We are looking for a dedicated Administrative Assistant to manage and optimize the daily operations of our office in Indianapolis, Indiana. This position requires a highly organized individual with outstanding communication skills and the ability to multitask effectively. The Administrative Assistant will play a key role in supporting office functions and team members while ensuring a smooth workflow. Responsibilities:• Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment.• Organize and maintain office supplies, including inventory management and timely reordering.• Coordinate maintenance and repairs for office equipment to ensure functionality.• Process purchase orders and manage quotes, acknowledgments, and related records in shared electronic files.• Verify and match packing lists and shipping documents with purchase orders, forwarding them to Accounting daily.• Follow up with vendors to obtain required material certifications.• Collaborate with IT to order new equipment and address technology-related concerns.• Provide administrative support to staff, including project managers and the management team.• Perform additional tasks as assigned to support office operations.

Requirements:• High school diploma or equivalent; associate’s or bachelor’s degree in business administration, construction management, or a related field is preferred.• Proven ability to manage multiple tasks with strong organizational skills.• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.• Exceptional verbal and written communication skills.• Detail-oriented approach with the ability to interact effectively with colleagues, clients, and vendors.• Ability to maintain confidentiality and demonstrate attention to detail.• Strong problem-solving and analytical abilities.• A proactive approach to responsibilities and a commitment to meeting deadlines.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Indianapolis, IN
onsite
Temporary
16.00 - 18.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to manage and optimize the daily operations of our office in Indianapolis, Indiana. This position requires a highly organized individual with outstanding communication skills and the ability to multitask effectively. The Administrative Assistant will play a key role in supporting office functions and team members while ensuring a smooth workflow. Responsibilities:• Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment.• Organize and maintain office supplies, including inventory management and timely reordering.• Coordinate maintenance and repairs for office equipment to ensure functionality.• Process purchase orders and manage quotes, acknowledgments, and related records in shared electronic files.• Verify and match packing lists and shipping documents with purchase orders, forwarding them to Accounting daily.• Follow up with vendors to obtain required material certifications.• Collaborate with IT to order new equipment and address technology-related concerns.• Provide administrative support to staff, including project managers and the management team.• Perform additional tasks as assigned to support office operations.
2025-09-15T14:34:40Z