<p>Our client is looking to add a skilled Administrative Assistant to support a busy and growing team in Providence, Rhode Island. The ideal candidate will excel in managing documentation, scheduling, and maintaining confidentiality while working collaboratively with team members. This role requires exceptional organizational and communication skills to ensure the seamless execution of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage appointments, including handling all related correspondence and logistics.</p><p>• Maintain confidentiality while managing documents and correspondence.</p><p>• Proofread and transcribe documents with accuracy and attention to detail.</p><p>• Handle administrative tasks such as scanning, copying, faxing, and organizing paperwork efficiently.</p><p>• Schedule and coordinate meetings, travel and events</p><p>• Support administrative projects by ensuring timely completion and meeting deadlines.</p><p><br></p>
We are looking for an Administrative Assistant to join our team in Cambridge, Massachusetts. This is a contract position that requires a detail-oriented and organized individual to support daily office operations. The role involves handling a variety of administrative tasks, ensuring smooth communication, and maintaining a focused and efficient environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure efficient office operations.<br>• Answer incoming calls and handle inquiries or direct them to the appropriate team members.<br>• Maintain accurate records and perform data entry tasks with attention to detail.<br>• Manage reception duties, including welcoming visitors and coordinating front desk activities.<br>• Organize and schedule meetings, appointments, and maintain calendars.<br>• Prepare reports, presentations, and correspondence as required.<br>• Assist in managing office supplies and ensuring the workspace is organized.<br>• Coordinate with other departments to support cross-functional administrative needs.<br>• Handle confidential information with discretion and care.
We are looking for a skilled and bilingual Administrative Assistant to join our team in Corona, California. This position is an excellent opportunity for an organized and meticulous individual fluent in both Mandarin and English to contribute to our non-profit organization. As a Contract-to-permanent role, this position offers the potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Facilitate communication by translating documents and messages between Mandarin and English-speaking clients and team members.<br>• Organize and maintain records, files, and databases to ensure efficient access and management.<br>• Prepare reports, presentations, and other detailed documentation as required.<br>• Perform general office tasks including data entry, filing, and photocopying.<br>• Arrange travel plans and itineraries for team members as necessary.<br>• Support project management efforts by coordinating administrative tasks and ensuring deadlines are met.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries.<br>• Schedule appointments and manage calendars to optimize workflow.<br>• Assist in email correspondence and follow-up with clients and partners.<br>• Contribute to the smooth operation of the office by handling day-to-day administrative duties.
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New Orleans, Louisiana. In this role, you will play a key part in supporting daily office operations, ensuring tasks are handled efficiently, and maintaining a well-organized environment. This position is ideal for someone who thrives in a fast-paced setting and enjoys performing a variety of administrative duties.<br><br>Responsibilities:<br>• Manage incoming phone calls and direct them to the appropriate team members or departments.<br>• Perform data entry tasks with accuracy to support organizational records and processes.<br>• Provide general administrative support, including scheduling, filing, and maintaining office organization.<br>• Greet visitors and clients, ensuring a welcoming and organized atmosphere.<br>• Utilize Microsoft Office Suite to create documents, spreadsheets, and presentations as needed.<br>• Assist with coordinating meetings, preparing agendas, and taking minutes.<br>• Handle incoming and outgoing correspondence, ensuring timely distribution.<br>• Maintain office supplies and coordinate with vendors to address any operational needs.<br>• Collaborate with team members to support special projects or initiatives.<br>• Address general inquiries and provide information as required.
<p><strong>Job Posting: Administrative Assistant</strong></p><p><strong>Location:</strong> Tolland, CT</p><p><strong>Position Type:</strong> Full-Time, Long-Term Contract</p><p><br></p><p><strong>About the Role:</strong></p><p>Our client, a well-established and reputable organization in Tolland, CT, is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to join their team. This individual will play an integral role in supporting day-to-day business operations and ensuring smooth office functionality. If you are a detail-oriented professional with exceptional multitasking skills, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to the team, including managing schedules, preparing documents, and handling correspondence.</li><li>Answer and direct phone calls, manage emails, and serve as the primary point of contact for internal and external inquiries.</li><li>Maintain and organize physical and electronic filing systems to ensure data accuracy and accessibility.</li><li>Assist with meeting coordination, including scheduling, preparing agendas, and taking minutes during meetings.</li><li>Manage supplies inventory, including ordering and stocking office equipment and materials.</li><li>Support special projects, prepare reports, and assist with customer or client inquiries as needed.</li><li>Ensure the office environment is presentable and runs efficiently.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Previous experience as an Administrative Assistant or in a similar role is preferred.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational skills and the ability to multitask in a fast-paced environment.</li><li>Demonstrated ability to handle confidential information with professionalism and discretion.</li><li>High school diploma or equivalent required; additional qualification as an Administrative Assistant or Secretary is a plus.</li></ul><p><br></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. Based in Brooklyn, New York, this role involves supporting day-to-day office operations and ensuring smooth communication within the organization. The ideal candidate will have strong multitasking skills and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including handling correspondence and maintaining records.<br>• Answer and direct incoming calls in a courteous and efficient manner.<br>• Organize and maintain office files and documentation for easy accessibility.<br>• Perform accurate data entry to update and manage internal systems.<br>• Coordinate schedules and meetings, ensuring timely communication with relevant parties.<br>• Assist with receptionist duties, greeting visitors and addressing inquiries.<br>• Monitor office supplies and coordinate replenishment as needed.<br>• Support team members with ad hoc administrative tasks to enhance workflow efficiency.<br>• Ensure compliance with company policies and procedures in all administrative operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
We are looking for a detail-oriented Administrative Assistant to join our team in Mclean, Virginia. In this Contract-to-permanent position, you will play a crucial role in ensuring the smooth operation of administrative tasks, supporting executives, and maintaining office organization. This role is ideal for someone with strong organizational skills and a proven ability to manage calendars, schedules, and communications effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring meetings and appointments are scheduled efficiently.<br>• Prepare materials and documents for meetings, ensuring all required items are organized and readily available.<br>• Coordinate shipments and deliveries for employees, ensuring accurate tracking and timely distribution.<br>• Welcome and check individuals in and out of the building while upholding security and professionalism.<br>• Provide administrative support to C-suite executives, including handling correspondence and scheduling.<br>• Utilize Microsoft Office Suite and Google Suite for daily administrative tasks and document preparation.<br>• Answer and direct incoming calls professionally, including managing multi-line phone systems.<br>• Organize and manage daily mail and office documentation to ensure proper handling and distribution.<br>• Assist with general office duties, including data entry and receptionist responsibilities.<br>• Facilitate scheduling and communication across teams to ensure operational efficiency.
<p>We are looking for a detail-oriented <strong><em>Administrative Assistant</em></strong> to join an investment firm a contract basis in <strong>Kailua-Kona, Hawaii.</strong> This role involves providing essential support to ensure smooth office operations and excellent customer service. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks with efficiency and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls, providing accurate information and exceptional customer service.</p><p>• Perform data entry and maintain organized filing systems to ensure easy access to records.</p><p>• Coordinate scheduling and calendar management, including appointments and meetings.</p><p>• Assist with email correspondence, drafting and responding to messages promptly.</p><p>• Handle receptionist duties by greeting visitors and addressing inquiries.</p><p>• Ensure compliance with company policies and procedures through accurate documentation.</p><p>• Prepare and distribute notices and communication materials as required.</p><p>• Utilize Microsoft Office Suite for various administrative tasks and reporting.</p><p>• Support day-to-day office functions to maintain operational efficiency.</p><p>• Collaborate with team members to address administrative needs and complete tasks.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Macon, Georgia. This contract position offers a great opportunity to contribute to our daily operations by ensuring seamless communication and organization. The ideal candidate will possess strong administrative skills and thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Manage the shared support inbox, ensuring inquiries are routed to the appropriate team members promptly.<br>• Update and maintain ticket statuses with accurate and complete records.<br>• Communicate with customers to provide routine updates, schedule appointments, and confirm messages.<br>• Assist with shipping coordination, intake processes, and light inventory tracking as required.<br>• Highlight recurring or high-volume issues for further evaluation by technical teams.<br>• Identify and propose improvements to streamline or automate administrative workflows.<br>• Collaborate with the Associate Support Director and IT team to document and implement workflow enhancements.
We are looking for a highly organized and meticulous Administrative Assistant to join our team in Atlanta, Georgia. This Contract to Permanent position is ideal for someone who thrives in a fast-paced environment and enjoys providing comprehensive support to ensure smooth daily operations. The role requires excellent multitasking abilities, strong communication skills, and a dedication to teamwork.<br><br>Responsibilities:<br>• Oversee and maintain office supply inventory, ensuring all necessary materials are available for efficient operations.<br>• Handle incoming and outgoing mail, including sorting, distributing, and coordinating deliveries.<br>• Provide support with basic accounting tasks, such as processing credit card payments and maintaining accurate records.<br>• Assist in planning and coordinating company events, including sending invitations and managing logistics.<br>• Manage and update content on company social media accounts to enhance engagement and visibility.<br>• Respond to inbound calls and provide thorough assistance to callers.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Support receptionist duties, including greeting visitors and directing inquiries.<br>• Collaborate with team members to ensure the completion of administrative tasks.<br>• Help maintain a clean and organized office environment.
We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.<br>• Handle receptionist duties, including greeting visitors and managing phone calls.<br>• Maintain and organize records, including scanning, reviewing, and compiling documents.<br>• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.<br>• Assist with document preparation and review to ensure compliance and accuracy.<br>• Coordinate communication between internal and external stakeholders.<br>• Support daily office operations by managing schedules, appointments, and correspondence.<br>• Contribute to team projects by providing detailed information and administrative expertise.<br>• Ensure proper handling and storage of sensitive information and documents.<br>• Collaborate with team members to solve problems and optimize processes.
<p>We are looking for a dedicated Administrative Assistant to join our team in Savannah, Georgia. In this Contract-to-Permanent position, you will play a vital role in managing operations, supervising staff, and supporting various tasks. This opportunity is ideal for individuals with strong organizational skills and experience working with a library, museum, or bookstore. </p><p><br></p><p>Responsibilities:</p><p>• Oversee operations, including scheduling staff, interns, and volunteers 30 days in advance.</p><p>• Train and onboard new associates, ensuring adherence to established policies and procedures.</p><p>• Monitor staff productivity by setting goals, tracking metrics, and reporting updates to management.</p><p>• Address staffing issues in collaboration with management and Human Resources, enforcing compliance with institutional policies.</p><p>• Conduct facility and operational audits to ensure processes and procedures meet institutional needs.</p><p>• Collaborate with management to maintain quality and productivity standards for reference services.</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis. This role is based in Los Angeles, California, and offers an excellent opportunity to contribute to the smooth operation of our office processes. The ideal candidate will excel at managing schedules, coordinating appointments, and handling administrative tasks with precision and efficiency.<br><br>Responsibilities:<br>• Manage calendars and schedules, ensuring appointments are organized and conflicts are avoided.<br>• Coordinate meetings and prepare necessary materials ahead of time.<br>• Create and maintain spreadsheets using Excel for tracking data and reports.<br>• Provide administrative support for daily operations, including correspondence and document preparation.<br>• Maintain accurate records and organize files for easy accessibility.<br>• Respond promptly to inquiries and provide excellent customer service to both internal and external stakeholders.<br>• Monitor and order office supplies to ensure availability.<br>• Assist with special projects and tasks as assigned to support the team.<br>• Ensure confidentiality and security of sensitive information.<br>• Collaborate with colleagues to streamline processes and improve efficiency.
<p>Robert Half is partnering with a growing organization in Miami that’s looking for a Bilingual Administrative Assistant to join their team. This role is ideal for someone who enjoys keeping things organized, communicating with clients, and supporting daily office operations in both English and Spanish.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and answer incoming calls in a professional and friendly manner.</li><li>Handle correspondence and translate documents or emails as needed (English/Spanish).</li><li>Schedule meetings, coordinate calendars, and prepare basic reports.</li><li>Maintain accurate records, filing systems, and data entry tasks.</li><li>Assist management with general office support and special projects.</li><li>Communicate with vendors and clients to ensure smooth day-to-day operations.</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team on a long-term contract basis in Towson, Maryland. The ideal candidate will play a key role in ensuring the smooth operation of daily administrative tasks, including document management and database upkeep. This position requires proficiency in Microsoft Office Suite and a proactive approach to handling various responsibilities.<br><br>Responsibilities:<br>• Manage and organize reports by uploading them into designated folders and ensuring accuracy.<br>• Conduct audits and verify documentation to maintain compliance and accuracy.<br>• Maintain and update databases to ensure information is current and accessible.<br>• Track and report data using Microsoft Excel, ensuring timely and accurate reporting.<br>• Respond to inbound calls and provide effective assistance to clients or team members.<br>• Perform general receptionist duties, such as greeting visitors and managing inquiries.<br>• Handle data entry tasks with precision and attention to detail.<br>• Support various administrative tasks to ensure efficient office operations.
<p>We are offering an opportunity for an <strong><em>Administrative Assistant </em></strong>in the Construction/Contractor industry, situated in KAPOLEI, Hawaii. This role offers a contract to permanent employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities</p><p>• Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.</p><p>• Offer administrative assistance to Marketing, Sales, and Project Management departments.</p><p>• Organize and coordinate various events such as trainings, workshops, and marketing and community events.</p><p>• Maintain administrative workflow and act as an interdepartmental liaison.</p><p>• Enter and maintain Sales and Project Management data in company information systems.</p><p>• Assist with project and contract administration.</p><p>• Generate various reports as requested by Management.</p><p>• Offer support to President, Sales Manager, and Administration Manager as needed.</p><p>• Promote awareness of and follow Company and general safety policies.</p><p>• Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.</p>
<p><strong><u>Administrative Assistant</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite, 5 days per week in the office*</p><p><br></p><p>Robert Half has partnered with a leading marine services organization in their search of an Administrative Assistant for their office. In this role, the Administrative Assistant will be supporting the President of the business as well as Project Managers on day-to-day operations. The ideal candidate is organized, adaptable, and comfortable working in a collaborative office environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain a variety of certifications</p><p>• Ordering office supplies</p><p>• Daily, weekly, monthly report generation</p><p>• Petty cash</p><p>• Obtain approvals for AP invoices as needed</p><p>• A variety of industry-specific documentation and forms maintained</p><p><br></p><p>Our client has THE BEST benefits package in the industry and have many long-term employees because of the culture at the company. </p><p><br></p><p><strong>For immediate consideration</strong>, please apply today and/or email your resume to: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Portsmouth, New Hampshire. This is a long-term contract position, ideal for someone who thrives in a fast paced, organized and dynamic environment. The role involves supporting a variety of administrative tasks with a focus on tax-related projects and business consulting activities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and send engagement letters to clients prior to the tax season.</p><p>• Manage administrative duties related to tax processes, business trusts, consulting, and insurance.</p><p>• Handle inbound and outbound calls, providing excellent customer service and addressing inquiries efficiently.</p><p>• Perform accurate data entry to maintain organized records and documentation.</p><p>• Respond to email correspondence in a timely and efficient manner.</p><p>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to create reports and presentations.</p><p>• Collaborate with team members to ensure smooth workflow and project execution.</p><p>• Maintain a neat appearance and demeanor while interacting with clients and colleagues.</p><p>• Use Adobe and other software tools to complete administrative tasks effectively.</p><p>• Adapt to changing priorities and maintain flexibility in managing workload.</p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Pico Rivera, California. This role requires a meticulous individual who excels in managing office tasks, supporting team operations, and maintaining excellent communication with internal and external stakeholders. The ideal candidate will have experience in administrative functions and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls effectively, providing assistance and directing inquiries to the appropriate departments.<br>• Manage general office tasks such as filing, organizing, and maintaining documentation.<br>• Accurately input and update data into systems, ensuring all records are current and error-free.<br>• Support team members by coordinating schedules, meetings, and other administrative needs.<br>• Greet visitors and clients warmly, ensuring a positive and welcoming first impression.<br>• Prepare reports, presentations, and correspondence as required.<br>• Monitor office supplies and coordinate replenishment to maintain inventory levels.<br>• Assist in maintaining office policies and procedures for smooth operations.<br>• Collaborate with various departments to ensure timely completion of administrative tasks.
We are looking for a skilled Administrative Assistant to join our team on a Contract to permanent basis in Birmingham, Michigan. The ideal candidate will bring strong organizational skills and a proactive approach to supporting daily operations. This role requires excellent communication abilities and a commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Coordinate and manage daily administrative tasks to ensure smooth office operations.<br>• Provide exceptional support to team members and management by handling correspondence, scheduling, and documentation.<br>• Respond to customer inquiries with efficiency and ensuring a positive experience.<br>• Maintain accurate records and files, ensuring accessibility and organization.<br>• Assist in preparing reports, presentations, and other business documents as needed.<br>• Manage multiple priorities and deadlines effectively, adapting to changing needs.<br>• Act as the first point of contact for internal and external communications, maintaining a courteous and detail-oriented demeanor.<br>• Support the call center team by addressing customer service needs and resolving issues promptly.<br>• Help streamline administrative processes to improve efficiency and productivity.<br>• Ensure compliance with company policies and procedures in all administrative functions.
<p>Administrative Assistant / Receptionist</p><p>RobertHalf is excited to collaborate with an established growing company to find a qualified Receptionist. This Receptionist role is an excellent opportunity to work alongside a great team with a fantastic company culture. This Receptionist role would be a full-time and temporary-to-hire position in a professional office setting. The position would be starting as soon as possible. It requires the following skills and duties:</p><p><br></p><p>Act as first point of contract both in person and over the phone, greet clients as they arrive.</p><p>Must be detail-oriented with strong multi-tasking skills.</p><p>Familiar with multi-line phone systems and Microsoft Office a must.</p><p>Ability to take direction well, be comfortable working both alongside a team and independently.</p><p>Assist in other administrative and clerical duties as necessary, help out with excel spreadsheets and possibly power-point slides.</p><p> </p><p>If you are interested in this position email your resume to Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072</p>
<p>We are looking for a detail-oriented Administrative Assistant with a background in construction to join our team in West Park, Florida. In this Contract-to-Permanent position, you will play a crucial role in ensuring the smooth operation of administrative tasks within a fast-paced construction environment. The ideal candidate will have excellent organizational skills, a proactive approach, and the ability to manage multiple responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Manage and respond to inbound calls while maintaining a courteous demeanor and attention to detail.</p><p>• Perform accurate data entry and maintain records for various administrative and operational tasks.</p><p>• Assist with processing purchase orders and ensuring proper documentation.</p><p>• Support property management activities, including coordinating with vendors and contractors.</p><p>• Collaborate on subcontractor proposals and ensure timely submission of required documents.</p><p>• Prepare and manage AIA documents and related construction project paperwork.</p><p>• Maintain organized filing systems for easy retrieval and tracking of records.</p><p>• Communicate effectively with internal teams and external stakeholders to address inquiries and coordinate activities.</p>
<p><strong><u>MUST be fluent in English and Spanish!</u></strong></p><p><br></p><p>We are looking for a <strong>bilingual</strong> Administrative Assistant to join our team in Rolling Meadows, Illinois. This position requires fluency in both Spanish and English to effectively handle communication and support tasks. As part of a long-term contract role with the possibility ofr hire, you will play a key role in maintaining organized and efficient administrative operations.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, update, and manage reports to ensure accurate and timely information is available.</p><p>• Translate documents and communications between <strong>Spanish and English </strong>as needed.</p><p>• Provide attentive phone support, directing calls and addressing inquiries in a courteous manner.</p><p>• Manage scheduling and coordinate meeting arrangements, including setting up and cleaning up conference rooms.</p><p>• Welcome and assist guests, ensuring a positive experience during their visit.</p><p>• Utilize Microsoft Office Suite tools to create and edit documents, spreadsheets, and presentations.</p><p>• Maintain organized records and files to support smooth administrative processes.</p><p>• Collaborate with team members to ensure tasks are completed efficiently and effectively.</p>
