<p>An established <strong>engineering and construction company</strong> in <strong>San Marcos</strong> is seeking a professional <strong>Administrative Assistant</strong> to provide day-to-day office and project support. This position is ideal for someone who enjoys working in a structured, team-oriented environment and takes pride in maintaining accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support multiple managers with scheduling, correspondence, and document preparation.</li><li>Draft and edit reports, letters, and meeting notes.</li><li>Answer incoming calls and greet office visitors with professionalism.</li><li>Manage vendor invoices, purchase orders, and basic data entry in accounting systems.</li><li>Maintain filing systems for contracts, project plans, and compliance records.</li><li>Order office supplies and coordinate maintenance of office equipment.</li><li>Assist with onboarding new employees and coordinating internal meetings.</li><li>Track project deadlines and prepare materials for team presentations.</li></ul><p><br></p>
We are looking for a highly organized Administrative Assistant to join our team in Salem, New Hampshire. This is a long-term contract position requiring onsite presence five days a week. The role involves a mix of administrative, planning, and shipping-related responsibilities, making it ideal for someone who is proactive and thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Organize and schedule container shipments by processing shipping documents, consolidating invoices, and maintaining updated records in company systems.<br>• Collaborate with the warehouse team to ensure smooth coordination and communication regarding shipment schedules.<br>• Perform general administrative duties such as managing office supplies, stocking the kitchen, and assisting the company president with occasional tasks.<br>• Handle front-office responsibilities, including greeting visitors and answering inbound calls in an organized and courteous manner.<br>• Accurately input data into Excel spreadsheets while utilizing basic formulas to manage information effectively.<br>• Support planning activities by staying on top of schedules and ensuring timely execution of tasks.<br>• Maintain a sense of urgency while managing time-sensitive assignments in a fast-paced environment.<br>• Uphold a business casual dress code while adapting to occasional jeans days on Thursdays and Fridays.<br>• Ensure compliance with organizational policies for background checks when applicable.
We are looking for a skilled Administrative Assistant to join our team in Modesto, California. This role is ideal for an organized and detail-oriented individual with experience in certified payroll and administrative tasks. As a part of our team, you will handle a variety of responsibilities that ensure smooth operations and compliance. This is a long-term contract position offering stability and growth in the construction industry.<br><br>Responsibilities:<br>• Set up certified payroll processes for new projects, ensuring accuracy and compliance.<br>• Prepare and submit required documentation, such as DAS140s and Fringe Benefit Statements, while coordinating with unions.<br>• Manage subcontractor union letters, maintaining records and verifying compliance with union requirements.<br>• Review and maintain Certified Payroll Records for subcontractors, ensuring all submissions meet agency standards.<br>• Assist with the timely and accurate submission of payroll records to relevant agencies.<br>• Conduct weekly audits to monitor expiring insurance, licenses, and certificates, requesting updated documents when necessary.<br>• Organize and enter owner and subcontractor information for new projects.<br>• Handle incoming and outgoing mail and support office operations as needed.<br>• Coordinate special events, including preparing promotional materials, managing orders, and assisting with event setup.<br>• Oversee monthly office supply orders for multiple locations, ensuring timely procurement and delivery.
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in New York, New York. This is a Contract-to-permanent position, offering an excellent opportunity for someone eager to grow and contribute to a dynamic work environment. The ideal candidate will have strong technical skills, particularly with Microsoft Office Suite, and a proactive attitude to support the team effectively in various administrative tasks.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring prompt and clear communication.<br>• Assist with scheduling appointments and maintaining an organized calendar for the team.<br>• Perform data entry tasks with accuracy and efficiency to support operational needs.<br>• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.<br>• Provide excellent customer service by addressing inquiries and resolving issues effectively.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets as needed.<br>• Prepare and edit documents using Microsoft Word and PowerPoint.<br>• Support the team with day-to-day administrative tasks and act as a reliable point of contact.<br>• Collaborate with team members to ensure seamless workflow and task completion.
<p>Are you an organized, proactive, and detail-oriented professional looking to make a real impact? We’re seeking a <strong>dynamic Administrative Assistant</strong> to join a team in the heart of <strong>York</strong>. If you thrive in a fast-paced environment and enjoy keeping things running smoothly, this could be the perfect role for you!</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Provide seamless administrative support to ensure daily operations run efficiently.</li><li>Manage schedules, appointments, and correspondence with professionalism.</li><li>Prepare reports, presentations, and documentation with precision.</li><li>Assist with office management tasks and team coordination.</li><li>Be the first point of contact for clients and colleagues, delivering outstanding service.</li></ul><p><br></p>
We are looking for a proactive Administrative Assistant to join our team in Hammonton, New Jersey. This is a long-term contract position offering an excellent opportunity to contribute to daily operations and support business leaders. The ideal candidate will demonstrate strong organizational skills and proficiency with Microsoft Office applications while excelling in a fast-paced environment.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear communication and prompt resolution of inquiries.<br>• Provide exceptional customer service by addressing client needs and resolving issues efficiently.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Handle email correspondence, including drafting, responding, and forwarding communications as needed.<br>• Schedule and coordinate appointments to support business operations and leadership activities.<br>• Utilize Microsoft Excel to create spreadsheets, track data, and generate reports.<br>• Prepare presentations and documents using Microsoft PowerPoint and Microsoft Word.<br>• Maintain calendars and assist in organizing meetings for team members and executives.<br>• Support administrative tasks such as filing, scanning, and document management.<br>• Collaborate with internal teams to streamline processes and enhance workflow efficiency.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Pico Rivera, California. This role requires a meticulous individual who excels in managing office tasks, supporting team operations, and maintaining excellent communication with internal and external stakeholders. The ideal candidate will have experience in administrative functions and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls effectively, providing assistance and directing inquiries to the appropriate departments.<br>• Manage general office tasks such as filing, organizing, and maintaining documentation.<br>• Accurately input and update data into systems, ensuring all records are current and error-free.<br>• Support team members by coordinating schedules, meetings, and other administrative needs.<br>• Greet visitors and clients warmly, ensuring a positive and welcoming first impression.<br>• Prepare reports, presentations, and correspondence as required.<br>• Monitor office supplies and coordinate replenishment to maintain inventory levels.<br>• Assist in maintaining office policies and procedures for smooth operations.<br>• Collaborate with various departments to ensure timely completion of administrative tasks.
<p>We are looking for a detail-oriented Administrative Assistant to join our construction team in San Diego, California. In this Contract-to-hire position, you will play a key role in supporting the department through a variety of administrative and clerical tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to team members, ensuring seamless daily operations.</p><p>• Schedule and manage meetings, including sending calendar invites and reserving conference rooms.</p><p>• Oversee office supply inventory, including ordering kitchen supplies and maintaining a tidy office environment.</p><p>• Prepare and reconcile monthly expense reports with accuracy and attention to detail.</p><p>• Create, edit, and format documents such as letters, reports, and presentations using Microsoft Office tools.</p><p>• Maintain confidentiality and integrity when handling sensitive information.</p><p>• Draft clear and concise procedural guides for use during periods of absence.</p><p>• Coordinate logistics for meetings, including catering arrangements and equipment setup.</p><p>• Perform data entry tasks and manage email correspondence efficiently.</p><p>• Troubleshoot and maintain office equipment, ensuring functionality at all times.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in East Granby, Connecticut on a part time basis. This is a contract position where you will play a vital role in supporting warehouse operations and ensuring the seamless processing and paperwork. The ideal candidate thrives in a fast-paced environment and has a keen eye for detail to maintain accuracy in administrative tasks. If you are interested in this part time administrative role do not hesitate to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage the processing of orders and paperwork for the warehouse team, ensuring all documentation is accurate and complete.</p><p>• Collaborate with the customer service team to review overnight orders and address any discrepancies.</p><p>• Send completed orders to the appropriate departments.</p><p>• Facilitate the distribution of completed paperwork to warehouse leaders for daily operations.</p><p>• Provide exceptional administrative support to ensure smooth daily operations.</p><p>• Communicate effectively with team members to address and resolve any issues promptly.</p><p>• Maintain organized records and assist with general office tasks as needed.</p>
Seeking an experienced Administrative Assistant in Saline, MI. This is a full-time, 40 hours/week, in-office opportunity; working Monday – Friday 8:00am – 5:00pm. If you are tech savvy, enjoy working with people, multi-tasking and have 3+ years of solid experience in an administrative support role, this might be the role for you. NO remote. Pay up to $23/hr. <br> <br>Responsibilities:<br>Answer main telephone lines, route calls or take detailed messages as required. <br>Tend to Firm’s common areas while performing light housekeeping duties daily (wiping tables, loading/unloading dishwasher, stocking printer paper, etc).<br>Setup tax returns in Workflow (accounting program).<br>Verification of tax returns in Autoflow (tax program).<br>Research networking opportunities for professional staff & maintain calendar of events.<br>Setup meetings for Principals and Managers.<br>Photocopy documents for internal staff as requested.<br>Maintain shredding of documents for staff.<br>Monitor and distribute faxes to firm staff as indicated while tending to urgent documents quickly.<br>Stamp, deposit, collect, sort and distribute mail in a timely manner daily.<br>Prepare, proof-read and revise letters and memos according to templates that meet Firm’s standards.<br>Order office and printing supplies.<br>Maintain list of other items (office snacks, etc) that need to be purchased.<br>Order staff lunches for Firm meetings, tax season, and other miscellaneous events as directed. <br>Other tasks as requested of staff (Principals to Administrative).<br><br>Requirements to be considered:<br>MUST BE TECH SAVVY<br>3+ years of solid experience in an administrative, support, or service focused role.<br>Demonstrate a professional and reliable character with complete follow through on all tasks and projects.<br>Strong attention to detail and following processes in timely manner.<br>Exceptional verbal and written communication skills.<br>Friendly conversationalist who can make our visitors and clients feel welcome and is approachable for internal Staff.<br>Working knowledge of Microsoft Word and Excel (letter formatting, data entry, etc).<br>Strong desire to learn new programs with an interest in accounting related software.<br>Strong adherence company quality standards and core values.<br>Team player who enjoys working independently while also being part of the team.
We are looking for a highly organized and proactive Office Assistant to join our client's innovative start-up in San Bruno, California. This part-time contract role involves working 20 hours per week, Monday through Thursday, supporting the company's administrative and operational functions. As part of a team committed to environmental sustainability, you will play a crucial role in ensuring the office runs smoothly and efficiently while contributing to the company's mission of revolutionizing waste management and recycling practices.<br><br>Responsibilities:<br>• Maintain and organize the office space to create a welcoming and efficient work environment.<br>• Assist in onboarding new employees by managing schedules, ordering equipment, and ensuring a seamless first-week experience.<br>• Plan and execute inclusive events and activities, including coordinating logistics for monthly in-office gatherings and team-building events.<br>• Oversee office supply inventory by monitoring stock levels, placing orders, and ensuring timely delivery.<br>• Handle administrative tasks such as answering inbound calls, managing billing functions, and maintaining clerical records.<br>• Support HR processes, including offboarding employees, collecting company property, and deactivating system access as needed.<br>• Coordinate safety protocols and manage the Safety Captain program to ensure compliance and readiness.<br>• Organize and facilitate candidate office tours and assist in planning all-hands meetings.<br>• Track employee training completions and compliance requirements to ensure alignment with company policies.<br>• Provide additional support to the HR team and assist with other ad hoc tasks as required.
We are looking for an experienced Administrative Assistant to provide advanced support to executives or department-level leadership within a non-profit organization. This contract position requires a meticulous individual who excels in managing administrative tasks and possesses exceptional organizational skills. Based in Stockton, California, this role offers an opportunity to contribute to meaningful work while collaborating with diverse teams.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executive or departmental leaders, ensuring smooth operations and task management.<br>• Coordinate procurement tasks, including managing purchase orders, vendor relations, and requisitions.<br>• Draft and edit correspondence, ensuring clear communication across departments.<br>• Maintain accurate records, track documents, and perform meticulous data entry.<br>• Organize and manage calendars, schedules, and meetings for multiple supervisors.<br>• Utilize Microsoft Office Suite and cloud-based platforms such as SharePoint and DocuSign for document management.<br>• Handle sensitive and confidential information with discretion and care.<br>• Prioritize and manage multiple tasks, ensuring deadlines are met efficiently.<br>• Anticipate needs and proactively solve problems to support team objectives.<br>• Collaborate effectively in a public sector or large organizational environment, including higher education settings.
<p>Robert Half is working with a mission-driven nonprofit organization to find an organized and proactive Administrative Assistant. This role is instrumental in supporting the smooth operation of the office while ensuring efficient communication between staff and stakeholders. Ideal candidates will have strong organizational skills, attention to detail, and a passion for contributing to impactful nonprofit work.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to leadership and staff, including scheduling, correspondence, and task coordination.</li><li>Organize, maintain, and update filing systems (physical and digital) and ensure timely delivery of reports and information.</li><li>Manage general office tasks, including ordering supplies, handling mail, and maintaining office equipment relationships.</li><li>Facilitate team meetings and events by preparing agendas, taking minutes, and coordinating logistics.</li><li>Assist with donor and volunteer communication, ensuring timely responses and accurate recordkeeping.</li><li>Collaborate with various departments on special projects related to the organization's mission.</li><li>Generate reports and presentations for leadership as needed.</li><li>Ensure compliance with organizational policies and procedures.</li></ul><p><br></p>
<p>A creative and design-driven <strong>architecture firm in Encinitas</strong> is searching for an experienced <strong>Administrative Assistant</strong> to provide professional, organized, and thoughtful support to their studio team. If you have a love for design, architecture, and structured creativity, this is a unique opportunity to work in an inspiring environment where artistry meets precision.</p><p>You’ll support day-to-day operations, help coordinate client meetings, and be an essential part of a team that’s shaping the built environment across Southern California.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, meeting coordination, and office communications.</li><li>Support project teams with proposal preparation, client correspondence, and documentation.</li><li>Maintain filing systems (digital and hard copy) for project and administrative records.</li><li>Assist with vendor coordination, expense tracking, and office supply management.</li><li>Help prepare presentation materials and reports for clients and internal meetings.</li><li>Act as a welcoming point of contact for clients, contractors, and visitors.</li></ul><p><br></p>
<p>A respected <strong>higher education institution</strong> in San Marcos is seeking a dedicated <strong>Administrative Assistant</strong> to support faculty, students, and leadership across multiple academic departments. This position is ideal for someone who enjoys working in a mission-driven environment where collaboration, integrity, and learning are at the heart of the workday.</p><p>The Administrative Assistant will play a critical role in managing departmental communications, organizing events, maintaining records, and ensuring the smooth operation of daily activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department heads, faculty, and staff.</li><li>Manage calendars, schedule meetings, and coordinate logistics for academic events.</li><li>Draft correspondence, prepare reports, and handle document filing (electronic and physical).</li><li>Support student inquiries, appointments, and program information requests.</li><li>Track budgets and expenses, process purchase orders, and assist with invoice approvals.</li><li>Maintain confidentiality of student and institutional records.</li><li>Coordinate communications between departments, faculty, and external partners.</li><li>Assist with onboarding new staff and updating procedural documentation.</li></ul>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p>We are offering an opportunity for an <strong><em>Administrative Assistant </em></strong>in the Construction/Contractor industry, situated in KAPOLEI, Hawaii. This role offers a contract to permanent employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities</p><p>• Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.</p><p>• Offer administrative assistance to Marketing, Sales, and Project Management departments.</p><p>• Organize and coordinate various events such as trainings, workshops, and marketing and community events.</p><p>• Maintain administrative workflow and act as an interdepartmental liaison.</p><p>• Enter and maintain Sales and Project Management data in company information systems.</p><p>• Assist with project and contract administration.</p><p>• Generate various reports as requested by Management.</p><p>• Offer support to President, Sales Manager, and Administration Manager as needed.</p><p>• Promote awareness of and follow Company and general safety policies.</p><p>• Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.<br><br>Responsibilities:<br>• Manage and organize project documentation, including submittal paperwork and certified payroll records.<br>• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.<br>• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.<br>• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.<br>• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.<br>• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.<br>• Prepare reports and maintain logs relevant to project progress and documentation.<br>• Communicate effectively with team members to address administrative needs and support project goals.<br>• Ensure compliance with business casual dress code while working onsite five days a week.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
<p>Robert Half is currently seeking a detail-oriented and motivated Office Assistant to support our client’s daily operations and contribute to their ongoing success. This contract position offers an exciting opportunity to play a key role in ensuring the smooth and efficient functioning of the office.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Henrico, Virginia. This contract- permanent position supports the litigation department of a highly organized services firm, providing comprehensive assistance to attorneys throughout the tax sale litigation process. The ideal candidate will possess exceptional organizational skills, advanced analytical abilities, and a strong understanding of real estate and escrow procedures.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys by managing cases through all stages of the tax sale litigation process, including identifying qualifying parcels and preparing necessary documentation.</p><p>• Conduct thorough title reviews and research to ensure accuracy and compliance with legal requirements.</p><p>• Draft and file court pleadings, correspondence, and supporting litigation documents.</p><p>• Coordinate and schedule hearings, auctions, and other case-related events.</p><p>• Maintain and organize case files, ensuring proper tracking and documentation throughout the process.</p><p>• Prepare and review advertisements for property notices, ensuring they meet required standards.</p><p>• Collaborate with team members to ensure smooth execution of tax collection duties.</p><p>• Close out sales after court confirmation, ensuring all necessary steps are completed.</p><p>• Monitor deadlines and prioritize tasks to meet project timelines effectively.</p><p>• Provide general administrative support within the real estate litigation department as needed.</p>
<p>If you are a proactive, detail-oriented professional who enjoys supporting leadership teams and coordinating complex schedules, this role is for you. Our client, a prestigious <strong>private higher education institution</strong> in the heart of Encinitas, is seeking an <strong>Administrative Assistant</strong> to provide exceptional support to their Executive Vice President and campus administration.</p><p>This position is perfect for someone who thrives in a professional, mission-driven environment where no two days are the same. The school is known for its forward-thinking academic programs, collaborative culture, and commitment to both students and staff. As the Administrative Assistant, you will serve as the organizational hub for the executive office—managing communications, coordinating meetings and events, and helping ensure daily operations run smoothly.</p><p>You’ll have the chance to work closely with academic leaders, faculty, and community partners, contributing directly to the success of educational initiatives and campus projects. This is a fast-paced, highly visible role that requires initiative, discretion, and exceptional organizational skills.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide direct administrative support to the Executive Vice President and senior leadership team.</li><li>Manage complex calendars, coordinate appointments, and handle meeting logistics and travel arrangements.</li><li>Prepare meeting materials, agendas, and presentations for executive and board-level discussions.</li><li>Process purchase orders, expense reimbursements, and assist with department budget tracking.</li><li>Serve as a liaison between departments, faculty, students, and external stakeholders.</li><li>Assist with planning campus events, workshops, and leadership meetings.</li><li>Maintain filing systems, both electronic and physical, and ensure confidential records are organized and secure.</li><li>Draft correspondence, proofread reports, and support ongoing communications for the EVP’s office.</li></ul>
<p>Robert Half is seeking an <strong>Administrative Assistant </strong>to support our client in a school environment. This temporary role is a great opportunity for someone who enjoys organization, communication, and creating a welcoming first impression.</p><p><br></p><p>If you’re looking for a role where you can support students and staff in a meaningful way while keeping things organized behind the scenes, we’d love to connect with you. Apply today or call our team at 563-359-3995!</p><p><br></p><p><strong><u>What You’ll Do:</u></strong></p><ul><li>Greet and assist students, staff, and visitors in a professional and friendly manner</li><li>Answer phones, monitor doors, and respond to emails</li><li>Manage filing systems, including student records that must be stored securely and returned promptly after use</li><li>Assist with receipt tracking and account reconciliation, sending documentation to the accounting team</li><li>Provide general administrative support and help ensure smooth day-to-day operations</li></ul>
