<p>We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process.</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Traveling to and attending trials with the Partner.</p><p>• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients</p><p>• Drafting and editing correspondence, memos, and other legal documents</p><p>• Handling court filings and e-filings</p><p>• Facilitating meetings, depositions, and client calls</p><p>• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters</p><p>• Entering and editing attorney time as necessary</p><p>• Utilizing strong organizational skills to manage various tasks and deadlines</p><p>• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts</p><p>• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities</p><p>• Independently e-filing in accordance with court rules</p><p>• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements.</p><p><br></p><p>Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.</p>
<p>We are seeking a detail-oriented and proactive <strong>Assistant Account Manager</strong> to join our dynamic team. This role is essential in supporting multiple Account Managers with client-specific tasks and ensuring the smooth execution of service deliverables. The ideal candidate will thrive in a collaborative environment and be eager to learn and grow within the insurance industry.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist Account Managers with day-to-day client service tasks</li><li>Prepare and maintain client documentation and records</li><li>Coordinate with internal teams to ensure timely delivery of solutions</li><li>Support the development of customized insurance programs</li><li>Handle administrative duties related to client accounts</li></ul><p>This is role is 100% in office. </p><p><br></p>
We are looking for a skilled and detail-oriented Database Administrator II to join our team in Richfield, Ohio. In this role, you will be responsible for ensuring the optimal performance, security, and reliability of PostgreSQL databases while contributing to automation and monitoring efforts. This position offers the opportunity to work collaboratively on database management tasks and drive improvements in system functionality.<br><br>Responsibilities:<br>• Install, configure, and maintain PostgreSQL databases to ensure high availability and performance.<br>• Develop and execute scripts using Bash, Python, or Perl to automate database maintenance and monitoring processes.<br>• Analyze PostgreSQL logs to identify and resolve errors, optimize slow queries, and address deadlocks.<br>• Collaborate with team members to troubleshoot and resolve database-related issues efficiently.<br>• Perform regular database health checks and implement proactive measures to enhance system reliability.<br>• Provide expertise on Oracle business systems, leveraging experience to support integration and operations.<br>• Create documentation for database configurations, processes, and best practices.<br>• Ensure compliance with security protocols and data protection standards.<br>• Monitor system performance and recommend improvements to optimize resource utilization and database efficiency.
<p>We are looking for a File/Scanning Clerk for our Mclean, Virginia office. You will maintain and organize the company records and documentation, ensuring information is accessible and secure. This role requires strong attention to detail, organization, and discretion. This position requires you standing and bending to complete your tasks.</p><p> Responsibilities:</p><p> • Organize, file, and retrieve company records in both physical and digital formats.</p><p> • Maintain accurate filing systems and ensure documents are properly labeled and indexed.</p><p> • Assist with scanning, data entry, and document distribution as needed.</p><p> • Handle confidential information with professionalism and integrity.</p><p> • Support general administrative functions when needed.</p>
<p>Our client, a successful & growing law firm, is seeking an experienced and highly organized Litigation Paralegal to join their dynamic legal team in Massachusetts. The ideal candidate will have 4+ years of litigation experience and a strong working knowledge of the Massachusetts Rules of Civil Procedure. You will provide critical support to attorneys across multiple practice area such as construction law, personal injury, real estate litigation, corporate litigation, and more.</p><p><br></p><p><strong>Role:</strong> Litigation Paralegal</p><p><strong>Location:</strong> Hanover, MA</p><p><strong>Schedule:</strong> In-Office</p><p><strong>Hours:</strong> 8:30am - 5:00pm</p><p><strong>Salary: </strong>$70,000 - $90,000 (depending on experience) + amazing benefits!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft, review, and file pleadings, motions, discovery requests/responses, and other legal documents in accordance with Massachusetts court rules.</li><li>Manage case files from intake through trial preparation, including docketing and calendaring deadlines.</li><li>Conduct legal and factual research; summarize medical records, deposition transcripts, and other discovery materials.</li><li>Coordinate and communicate with clients, courts, medical providers, expert witnesses, and opposing counsel.</li><li>Prepare exhibits, trial binders, and other litigation support materials.</li><li>Assist attorneys with trial and hearing preparation, including organizing evidence, witness prep, and courtroom logistics.</li><li>Support some administrative functions related to legal matters.</li></ul>
<p>We are looking for a skilled IT Systems Engineer/Administrator to join our team in Tampa, Florida. This Contract-to-permanent position offers an exciting opportunity to work on advanced system architectures, cloud services, and security solutions. The ideal candidate will play a key role in designing, administering, and maintaining enterprise-level systems while ensuring optimal performance and security.</p><p><br></p><p>If applying, please note any combination of these skills at proficiency and experience level will be the candidates selected for interview:</p><p><br></p><p>Linux + Storage and/or VMware</p><p>Linux + Devops</p><p>Windows + Storage and VMware</p><p><br></p><p>Responsibilities:</p><p>• Design, implement, and administer Active Directory (AD) systems, including enterprise-level architecture and Group Policy management.</p><p>• Manage and maintain Microsoft Azure cloud services infrastructure, including Microsoft Entra ID solutions.</p><p>• Oversee the administration of Microsoft 365 (M365), ensuring seamless functionality and user support.</p><p>• Architect and support virtual environments using advanced virtualization technologies.</p><p>• Configure, manage, and optimize Amazon Web Services (AWS) and other cloud computing platforms.</p><p>• Administer security information and event management (SIEM) solutions to enhance system security.</p><p>• Develop and execute system installations, configurations, troubleshooting, and performance tuning.</p><p>• Conduct routine security audits and compliance scans to ensure system integrity.</p><p>• Research and introduce innovative technologies to improve system efficiency and capabilities.</p><p>• Provide mentorship and guidance to team members while documenting technical processes and procedures.</p>
<p>Our client is seeking an experienced <strong>Payroll Coordinator</strong> to join their team and play a key role in ensuring accurate and timely payroll processing. This position is responsible for managing high-volume payroll, processing upwards of 1,000 employees weekly, and handling both hourly and salaried payroll. The Payroll Coordinator will process timesheets through an automated time collection system (with more manual involvement than ADP), prepare tax files for submission to a third-party filing service, and assist with year-end reporting, including W-2 processing. Additional responsibilities include maintaining employee records related to payroll and employer contributions, resolving discrepancies, and supporting statutory tax reporting.</p><p><br></p><p><strong>For immediate consideration please call Allison Brown at 508.205.2121</strong></p><p><br></p><p>The ideal candidate will bring <strong>3+ years of payroll experience</strong>, with a strong background in high-volume payroll processes. Experience with payroll tax and union payroll is highly desirable, and familiarity with Deltek Costpoint is a significant plus. We are seeking someone who is adaptable, detail-oriented, and comfortable working with multiple payroll systems rather than relying on just one.</p><p>If you’re a payroll professional with a proven track record of accuracy and efficiency in fast-paced environments, this is an excellent opportunity to contribute your expertise to a dynamic organization.</p>
We are looking for a dedicated Legal Assistant to join our team in Denver, Colorado. In this role, you will provide essential support to attorneys specializing in litigation, ensuring smooth case management and efficient handling of legal procedures. The ideal candidate will possess strong organizational skills, attention to detail, and a thorough understanding of civil litigation processes.<br><br>Responsibilities:<br>• Prepare, organize, and file legal documents electronically, ensuring compliance with court requirements.<br>• Manage complex litigation calendars, including scheduling hearings, depositions, and deadlines.<br>• Coordinate court filings and e-filing for legal cases, maintaining accuracy and timeliness.<br>• Support attorneys in handling civil and commercial litigation matters, including document review and case preparation.<br>• Communicate effectively with clients, court personnel, and other legal professionals.<br>• Monitor and track deadlines to ensure timely submission of legal documents.<br>• Assist in drafting correspondence, pleadings, and other legal paperwork.<br>• Maintain organized case files and documentation for easy access when required.<br>• Perform administrative tasks such as scheduling meetings and managing office supplies.<br>• Collaborate with the legal team to ensure seamless workflow and efficiency.
<p>We are looking for an experienced Sr. Administrative Assistant to join the team in Walnut Creek, California. This position is ideal for a detail-oriented individual with exceptional organizational skills and a passion for delivering high-quality administrative and client support. The role involves assisting with client account management, providing administrative support, ensuring compliance with industry regulations, and fostering effective team collaboration.</p><p><br></p><p>Sr. Administrative Assistant Responsibilities:</p><p>1. Account Management:</p><p>• Assist with the onboarding of new clients by preparing necessary custodian paperwork and ensuring all required documents are properly completed.</p><p>• Handle account maintenance tasks, such as updating client contact information and responding to general client inquires.</p><p>2. Administrative Support:</p><p>• Provide administrative support including scheduling, preparing for, and possibly attending prospect/client meetings.</p><p>• Ensure accurate documentation of all prospect/client/vendor interactions and tasks within the firm’s CRM.</p><p>3. Communication:</p><p>• Serve as the client’s primary point of contact for account questions.</p><p>• Proactively reach out to clients to ensure all service needs are met, addressing concerns in a professional and timely manner.</p><p>4. Compliance:</p><p>• Ensure compliance with industry regulations and company policies by following policies and procedures outlined by the MCS and/or Chief Compliance Officer (CCO).</p><p>• Monitor client account activity to detect and resolve compliance issues.</p><p>5. Team Collaboration:</p><p>• Work closely with advisors, other CSAs, and the operations department to ensure seamless client experiences.</p><p>• Participate in team meetings to discuss best practices and solutions for improving client service delivery.</p><p>• Assist with special projects assigned by direct management and the CCO.</p><p><br></p><p>If you are interested in applying to our Sr. Administrative Assistant Position, submit your resume today for consideration!</p>
<p>We have partnered with a global leader on their search for an organized Sales Support Administrator with strong administrative skills. As the Sales Support Administrator, you will handle tasks such as: preparing reports, assisting the sales team on leads, researching product pricing, handling administrative duties, preparing sales presentations/proposals/contracts, coordinating the ordering process workflow, and manage the communication channels between internal departments. The ideal candidate for this role should have an intense passion for client satisfaction, advanced multi-tasking capabilities, superb customer service skills and a strong drive for problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the onboarding process for new sales team members, ensuring they are equipped with necessary resources.</p><p>• Oversee the administration of the U.S. fleet program, including maintaining accurate records and compliance.</p><p>• Update and manage territory assignments and employee data to support sales operations.</p><p>• Collaborate with the events team to coordinate attendee lists and deliverables for various events.</p><p>• Handle multiple projects and tasks simultaneously, ensuring timely completion and quality results.</p><p>• Develop a comprehensive understanding of team priorities and ongoing projects to provide effective support.</p><p>• Perform general administrative duties, including data entry and document management, as required.</p><p>• Process invoices and manage accounts payable and receivable in alignment with company procedures.</p>
<p>We are looking for a meticulous Legal Billing Specialist to join a firm's team on a contract basis in Salem, Massachusetts. In this role, you will focus on managing billing processes, ensuring accuracy, and maintaining strong communication with clients. This position requires a proactive and organized individual with excellent customer service skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage the firm's billing, ensuring accuracy and timeliness.</p><p>• Collaborate with attorneys and associates to address billing inquiries and requests.</p><p>• Contact clients to provide updates on retainer balances and handle billing-related communications.</p><p>• Coordinate weekly billing cycles, ensuring all tasks are completed efficiently.</p><p>• Maintain and update billing records using Bill4Time software.</p><p>• Monitor and track billing data to ensure compliance with firm policies.</p><p>• Identify and resolve discrepancies in billing processes.</p><p>• Provide exceptional customer service through clear and effective communication.</p><p>• Support the firm with additional administrative billing tasks as needed.</p>
<p>Our client, a well-funded, stable international non-profit organization, is searching for their new Controller. This important role reports to an experienced Director with strong industry experience. The Controller will provide day to day guidance, mentorship and training to an established team and will have room to add their signature to the success of the organization. </p><p><br></p><p>Core duties for this Controller position will include:</p><p><br></p><p>• Develop and implement financial procedures and systems to ensure effective overall management of the organization’s finances.</p><p>• Monitor the organization’s financial status and identify operational risks, providing timely updates to senior management.</p><p>• Manage the preparation of the annual budget, track actual revenues and expenditures, and ensure compliance with donor reporting requirements.</p><p>• Oversee payroll and disbursement processes while maintaining robust internal controls over financial activities.</p><p>• Ensure timely and accurate financial reporting, including corporate tax returns and field office financial reports.</p><p>• Manage cash flow and investment activities in line with board-approved policies, ensuring efficient fund collection and disbursement.</p><p>• Prepare detailed financial reporting for the Board of Trustees, senior leadership, and external stakeholders.</p><p>• Act as the primary liaison for external audits, ensuring efficient coordination and timely completion of audit processes.</p><p>• Supervise and train finance staff to ensure they are equipped to maintain high standards of performance.</p><p>• Participate in collaborative initiatives with other centers to streamline finance and administrative practices.</p><p><br></p><p>The base pay range for this role is between $135k and $165k and your base pay will depend on your skills, experience, certifications and other business needs. The client offers strong overall benefits as part of their compensation package including medical benefits. </p><p> </p><p>Please submit your resume in confidence to Raj Khanna, Senior Vice President, Robert Half for immediate consideration for this or one of our many current openings in the Washington, DC Metro area.</p>
We are looking for a dedicated and experienced Paralegal to join our team in Wilmington, North Carolina. As part of a boutique law firm specializing in personal injury cases, you will play a vital role in delivering exceptional legal support and ensuring successful outcomes for our clients. This position offers an opportunity for professionals who thrive in a collaborative and detail-oriented environment, with potential for growth and long-term career development.<br><br>Responsibilities:<br>• Draft legal documents, including pleadings, discovery materials, correspondence, and other necessary filings.<br>• Manage case files throughout their lifecycle, from initial intake to trial proceedings.<br>• Organize and summarize medical records, bills, and other essential documents for case preparation.<br>• Prepare trial notebooks, exhibits, and other materials to support litigation efforts.<br>• Coordinate schedules and maintain communication with clients, witnesses, and expert consultants.<br>• Conduct thorough legal and factual research to support case strategy and development.<br>• Provide general administrative and clerical assistance to ensure smooth office operations.
<p>The Data Entry Specialist will be responsible for accurately entering and updating data into our databases and systems. This role requires strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment. The ideal candidate will be reliable, detail-oriented, and capable of handling large volumes of data with precision.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and update data into databases and systems accurately and efficiently.</li><li>Verify data by comparing it to source documents.</li><li>Review and correct data entry errors to ensure data integrity.</li><li>Maintain confidentiality and security of all information.</li><li>Prepare and sort documents for data entry.</li><li>Conduct regular data backups to ensure data preservation.</li><li>Respond to data inquiries and provide data to authorized personnel as needed.</li><li>Assist with other administrative tasks as required.</li></ul><p><br></p>
<p>We have partnered with a client within the construction industry on their search for a Project Administrator who can provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Administrator will review and confirm site plans, coordinate with subcontractors, edit architectural plans, assist with monthly budgeting, coordinate meetings & agendas, ensure compliance with company policies, assist in procurement and vendor correspondence, monitor financial reports, and act as a point of contact for project members and clients. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment.</p><p><br></p><p>Primary Responsibilities</p><p>· General administrative support</p><p>· Manage internal record keeping system</p><p>· Project procurement management</p><p>· Prepare financial reports</p><p>· Assist with vendor/subcontractor correspondence</p><p>· Plan and organize project scheduling</p><p>· Develop process improvement opportunities</p><p>· Review and analyze site/architect plans</p><p>· Assist billing department as needed</p>
We are looking for an experienced Legal Secretary to join our team on a long-term contract basis in Sugar Land, Texas. This role is ideal for someone who pays close attention to detail and thrives in a dynamic legal environment. You will assist attorneys with a variety of administrative and litigation-related tasks, ensuring smooth operations and timely execution of important activities.<br><br>Responsibilities:<br>• Draft and finalize legal documents, including pleadings, discovery materials, and correspondence.<br>• File legal documents electronically in state and federal courts.<br>• Provide support in trial preparation, including organizing materials and scheduling.<br>• Manage calendars for hearings, mediations, deadlines, and depositions.<br>• Maintain and organize electronic client files for easy access and retrieval.<br>• Arrange travel accommodations and prepare expense reimbursements for attorneys as needed.<br>• Review and process invoices for approval.<br>• Perform dictation tasks and transcribe as requested.<br>• Handle administrative tasks such as scanning, copying, mailing, and faxing documents.<br>• Provide receptionist coverage when required.
<p>Growing AI technology company has an immediate opening for a Contract Administrator! This Contract Administrator will join a small legal team and support the full contracting lifecycle for commercial and vendor agreements. The role involves managing a high volume of contracts and ensuring their accurate administration while collaborating with internal business teams. The ideal candidate will have 3-5+ years of contract management experience or hold a JD and have at least 1 year of contract management experience. This is a hybrid position, requiring working at least 1-3 days per week in the office in San Jose, CA. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Conduct initial reviews of commercial contracts, including vendor agreements and NDAs, utilizing established guidelines and playbooks.</p><p>• Manage contract administration processes, including filing and organizing contracts within Ironclad systems.</p><p>• Communicate effectively with business stakeholders to address contract requests and provide updates.</p><p>• Review and edit contracts from external parties, ensuring compliance with organizational standards.</p><p>• Collaborate with the legal team to streamline contract workflows and maintain documentation integrity.</p><p>• Ensure timely processing and approval of contracts to meet organizational deadlines.</p><p>• Assist in improving contract management processes and tools to increase efficiency.</p>
<p>We are seeking a reliable and detail-oriented Mailroom Clerk to join our team. The ideal candidate will be responsible for managing the receipt, sorting, and distribution of incoming and outgoing mail and packages. This position plays a key role in ensuring smooth mailroom operations and providing excellent support to internal teams.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Receive, sort, and distribute incoming mail and packages to the appropriate departments or individuals.</li><li>Prepare outgoing mail and packages, including labeling, postage, and delivery scheduling.</li><li>Operate mailroom equipment such as postage meters, copiers, and scanning machines.</li><li>Maintain accurate records of shipments, receipts, and delivery schedules.</li><li>Process interoffice mail and ensure timely routing within the organization.</li><li>Coordinate with shipping carriers (e.g., FedEx, UPS, USPS) for pickups and deliveries.</li><li>Work closely with employees and departments to ensure proper handling of confidential materials.</li><li>Keep the mailroom organized and well-stocked with necessary supplies (e.g., envelopes, packing materials, stamps).</li><li>Assist with other clerical or administrative duties, as needed.</li></ul><p><br></p>
<p><strong>About Us:</strong></p><p>We are working with a proudly family-owned company that thrives on a foundation of trust, collaboration, and a strong work ethic. They are a tight-knit team, passionate about delivering exceptional work while fostering a positive and supportive workplace environment. As they continue to grow, they're looking for a skilled and motivated Full-Charge Bookkeeper to join us and play a vital role in the success of their business.</p><p><strong>Position Overview:</strong></p><p>We’re seeking a highly adaptable Full-Charge Bookkeeper with proven QuickBooks expertise and the ability to embrace varied responsibilities. This position is ideal for someone who enjoys critical thinking, can work under minimal supervision, and brings a "do-it-all" mindset by wearing many hats. We’re looking for a team member with a strong sense of ownership in the role and who is ready to make a tangible contribution to our company’s operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage all aspects of day-to-day bookkeeping, including accounts payable, accounts receivable, payroll preparation, reconciliations, and general ledger management.</li><li>Use QuickBooks to maintain accurate and up-to-date records of financial transactions while troubleshooting potential discrepancies.</li><li>Prepare monthly, quarterly, and annual financial statements and reports to provide insights to management.</li><li>Assist with budgeting and forecasting efforts, ensuring proactive financial planning.</li><li>Monitor and analyze financial performance while identifying potential areas for improvement.</li><li>Collaborate with other departments and leadership to ensure smooth and efficient operations.</li><li>Handle ad hoc administrative or support tasks, as needed, showcasing flexibility and a willingness to help wherever required.</li></ul><p><br></p>
We are looking for an experienced Accounts Receivable/Collections Specialist to join our team in Cincinnati, Ohio. This role is essential in ensuring the accuracy and timeliness of collections processes while maintaining strong relationships with customers. The ideal candidate will bring a proactive approach to managing accounts and resolving payment issues efficiently.<br><br>Responsibilities:<br>• Monitor accounts to identify overdue payments and take appropriate action to ensure timely collection.<br>• Receive and accurately post payments to customer accounts while maintaining detailed records.<br>• Conduct in-depth analysis of payment histories and outstanding debts to support collection strategies.<br>• Communicate professionally with customers to address billing concerns and resolve credit issues.<br>• Generate and distribute customer account statements monthly or as requested.<br>• Maintain organized records of account statuses and the progress of collection efforts.<br>• Prepare and present detailed reports on collection activities, including weekly accounts receivable reviews.<br>• Perform daily accounting tasks such as accounts receivable collections, cash applications, and reconciliations.<br>• Lead the collection process, including bank deposit reconciliations and wire transfer preparations.<br>• Collaborate with administrative teams across locations to address and resolve payment issues effectively.
<p>The <strong>Bilingual Spanish Customer Service Representative</strong> provides exceptional customer support in both English and Spanish. This position plays a key role in ensuring customer satisfaction by handling inquiries, resolving issues, and delivering accurate information about products and services. The ideal candidate is professional, patient, and able to communicate clearly in both languages.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Respond to customer inquiries via phone, email, chat, or in person in both English and Spanish.</li><li>Provide product, service, and account information accurately and efficiently.</li><li>Handle customer complaints, process orders, and assist with billing or service requests.</li><li>Translate and interpret customer communications or documentation as needed.</li><li>Maintain and update customer records, documenting all interactions in the CRM system.</li><li>Collaborate with internal departments (sales, operations, billing, technical support) to resolve customer concerns.</li><li>Meet or exceed performance goals, including response time, accuracy, and customer satisfaction.</li><li>Identify and communicate opportunities for process or service improvements.</li><li>Represent the company in a positive and professional manner at all times.</li></ul><p><br></p>
<p><strong>About the Firm</strong></p><p>Our client is a reputable law firm recognized for its excellence in corporate and financial legal services. They pride themselves on fostering a collaborative and professional work environment with a strong commitment to client service and internal growth.</p><p> </p><p><strong>Position Summary</strong></p><p>We are seeking a highly organized and proactive <strong>Legal Secretary</strong> with <strong>3–5 years of experience</strong> supporting attorneys in a <strong>corporate or finance legal department</strong>. The ideal candidate will be skilled in managing a high-volume workload, handling confidential materials, and providing exceptional administrative and legal support. Legal Secretary will support 1 Partner and 2 Associates. </p><p> </p><p><strong>Reason for opening: </strong>Replacing another Legal Secretary </p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct support to attorneys in the Corporate and Finance departments.</li><li>Prepare, proofread, and revise legal documents including agreements, correspondence, and memos.</li><li>Manage attorney calendars, schedule meetings, and coordinate travel arrangements.</li><li>Handle client communications and maintain client files in accordance with firm policies.</li><li>File documents with various courts and government agencies as needed.</li><li>Assist with billing, time entry, and expense reporting.</li><li>Maintain confidentiality of all firm and client information.</li></ul><p> </p><p><br></p>
<p><em>The salary range for this position is $80,000-$85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. </em></p><p><br></p><p>Sweater Weather is here! Want to be with a company that will ensure you get to enjoy this beautiful weather? You don't have to be a 'people person' to want to work for a company that prioritize cultivating a healthy work environment for their employees while emphasizing the importance of a work-life balance. </p><p><br></p><p><strong>Job Description:</strong></p><ul><li>Participates in the execution of Sarbanes-Oxley 404 testing and other compliance-related procedures and activities. </li><li>Assists with operational and financial audits of company operating units and support functions.</li><li>Prepares documentation to support audit work performed.</li><li>Drafts audit findings and recommendations for issues identified and validates these with business and internal audit management.</li><li>Monitors and follows through on findings discovered in audit process to final resolution.</li><li>Identifies business risks to evaluate and improve the underlying business processes and internal controls, as well as ways of increasing the effectiveness and efficiency of operations.</li><li>Assists in the development of a comprehensive program of audit coverage for assigned areas.</li><li>Assist with special projects, investigations, and department administrative tasks as necessary.</li></ul><p> </p>
<p>Our client, a respected public agency in the East Bay, is seeking an experienced Civil Litigation Legal Secretary to join its legal team on a long-term contract basis - 2 days on-site in Oakland, 3 days remote. The ideal candidate will bring a strong background in civil litigation support, including e-filing in both state and federal courts, managing calendars and deadlines, and preparing, formatting, and finalizing legal pleadings and discovery documents. Prior experience supporting attorneys handling public entity or municipal matters is highly desirable.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, proofread, and format legal documents including pleadings, motions, discovery, and correspondence.</li><li>Handle <strong>state and federal court e-filing</strong>, ensuring compliance with applicable court rules and deadlines.</li><li>Maintain litigation calendars, track deadlines, and schedule hearings, depositions, and meetings.</li><li>Draft tables of contents and authorities (TOCs/TOAs) with precision and attention to detail.</li><li>Manage case files, organize exhibits, and assist with trial preparation as needed.</li><li>Provide administrative and clerical support to attorneys and paralegals in a team-oriented environment.</li></ul><p><br></p>
<p>Are you seeking an opportunity to contribute your organizational and analytical skills to the world of intellectual property? An exciting opportunity is available for a detail-oriented <strong>Patent Docketing Specialist</strong> to join a dynamic team within the legal field. This role offers the chance to support critical patent filing, prosecution, and maintenance processes while working alongside talented professionals at the forefront of innovation. <strong>Though this position is remote, at this time candidates need to be local to the Minneapolis, MN or Denver, CO areas.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately analyze and docket new patent application filings, office actions, formalities, and other correspondence related to patent matters.</li><li>Review documents from the USPTO, international patent offices, and foreign agents to ensure deadlines are identified and docketed following established procedures.</li><li>Maintain accurate records in the IP docket database and conduct periodic system audits as needed.</li><li>Monitor open due dates and proactively follow up with attorneys or internal client teams, advancing deadlines per country-specific laws and procedural guidelines.</li><li>Generate and distribute relevant docket reports to attorneys and internal teams based on established practices.</li><li>Create new docket records within the IP database system and assist with patent file intake, transfer-outs, and corresponding audits.</li><li>Collaborate with attorneys, support staff, and other docketing professionals to handle overflow or provide administrative assistance as required.</li></ul>
