<p>Robert Half's client in MA is looking for a Medical File Clerks to support their office on a temporary to permanent basis.</p><p><br></p><p>In this role, you will be responsible for:</p><p>- Document management</p><p>- Attention to detail</p><p>- Organizing files</p><p>- Preparing packets</p><p>- Spreadsheet management</p><p>- Working with confidential information</p><p><br></p><p>When: December 1st</p><p>Duration: 6-months + with potential to go permanent</p><p>Where: REMOTE</p><p>Hours: 8:30am-5:00pm</p><p>Pay: $18+ (depending on experience)</p><p><br></p><p>If interested, apply to this role today</p>
<p>We are looking for a detail-oriented Syndicated Loan Specialist to join our team on a contract basis in Chicago, Illinois. This role involves supporting financial operations by managing loan documentation, processing transactions, and ensuring accuracy in financial data. The ideal candidate will have a strong foundation in finance or accounting and possess excellent organizational and analytical skills.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with various teams to review and interpret loan documentation for accurate processing of new transactions.</p><p>• Coordinate and manage principal and fee-related payments during deal closings.</p><p>• Ensure all necessary documentation is collected and verified in collaboration with Transaction Coordinators and other stakeholders.</p><p>• Oversee and prioritize a portfolio of assigned transactions to meet deadlines effectively.</p><p>• Reconcile exception reports for recently completed transactions to ensure accuracy.</p><p>• Evaluate amendments to existing loan agreements and communicate changes to account managers.</p><p>• Maintain a high standard of accuracy in data entry and consistently minimize errors.</p><p>• Provide support during peak periods, including month-end and quarter-end closings.</p><p>• Assist in analyzing and interpreting credit agreements and other legal documents as part of the loan administration process.</p>
<p>We are looking for a detail-oriented and success-driven Receptionist to join our client on a contract basis in the south metro, Minnesota area. In this role, you will be the first point of contact for visitors and students, ensuring a welcoming and organized environment. This position offers an excellent opportunity to showcase strong communication and administrative skills. The schedule is Monday – Thursday from 1:15-9:15 PM and Saturday from 8:45 AM – 3:15 PM. Responsibilities:</p><ul><li>Warmly greet visitors, students, and guests upon arrival, ensuring they feel welcomed.</li><li>Provide clear directions and information about room locations, including restrooms, auditorium, classrooms, and studios.</li><li>Manage incoming phone calls using a multi-line phone system, offering prompt and courteous assistance.</li><li>Handle email correspondence efficiently, responding to inquiries and forwarding messages as necessary.</li><li>Perform data entry tasks with accuracy and attention to detail.</li><li>Organize and maintain files and records to ensure easy access and retrieval.</li><li>Schedule appointments and coordinate meeting times effectively.</li><li>Support the team with general administrative duties as needed.</li><li>Utilize Microsoft Office Suite, including Word, Excel, and Outlook, to perform daily tasks.</li><li>Foster a friendly and approachable environment for all visitors and staff.</li></ul>
We are looking for an organized and adaptable Senior Administrative Assistant to join our team in Cincinnati, Ohio. This contract-to-permanent position involves supporting property management operations while providing excellent customer service and ensuring administrative tasks are completed efficiently. Ideal candidates will thrive in a dynamic environment with shifting priorities and will be eager to learn new processes and systems.<br><br>Responsibilities:<br>• Respond promptly to tenant inquiries, addressing issues such as maintenance requests and urgent property concerns.<br>• Draft and prepare commercial contracts and other relevant documentation.<br>• Utilize software platforms, including Yardi, to input tenant payment details and monitor payment statuses.<br>• Follow up with tenants regarding late or incorrect rent payments, ensuring timely resolution.<br>• Maintain inventory of office supplies and ensure the workspace is well-stocked.<br>• Manage administrative processes such as staff hours, tenant bill-back invoices, expense reports, and monthly meter readings.<br>• Process check requests and submit them for review and approval.<br>• Coordinate with maintenance staff to address property-related issues and manage schedules.<br>• Support accounting operations through collaboration with the department on tenant billing and expense tracking.
We are looking for a Front Desk Coordinator to join our team in Tampa, Florida. In this role, you will serve as the first point of contact for visitors and staff, ensuring smooth daily operations and providing excellent administrative support. This is a Contract to permanent position, offering an opportunity to grow within a detail-oriented and dynamic environment.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a friendly and detail-oriented experience.<br>• Manage incoming calls efficiently using a multi-line phone system.<br>• Coordinate meeting room setups and maintain organization for scheduled events.<br>• Monitor and replenish office supplies to ensure availability at all times.<br>• Maintain the cleanliness and functionality of the employee kitchen area.<br>• Support administrative tasks to keep daily operations running smoothly.<br>• Provide concierge services to meet staff and guest needs.<br>• Assist in scheduling and coordinating meetings.<br>• Collaborate with team members to address any facility-related concerns.
<p>We are looking for an IT Security Specialist to join our team in Wilmington, Ohio. This role involves developing and maintaining robust security protocols to safeguard organizational data and ensure compliance with regulatory requirements. The ideal candidate will be detail-oriented, proactive, and experienced in IT security policies and practices.</p><p><br></p><p>Responsibilities:</p><p>• Design and implement IT security policies to meet regulatory and customer requirements.</p><p>• Conduct regular audits of systems and employee activities to verify adherence to security protocols.</p><p>• Develop and deliver comprehensive security training programs for employees.</p><p>• Monitor and maintain database security to protect sensitive information.</p><p>• Collaborate with stakeholders to ensure compliance with cybersecurity standards and best practices.</p><p>• Identify potential vulnerabilities and recommend effective solutions to mitigate risks.</p><p>• Stay updated on emerging cybersecurity threats and integrate preventative measures into existing systems.</p><p>• Support the organization in achieving certifications such as ISO 27001 or equivalent.</p><p>• Create detailed reports on security performance and recommend improvements.</p><p>• Ensure proper governance of cyber policies across the organization.</p>
<p>Accounts Payable (AP) Analyst</p><p>Location:Newark, DE</p><p>Reports To:** Accounts Payable Manager</p><p>Work model: Hybrid -4days onsite, Friday`s work from home</p><p><br></p><p>**Position Overview:**</p><p>Our client is seeking a detail-oriented and motivated Accounts Payable Analyst with 5–10 years of hands-on experience in managing AP functions within a fast-paced environment. The AP Analyst will be responsible for ensuring accurate and timely processing of invoices, vendor payments, reconciliations, and reporting, while supporting process improvements and compliance with company policies and procedures. This role requires a proactive problem-solver with strong communication skills and the ability to work cross-functionally.</p><p><br></p><p>**Key Responsibilities:**</p><p><br></p><p>* Process a high volume of invoices, expense reports, and payment requests with accuracy and timeliness.</p><p>* Perform three-way match of invoices, purchase orders, and receiving documentation.</p><p>* Reconcile vendor accounts and resolve discrepancies in collaboration with procurement and other departments.</p><p>* Ensure compliance with company policies, internal controls, and audit requirements.</p><p>* Assist with month-end closing activities, including accruals and AP reconciliations.</p><p>* Prepare and analyze AP reports, aging summaries, and payment forecasts.</p><p>* Respond to vendor inquiries and maintain strong relationships with external partners.</p><p>* Support system enhancements, automation initiatives, and process improvements to increase efficiency.</p><p>* Assist with special projects, audits, and other finance-related activities as assigned.</p><p><br></p><p>**Qualifications:**</p><p><br></p><p>* Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent work experience considered.</p><p>* 5–10years of experience in accounts payable or related accounting functions.</p><p>* Strong understanding of AP processes, GAAP, and internal controls.</p><p>* Proficiency with ERP/accounting systems (e.g., Bill.com, SAP, Oracle, NetSuite, or similar).</p><p>* Advanced Excel skills, with ability to manipulate and analyze large data sets.</p><p>* Excellent attention to detail, organizational skills, and ability to meet deadlines.</p><p>* Strong communication and interpersonal skills for collaboration across teams.</p><p><br></p><p>**Preferred Skills:**</p><p><br></p><p>* Experience with process automation or AP software (e.g., Coupa, Concur, Tipalti).</p><p>* Exposure to multi-entity or multi-currency environments.</p><p>* Familiarity with SOX compliance and audit procedures.</p><p><br></p><p>**Why Join this team:**</p><p><br></p><p>* Opportunity to grow within a dynamic finance team.</p><p>* Exposure to cross-functional projects and continuous improvement initiatives.</p><p>* Competitive compensation and benefits package.</p>
<p><strong>Job Description: Accounts Receivable (AR) Clerk</strong></p><p>The Accounts Receivable (AR) Clerk oversees incoming payments and ensures the accuracy of the organization’s financial records. This position is vital for maintaining positive cash flow, reconciling accounts, and delivering outstanding service to customers and internal stakeholders. The AR Clerk collaborates closely with the accounting team and contributes significantly to the company’s financial operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Payment Processing</strong>: Accurately record customer payments (cash, credit, electronic transfers) and allocate them to the appropriate accounts.</li><li><strong>Invoice Preparation and Distribution</strong>: Generate and issue customer invoices in a timely manner, ensuring all relevant details are correct.</li><li><strong>Account Reconciliation</strong>: Review and reconcile accounts receivable balances to identify and resolve discrepancies.</li><li><strong>Collections</strong>: Monitor outstanding balances and initiate follow-ups with customers to ensure prompt payment, while maintaining positive customer relationships.</li><li><strong>Reporting</strong>: Prepare and present regular reports on accounts receivable aging, collections activities, and payment trends.</li><li><strong>Record Maintenance</strong>: Maintain organized and up-to-date records of all transactions in compliance with company policies and applicable regulations.</li><li><strong>Customer Service</strong>: Respond to customer inquiries related to billing and payments, providing professional and timely assistance.</li><li><strong>Support Month-End and Year-End Close</strong>: Collaborate with the accounting team to ensure all accounts receivable transactions are accurately recorded during financial closing periods.</li></ol>
<p><strong>Job Description: Bookkeeper</strong></p><p>The Bookkeeper is tasked with recording and maintaining the organization’s financial transactions with accuracy and attention to detail. Responsibilities include managing account activity, reconciling ledgers, monitoring expenses, and preparing financial reports to support financial stability and adherence to accounting standards. This position is integral to daily financial operations and provides essential data to guide informed business decisions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li>Maintain accurate records of day-to-day financial transactions, including invoices, payments, and receipts.</li><li>Reconcile bank statements and ledger accounts regularly to ensure accuracy and resolve discrepancies.</li><li>Handle accounts payable and accounts receivable, including processing invoices, issuing payments, and tracking receivables.</li><li>Process payroll for employees, including tracking hours, calculating wages, and managing payroll taxes (if applicable).</li><li>Prepare financial statements such as profit and loss statements, cash flow reports, and balance sheets to provide insights to management.</li><li>Ensure compliance with financial regulations and reporting requirements, including handling tax obligations.</li><li>Assist with budgeting by tracking expenses and reporting any variances or financial trends.</li><li>Maintain organized and easily accessible financial documentation for auditing purposes or management review.</li></ol>
<p><em>The salary range for this position is $90,000- $100,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Which street festival do I go to next?’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description:</strong></p><p>This position will be focused exclusively on the equity funds managed by the firm. This is a newly created position due to continued growth of the firm; it is expected that a successful candidate will be able to expand his/her responsibilities over time.</p><p><br></p><p>• Interpret fund agreements in order to determine impact on financial reporting and partner capital accounting requirements</p><p>• Prepare fund level financial statements including balance sheet, schedule of investments, income statement, statement of changes in partners’ capital and cash flows</p><p>• Prepare required footnotes to financial statements</p><p>• Prepare investor-level capital account statements</p><p>• Prepare management fee computations</p><p>• Preparation of capital calls and distributions, including fund waterfall calculation</p><p>• Respond to limited partner inquires and additional ad-hoc requests</p><p>•Prepare required deliverables for year-end financial statement audits</p><p>• Perform quarterly closing, including quarter-end journal entries </p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Eden Prairie, Minnesota. This role is essential in ensuring accurate processing of vendor invoices, maintaining financial records, and supporting the accounting department with various tasks. The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and demonstrate a commitment to the efficient management of accounts payable operations.<br><br>Responsibilities:<br>• Accurately process vendor invoices, ensuring proper account coding, authorization, and timely payment.<br>• Match invoices with material receipts, verifying price, quantity, and other details.<br>• Handle expense and capital expenditure invoices, ensuring correct entry and proper documentation.<br>• Review and record accrued expenses promptly to maintain accurate financial records.<br>• Manage month-end processes efficiently, ensuring minimal delays and accurate cut-offs.<br>• Communicate with vendors to resolve invoice discrepancies and provide payment updates.<br>• Perform weekly check runs, ensuring accurate printing and timely processing.<br>• Maintain organized files for capital expense reports and other accounting records to support audits.<br>• Collaborate with the Controller and other team members on month-end closings, reconciliations, and special projects.<br>• Assist with office supply orders, including mailroom needs and general administrative tasks.
<p>We are looking for a skilled Application Support Specialist to join our Information Technology team in Minneapolis, Minnesota. This role is ideal for someone who is detail-oriented, thrives in a dynamic environment, and enjoys providing technical assistance to employees across all levels. The position offers opportunities for growth and collaboration while ensuring the smooth operation of various applications and systems.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide end user support & training </li><li>Maintain and document end user support tickets along with other required applications.</li><li>Record, analyze, and resolve user issues, documenting actions taken and processes followed.</li><li>Identify ways to automate or improve user processes through analysis and technical insights.</li><li>Develop and create technical manuals to help resolve problems </li><li>Test programs, resolve errors, and implement necessary updates or modifications.</li><li>Train users, address inquiries, and foster effective adoption of technology.</li><li>Approve, schedule, and oversee the installation and testing of new software products or updates.</li></ul><p><br></p>
We are looking for a dedicated Loan Servicing Support Specialist to join our team in Meriden, Connecticut. In this Contract to permanent position, you will play a vital role in loan processing and servicing, ensuring accurate records and providing excellent customer support. If you thrive in a detail-oriented and compliance-driven environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Coordinate escrow payments for property taxes, insurance, and association fees to ensure timely and accurate processing.<br>• Process loan payments, advances, and adjustments while maintaining precise transaction records.<br>• Investigate and resolve issues related to misapplied or missing loan payments promptly.<br>• Perform general loan maintenance tasks, including modifications, extensions, and system updates as required.<br>• Address credit reporting errors and manage responses to disputes effectively.<br>• Review loan documentation for accuracy and completeness, ensuring compliance with regulations.<br>• Communicate with customers to provide information, resolve inquiries, and deliver exceptional service.<br>• Collaborate with internal departments to streamline processes and maintain accurate loan servicing systems.<br>• Ensure all tasks are completed in adherence to confidentiality and compliance standards.
<p>We are looking for a Sr. Accounts Payable Clerk to join our team in Heber Springs, Arkansas. This position offers an opportunity to contribute to a high-volume accounting department while developing your skills in invoice processing, vendor management, and cash flow coordination. If you have strong AP experience and are seeking growth, we welcome candidates who bring a positive attitude and a willingness to collaborate and grow their career. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate payment approvals for wire transfers or checks, adhering to company protocols.</p><p>• Manage vendor relationships by addressing inquiries and resolving discrepancies promptly.</p><p>• Assist the controller in evaluating critical payments and contributing to cash flow management strategies.</p><p>• Collaborate with internal teams to ensure seamless communication and operational efficiency.</p><p>• Support the transition to automated systems by maintaining accuracy during manual processes.</p><p>• Research and resolve invoice issues, ensuring compliance with company policies and procedures.</p><p>• Participate in training opportunities to enhance your knowledge and support your growth.</p>
<p><strong>Job Description: Accounts Payable:</strong></p><p>The Accounts Payable (AP) Clerk is accountable for performing key accounting and administrative functions associated with the organization's accounts payable. This role is focused on ensuring the accuracy of financial documentation and timely processing of payments in accordance with company policies. The AP Clerk also supports effective vendor relationships and contributes to the smooth operation of the organization’s financial activities.</p><p><br></p><p><br></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing</strong>: Receive, verify, and process vendor invoices and expense reports, ensuring accuracy and compliance with company policies and procedures.</li><li><strong>Payments</strong>: Prepare and issue payments to vendors through checks, electronic funds transfers (EFTs), or ACH payments, adhering to payment schedules.</li><li><strong>Account Reconciliation</strong>: Perform monthly and annual reconciliation of vendor accounts and records, addressing any discrepancies.</li><li><strong>Documentation Management</strong>: Maintain organized records of invoices, payments, credit memos, and other financial documents for auditing purposes.</li><li><strong>Communication</strong>: Serve as point of contact for vendors, resolving inquiries and discrepancies in a timely and professional manner.</li><li><strong>Assist with Month-End Closing</strong>: Collaborate with the accounting team to support the month-end and year-end closing processes.</li><li><strong>Compliance</strong>: Ensure all accounts payable activities align with regulatory requirements and internal company policies.</li></ul>
<p>The Accounting Clerk provides essential support for the finance and accounting functions by performing a variety of clerical and administrative tasks. This role is responsible for maintaining accurate financial records, processing transactions, and assisting with reconciliations, ensuring compliance with company policies and procedures. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions</li><li>Prepare and maintain financial documents, records, and reports</li><li>Reconcile bank statements and company accounts</li><li>Assist with payroll processing and expense reimbursements</li><li>Enter data into accounting software and spreadsheets</li><li>Support month-end and year-end closing activities</li><li>Respond to internal and external inquiries regarding financial issues</li><li>File, organize, and maintain financial records in accordance with company retention policies</li><li>Help with audits by providing supporting documentation</li></ul>
We are looking for a dedicated Administrative Assistant to join our team in Morganville, New Jersey. In this role, you will provide essential support to ensure smooth operations across various administrative functions. This is a long-term contract position with flexible start times and the potential for extension based on project needs.<br><br>Responsibilities:<br>• Organize and schedule meetings, conferences, and departmental activities to support team efficiency.<br>• Maintain and update project filing systems, ensuring easy retrieval and organization of documents.<br>• Draft, proofread, and finalize business correspondence, memos, charts, and other materials with attention to detail and accuracy.<br>• Coordinate billing processes for chargeable projects, including invoicing, purchase orders, and payment requests.<br>• Manage contracts for municipalities, private clients, and subconsultants while ensuring compliance with project-specific requirements.<br>• Prepare, verify, and distribute pay certificates, submittals, and inspection-related correspondence.<br>• Oversee conference room scheduling and upkeep, including calendar management and event coordination.<br>• Facilitate internal and external meetings by coordinating schedules and logistics for supervisors.<br>• Create and maintain project plans using Deltek Vision and other relevant tools.<br>• Handle assigned projects from initiation to completion, ensuring accuracy and adherence to deadlines.
<p><strong>📌 Contract Accounts Payable Clerk – North Indianapolis (On-site)</strong></p><p> <strong>⏳ Duration:</strong> 4+ months</p><p> <strong>💼 Schedule:</strong> Full-time, in-office</p><p><br></p><p>We’re hiring an <strong>Accounts Payable Clerk</strong> to support a busy finance team on the north side of Indianapolis. This contract role is expected to last at least 4 months and offers the opportunity to contribute immediately in a fast-paced, detail-driven environment.</p><p><br></p><p><strong>🔍 Key Responsibilities:</strong></p><ul><li>Process vendor invoices and payments accurately and on time</li><li>Reconcile AP transactions and resolve discrepancies</li><li>Maintain records and support month-end close activities</li><li>Communicate with vendors and internal teams to ensure smooth operations</li></ul><p><strong>🛠 Tools Used:</strong></p><ul><li><strong>Oracle</strong> (daily use)</li><li><strong>Microsoft Excel</strong></li></ul>
<p>We are seeking a detail-oriented Accounting Clerk to support our finance and accounting team. The Accounting Clerk will assist with day-to-day accounting tasks, maintain accurate records, and help ensure the smooth operation of financial processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and record financial transactions, including accounts payable and accounts receivable.</li><li>Reconcile invoices, purchase orders, and vendor statements.</li><li>Maintain and organize accounting files and documentation.</li><li>Assist with month-end and year-end closing activities.</li><li>Support the preparation of financial reports as needed.</li><li>Perform data entry and maintain accurate records in the accounting system.</li><li>Respond to inquiries from vendors, customers, and internal departments.</li><li>Assist with audits and ensure compliance with company policies and accounting standards.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to support daily office operations in Durham, New Hampshire. This is a Contract position where you will play a vital role in ensuring smooth communication and efficient administrative processes. The ideal candidate will possess strong organizational skills and the ability to multitask effectively.</p><p><br></p><p>Duration: 4-day coverage - 8-5 and 9-5 </p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize incoming calls while providing excellent customer service.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Organize and maintain office files, ensuring easy access to important documents.</p><p>• Assist in scheduling meetings and coordinating appointments.</p><p>• Act as the first point of contact for visitors, ensuring an attentive and welcoming environment.</p><p>• Support various administrative tasks to ensure seamless office operations.</p><p>• Prepare and distribute correspondence and reports as needed.</p><p>• Collaborate with team members to ensure timely completion of assignments.</p><p>• Monitor office supplies and order replenishments as required.</p><p>• Handle other duties as assigned to support the team.</p>
<p>We are looking for a detail-oriented Syndicated Loan Specialist to join our team in Charlotte, North Carolina or Chicago, Illinois. This is a Long-term Contract position that offers an excellent opportunity to grow your skills within a dynamic environment. The ideal candidate will have a strong foundation in finance or accounting and a commitment to delivering accurate and timely results.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate with multiple teams to accurately interpret and process loan documentation for new transactions.</p><p>• Manage and oversee principal and fee-related payments during closing processes.</p><p>• Ensure all necessary documentation is collected and organized before closing deals, collaborating with Transaction Coordinators and other stakeholders.</p><p>• Effectively prioritize and manage a pipeline of assigned transactions to meet deadlines.</p><p>• Review and reconcile exception reports related to recently closed transactions.</p><p>• Analyze changes made to existing agreements or deal structures and communicate updates to account managers.</p><p>• Deliver precise data consistently while maintaining a low error rate in quality control reports.</p>
<p>We are seeking an experienced Full-Charge Bookkeeper to manage and oversee all aspects of our accounting and bookkeeping operations. The ideal candidate will handle day-to-day financial transactions, maintain accurate records, prepare financial reports, and ensure the overall integrity of the company’s accounting system.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain the general ledger and ensure all financial transactions are accurately recorded.</li><li>Manage accounts payable and accounts receivable processes.</li><li>Reconcile bank and credit card statements on a regular basis.</li><li>Prepare monthly, quarterly, and annual financial statements and reports.</li><li>Handle payroll processing and related tax filings.</li><li>Oversee cash flow, budgeting, and expense tracking.</li><li>Ensure compliance with accounting principles, company policies, and relevant regulations.</li><li>Assist with audits and provide necessary documentation and reporting.</li><li>Identify and resolve discrepancies or errors in financial records.</li></ul><p><br></p>
We are looking for a skilled Accounts Receivable Clerk to join our team in Fort Worth, Texas. In this role, you will be responsible for managing tenant billing, processing payments, and ensuring compliance with lease agreements. The ideal candidate is detail-oriented, highly organized, and experienced in property management or real estate accounting.<br><br>Responsibilities:<br>• Prepare and process recurring and miscellaneous tenant charges, such as rent, utilities, service orders, and other fees, within the accounting system.<br>• Calculate late fees and generate charge batches for approval after the 20th of each month.<br>• Post daily deposits, wire transfers, and electronic payments within three business days of receipt.<br>• Investigate and resolve issues related to unidentified or misapplied payments in collaboration with tenants.<br>• Complete month-end tasks, including posting receipts, processing adjustments, and reconciling subledger balances to the general ledger.<br>• Handle tenant security deposit refunds in accordance with lease terms and company policies.<br>• Update rate tables and make necessary adjustments to tenant billing for compliance purposes.<br>• Assist the Controller with special projects and contribute to process improvements for enhanced efficiency.<br>• Collaborate with property management teams to ensure accurate billing and adherence to lease agreements.<br>• Provide exceptional customer service to tenants while addressing inquiries and resolving billing concerns.
We are looking for a dedicated Accounting Clerk to join our team in East Syracuse, New York. This Contract to permanent position offers the opportunity to contribute to the financial operations of a construction-based organization. The ideal candidate will be detail-oriented, organized, and capable of handling a variety of accounting tasks with accuracy and efficiency.<br><br>Responsibilities:<br>• Prepare monthly service invoices and ensure accurate billing for customers.<br>• Calculate pricing on work orders to determine invoice amounts.<br>• Perform job cost analysis and reconcile accounts regularly.<br>• Manage cash receipts, process accounts receivable collections, and send statements to customers.<br>• Oversee daily financial transactions, including data entry and accounts payable processing.<br>• Verify and enter vendor invoices, print checks, and match them to corresponding documents.<br>• Review vendor statements monthly to ensure accuracy.<br>• Maintain organized records through filing and tracking of tax certificates, subcontractor agreements, and insurance documents.<br>• Support miscellaneous office tasks and assist with financial reporting as needed.<br>• Potentially contribute to payroll processing, contract billing, cost analysis, and cash flow projections in the future.
<p><strong>Job Description: Payroll Clerk</strong></p><p>The Payroll Clerk is tasked with accurately and efficiently processing employee payroll. Responsibilities include gathering and verifying timesheets, calculating earnings, handling payroll transactions, and maintaining comprehensive records of employee compensation and deductions. This role is vital for ensuring the organization remains compliant with all federal, state, and local payroll regulations, while also contributing to employee satisfaction through timely and precise payments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Process Payroll</strong>: Prepare and process payroll for employees, ensuring accurate payment of wages and compliance with organizational policies.</li><li><strong>Verify Timesheets</strong>: Collect and review employee timesheets for accuracy, resolving discrepancies as needed.</li><li><strong>Calculate Pay</strong>: Calculate hours worked, overtime, bonuses, tax withholdings, and other adjustments to determine accurate payment amounts.</li><li><strong>Maintain Payroll Records</strong>: Update and maintain payroll information in company systems, including employee benefits, deductions, and tax information.</li><li><strong>Resolve Issues</strong>: Address payroll-related inquiries from employees and resolve discrepancies or issues with payments.</li><li><strong>Coordinate with HR & Accounting</strong>: Collaborate with human resources and accounting departments to ensure payroll aligns with employee contracts, benefits, and budget requirements.</li><li><strong>Ensure Compliance</strong>: Stay current on payroll laws and regulations, such as tax codes, wage laws, and benefits deductions, to ensure adherence.</li><li><strong>Generate Reports</strong>: Prepare payroll reports, summaries, and documentation for audits or management review.</li><li><strong>Support Year-End Processes</strong>: Assist in issuing tax forms, such as W-2s, and reconciling payroll records during year-end payroll activities.</li><li><strong>Improve Processes</strong>: Identify opportunities to streamline and improve payroll systems and processes for greater accuracy and efficiency.</li></ol>
