<p>We are looking for a detail-oriented part-time Administrative Assistant to join our team in Hickory, North Carolina. This long-term contract position is an excellent opportunity for someone skilled in administrative support and familiar with legal processes. The ideal candidate will excel in managing confidential information, maintaining organization, and ensuring smooth office operations. This role will be part-time, and is needing someone to be very flexible. </p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain legal files, ensuring all documentation is accurately filed and accessible.</p><p>• Draft and review legal documents, contracts, and correspondence in compliance with organizational standards.</p><p>• Assist with data entry tasks, ensuring accuracy and timely completion.</p><p>• Coordinate and manage email communications, responding promptly and professionally.</p><p>• Utilize Microsoft Office Suite tools, including Word, Excel, PowerPoint, and Outlook, to support administrative tasks.</p><p>• Handle travel expense reporting and related administrative functions.</p><p>• Provide support for contract administration, ensuring proper documentation and compliance.</p><p>• Maintain confidentiality while working with sensitive legal information.</p><p>• Collaborate with team members to streamline office procedures and improve efficiency.</p><p>• Support policy administration and ensure adherence to established guidelines.</p>
We are looking for a detail-oriented Executive Assistant to provide high-level administrative support in Boston, Massachusetts. This is a Contract position, ideal for someone with exceptional organizational skills and the ability to manage complex schedules. The role involves coordinating travel arrangements, managing calendars, and ensuring smooth day-to-day operations for executives.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, scheduling meetings and appointments efficiently.<br>• Arrange and coordinate domestic and international travel plans, including flights, accommodations, and transportation.<br>• Prepare and distribute agendas, presentations, and materials for executive meetings.<br>• Act as the primary point of contact for internal and external communication on behalf of executives.<br>• Monitor and prioritize incoming emails, calls, and correspondence to ensure timely responses.<br>• Handle confidential information with discretion and professionalism.<br>• Assist in planning and executing events or special projects as needed.<br>• Troubleshoot scheduling conflicts and provide proactive solutions to ensure seamless operations.
<p><strong>Administrative Assistant (Contract) – Houston, TX</strong></p><p>We are seeking an organized and detail-oriented Administrative Assistant to join our client on a contract basis in Houston, Texas. This role is a key part of ensuring smooth office operations, accurate recordkeeping, and effective communication across the organization. The ideal candidate is proactive, adaptable, and thrives in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage incoming calls, providing courteous and efficient assistance, and directing inquiries to the appropriate departments.</li><li>Perform accurate data entry and maintain up-to-date records.</li><li>Handle receptionist duties including greeting visitors and managing front desk operations.</li><li>Organize and maintain office files, ensuring easy accessibility for team members.</li><li>Support administrative tasks such as scheduling meetings, coordinating calendars, and preparing documentation.</li><li>Communicate effectively with internal and external stakeholders to relay information and address inquiries.</li><li>Monitor and order office supplies to ensure availability of necessary resources.</li><li>Help maintain a clean and organized workspace in coordination with relevant personnel.</li><li>Collaborate with team members to ensure timely completion of assigned tasks.</li></ul><p><br></p>
<p>Position: Administrative Assistant </p><p>Location: Honolulu - 100% onsite position, O'ahu</p><p>Employment Type: Full-Time</p><p><br></p><p><strong>Robert Half</strong> is proud to partner with an innovative and growing company to help find an exceptional <strong>Administrative Assistant</strong> for their newly established department. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a dynamic environment. If you’re highly organized, excel at multitasking, and ready to collaborate with top-tier leadership while supporting daily operations, this role is for you!</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><p>As the <strong>Administrative Assistant</strong>, you will be the backbone of the new department, ensuring that team members remain organized, operations run smoothly, and critical tasks are executed efficiently. Your support will play a vital role in the division's seamless operation and success. Key responsibilities include:</p><ul><li>Managing daily administrative tasks and providing operational support for the division.</li><li>Coordinating and maintaining schedules through seamless <strong>calendaring and scheduling</strong> for team members.</li><li>Scanning invoices and forwarding them to the CFO/CPA for review, ensuring accuracy and proper documentation.</li><li>Handling data entry and tracking financial information in internal systems, ensuring all records are up-to-date.</li><li>Documenting and maintaining thorough records of purchases and expenses for reporting purposes.</li><li>Assisting with job setup and tracking processes within operational systems to keep internal workflows on track.</li><li>Creating and updating spreadsheets in Excel to organize and analyze data critical to division operations.</li><li>Collaborating with key stakeholders, including the CFO, Controller, Sales Manager, and Construction Manager, to ensure alignment across workflows and team objectives.</li><li>Participating in scheduled meetings, documenting minutes, and supporting leadership discussions.</li></ul><p><strong>Tools and Software You'll Use:</strong></p><ul><li><strong>Excel:</strong> Create and manage spreadsheets; perform accurate data entry and reporting.</li><li><strong>QuickBooks Online:</strong> Perform financial data support tasks for invoice handling and expense tracking.</li><li><strong>Google Calendar:</strong> Manage schedules efficiently for effective time optimization.</li><li><strong>Estimating Software:</strong> No experience required; training will be provided.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Harpursville, New York. This Contract-to-Permanent position offers an opportunity to contribute to various administrative and accounting functions while working in a dynamic office setting. Ideal candidates will have strong organizational skills and a proactive approach to managing tasks.<br><br>Responsibilities:<br>• Welcome and assist visitors professionally, ensuring a positive experience.<br>• Receive incoming deliveries and maintain a clean and organized office environment.<br>• Perform general clerical duties such as filing, document preparation, and correspondence.<br>• Support accounts payable processes by handling invoices and payment records.<br>• Enter and manage data accurately across various systems and platforms.<br>• Assist in preparing bid documents and obtaining competitive quotes.<br>• Conduct inventory checks and generate detailed reports for the controller.<br>• Review and analyze weekly purchase activities, providing summaries for management.<br>• Oversee fleet management tasks, ensuring operational efficiency and compliance.
We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
We are looking for an Executive Assistant to provide high-level administrative support to the leadership team in a dynamic and fast-paced environment. Based in North Charleston, South Carolina, this Contract-to-permanent position requires a proactive individual capable of managing calendars, coordinating travel, and facilitating communication across various departments and external stakeholders. The ideal candidate will bring professionalism, discretion, and organizational excellence to the role, ensuring seamless operations within the company.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, scheduling meetings, site visits, and strategic sessions with precision.<br>• Coordinate comprehensive travel arrangements, including transportation, accommodations, and detailed itineraries.<br>• Prepare and distribute meeting agendas, minutes, and briefing materials, ensuring follow-up actions are clearly outlined.<br>• Draft and edit reports, presentations, and internal memos using Microsoft Office Suite with a focus on accuracy and professionalism.<br>• Support special projects and initiatives, including executive outreach and community relations.<br>• Oversee office systems, including filing, procurement of supplies, and administrative coordination.<br>• Collaborate with cross-functional teams to facilitate documentation and executive engagement on projects.<br>• Handle sensitive information with the utmost confidentiality and exercise sound judgment under pressure.<br>• Represent the company and leadership team with professionalism and integrity in all interactions.
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Berkeley, California. This Contract-to-Permanent position offers the opportunity to contribute to event coordination and administrative support in a dynamic and collaborative environment. The role requires a mix of remote and on-site work, with occasional evening and weekend commitments based on event needs.<br><br>Responsibilities:<br>• Coordinate room reservations, manage client communications, and provide quotes to ensure smooth event scheduling.<br>• Organize and maintain spreadsheets, calendars, and other tools within Google Suite to support administrative tasks.<br>• Confirm all reservations and event details to ensure accuracy and preparedness.<br>• Collaborate with setup teams and facilities staff to arrange rooms in accordance with client specifications.<br>• Provide on-site support during events, assisting with troubleshooting and addressing urgent issues.<br>• Handle multiple events per week, sometimes managing several in one day, requiring strong organizational skills.<br>• Communicate effectively with internal teams and clients to ensure all expectations are met.<br>• Adapt to ad hoc tasks and urgent situations with professionalism and efficiency.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Los Angeles, California in Koreatown. In this role, you will support daily administrative operations at a property site while ensuring excellent customer service and organizational efficiency. This position requires bilingual communication skills and a strong ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound calls, ensuring clear and courteous communication.</p><p>• Respond to customer inquiries and provide exceptional service through email correspondence.</p><p>• Perform accurate data entry to maintain and update records and databases.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create documents and presentations.</p><p>• Coordinate administrative tasks and provide support to team members as needed.</p><p>• Assist in organizing and maintaining office files and documentation.</p><p><br></p>
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
We are looking for an experienced Executive Administrative Assistant with a strong background in property management and accounting to join our team in Rochester, New York. This Contract-to-Permanent position offers a dynamic opportunity to support financial operations, tenant management, and administrative tasks. The ideal candidate will bring expertise in accounting practices, organizational skills, and a proactive approach to managing diverse responsibilities.<br><br>Responsibilities:<br>• Monitor multiple bank accounts, process payroll including tax withholdings, track expenses, and assist with quarterly payroll reporting.<br>• Handle monthly billing procedures, manage annual expense reconciliations, and maintain accurate records of tenant accounts.<br>• Review real estate contracts and leases to ensure compliance with financial terms and tenant obligations.<br>• Arrange travel and provide general administrative and secretarial support as needed.<br>• Collaborate with brokers to secure new tenants and oversee the preparation of related documentation.<br>• Assist in managing a fleet of vehicles, ensuring processes are streamlined and efficient.<br>• Coordinate with external accounting firms on financial matters and assist in the preparation and distribution of annual 1099 forms.<br>• Oversee the ordering and maintenance of office supplies and other necessary inventory items.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in ensuring seamless operations by managing administrative tasks, coordinating schedules, and supporting the facilities management team. This role requires exceptional organizational skills, confidentiality, and adaptability to handle multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to inbound calls and route inquiries to the appropriate team members.</p><p>• Manage incoming and outgoing mail, including distribution and processing.</p><p>• Issue shutdown notices and hot work permits through designated systems.</p><p>• Initiate work orders and coordinate purchase orders for supplies and service requests.</p><p>• Prepare weekly updates and monthly meeting agendas for the facilities management team using Microsoft Teams.</p><p>• Schedule meetings, reserve conference rooms, and organize staff training sessions through Outlook.</p><p>• Draft memos and correspondence in an accurate and timely manner.</p><p>• Organize, file, and submit receipts and documentation related to corporate card transactions.</p><p>• Arrange travel and event registration for team members attending industry events.</p><p>• Maintain strict confidentiality while performing assigned duties.</p>
We are looking for a detail-oriented and resourceful Executive Assistant to support the Chief Financial Officer in a dynamic aerospace environment. This long-term contract position is based in Long Beach, California, and offers the opportunity to manage critical administrative functions while contributing to the efficiency of high-level operations. If you have a passion for organization and thrive in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Manage the CFO’s calendar by scheduling appointments, coordinating meetings, and ensuring optimal time management.<br>• Prepare, review, and organize financial reports, presentations, and other key documents for both internal and external use.<br>• Assist with financial data analysis to support decision-making processes and strategic planning.<br>• Arrange complex travel logistics, including flights, accommodations, and transportation, while addressing any changes or challenges.<br>• Serve as the primary point of contact between the CFO and internal/external stakeholders, handling inquiries with professionalism and discretion.<br>• Maintain confidentiality of sensitive information and exercise sound judgment in all communications.<br>• Coordinate and support the planning of company events, conferences, and special projects as needed.<br>• Perform general administrative duties such as managing office supplies, filing, and photocopying to ensure smooth office operations.
We are looking for an experienced Executive Assistant to provide high-level administrative support to the Executive Director of a non-profit organization in Oakland, California. This contract position offers an opportunity to play a key role in ensuring smooth operations by managing schedules, coordinating travel, and supporting executive meetings. If you thrive in a dynamic environment and excel at multitasking, this role is for you.<br><br>Responsibilities:<br>• Manage and maintain the Executive Director’s calendar, ensuring all appointments, meetings, and deadlines are organized and up-to-date.<br>• Arrange and book travel accommodations, including flights, hotels, and transportation, while adhering to budgetary guidelines.<br>• Coordinate complex travel itineraries and schedules to ensure seamless transitions during trips.<br>• Prepare for executive meetings by organizing agendas, materials, and follow-up documentation.<br>• Serve as the primary point of contact for scheduling and meeting coordination with internal and external stakeholders.<br>• Track and prioritize tasks to ensure the Executive Director’s objectives are achieved efficiently.<br>• Handle confidential information with discretion and professionalism.<br>• Provide administrative support for daily operations, including email management and document preparation.<br>• Identify and implement process improvements to enhance productivity and workflow.<br>• Collaborate with other team members to support organizational goals and initiatives.
<p>We are looking for a dedicated Administrative Assistant to manage and optimize the daily operations of our office in Indianapolis, Indiana. This position requires a highly organized individual with outstanding communication skills and the ability to multitask effectively. The Administrative Assistant will play a key role in supporting office functions and team members while ensuring a smooth workflow.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment.</p><p>• Organize and maintain office supplies, including inventory management and timely reordering.</p><p>• Coordinate maintenance and repairs for office equipment to ensure functionality.</p><p>• Process purchase orders and manage quotes, acknowledgments, and related records in shared electronic files.</p><p>• Verify and match packing lists and shipping documents with purchase orders, forwarding them to Accounting daily.</p><p>• Follow up with vendors to obtain required material certifications.</p><p>• Collaborate with IT to order new equipment and address technology-related concerns.</p><p>• Provide administrative support to staff, including project managers and the management team.</p><p>• Perform additional tasks as assigned to support office operations.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Fort Lauderdale, Florida. In this contract-to-perm role, you will play a vital part in ensuring smooth office operations. The ideal candidate will thrive in a dynamic environment, juggling multiple tasks while maintaining professionalism and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Greet clients and visitors with professionalism, ensuring a welcoming and organized front office environment.</p><p>• Assist in tracking and documenting contractor work hours to maintain accurate records.</p><p>• Review and monitor permits, ensuring they are processed and routed to the correct individuals.</p><p>• Provide light project administration, including organizing client folders and maintaining up-to-date project documentation.</p><p>• Manage incoming calls, emails, and correspondence to support seamless communication.</p><p>• Perform data entry tasks with accuracy, contributing to efficient office workflows.</p><p>• Monitor real-time activities to ensure adherence to schedules and processes.</p><p>• Handle general receptionist duties to support daily office operations.</p><p>• Collaborate with team members to allocate resources effectively and meet project deadlines.</p>
<p><strong>Legal Administrative Assistant/Receptionist</strong></p><p> </p><p>A reputable plaintiff's personal injury law firm located in Denver Tech Center has partnered with Robert Half in their search for a talented Legal Administrative Assistant/Receptionist with 3+ years of experience in a legal office environment. This is a direct-hire, in-office position that offers a competitive salary range of $55,000–$65,000, plus a robust benefits package. The firm specializes in plaintiffs’ representation litigation, and they are looking for a proactive professional who thrives in a fast-paced legal setting, demonstrates empathy when engaging with clients, and is committed to maintaining operational excellence.</p><p> </p><p>The firm is seeking a motivated self-starter with a minimum of three years of legal administrative experience, preferably in a litigation law firm setting. Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal software tools such as FileVine or Clio is highly desirable. The role also requires strong organizational skills, attention to detail, and the ability to handle sensitive situations with compassion. A thorough understanding of general office equipment, including multi-line phone systems, copiers, and scanners, is essential. Key responsibilities include, but are not limited to, the following:</p><p> </p><p>Client & Front Desk Support:</p><ul><li>Act as the first point of contact for the firm, providing a warm, professional greeting to clients in person and over the phone.</li><li>Handle incoming calls using a multi-line phone system, ensuring they are routed accurately and promptly.</li><li>Support the client intake process, gathering initial information and scheduling consultations as needed.</li><li>Sort and distribute incoming mail/packages and facilitate outgoing correspondence.</li></ul><p> </p><p>Case & File Management:</p><ul><li>Manage both physical and digital client files, ensuring accuracy and accessibility.</li><li>Assist attorneys and paralegals in case preparation and organization of matters in both pre-suit and active litigation.</li><li>Oversee secure storage and retention of closed files in line with legal and firm policies.</li></ul><p> </p><p>Office Operations:</p><ul><li>Maintain the organization and functionality of the office by overseeing administrative tasks.</li><li>Assisting with attorney compliance (CLE credits, attorney registrations, membership dues, etc.).</li><li>Monitor and replenish office supplies, such as paper, ink, and kitchen essentials.</li><li>Coordinate with external vendors and building management for maintenance or repairs.</li><li>Prepare and organize conference rooms for client meetings, presentations, or firm events.</li><li>Assist with special projects, including marketing material preparation, holiday/birthday mailings, and planning firm events.</li><li>Work directly with firm management to support operational needs and streamline processes.</li></ul><p> </p><p>This position is fully on-site in Denver Tech Center. If interested, please send your resume to corey.tasker@roberthalf{{dot}}com for immediate consideration!</p>
We are looking for an experienced Executive Assistant to join our team in Charlotte, North Carolina. This is a Contract to permanent position, offering an exciting opportunity to work closely with senior leadership and contribute to organizational success. The ideal candidate will excel in managing complex schedules, coordinating travel arrangements, and supporting executive communications with professionalism and precision.<br><br>Responsibilities:<br>• Oversee executive calendars, ensuring seamless scheduling and proactive planning for meetings and events.<br>• Coordinate travel logistics, including booking accommodations and transportation, to support the needs of senior leadership.<br>• Provide administrative support to multiple senior leaders, balancing priorities and adapting to evolving business requirements.<br>• Prepare and draft presentations, reports, and other executive-level documents with attention to detail and accuracy.<br>• Track meeting agendas, maintain detailed notes, and follow up on action items to ensure accountability and progress.<br>• Assist in managing email communications, setting reminders, and escalating matters as necessary to optimize time management.<br>• Act as a reliable partner to executives, anticipating their needs and facilitating communication in their absence.<br>• Support the leadership team by maintaining organized records and providing timely updates on key initiatives.
We are looking for a highly organized and proactive Executive Assistant to support our leadership team in Columbus, Ohio. In this role, you will play a critical part in ensuring smooth day-to-day operations by managing schedules, preparing materials, and coordinating communications. This position offers flexible weekday hours and an opportunity to make a meaningful impact within the organization.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.<br>• Coordinate and arrange domestic and international travel plans, including accommodation and transportation.<br>• Prepare detailed materials and agendas for executive meetings and presentations.<br>• Handle incoming and outgoing communications, including emails, calls, and correspondence, with professionalism.<br>• Process and organize critical business documents, ensuring accuracy and timely completion.<br>• Generate ad-hoc reports and summaries to support decision-making processes.<br>• Oversee office supply inventory and place orders as needed to maintain operational efficiency.<br>• Act as a liaison between the leadership team and other departments, ensuring seamless collaboration.<br>• Address administrative tasks promptly to support the smooth functioning of daily operations.
<p>We are looking for a skilled Bilinigual Administrative Assistant to join our team in Richmond, Virginia. In this role, you will play a key part in ensuring smooth day-to-day operations by providing clerical support and assisting with document translation between English and Spanish. This is a long-term contract position offering the opportunity to contribute to the local government sector.</p><p><br></p><p>Responsibilities:</p><p>• Translate written documents and verbal communications between English and Spanish to support effective communication.</p><p>• Handle sensitive client information with discretion and maintain strict confidentiality at all times.</p><p>• Assist caseworkers and other team members with administrative tasks, including filing, scheduling, and data entry.</p><p>• Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.</p><p>• Coordinate with various departments to ensure client requests are processed in a timely and efficient manner.</p><p>• Maintain organized records and ensure all documentation is accurate and up-to-date.</p><p>• Greet visitors and manage receptionist duties, creating a welcoming environment.</p><p>• Support the preparation of reports, presentations, and other business documents as needed.</p>
<p>Are you a resourceful, tech-savvy professional with exceptional organizational skills and a passion for providing high-level support to executive leadership? Robert Half is seeking experienced Executive Assistants for ongoing opportunities with our clients across various industries. If you thrive in fast-paced environments, enjoy managing complex schedules, and are adept at multitasking, we want to connect with you.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar Management:</strong> Oversee and maintain the executive’s schedule, including meetings, appointments, and conferences.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.</li><li><strong>Communication Support:</strong> Serve as the point of contact for internal and external communications, manage email correspondence, and prioritize messages for timely responses.</li><li><strong>Meeting Preparation:</strong> Coordinate meeting logistics, create agendas, prepare materials, and record minutes.</li><li><strong>Workflow Management:</strong> Assist with workflow automation efforts, improve cross-functional processes, and help ensure operational efficiency in daily tasks.</li><li><strong>Document Management:</strong> Draft, format, edit, and manage confidential reports, presentations, and communications.</li><li><strong>Vendor and Relationship Management:</strong> Interface with vendors, clients, and stakeholders while maintaining professional relationships.</li><li><strong>Event Coordination:</strong> Plan and execute executive events, such as team retreats, client meetings, and networking forums.</li></ul>
<p>We are looking for a dedicated Administrative Assistant to join our team in Savannah, Georgia. In this Contract-to-Permanent position, you will play a vital role in managing operations, supervising staff, and supporting various tasks. This opportunity is ideal for individuals with strong organizational skills and experience working with a library, museum, or bookstore. </p><p><br></p><p>Responsibilities:</p><p>• Oversee operations, including scheduling staff, interns, and volunteers 30 days in advance.</p><p>• Train and onboard new associates, ensuring adherence to established policies and procedures.</p><p>• Monitor staff productivity by setting goals, tracking metrics, and reporting updates to management.</p><p>• Address staffing issues in collaboration with management and Human Resources, enforcing compliance with institutional policies.</p><p>• Conduct facility and operational audits to ensure processes and procedures meet institutional needs.</p><p>• Collaborate with management to maintain quality and productivity standards for reference services.</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>We are seeking detail-oriented Administrative Assistant for our client located in New Orleans, Louisiana. This is a short-term contract to full time position, offering an excellent opportunity to demonstrate your skills and transition into a long-term role. The ideal candidate will have experience supporting legal teams, managing administrative tasks, and handling data analysis in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to legal teams, including clerical and organizational tasks.</p><p>• Assist in the preparation and filing of court documents while ensuring accuracy and compliance.</p><p>• Manage and analyze public records and litigation-related data using spreadsheets and other tools.</p><p>• Handle investigative tasks typically associated with paralegal work, such as research and case analysis.</p><p>• Maintain accurate records and organize legal files to streamline case management.</p><p>• Collaborate with paralegals and attorneys to alleviate workload pressures and enhance efficiency.</p><p>• Utilize legal software to support case management and document preparation.</p><p>• Perform general office tasks, including calendaring, correspondence, and client communication.</p><p>• Adapt to flexible work hours when required and contribute to project-driven deadlines.</p><p>• Support remote work opportunities during holidays or special circumstances as needed.</p>
