generate and review invoices to ensure accuracy and compliance with company policies.<br>• Maintain regular communication with clients to follow up on outstanding payments.<br>• Prepare reports and summaries related to accounts receivable for management review.<br>• Identify areas for process improvement within the accounts receivable workflow.<br>• Assist with month-end closing activities related to accounts receivable.<br>• Ensure compliance with company procedures and financial regulations.
<p>Partnering with a fantastic services organization in Denver, CO seeking a Senior Accountant.</p><p>The Senior Accountant will be responsible for assisting with financial reporting, cost allocation, budgeting, custodial reporting, preparing general ledger journal entries/financial reports, monthly reconciliations, and more. </p><p><br></p><p>Benefits for the Senior Accountant are excellent; including retirement benefits with company match, 21 days PTO, 11 paid holidays, free parking, 100% health/vision/dental coverage, paid maternity leave, on-site fitness center, and a hybrid work schedule, in office 2 days/week! </p>
We are looking for an experienced Collections Specialist to join our team on a contract basis in Santa Clara, California. In this role, you will focus on managing accounts receivable and ensuring timely collection of outstanding balances. This position is ideal for someone who thrives in a fast-paced environment and has a strong background in commercial and consumer collections.<br><br>Responsibilities:<br>• Manage accounts receivable to ensure timely collection of outstanding balances.<br>• Perform thorough follow-ups with clients on overdue payments using effective communication strategies.<br>• Analyze and resolve billing discrepancies to maintain accurate financial records.<br>• Utilize tools such as FileMaker Pro and QuickBooks to streamline collection processes.<br>• Maintain detailed documentation of collection activities and payment arrangements.<br>• Collaborate with internal teams to address account issues and improve collection efficiency.<br>• Apply a detail-focused yet assertive approach to encourage timely payments.<br>• Identify and escalate complex collection issues to management as necessary.<br>• Monitor and report on collection metrics and progress to stakeholders.<br>• Ensure compliance with company policies and industry regulations during collection activities.
<p><strong>Overview</strong></p><p>Are you a detail-oriented accounting professional with expertise in bookkeeping? Robert Half is building its <strong>Bookkeeper Talent Pipeline</strong> to connect skilled professionals with companies searching for talented individuals to help manage their financial records and processes in the <strong>Central NJ</strong> area. Whether you’re actively seeking opportunities or exploring options for the future, we want to support you in your career journey.</p><p><br></p><p><strong>Position Summary</strong></p><p>Bookkeepers are essential for ensuring the financial health of businesses. By maintaining accurate financial records, processing transactions, and supporting financial planning, bookkeepers contribute to the organization’s overall efficiency and success.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>While specific duties can vary depending on the company, common responsibilities of a Bookkeeper include:</p><ul><li><strong>Recording Financial Transactions:</strong> Accurately record cash receipts, expenditures, invoices, and other financial entries in accounting systems.</li><li><strong>Bank Reconciliations:</strong> Regularly reconcile bank statements to confirm accuracy between financial records and bank activity.</li><li><strong>Accounts Payable & Receivable:</strong> Process payments to vendors and invoices to clients, ensuring timely transactions and addressing discrepancies.</li><li><strong>Payroll Processing:</strong> Manage payroll records, ensuring accurate calculation and processing of employee compensation.</li><li><strong>Financial Reporting:</strong> Generate and review financial reports, including balance sheets, income statements, and cash flow statements.</li><li><strong>Expense Tracking:</strong> Monitor business expenses and categorize transactions to aid in budgeting and financial planning.</li><li><strong>Tax Preparation Support:</strong> Provide necessary documentation and data for tax filings, ensuring compliance with relevant regulations.</li><li><strong>Maintaining Records:</strong> Organize and safeguard important financial documents, ensuring retention and accessibility.</li></ul><p><br></p>
<p>Robert Half is looking for an experienced Accounts Payable Specialist to join a reputable construction company in the western suburbs. In this role, you will play a vital part in managing vendor payments, maintaining accurate financial records, and supporting the accounting team with daily operations. The ideal candidate will have a strong background in accounts payable, preferably within the construction industry, and possess excellent organizational and problem-solving skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices by accurately coding them to cost centers, projects, or job numbers.</p><p>• Coordinate with vendors to resolve payment inquiries and ensure compliance with lien waivers and insurance requirements.</p><p>• Schedule and execute payments, including checks, while adhering to deadlines and company policies.</p><p>• Reconcile vendor statements and accounts payable transactions to ensure accuracy and completeness.</p><p>• Maintain detailed financial records and generate expense reports to support cost tracking and analysis.</p><p>• Monitor vendor compliance with lien laws and contractual obligations.</p><p>• Assist the Controller and accounting team with additional tasks as needed to ensure smooth operations within the department.</p><p>• Utilize accounting software, such as Acumatica, to manage accounts payable processes efficiently.</p><p>• Collaborate with internal teams to streamline workflows and improve payment processing timelines.</p><p><br></p><p>Salary: $65,000 - $70,000 per year + bonus (discretionary)</p><p>Benefits: 401(k) with match, Dental insurance, Health insurance, Life insurance, Paid sick time, Paid time off, Vision insurance</p><p><br></p><p>If interested, please contact Brian Keating at 331-264-5688.</p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our healthcare-focused team in San Francisco, California. In this long-term contract role, you will play a vital part in managing billing operations and ensuring the accuracy of accounts receivable processes. This position offers an excellent opportunity to contribute to a fast-paced environment dedicated to delivering quality services.<br><br>Responsibilities:<br>• Generate and distribute customer invoices in accordance with established contractual agreements.<br>• Collaborate with the Revenue Accounting team to maintain accurate billing records and accruals.<br>• Monitor aged accounts receivable balances and conduct timely follow-ups with customers.<br>• Address inquiries from both customers and internal teams to resolve billing-related issues.<br>• Analyze collections data and develop metrics to track performance effectively.<br>• Handle physical checks, including receiving, reconciling, and depositing them.<br>• Coordinate with Customer Success Managers to manage invoicing adjustments and true-ups.<br>• Reconcile general ledger accounts, investigating discrepancies to ensure accuracy.<br>• Prepare journal entries and contribute to month-end closing activities.<br>• Support audit processes by preparing documentation and assisting with pre-audit tasks.
<p>We are looking for a meticulous Accounts Receivable Clerk to join our client's team in Indianapolis, Indiana. This role plays a vital part in managing the company’s financial transactions, ensuring accuracy, and maintaining positive relationships with clients and team members. The ideal candidate will have a proactive approach to problem-solving and a strong commitment to organizational excellence.</p><p><br></p><p>Responsibilities:</p><p>• Process and reconcile high volumes of accounts receivable transactions with precision and efficiency.</p><p>• Prepare and distribute invoices, account statements, and payment reminders to clients.</p><p>• Investigate and resolve discrepancies in payments, billing issues, and outstanding account balances.</p><p>• Track and monitor customer accounts to ensure timely receipt and proper application of payments.</p><p>• Collaborate with project managers and operations teams to address billing concerns related to construction projects.</p><p>• Keep detailed and organized records of all accounts receivable activity.</p><p>• Compile and present aging reports to management, providing insights into overdue accounts.</p><p>• Assist with month-end closing activities by reconciling accounts and preparing necessary reports.</p><p>• Ensure all transactions comply with company policies, contracts, and accounting standards.</p>
<p>We are actively seeking a detail-oriented and proactive <strong>Accounting Clerk</strong> for a <strong>temp-to-hire</strong> position based in Tempe, AZ. The ideal candidate will provide reliable support to the accounting team by performing essential financial and administrative tasks, including managing data entry, reconciling accounts, and assisting with day-to-day accounting operations. <strong>Proficiency with QuickBooks OR Sage</strong> is required to excel in this role. This position offers a pathway to long-term employment based on performance and dedication.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform accurate data entry of financial transactions into accounting software systems.</li><li>Reconcile accounts, including vendor statements, bank accounts, and credit card transactions.</li><li>Process invoices, ensure proper coding, and support accounts payable (AP) and accounts receivable (AR) functions.</li><li>Maintain organized accounting records, ensure proper filing, and prepare reports upon request.</li><li>Assist with payroll processing and other administrative tasks as needed.</li><li>Support the month-end and year-end closing processes by preparing necessary documentation.</li><li>Collaborate with internal teams to resolve discrepancies or accounting-related inquiries.</li><li>Ensure compliance with company policies and procedures in all accounting operations.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Receivable Analyst to join our clients team in Hayward, California. This Contract-to-Permanent position offers an opportunity to contribute to critical financial operations, including cash applications, collections, and billing functions. The ideal candidate will thrive in a fast-paced environment, handling high transaction volumes while maintaining accuracy and attention to detail.</p><p><br></p><p>Please contact John Miller for immediate consideration. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process and post daily cash, wire transfers, and credit card transactions, managing approximately 300-350 payment transactions per day.</p><p>• Investigate and resolve discrepancies such as short payments, disputed charges, and invalid deductions in a timely manner.</p><p>• Conduct collection calls for assigned accounts, maintaining a courteous and detail-focused approach with up to 50 calls per day.</p><p>• Assist the sales team and order entry administrators by providing guidance on billing issues and reconciling orders.</p><p>• Maintain detailed and accurate customer portfolios, ensuring all information is current and up-to-date.</p><p>• Audit orders for accuracy and compliance, placing orders on credit hold as necessary with managerial approval, averaging up to 20-25 orders per day.</p><p>• Send statements to customers with outstanding balances as part of the collection process.</p><p>• Organize and maintain financial records, including invoices, debit and credit memos, and other supporting documents.</p><p><br></p>
<p>We are looking for an Accounts Receivable Specialist to join our team in Birmingham, Alabama. This Contract-to-Permanent position requires a detail-oriented individual with excellent communication skills and the ability to thrive in a fast-paced environment. The role involves managing accounts receivable processes while providing exceptional support to both internal and external customers. This role offers hybrid work flexibility. Candidates MUST be commutable to the Birmingham area, because one day of on-site work will be required.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily accounts receivable operations, including tracking unapplied cash and maintaining accurate records.</p><p>• Provide outstanding customer service to internal teams and external clients, addressing inquiries and resolving issues promptly.</p><p>• Prioritize tasks effectively to ensure timely completion of high-volume workloads.</p><p>• Utilize Excel for sorting data, exporting reports, and tracking account balances.</p><p>• Support accurate billing and reconciliation processes.</p><p>• Keep detailed notes and maintain structured workflows to stay organized amidst new tasks and challenges.</p><p>• Request invoices, account breakdowns, and payment details as needed to facilitate smooth transactions.</p><p>• Monitor rejected payments, notify customers, and provide guidance on resolving payment discrepancies.</p><p>• Collaborate with team members to adapt to daily changes and ensure operational efficiency.</p>
<p>We are looking for a motivated and detail-oriented Accounts Receivable Specialist to join our team in Beltsville, Maryland. This is a direct-hire position that offers full benefits! In this role, you will oversee essential financial operations, including payment processing and account reconciliation, while maintaining strong relationships with customers. This position is ideal for someone who thrives in a collaborative environment and is eager to contribute to process improvements. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p>Responsibilities:</p><p>• Manage the accounts receivable cycle, including generating invoices, posting payments, and reconciling accounts.</p><p>• Process and deposit payments received via credit card, check, and wire transfers.</p><p>• Handle refunds and ensure they are processed accurately and promptly.</p><p>• Monitor customer orders on hold and apply deposits to facilitate their release.</p><p>• Address billing discrepancies and provide thoughtful responses to customer inquiries.</p><p>• Assist with month-end close activities, including account reconciliation.</p><p>• Collaborate with internal teams such as sales and customer service to resolve payment or account-related issues.</p><p>• Maintain accurate records of all receivable transactions and distribute recurring accounting reports.</p><p>• Handle incoming physical mail and ensure timely processing.</p><p>• Support special projects and initiatives aimed at improving processes and enhancing reporting capabilities</p>
<p>Robert Half is seeking a skilled and experienced <strong>Full Charge Bookkeeper</strong> to join our <strong>Full-Time Engagement Professionals (FTEP)</strong> program. As a Full-Time Engagement Professional, you are a permanent employee of Robert Half and will support diverse clients by managing their critical accounting needs and improving operational workflows. This dynamic and rewarding role offers exposure to various industries, enhancing your professional portfolio while enjoying the stability of full-time employment with benefits.</p><p>Key duties and responsibilities include:</p><ul><li><strong>Comprehensive Accounting Management:</strong> Handle all aspects of accounting operations, including accounts payable, accounts receivable, general ledger, bank reconciliations, and payroll processing.</li><li><strong>Financial Reporting:</strong> Prepare and deliver accurate monthly, quarterly, and year-end financial statements in compliance with GAAP.</li><li><strong>Budgetary Oversight:</strong> Assist clients with the creation, monitoring, and analysis of budgets and financial forecasts.</li><li><strong>Tax and Compliance:</strong> Maintain compliance with local, state, and federal financial regulations and tax laws, ensuring client adherence to required standards.</li><li><strong>Audit Preparation:</strong> Provide documentation and support for internal and external audit processes.</li><li><strong>Process Improvement:</strong> Assess current accounting methodologies and recommend efficiency improvements to client workflows.</li><li><strong>Software Utilization:</strong> Work with accounting systems such as QuickBooks, NetSuite, or other ERP platforms to manage and maintain client financial data effectively.</li><li><strong>Client Communication:</strong> Serve as a reliable point of contact (POC) for clients, offering insights and recommendations tailored to their specific needs.</li></ul><p>This is a great opportunity for someone looking to expand their professional experience with new software, industries, and exposes you to diverse business environments, allowing you to develop versatile skills and gain valuable insights into various organizational processes.</p>
<p>We are looking for an experienced Accounts Payable Clerk to join our team in Twinsburg, Ohio. In this role, you will oversee the full-cycle accounts payable process, ensuring the accurate and timely handling of vendor invoices, payments, and reconciliations. As a key member of the financial operations team, you will also assist with billing, cash applications, and compliance activities while fostering strong relationships with vendors. This is an exciting direct hire position with standard business hours. Please apply today if you are interested!! </p><p><br></p><p>Responsibilities:</p><p>• Review and process vendor invoices by matching them with purchase orders and entering transactions into the accounting system.</p><p>• Accurately code expense invoices to general ledger accounts and ensure timely posting to financial records.</p><p>• Collaborate with buyers and other internal teams to resolve discrepancies between invoices and purchase orders.</p><p>• Execute vendor payments through checks, electronic transfers, or wire payments while maintaining accurate records.</p><p>• Monitor vendor account balances, addressing outstanding issues and ensuring timely payments to optimize discounts.</p><p>• Maintain comprehensive vendor records, including tax documentation and payment preferences.</p><p>• Track and reconcile international payments using tools like Excel or equivalent systems.</p><p>• Support month-end close activities by reconciling accounts payable records and adhering to internal controls.</p><p>• Provide backup for billing and cash application functions during peak periods or team absences.</p><p>• Prepare and file annual 1099 forms in compliance with regulatory requirements.</p>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
<p>ACCOUNTANT/AP</p><p>90K-120K+Excellent Benefits</p><p><br></p><p>We are looking for a dedicated Accountant (AP focus) to join a dynamic, well-established company with a strong reputation and exceptional benefits, including fully paid health coverage and a generous 401k match. The ideal candidate will have a comprehensive understanding of accounts payable and general ledger accounting, contributing to the company’s financial operations and reporting.</p><p><br></p><p>Responsibilities:</p><p>• Manage the full cycle of accounts payable processes, including bill payments and expense report handling.</p><p>• Reconcile vendor payments, identify discrepancies, and resolve payment issues efficiently.</p><p>• Prepare journal entries and maintain the general ledger to ensure accurate financial records.</p><p>• Oversee month-end and year-end close procedures, ensuring timely and accurate completion.</p><p>• Perform bank reconciliations and review monthly financial statements, including profit and loss, balance sheets, and general ledger.</p><p>• Assist in the implementation of accounting systems to streamline processes and improve functionality.</p><p>• Process and review employee expense reports using Ramp, ensuring compliance with company policies.</p><p>• Support annual audits by preparing schedules, analyses, and necessary documentation.</p><p>-Participate in annual audit including preparation of audit schedules, analyses, and support.</p><p>-Review general ledger and perform monthly budget to variance analysis</p><p>• Contribute to annual budget and forecast planning, as well as the preparation of financial reports.</p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented and highly organized <strong>Accounts Payable (AP) Accountant</strong> to join our finance team. The AP Accountant will be responsible for managing the company’s accounts payable process, ensuring timely and accurate payment of invoices, reconciling accounts, and collaborating with internal and external stakeholders to maintain the integrity of financial operations. This role is vital to our financial health and requires a strong understanding of accounting principles and exceptional attention to detail.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately process vendor invoices, purchase orders, and payment requests while verifying proper approvals and matching documentation.</li><li>Manage weekly and monthly payment runs, including issuing checks, ACH payments, and wire transfers.</li><li>Reconcile vendor statements to ensure all invoices are accounted for, investigating and resolving discrepancies as needed.</li><li>Perform month-end and year-end close activities related to accounts payable, including preparing journal entries and reconciling AP accounts.</li><li>Maintain accurate and up-to-date vendor files and records, including W-9 forms and payment terms.</li><li>Communicate with vendors and internal teams to address inquiries, resolve payment issues, and clarify any discrepancies.</li><li>Prepare and maintain accounts payable aging reports and provide insights to management on payment trends.</li><li>Ensure compliance with internal controls, company policies, and applicable regulations (e.g., sales tax and 1099 reporting).</li><li>Support the annual audit process by providing necessary accounts payable data and documentation.</li><li>Assist in developing and implementing improved processes and systems for managing accounts payable.</li></ul><p><br></p>
