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150 results for Project Assistantcoordinator jobs

Office Assistant

Washington, DC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized and proactive Office Assistant to support daily administrative operations in Washington, District of Columbia. This Long-term Contract position is ideal for someone who is comfortable working in a fast-paced office, can manage competing priorities, and brings strong technical ability with Microsoft Office tools. The right candidate will help maintain an efficient workplace by supporting file organization, tracking supplies, and assisting with general office coordination. Responsibilities: • Coordinate day-to-day office support activities to keep shared workspaces orderly, functional, and well maintained. • Monitor and track office inventory levels, helping ensure supplies are available and records remain accurate. • Organize digital documents and assist with file management in shared storage platforms such as OneDrive. • Provide administrative support through data entry, document preparation, and general back-office tasks. • Answer inbound calls and greet visitors professionally while directing requests to the appropriate staff members. • Use Microsoft Word and Excel to create, update, and maintain reports, logs, and office documents. • Operate standard office equipment and assist with routine clerical duties to support team productivity. • Adapt quickly to varying workplace procedures and follow established protocols in different office environments.
2026-07-27T00:00:00Z

Office Assistant

Bellevue, WA
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are seeking a highly organized and proactive Senior Office Coordinator to oversee daily office operations, ensure an exceptional workplace experience, and support administrative, facilities, and event functions in a Startup company. This individual will serve as a key point of contact for employees, visitors, vendors, and cross-functional teams while maintaining a detail oriented and welcoming office environment. Key Responsibilities Front Office & Visitor Experience Serve as the primary point of contact for visitors and guests, providing a detail oriented and welcoming experience. Coordinate visitor schedules, meeting space reservations, and badge/access distribution. Manage guest check-in procedures and ensure meeting spaces are prepared in advance. Maintain awareness of office schedules, space utilization, and workplace procedures. Partner with front desk staff to ensure seamless office coverage and visitor support. Office Operations & Facilities Oversee the appearance and functionality of conference rooms, kitchens, common areas, and shared workspaces. Coordinate with vendors, building management, and service providers. Submit and monitor facilities requests related to maintenance, repairs, cleaning, furniture, lighting, and office equipment. Manage shipping, receiving, mail distribution, and office deliveries. Maintain office inventories, supplies, snacks, beverages, and storage areas. Support workplace safety initiatives and emergency preparedness programs. Identify opportunities to improve office processes, systems, and operational efficiencies. Financial & Administrative Support Monitor office expenditures and assist with budget tracking. Coordinate recurring purchases for office supplies, food service, and vendor-supported programs. Support responsible spending and operational planning initiatives. Meetings, Events & Culture Coordinate meeting logistics, catering, room setup, and event support. Manage conference room scheduling and calendars. Provide basic audiovisual support for meetings and virtual conferences. Coordinate employee engagement activities, office celebrations, and culture-building events. Support internal meetings, leadership visits, and external client events. Cross-Functional Support Assist with employee onboarding by coordinating workspace setup, access, and first-day readiness. Support offboarding activities, including access removal and equipment collection. Partner with Human Resources on recruiting support, employee communications, and workplace initiatives. Coordinate with IT for technology support and troubleshooting. Assist with administrative projects, presentations, and business support activities as needed. General Duties Manage incoming and outgoing mail, shipping, and receiving activities. Respond to employee and client requests professionally and efficiently. Perform additional administrative and operational duties as assigned.
2026-07-28T00:00:00Z

Office Assistant

Salinas, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Salinas, California. This Long-term Contract position offers a flexible part-time schedule of 8 to 12 hours per week, generally working once a week with scheduling arranged several weeks in advance. The role is ideal for someone who communicates clearly, stays organized, and can help keep office workflows running smoothly in a business casual environment. Responsibilities: • Welcome visitors and provide front-desk support while maintaining a courteous and friendly office presence. • Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate team members. • Scan, organize, and file documents to keep records accurate, accessible, and up to date. • Perform a range of clerical tasks such as data entry, correspondence support, and general office coordination. • Use Microsoft Office tools, including Excel, to prepare basic documents, update information, and assist with administrative tracking. • Help manage office scheduling needs for part-time weekly support and adapt to changing priorities as needed. • Communicate clearly with internal staff and external contacts in an effective manner, including Spanish-speaking individuals when applicable.
2026-07-22T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a dependable Part Time Office Assistant to help keep daily workplace operations organized and welcoming in Santa Clara, California. This opportunity is suited for someone who enjoys being on site, takes initiative, and can balance administrative support with hands-on office coordination. The person in this role will contribute to a smooth employee and visitor experience while supporting workplace logistics, vendor activity, and office readiness in a fast-moving environment. Responsibilities:• Serve as the primary on-site support person for day-to-day office needs and help ensure operations run efficiently throughout the workday.• Welcome employees, visitors, candidates, and service providers with a courteous and friendly approach while helping direct them as needed.• Keep shared spaces presentable by monitoring office appearance and addressing general workplace organization needs.• Replenish pantry items, beverages, coffee supplies, and general office materials to maintain a well-stocked environment.• Arrange orders for food, refreshments, and workplace supplies through external vendors and online ordering tools.• Prepare meeting and conference spaces by coordinating room setup, refreshments, and overall readiness for guests and internal teams.• Assist with vendor scheduling, service follow-up, and resolution of routine office-related requests.• Support onboarding logistics by helping coordinate workspace readiness and other onboarding-related office details.• Provide administrative assistance such as scheduling support for busy teams, including recruiting and engineering functions.• Contribute to workplace projects tied to office transition efforts, return-to-office coordination, and overall space organization.
2026-07-24T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support a contract company celebration in Alameda, California. This is a Contract position suited for someone who enjoys helping guests, keeping activities organized, and contributing to a welcoming event environment. The person in this role will assist with attendee interactions, event coordination tasks, and general on-site support throughout the assignment. Responsibilities: • Manage attendee sign-in activities and help maintain an orderly arrival process. • Greet guests warmly and offer attentive assistance throughout the event. • Contribute to event preparation before opening and assist with breakdown tasks after the event concludes. • Support activity stations and engagement areas to help participants have a smooth experience. • Guide visitors to key event spaces and provide clear directions when needed. • Respond to routine questions from attendees and address basic event-related needs. • Assist the on-site team with administrative, clerical, and general support duties during the assignment. • Help maintain a positive, organized, and service-focused atmosphere for all participants.
2026-07-21T00:00:00Z

Office Assistant

Westbrook, CT
onsite
Temporary / Contract
17.575 - 20.35 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily administrative operations for a Contract position in Westbrook, Connecticut. This role is well suited for someone who is comfortable working with digital records, handling routine office tasks, and maintaining accurate documentation. The ideal candidate will bring strong organizational skills, confidence with data entry, and the ability to manage files efficiently in a fast-paced social services environment. Responsibilities: • Retrieve electronic records from internal systems and prepare them for administrative use. • Download, sort, and maintain digital files to ensure documents are easy to locate and properly stored. • Create, format, and update documents using Microsoft Word and related file types such as PDF. • Enter numeric and text-based information into state reporting systems with a high level of accuracy. • Scan paper records and convert them into organized electronic files for ongoing office access. • Provide back-office administrative assistance to support day-to-day operational needs. • Review documents for completeness and consistency before filing or data submission.
2026-07-29T00:00:00Z

Office Assistant

Pinellas Park, FL
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Office Assistant to support day-to-day administrative operations for a housing environment in Pinellas Park, Florida. This Contract position is ideal for someone who is organized, service-focused, and comfortable assisting applicants and residents while keeping records accurate and up to date. The role combines front-office support, document management, and routine program-related administrative tasks in a detail-oriented office setting. Responsibilities:• Welcome callers and visitors, respond to routine inquiries, and provide courteous front-desk support for applicants, tenants, and residents.• Assist with intake activities by gathering information from applicants and tenants and supporting preliminary eligibility reviews for housing program participation.• Address resident concerns and routine complaints, taking steps to resolve straightforward matters and escalating more involved issues to property leadership when needed.• Prepare reports, enter and organize documents, and maintain tenant and administrative records in alphabetical, numerical, and category-based filing systems.• Support the timely completion of annual recertifications and interim reviews, helping keep required processing within established deadlines.• Scan, upload, and organize annual and interim documentation within designated electronic file records.• Distribute resident laundry cards and maintain accurate tracking for issued items.• Update parking records and provide residents with parking decals while keeping logs current and organized.• Run recurring income and screening reports each month and assist with other clerical or administrative duties as assigned.
2026-07-29T00:00:00Z

Office Assistant

Salt Lake City, UT
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to provide front-desk coverage and day-to-day administrative support for a team. This contract-to-permanent position is ideal for someone who can keep office operations organized, respond effectively to incoming requests, and handle routine clerical work with accuracy. The person in this role will help maintain steady workflow during a staff leave while supporting essential office functions in an experienced and service-oriented manner. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, creating a helpful and attentive experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner. • Scan, organize, and file documents to maintain accurate and accessible office records. • Perform a range of administrative tasks such as data entry, document preparation, and general clerical support. • Assist with daily office coverage needs to ensure business operations continue smoothly during staff absence. • Maintain orderly office materials and support basic coordination of routine administrative activities.
2026-07-29T00:00:00Z

Project Manager - Applications

West Palm Beach, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an experienced Project Manager specializing in healthcare applications to lead critical IT initiatives. This role focuses on implementing and optimizing systems that enhance patient care, streamline clinical workflows, and improve organizational efficiency. As this is a long-term contract position, the ideal candidate will excel in managing multiple projects while ensuring timely delivery, adherence to budgets, and stakeholder satisfaction. The position is based in West Palm Beach, Florida. Responsibilities:• Oversee the full lifecycle of healthcare application projects, including planning, execution, and delivery.• Collaborate with clinical, IT, and business stakeholders to define project objectives and success metrics.• Develop and manage project plans, timelines, resource allocation, and budgets while mitigating risks and resolving issues.• Ensure alignment of projects with organizational strategies and participate in governance and steering committee activities.• Partner with clinical teams to understand workflows and deliver solutions that enhance patient care and operational efficiency.• Coordinate testing, training, and deployment activities to ensure smooth transitions and operational readiness.• Manage vendor relationships, ensuring timely delivery and compliance with contract terms.• Utilize tools like monday.com to track progress, maintain transparency, and standardize reporting practices.• Monitor project performance through KPIs and deliver executive dashboards to report on outcomes.• Lead risk assessments and implement mitigation strategies to ensure project success.
2026-07-27T00:00:00Z

Administrative Coordinator (Public Works)

South Gate, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
This opportunity is for the City. You will be supporting the City Manager's Office.This is an interim assignment while the City conducts a search for a permanent employee. We're looking for a polished, highly organized administrative professional who is comfortable working in a fast-paced municipal environment and supporting executive leadership.Position Details:<ul><li>Title: Interim Management Analyst / Executive Administrative Support</li><li>Schedule: Monday–Thursday (4/10 schedule), 10-hour days</li><li>Location: 100% onsite in El Segundo</li><li>Duration: Temporary/interim assignment</li></ul> Key Responsibilities:<ul><li>Provide high-level administrative support to the City Manager's Office.</li><li>Assist with legal and executive correspondence, agendas, memorandums, staff reports, agreements, and presentations.</li><li>Conduct research, compile reports, and analyze information for executive leadership.</li><li>Coordinate meetings, maintain confidential records, and communicate with City departments and external stakeholders.</li><li>Support policy, budget, contract, and special project administration as needed.</li><li>Assist with Council and committee meeting preparation and other executive office priorities.</li></ul>
2026-07-16T00:00:00Z

Admin Assistant

Roseville, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a detail-oriented and professional Administrative Assistant to support daily office operations and ensure the efficient functioning of the organization. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities while providing exceptional internal and external customer service.Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and inquiries.</li><li>Welcome and assist visitors, clients, and vendors.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Maintain electronic and physical filing systems.</li><li>Order and manage office supplies and equipment.</li><li>Assist with data entry, record keeping, and database management.</li><li>Coordinate travel arrangements, meeting logistics, and event planning as needed.</li><li>Support departments with administrative projects and special assignments.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
2026-07-15T00:00:00Z

Admin Assistant

Inglewood, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Admin Assistant to support daily office operations in California. This Long-term Contract opportunity is ideal for someone who enjoys keeping administrative processes organized, accurate, and efficient in a busy workplace. The role offers a steady weekday schedule with occasional weekend support as business needs require, and it suits a dependable individual who can manage a range of clerical and office coordination tasks. Responsibilities: • Enter invoice details, purchase order information, and other routine records into internal systems with a strong focus on accuracy. • Use Microsoft Excel to complete basic calculations, organize information, and prepare simple administrative tracking documents. • Handle incoming and outgoing mail by sorting, distributing, and preparing items for delivery or shipment. • Monitor office and supply levels, help maintain stock, and support replenishment efforts when materials run low. • Assist with workplace organization by helping coordinate office needs and keeping shared areas orderly and functional. • Provide day-to-day clerical assistance to team members, including general administrative support across office activities. • Adapt to changing priorities and contribute additional support during occasional weekend coverage when needed.
2026-07-23T00:00:00Z

Project Controller

Anaheim, CA
onsite
Permanent / Full Time
150000 - 250000 USD / Yearly
We are looking for a Project Controller to provide financial oversight and cost governance for projects in Anaheim, California. This position partners closely with operational leaders to monitor budgets, protect profitability, and identify risks before they affect project performance. The ideal candidate will bring a disciplined approach to cost control, strong analytical judgment, and the ability to influence decision-making across multiple project teams. Responsibilities: • Guide projects through the full budget process, from approved scope and initial planning through closeout, while monitoring variances and resolving financial deviations. • Create and maintain companywide cost control practices, including tolerance limits and escalation protocols that help identify margin risk early. • Analyze declining margins, unexpected cost increases, and unauthorized scope growth, then work with operations leaders to implement practical corrective measures. • Lead or support financial project reviews with senior regional leadership, project directors, and project managers to reinforce accountability for budget performance. • Define and uphold job costing policies related to labor loading, equipment usage, subcontractor pricing, and indirect cost allocation across branches. • Manage change order controls to ensure additional work is accurately priced, formally approved, and financially recovered before execution begins. • Prepare clear financial summaries and supporting documentation that enable project stakeholders to make informed operational and commercial decisions.
2026-06-27T00:00:00Z

Project Controller

Deer Park, TX
onsite
Permanent / Full Time
100000 - 135000 USD / Yearly
We are looking for a Project Controller to support the financial oversight of complex construction initiatives in Deer Park, Texas. This position plays a key role in tracking project performance, strengthening cost visibility, and helping teams make informed financial decisions throughout the project lifecycle. The ideal candidate brings strong experience in project and construction accounting, along with the ability to manage forecasts, reporting, and controls across large-scale assignments. Responsibilities: • Monitor project budgets, committed costs, and actual spending to help maintain financial accuracy across active construction work. • Prepare routine financial reports, variance analyses, and performance updates for project leaders and stakeholders. • Develop and maintain project forecasts by evaluating cost trends, contract values, and expected financial outcomes. • Partner with project management teams to review billing, revenue recognition, and overall financial status of assigned projects. • Support accounting processes tied to large-scale construction programs, including cost tracking, reconciliations, and budget adjustments. • Maintain accurate project financial records within Deltek and related accounting systems to ensure timely reporting and data integrity. • Contribute to process improvement efforts by applying analytical tools and AI-based modeling approaches to strengthen financial workflows and reporting efficiency. • Assist with system-related accounting activities, including updates involving Deltek Vision or Construction Pro, when required by project operations.
2026-06-30T00:00:00Z

Grant Coordinator

Seattle, WA
onsite
Temporary / Contract
45.6 - 52.8 USD / Hourly
We are looking for a detail-oriented Grant Coordinator to support grant accounting and fund administration activities in Seattle, Washington. This Long-term Contract position will focus on maintaining accurate financial records, overseeing grant-related transactions, and helping ensure compliance with government funding requirements. The ideal candidate brings strong experience in grant management, net asset value reporting, and financial oversight within structured funding environments. Responsibilities: • Manage the financial administration of grants by tracking expenditures, reviewing funding activity, and maintaining accurate supporting documentation. • Reconcile grant accounts and fund balances to ensure transactions are recorded properly and align with reporting requirements. • Prepare and review financial reports related to government-funded programs, including schedules that support net asset value and fund-level analysis. • Monitor grant budgets and spending patterns to help identify variances, resolve discrepancies, and support compliance with award terms. • Coordinate with internal stakeholders to gather financial data, clarify grant restrictions, and support timely submission of required reports. • Maintain records within Abila MIP and use the system to support account review, reporting accuracy, and audit readiness. • Assist with fund administration processes by organizing financial activity across multiple grants and ensuring documentation is complete and current.
2026-07-29T00:00:00Z

Project Control Analyst

Newport News, VA
onsite
Permanent / Full Time
60000 - 115000 USD / Yearly
We are looking for a detail-oriented Project Control Analyst to support the financial and operational management of government-funded programs in Newport News, Virginia. In this role, you will work with program leadership, finance, and contracts teams to help monitor budgets, analyze project performance, and maintain accurate reporting. This position is ideal for someone who enjoys working with data, improving visibility into project health, and contributing to sound financial decision-making. Responsibilities: • Partner with program leaders to support project planning activities, budget development, and ongoing financial oversight across active assignments. • Track labor usage, project spending, available funding, and overall cost performance to help keep work aligned with approved budgets. • Prepare recurring reports, cost summaries, and performance updates that provide clear insight into project status and financial results. • Review burn rates, schedule indicators, and cost trends to identify variances early and elevate potential concerns to stakeholders. • Assist with monthly forecasting, revenue projections, and estimate updates to improve planning accuracy and program visibility. • Use Deltek Costpoint to review project data, maintain records, support project setup changes, and verify the accuracy of financial information. • Monitor contract values, funding limits, periods of performance, and closeout activity to help ensure compliance with customer requirements. • Create dashboards, spreadsheets, and analysis tools that support management reviews, audit readiness, and customer reporting needs. • Collaborate with finance, contracts, human resources, and business operations teams to respond to reporting requests and support process improvement initiatives.
2026-07-22T00:00:00Z

Training Coordinator

Milwaukee, WI
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a Training Coordinator to support the planning and delivery of engaging learning programs in Milwaukee, Wisconsin. This Long-term Contract position will focus on organizing training activities, coordinating event logistics, and helping participants, facilitators, and business partners stay aligned throughout each program. The ideal candidate brings strong operational discipline, excellent communication skills, and the ability to keep multiple moving pieces on track in a fast-paced learning environment. Responsibilities: • Oversee the day-to-day coordination of training programs from enrollment through session completion, ensuring each event is organized and ready for delivery. • Maintain class schedules, participant lists, and training calendars while keeping records accurate and up to date. • Work closely with instructors and internal teams to confirm agendas, pre-session tasks, materials, and session requirements before each program begins. • Provide onsite or event-level support by preparing rooms, arranging materials, coordinating meals, and resolving logistical issues as they arise. • Partner with vendors and internal service teams to arrange accommodations, transportation, catering, supplies, and other event-related needs. • Track attendance, capacity, cancellations, eligibility, and participation data to support a smooth learner experience and accurate reporting. • Draft and distribute timely training communications, answer participant questions, and provide guidance on schedules, expectations, and available resources. • Compile enrollment, attendance, feedback, and evaluation data into regular updates for learning leaders and business stakeholders. • Contribute to process improvement efforts by documenting procedures, maintaining resource guides, and supporting new learning initiatives and operational priorities.
2026-07-29T00:00:00Z

Project Manager III

Wayzata, MN
onsite
Temporary / Contract
70 - 74 USD / Hourly
We are looking for a Project Manager to lead large-scale cloud migration and data center exit initiatives within a complex enterprise environment. This individual will drive planning, execution, tracking, reporting, and stakeholder communication across multiple concurrent Agile delivery teams supporting AWS cloud migration efforts.The ideal candidate will have a strong track record managing infrastructure, application migration, or enterprise transformation projects, with the ability to coordinate geographically distributed teams, maintain execution rigor, and ensure successful delivery of critical business objectives.This role is focused on delivery leadership rather than hands-on technical engineering. Success in this position requires exceptional communication skills, strong organizational abilities, responsiveness, and a results-driven mindset. Key Responsibilities:· Lead planning and execution of cloud migration and data center exit projects across multiple business applications and workstreams.· Manage Agile execution teams responsible for migrating workloads from on-premises data centers to AWS through iterative sprint-based delivery cycles.· Develop and maintain integrated project plans, timelines, dependencies, milestones, risks, and status reporting.· Coordinate activities across multiple stakeholders, teams, and geographic regions to ensure alignment and delivery success.· Facilitate project governance, communication, issue resolution, and executive-level reporting.· Track project progress, manage risks and impediments, and drive corrective actions when necessary.· Partner with business, infrastructure, application, and leadership teams to ensure successful workload migration and cutover activities.· Establish execution rigor and cadence through effective planning, monitoring, and stakeholder engagement.
2026-07-24T00:00:00Z

Project/Business/Admin – Coordinator (Hybrid position)-Pr...

Shoreview, MN
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a versatile Project/Business/Admin Coordinator to support Facilities operations in Arden Hills, Minnesota. This hybrid opportunity is a Long-term Contract position for a detail-oriented individual who can balance administrative coordination, business support, and project-related activities while working effectively with internal teams and external partners. The role offers the chance to improve communication, strengthen operational consistency, and contribute to process enhancements across the department. Responsibilities: • Support department planning activities by organizing business information, tracking operational and financial data, and helping identify areas for process improvement. • Serve as a central point of contact between Facilities staff, service providers, and consultants to promote clear communication and timely issue resolution. • Partner with internal teams to gather feedback, improve workflows, and enhance service delivery across shared processes. • Maintain and update departmental procedures, policy-related documentation, and records tied to vendor and contractor compliance requirements. • Coordinate administrative tasks such as expense documentation, scheduling support, on-call calendars, travel arrangements, and other operational logistics. • Assist with maintenance-related administration, including support for both planned work and unplanned service activity tracking. • Organize and help lead special assignments that may include lease-related coordination, small project support, and other department initiatives. • Monitor reporting accuracy and ensure business records, summaries, and supporting documentation are complete and well organized.
2026-07-23T00:00:00Z

Part-Time Office Assistant

Fairmont, WV
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are seeking a reliable and professional Part-Time Office Assistant to support daily office operations in a temporary onsite role. The ideal candidate will have strong communication skills, prior office experience, and the ability to manage multiple tasks in a fast-paced environment. This position is onsite and based in West Virginia, Monday through Friday, 10:00 AM – 2:00 PM Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Greet visitors and provide general front office support</li><li>Perform data entry and maintain accurate records</li><li>Assist with general administrative and office tasks</li><li>Support team members with day-to-day office needs</li><li>Manage multiple priorities effectively</li></ul>
2026-07-15T00:00:00Z

Administrative and Events Coordinator

Walnut, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position SummaryWe are seeking a highly organized and detail-oriented Administrative & Events Coordinator to support daily office operations while planning and executing company events from start to finish. This role requires a proactive, customer-focused professional who thrives in a fast-paced environment, excels at multitasking, and enjoys coordinating logistics to ensure seamless operations and successful events.Key Responsibilities<ul><li>Provide administrative support including scheduling, calendar management, correspondence, filing, and document preparation.</li><li>Answer phones, greet visitors, and serve as the primary point of contact for internal and external inquiries.</li><li>Coordinate meetings, conferences, and corporate events, including venue selection, vendor management, catering, travel arrangements, and event logistics.</li><li>Manage event timelines, budgets, registration, materials, and post-event follow-up.</li><li>Maintain office supplies, equipment, and vendor relationships to ensure efficient office operations.</li><li>Prepare reports, presentations, and meeting agendas using Microsoft Office applications.</li><li>Coordinate travel arrangements, expense reporting, and executive support as needed.</li><li>Collaborate with cross-functional teams to ensure successful execution of company initiatives and events.</li><li>Maintain accurate records, databases, and filing systems while ensuring confidentiality of sensitive information.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>Qualifications<ul><li>2+ years of administrative, office coordination, or event planning experience.</li><li>Excellent organizational, time management, and multitasking abilities.</li><li>Strong written and verbal communication skills with a professional and customer-focused approach.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with event management software is a plus.</li><li>Ability to prioritize competing deadlines and adapt to changing business needs.</li><li>Strong attention to detail and problem-solving skills.</li><li>Associate's or Bachelor's degree preferred, or equivalent work experience.</li></ul>Preferred Skills<ul><li>Experience coordinating corporate meetings, conferences, or special events.</li><li>Budget tracking and vendor management experience.</li><li>Strong interpersonal skills with the ability to build relationships across all levels of the organization.</li><li>Ability to work independently while contributing effectively to a collaborative team.</li></ul>Key Competencies<ul><li>Organization and planning</li><li>Event coordination</li><li>Administrative support</li><li>Customer service</li><li>Communication</li><li>Time management</li><li>Problem-solving</li><li>Attention to detail</li><li>Relationship building</li><li>Project coordination</li></ul>
2026-07-29T00:00:00Z

Event Assistant

Del Mar, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Event Assistant to support on-site operations for a Contract position in Del Mar, California. This role is ideal for someone who enjoys working in a fast-paced event environment, assisting attendees, and helping the team keep activities organized throughout the day. The Event Assistant will contribute to a positive guest experience by supporting registration, distributing materials, and preparing event areas before and after the event. Responsibilities: • Prepare event spaces before opening by organizing materials, arranging supplies, and helping ensure all areas are ready for attendees. • Welcome guests as they arrive and provide badges, directions, and general assistance throughout the event. • Support the registration process by guiding participants through check-in and answering basic questions. • Move and organize supply boxes and event materials as needed during setup and breakdown activities. • Assist the event team with maintaining orderly stations and replenishing materials during the event. • Help dismantle event areas at the end of the day and pack supplies carefully for transport or storage.
2026-07-29T00:00:00Z

Event Assistant

New York, NY
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Event Assistant to support marketing operations and event-related coordination for a Long-term Contract position based in New York, New York. This role focuses on contract administration, vendor communication, payment tracking, and logistical support that helps marketing programs and conferences run smoothly. The ideal candidate brings strong organizational skills, attention to detail, and the ability to work effectively with internal partners and external vendors in a fast-paced IT software environment. Responsibilities: • Coordinate contract administration for marketing events by partnering with procurement and legal teams to move vendor agreements through required approval workflows. • Communicate with external vendors to gather documentation, confirm terms, and keep event-related activities progressing according to schedule. • Partner with Accounts Payable to monitor invoice status and help ensure payments are issued accurately and on time. • Track departmental credit card activity, maintain organized purchase records, and prepare semi-monthly expense reporting with a high degree of accuracy. • Assist with conference and event logistics, including follow-up on deliverables, timelines, and operational details needed for successful execution. • Work with cross-functional stakeholders and leadership contacts to keep contracting, ordering, and payment milestones on track. • Enter vendor invoice information and support financial documentation processes related to marketing events and programs. • Maintain clear, up-to-date records for contracts, payments, and vendor interactions to support audit readiness and operational consistency.
2026-07-29T00:00:00Z

Project/Program Manager II

New York, NY
remote
Temporary / Contract
57 - 62 USD / Hourly
Testing Project ManagerLocation: RemoteWork Arrangement: Remote Position OverviewWe are seeking a highly organized and results-oriented Testing Project Manager to lead testing strategy, coordination, and execution across multiple projects. This role plays a critical part in ensuring systems, processes, and operational workflows are thoroughly validated and ready for successful deployment.The ideal candidate brings a blend of project management, testing, stakeholder management, and problem-solving expertise. This individual will serve as a central point of coordination across business, technical, operations, and vendor teams to drive testing readiness, reduce implementation risk, and ensure successful project outcomes. Key ResponsibilitiesTesting Strategy & Execution<ul><li>Own end-to-end testing strategy, planning, and execution across multiple projects</li><li>Define testing scope, timelines, success criteria, and testing deliverables</li><li>Develop and coordinate test plans aligned to project objectives</li><li>Ensure testing readiness prior to launch activities</li></ul>Test Coordination & Stakeholder Management<ul><li>Coordinate testing efforts across cross-functional teams and external partners</li><li>Lead system validation, user acceptance testing (UAT), and operational testing activities</li><li>Facilitate testing reviews, status meetings, and stakeholder communications</li><li>Ensure alignment between business, operations, and technical teams</li></ul>Defect & Risk Management<ul><li>Manage defects, risks, issues, and dependencies throughout testing cycles</li><li>Drive root cause analysis and resolution of testing-related issues</li><li>Escalate critical risks and blockers to leadership as needed</li><li>Implement mitigation plans to minimize project impact</li></ul>Operational Readiness & Continuous Improvement<ul><li>Validate system performance, throughput, and operational readiness</li><li>Identify process gaps, bottlenecks, and opportunities for improvement</li><li>Drive enhancements to testing methodologies, tools, and processes</li><li>Prepare executive summaries, project updates, and risk assessments</li></ul>
2026-07-16T00:00:00Z

Operations Assistant

Chantilly, VA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking an Operations Assistant with 2+ years of administrative experience to join our team immediately. The ideal candidate will be highly organized, detail-oriented, and comfortable managing a variety of office support tasks in a fast-paced environment. Responsibilities:<ul><li>Provide general office and administrative support</li><li>Update and maintain reports in Excel</li><li>Handle incoming phone calls professionally</li><li>Dispatch work and coordinate assignments</li><li>Support daily operational and clerical needs</li><li>Learn and adapt to new software and systems quickly</li></ul>
2026-07-15T00:00:00Z