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141 results for Project Assistantcoordinator jobs

Administrative Coordinator

Atlanta, GA
onsite
Temporary / Contract
19.6365 - 22.737 USD / Hourly
We are looking for an Administrative Coordinator to provide onsite support for documentation and compliance activities tied to active projects in Atlanta, Georgia. This Long-term Contract position is well suited for someone who excels in a high-volume environment, keeps records organized, and helps ensure vendors and subcontractors can move through payment processes without unnecessary delays. The role offers hands-on exposure to project operations, administrative coordination, and financial support functions within a construction-focused setting. Responsibilities: • Oversee the collection and maintenance of project-related compliance records for numerous active jobs, ensuring files remain accurate and accessible. • Communicate with subcontractors, suppliers, and vendors to secure outstanding paperwork such as lien waivers, signatures, insurance documents, and other required materials. • Examine incoming documents for completeness, correct dates, proper authorization, and alignment with project requirements before processing. • Track insurance-related records, including certificates of insurance, workers' compensation coverage, and vehicle liability documentation, to confirm ongoing compliance. • Partner with project accounting personnel to address missing or incorrect paperwork that may interfere with invoice and payment timelines. • Update spreadsheets, status trackers, and administrative logs to provide clear visibility into documentation progress across projects. • Organize, scan, and retain both digital and hard-copy records to support orderly project documentation management. • Assist with general office coordination, including document handling, mail distribution, and other administrative tasks that support daily operations. • Provide clerical support to accounts payable activities, such as preparing backup materials and handling check-related documentation as needed.
2026-07-24T00:00:00Z

Administrative Coordinator

Saint Paul, MN
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an Administrative Coordinator to support traffic safety programming in Saint Paul, Minnesota. This Long-term Contract position focuses on coordinating course logistics, managing participant communications, and keeping training materials and records organized. The ideal candidate brings strong administrative judgment, comfort handling phone and email inquiries, and the ability to keep multiple schedules and registration activities running smoothly. Responsibilities: • Coordinate defensive driving courses by arranging instructors, confirming training formats, and securing appropriate in-person or virtual class logistics. • Oversee participant enrollment activities, including processing registrations, preparing attendance lists, issuing completion certificates, and maintaining accurate program documentation. • Update and manage published training calendars for experienced driver offerings and help ensure online schedule information remains current. • Respond to questions from participants and other attendees, providing clear guidance on class options, eligibility, and program details. • Support additional traffic safety initiatives, including specialized driving programs and court-related referral courses, while keeping materials and records organized. • Prepare, assemble, and distribute class handouts and instructional packets for traffic safety training sessions. • Serve as registrar for open enrollment classes by organizing pre-class rosters, coordinating check-in, and supporting on-site course flow, including meal setup when needed. • Maintain office and event supply inventory by ordering general administrative items, copier and printer materials, and refreshments for training participants. • Provide backup front desk and registrar coverage as needed and assist with other departmental administrative tasks assigned by the team.
2026-07-24T00:00:00Z

Administrative Coordinator

Iowa City, IA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Be the Hub That Keeps Everything Moving! Are you the person everyone relies on to keep things organized, on track, and running smoothly? Do you enjoy variety in your day and take pride in being the one who makes sure nothing falls through the cracks?We're looking for an Administrative Coordinator to serve as a key member of our client's rapidly growing team. This role offers a unique blend of administrative support, compliance coordination, onboarding, marketing assistance, and office operations. You'll work closely with leadership and support teams across the organization while helping ensure daily operations run efficiently. What You'll Do<ul><li>Coordinate meetings, schedules, and team communications</li><li>Assist with office operations and administrative projects</li><li>Answer incoming calls during peak periods</li><li>Open and distribute mail</li><li>Receive and coordinate deliveries</li><li>Serve as a go-to resource for day-to-day office support</li><li>Schedule and coordinate random CDL drug testing</li><li>Maintain driver qualification files and required documentation</li><li>Track annual forms and driving record reviews</li><li>Assist with vehicle registration and IFTA administration</li><li>Help ensure records remain accurate, organized, and compliant</li><li>Schedule and coordinate interviews for seasonal employees</li><li>Facilitate onboarding activities for new hires</li><li>Enter employee information into company systems</li><li>Maintain employee records and required documentation</li><li>Help create a welcoming and organized onboarding experience</li></ul>
2026-07-23T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
The Administrative Coordinator will provide administrative support to the Legal Department, assisting with document management, legal correspondence, subpoena tracking, and special projects. This role requires exceptional organization, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to the Legal team.</li><li>Assist with the preparation, tracking, and filing of subpoenas and other legal documents.</li><li>Maintain confidential legal files and records, both electronic and paper.</li><li>Coordinate document requests and responses with internal departments.</li><li>Draft correspondence, reports, and legal-related documentation.</li><li>Schedule meetings, manage calendars, and coordinate departmental projects.</li><li>Monitor deadlines and ensure timely completion of legal administrative tasks.</li><li>Organize and maintain spreadsheets, databases, and tracking logs.</li><li>Answer departmental phone calls and respond to inquiries professionally.</li><li>Perform general administrative duties including scanning, copying, filing, and data entry.</li><li>Support additional projects as assigned.</li></ul>
2026-07-21T00:00:00Z

Administrative Coordinator

Bryn Mawr, PA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support day-to-day operations for a service-focused program in Bryn Mawr, Pennsylvania. This onsite opportunity is ideal for someone who thrives in a fast-paced environment, keeps processes organized, and communicates effectively with both internal teams and clients. This is a Long-term Contract position with the potential to evolve based on business needs and performance. Responsibilities:• Oversee the admission process for incoming clients by gathering intake details, confirming coverage information, securing required approvals, and preparing onboarding records.• Coordinate calendars for clinicians and clients, arranging appointments and coverage assignments to help maintain smooth daily operations.• Keep electronic records, case files, and administrative tracking documents current while following established compliance and documentation standards.• Partner with clinical staff and leadership to address scheduling issues, support operational needs, and improve overall workflow efficiency.• Handle routine administrative support such as data entry, document preparation, file maintenance, phone coverage, and general office coordination.• Assist with special assignments and operational projects that contribute to consistent and effective program delivery.
2026-07-28T00:00:00Z

Administrative Coordinator

Woodbury, MN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support a government office in Woodbury, Minnesota through a Contract assignment expected to run through mid-October. This position focuses on handling administrative tasks related to incoming loan inquiries, gathering required documentation, and ensuring information is accurately prepared for the next stage of review. The role begins with on-site training and then transitions to a hybrid or remote schedule, making it a strong fit for someone who is organized, responsive, and comfortable working with applicants by phone. Responsibilities: • Respond to inbound calls from individuals seeking loan assistance and guide each caller through the required documentation process. • Request, review, and organize supporting materials such as pay documentation while asking clarifying questions to confirm all needed information has been collected. • Perform simple income calculations in Excel to help prepare applicant information for downstream processing. • Maintain accurate electronic records and enter data promptly to keep files complete and up to date. • Forward organized documentation and relevant details to the appropriate team members for further review. • Support daily administrative operations, including scheduling-related tasks and general coordination as needed. • Follow established procedures during calls and documentation intake to ensure consistency and accuracy. • Complete initial on-site training and then effectively manage assigned duties in a hybrid or remote work environment.
2026-07-28T00:00:00Z

Administrative Coordinator

Port Washington, WI
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Coordinator to support a busy team in Wisconsin. This contract opportunity offers the chance to contribute in a fast-moving environment where organization, accuracy, and strong communication are essential. The position is ideal for someone with construction industry administrative experience who can keep schedules, travel plans, records, and daily office activities running efficiently. This assignment is set for 2.5 years and may lead to ongoing employment based on business needs and performance. Responsibilities: • Coordinate team calendars, arrange meetings, and keep schedules aligned to support daily operations. • Organize domestic and international travel plans, including transportation, lodging, and related logistics. • Enter payroll information accurately, maintain supporting records, and help ensure submissions are completed on time. • Prepare, format, and organize documents, reports, presentations, and files for internal stakeholders. • Monitor office and project supply levels and place orders to maintain smooth workflow. • Answer inbound calls, direct inquiries appropriately, and provide general administrative support to the team. • Assist with special assignments and additional office tasks as priorities shift across the department.
2026-07-27T00:00:00Z

Administrative Coordinator

Valley Center, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is partnering with a growing organization in Valley Center that is seeking a highly organized Administrative Coordinator to support daily business operations. This individual will play a critical role in keeping departments running efficiently by coordinating schedules, managing communications, and supporting leadership teams. This is an excellent opportunity for an administrative professional who enjoys working in a fast-paced environment and taking ownership of a variety of projects and responsibilities. Key Responsibilities<ul><li>Manage calendars and coordinate meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Assist with project coordination and administrative support</li><li>Maintain filing systems and company records</li><li>Coordinate travel arrangements and expense reports</li><li>Track office supply inventory and vendor relationships</li><li>Support special projects and company events</li><li>Serve as a point of contact for internal and external stakeholders</li></ul>
2026-07-10T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and dependable Office Assistant to support daily administrative operations and help keep the office running smoothly. The ideal candidate will be organized, proactive and comfortable managing a variety of clerical and front office responsibilities. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-07-28T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations across client locations in Minnesota. This contract opportunity is ideal for someone who enjoys variety, adapts quickly to different office environments, and takes pride in delivering responsive customer service. In this role, you will help maintain smooth site operations, assist with administrative and mailroom tasks, and contribute to special assignments that keep teams productive. Responsibilities: • Provide on-site coverage at client offices when regular staff are unavailable or when business volumes increase. • Support day-to-day administrative, mail handling, scanning, filing, printing, and reception activities to keep operations running efficiently. • Collaborate with team members and client contacts to address service needs and help improve overall workflow. • Operate office and production equipment as needed while following established procedures and quality standards. • Communicate effectively with customers, sales partners, and internal leadership to resolve issues and support service goals. • Contribute to special projects and complete assigned tasks accurately within expected timeframes. • Observe site performance, identify opportunities for improvement, and report concerns or notable successes appropriately. • Maintain an organized, safe, and efficient workspace while delivering courteous service at every assigned location.
2026-07-28T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are seeking a recent graduate for an entry-level Office Assistant role supporting daily operations in Coconut Grove, Florida. This contract-to-permanent opportunity is ideal for someone who can manage schedules, handle communications, and keep administrative processes running efficiently while providing high-level support across the office. The position requires someone comfortable coordinating with executives, staff, vendors, and external contacts, while also taking initiative to solve problems independently. Responsibilities:• Serve as a central point of coordination for leadership, employees, clients, and outside partners to ensure clear and effective communication.• Oversee executive calendars by arranging meetings, resolving scheduling conflicts, and keeping priorities aligned.• Coordinate business travel, lodging, and related logistics for leadership and visiting stakeholders.• Prepare, review, and reconcile expense documentation while supporting accounts payable and other administrative records.• Monitor office inventory levels and replenish workplace essentials, including supplies and refreshments, to support uninterrupted operations.• Draft, edit, and organize internal and external correspondence, presentations, and other business documents in a clear and consistent format.• Record key discussion points and action items during meetings and distribute accurate notes when needed.• Track property-related initiatives, follow up on outstanding items, and communicate progress updates to appropriate stakeholders.• Arrange maintenance requests and repair services for the office while helping oversee local certification and renewal requirements.• Provide reception and general administrative support to senior executives and the broader team as business needs require.
2026-07-27T00:00:00Z

Office Assistant

Fairmont, WV
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are seeking a reliable and professional Office Assistant to support daily office operations in a fast-paced environment. This is a temporary onsite role ideal for someone with strong communication skills, prior office experience, and the ability to manage multiple tasks efficiently. This position is onsite, Monday through Friday, 10:00 AM – 2:00 PM Key Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Greet visitors and provide front office support</li><li>Perform data entry and maintain accurate records</li><li>Update information in internal systems and databases</li><li>Assist with general administrative and office support tasks</li><li>Manage multiple priorities while maintaining attention to detail</li></ul>
2026-07-15T00:00:00Z

Office Assistant

Waldorf, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to support daily administrative and front desk operations in Waldorf, Maryland. This is a Long-term Contract opportunity for someone who enjoys helping people, keeping office activities organized, and contributing to a well-organized in-office environment. The ideal candidate communicates confidently in both English and Spanish and can manage a variety of clerical and customer-facing tasks with accuracy and care. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance in English and Spanish at the front desk. • Coordinate appointment scheduling and help maintain calendars to support smooth day-to-day office operations. • Prepare, scan, and organize documents while keeping paper and digital filing systems accurate and accessible. • Enter information into office records and assist with routine correspondence, forms, and other administrative documents. • Provide general clerical support across the office, including handling reception coverage and responding to basic customer or client inquiries. • Help maintain a clean, orderly, and well-organized reception and work area for staff and visitors. • Support team needs by taking on additional administrative tasks as priorities shift.
2026-07-27T00:00:00Z

Office Assistant

Arlington, VA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations for a Contract position based in Arlington, Virginia. This role will serve as a key point of contact for visitors and employees while helping maintain an organized, efficient, and detail-oriented office environment. The ideal candidate is proactive, service-oriented, and comfortable balancing front desk responsibilities with administrative coordination. Responsibilities: • Welcome guests, clients, and team members with a courteous approach that creates a positive office experience. • Manage meeting spaces by organizing conference room schedules, preparing rooms in advance, and confirming they are ready for use. • Handle incoming and outgoing mail, deliveries, and shipments while ensuring timely distribution across the office. • Keep the workplace running smoothly by replenishing supplies, arranging shared spaces, and supporting a clean, orderly environment. • Prepare work areas and coordinate office logistics to help new employees transition into the workplace effectively. • Assist with internal meetings and company events by supporting setup, coordination, and general administrative needs. • Draft, format, and distribute routine office communications, documents, and correspondence as needed. • Provide day-to-day administrative assistance to departments and leadership, including clerical support, document scanning, and phone coverage. • Liaise with vendors and building management to address maintenance requests and follow through on office-related service needs. • Support purchasing and invoice-related administrative tasks while contributing ideas to improve office processes and employee experience.
2026-07-27T00:00:00Z

Office Assistant

Lynwood, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to help maintain efficient daily operations in a busy construction setting in Lynwood, California. This Contract to permanent opportunity will support company leadership through a wide range of administrative and coordination tasks while helping the office stay organized and responsive. The ideal candidate is dependable, detail-oriented, and comfortable balancing multiple priorities in a small team environment. Responsibilities: • Support the owner and Office Manager with day-to-day administrative coordination and general office needs. • Maintain organized records by filing paperwork, scanning documents, and updating information accurately in company systems. • Manage calendars, arrange appointments, and help keep schedules aligned with shifting business priorities. • Answer inbound calls, greet visitors, and provide courteous communication to customers, vendors, and internal staff. • Handle clerical work such as data entry, document preparation, and other office tasks that keep operations moving efficiently. • Assist with front office coverage and respond to routine requests in a timely and detail-oriented manner. • Contribute to smooth office operations by tracking documents and helping leadership stay organized across multiple activities.
2026-07-29T00:00:00Z

Office Assistant

Allentown, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a reliable and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate is detail-oriented, professional, and comfortable handling a variety of clerical and customer-facing tasks. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and visitor inquiries</li><li>Maintain filing systems, records, and office documentation</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and track office supplies and assist with inventory</li><li>Prepare correspondence, reports, and other administrative materials</li><li>Support data entry, document management, and recordkeeping</li><li>Assist with mail distribution, shipping, and receiving</li><li>Coordinate with vendors and internal team members as needed</li><li>Help maintain a clean, organized, and efficient office environment</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-07-15T00:00:00Z

Office Assistant

Falls Church, VA
onsite
Temporary / Contract
18 - 18.5 USD / Hourly
We are seeking an Office Assistant for a part-time, ongoing long-term onsite role. This opportunity is ideal for someone looking for steady part-time hours, including a college student seeking work experience. Schedule:<ul><li>Tuesday, Wednesday, and Thursday: 12:00 PM – 7:00 PM</li><li>Every other Saturday: 10:00 AM – 2:00 PM</li></ul>Responsibilities:<ul><li>Answer and direct phone calls</li><li>Process incoming and outgoing packages</li><li>Greet and assist customers</li><li>Provide general office support as needed</li></ul>
2026-07-15T00:00:00Z

Office Assistant

Hyannis, MA
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations for a charter fishing business in Hyannis, Massachusetts. This Long-term Contract position combines front-office coordination with customer-facing dockside support, creating a varied and hands-on work environment. The person in this role will help manage tour reservations, welcome guests upon arrival, and keep administrative tasks organized to ensure a smooth experience for visitors and staff. Responsibilities: • Manage incoming booking requests for fishing and boat tours through phone and office systems, ensuring reservation details are accurate and up to date. • Greet guests and visitors upon arrival, assist with dockside check-in, and help direct customers to the appropriate departure area. • Provide attentive front-desk support by answering inbound calls, responding to email inquiries, and assisting with general customer questions. • Perform routine clerical work such as maintaining records, organizing documents, and supporting daily office operations. • Coordinate scheduling updates and communicate changes clearly to customers and internal team members. • Spend a significant portion of each shift outdoors at the docks assisting with customer check-in and related operational needs. • Use reservation and attraction management software to enter bookings, confirm tour details, and support day-to-day administrative workflows.
2026-07-27T00:00:00Z

Office Assistant

Boise, ID
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk and administrative operations in Boise, Idaho. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping office processes organized and accurate. The role involves handling reception activities, managing documentation, and supporting communication among patients, providers, and office staff. Responsibilities:• Welcome patients upon arrival, manage the check-in process, and provide attentive service throughout each interaction.• Review coverage details, confirm insurance information, and process patient payments with accuracy and care.• Keep patient documentation current by updating records and maintaining electronic files in an organized manner.• Support administrative workflows by preparing referrals, assisting with authorization requests, and completing general office tasks.• Serve as a communication link among patients, clinical providers, and internal staff to help ensure timely follow-up.• Answer incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members.• Scan, file, and organize documents to maintain accessible and accurate office records.
2026-07-28T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Office Assistant to support a contract assignment in New York, New York. This position is ideal for someone who is comfortable handling repetitive clerical work with accuracy and efficiency in a team-oriented setting. The role focuses on processing mailed materials, organizing ballot-related documents, and helping daily operations run smoothly during standard business hours. Responsibilities: • Open incoming envelopes carefully and organize contents for processing. • Count votes accurately and maintain careful attention to detail throughout each batch. • Sort and arrange documents to support an orderly and efficient workflow. • Work collaboratively with a team of approximately 10 staff members to meet daily goals. • Perform routine clerical tasks during the assigned 9:00 AM to 5:00 PM schedule. • Use basic computer functions to record, track, or update processing information as needed.
2026-07-27T00:00:00Z

Office Assistant

Westbrook, CT
onsite
Temporary / Contract
17.575 - 20.35 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily administrative operations for a Contract position in Westbrook, Connecticut. This role is well suited for someone who is comfortable working with digital records, handling routine office tasks, and maintaining accurate documentation. The ideal candidate will bring strong organizational skills, confidence with data entry, and the ability to manage files efficiently in a fast-paced social services environment. Responsibilities: • Retrieve electronic records from internal systems and prepare them for administrative use. • Download, sort, and maintain digital files to ensure documents are easy to locate and properly stored. • Create, format, and update documents using Microsoft Word and related file types such as PDF. • Enter numeric and text-based information into state reporting systems with a high level of accuracy. • Scan paper records and convert them into organized electronic files for ongoing office access. • Provide back-office administrative assistance to support day-to-day operational needs. • Review documents for completeness and consistency before filing or data submission.
2026-07-28T00:00:00Z

Office Assistant

Washington, DC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized and proactive Office Assistant to support daily administrative operations in Washington, District of Columbia. This Long-term Contract position is ideal for someone who is comfortable working in a fast-paced office, can manage competing priorities, and brings strong technical ability with Microsoft Office tools. The right candidate will help maintain an efficient workplace by supporting file organization, tracking supplies, and assisting with general office coordination. Responsibilities: • Coordinate day-to-day office support activities to keep shared workspaces orderly, functional, and well maintained. • Monitor and track office inventory levels, helping ensure supplies are available and records remain accurate. • Organize digital documents and assist with file management in shared storage platforms such as OneDrive. • Provide administrative support through data entry, document preparation, and general back-office tasks. • Answer inbound calls and greet visitors professionally while directing requests to the appropriate staff members. • Use Microsoft Word and Excel to create, update, and maintain reports, logs, and office documents. • Operate standard office equipment and assist with routine clerical duties to support team productivity. • Adapt quickly to varying workplace procedures and follow established protocols in different office environments.
2026-07-27T00:00:00Z

Office Assistant

Salinas, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Salinas, California. This Long-term Contract position offers a flexible part-time schedule of 8 to 12 hours per week, generally working once a week with scheduling arranged several weeks in advance. The role is ideal for someone who communicates clearly, stays organized, and can help keep office workflows running smoothly in a business casual environment. Responsibilities: • Welcome visitors and provide front-desk support while maintaining a courteous and friendly office presence. • Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate team members. • Scan, organize, and file documents to keep records accurate, accessible, and up to date. • Perform a range of clerical tasks such as data entry, correspondence support, and general office coordination. • Use Microsoft Office tools, including Excel, to prepare basic documents, update information, and assist with administrative tracking. • Help manage office scheduling needs for part-time weekly support and adapt to changing priorities as needed. • Communicate clearly with internal staff and external contacts in an effective manner, including Spanish-speaking individuals when applicable.
2026-07-22T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a dependable Part Time Office Assistant to help keep daily workplace operations organized and welcoming in Santa Clara, California. This opportunity is suited for someone who enjoys being on site, takes initiative, and can balance administrative support with hands-on office coordination. The person in this role will contribute to a smooth employee and visitor experience while supporting workplace logistics, vendor activity, and office readiness in a fast-moving environment. Responsibilities:• Serve as the primary on-site support person for day-to-day office needs and help ensure operations run efficiently throughout the workday.• Welcome employees, visitors, candidates, and service providers with a courteous and friendly approach while helping direct them as needed.• Keep shared spaces presentable by monitoring office appearance and addressing general workplace organization needs.• Replenish pantry items, beverages, coffee supplies, and general office materials to maintain a well-stocked environment.• Arrange orders for food, refreshments, and workplace supplies through external vendors and online ordering tools.• Prepare meeting and conference spaces by coordinating room setup, refreshments, and overall readiness for guests and internal teams.• Assist with vendor scheduling, service follow-up, and resolution of routine office-related requests.• Support onboarding logistics by helping coordinate workspace readiness and other onboarding-related office details.• Provide administrative assistance such as scheduling support for busy teams, including recruiting and engineering functions.• Contribute to workplace projects tied to office transition efforts, return-to-office coordination, and overall space organization.
2026-07-24T00:00:00Z

Office Assistant

Bellevue, WA
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are seeking a highly organized and proactive Senior Office Coordinator to oversee daily office operations, ensure an exceptional workplace experience, and support administrative, facilities, and event functions in a Startup company. This individual will serve as a key point of contact for employees, visitors, vendors, and cross-functional teams while maintaining a detail oriented and welcoming office environment. Key Responsibilities Front Office & Visitor Experience Serve as the primary point of contact for visitors and guests, providing a detail oriented and welcoming experience. Coordinate visitor schedules, meeting space reservations, and badge/access distribution. Manage guest check-in procedures and ensure meeting spaces are prepared in advance. Maintain awareness of office schedules, space utilization, and workplace procedures. Partner with front desk staff to ensure seamless office coverage and visitor support. Office Operations & Facilities Oversee the appearance and functionality of conference rooms, kitchens, common areas, and shared workspaces. Coordinate with vendors, building management, and service providers. Submit and monitor facilities requests related to maintenance, repairs, cleaning, furniture, lighting, and office equipment. Manage shipping, receiving, mail distribution, and office deliveries. Maintain office inventories, supplies, snacks, beverages, and storage areas. Support workplace safety initiatives and emergency preparedness programs. Identify opportunities to improve office processes, systems, and operational efficiencies. Financial & Administrative Support Monitor office expenditures and assist with budget tracking. Coordinate recurring purchases for office supplies, food service, and vendor-supported programs. Support responsible spending and operational planning initiatives. Meetings, Events & Culture Coordinate meeting logistics, catering, room setup, and event support. Manage conference room scheduling and calendars. Provide basic audiovisual support for meetings and virtual conferences. Coordinate employee engagement activities, office celebrations, and culture-building events. Support internal meetings, leadership visits, and external client events. Cross-Functional Support Assist with employee onboarding by coordinating workspace setup, access, and first-day readiness. Support offboarding activities, including access removal and equipment collection. Partner with Human Resources on recruiting support, employee communications, and workplace initiatives. Coordinate with IT for technology support and troubleshooting. Assist with administrative projects, presentations, and business support activities as needed. General Duties Manage incoming and outgoing mail, shipping, and receiving activities. Respond to employee and client requests professionally and efficiently. Perform additional administrative and operational duties as assigned.
2026-07-28T00:00:00Z

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