<p>We are looking for a meticulous Accounting Clerk to join our team on a contract basis in Honolulu, Hawaii. This role involves managing critical accounting tasks such as accounts payable, accounts receivable, reconciliations, and supporting month-end close processes. If you thrive in a fast-paced environment and have a strong eye for detail, we invite you to apply by calling us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions with accuracy and efficiency.</p><p>• Prepare and record journal entries to maintain the integrity of the general ledger.</p><p>• Assist with month-end close activities, including cleanup tasks and ensuring timely completion.</p><p>• Perform cash and credit card reconciliations to ensure accurate financial records.</p><p>• Handle invoice processing and data entry to support daily accounting operations.</p><p>• Maintain organized and compliant accounting records in line with company policies.</p><p>• Collaborate with team members to improve accounting workflows and ensure smooth operations.</p>
<p>Rachel Miller with Robert Half is partnering with a company in the Capital Region on an Accounts Receivable Clerk role. This role involves maintaining accurate financial records, processing payments, and ensuring client accounts are up to date. If you are eager to learn and thrive in a fast-paced environment, this position offers an excellent opportunity to grow your career.</p><p><br></p><p>Responsibilities:</p><p>• Process client charges, payments, and deposits accurately and efficiently.</p><p>• Maintain and reconcile client accounts, ensuring all information is up to date.</p><p>• Research and resolve discrepancies in account records to maintain accuracy.</p><p>• Prepare monthly accounts receivable reconciliations and distribute them to program managers.</p><p>• Handle cash receipts and manage associated tasks within the Financial Edge system.</p><p>• Support the finance team by assisting with accounts payable checks impacting client accounts.</p><p>• Communicate effectively with team members and ask for assistance when needed.</p><p>• Collaborate with the contract manager to ensure smooth financial operations.</p><p>• Learn and adapt quickly to new systems and processes as required.</p>
<p>We are looking for an organized and detail-oriented Shipping and Receiving Clerk to join our team in Stow, Ohio. This would be a direct hire position with standard business hours. In this role, you will support shipping and receiving operations, ensuring compliance with company standards and international requirements. The ideal candidate will possess strong communication skills, mechanical aptitude, and the ability to manage tasks independently.</p><p><br></p><p>Responsibilities:</p><p>• Assist with shipping and receiving processes, including verifying shipments against purchase orders and maintaining accurate records.</p><p>• Perform material handling tasks such as packing, crating, shipping, and receiving using equipment like lift trucks, tow motors, and cranes.</p><p>• Ensure compliance with international shipping regulations and customs requirements.</p><p>• Compare parts to detailed drawings to ensure accuracy and quality during shipping processes.</p><p>• Maintain effective communication with employees at all levels, as well as suppliers and customers.</p><p>• Manage routine and non-routine projects independently, ensuring timely completion.</p><p>• Organize and maintain warehouse inventory while adhering to safety and housekeeping standards.</p><p>• Create and maintain a safe and orderly workspace in accordance with company policies.</p><p><br></p><p>They do offer a full benefits packaage with PTO and a stable company! If this is a position that you are interested in, please apply today!</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Ames, Iowa. This Contract-to-Permanent position offers the opportunity to support essential financial operations, including accounts payable and receivable, cost accounting, and invoice management. If you are skilled in bookkeeping and have experience with accounting software like QuickBooks or Sage, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Maintain detailed records of transactions and reconcile discrepancies when necessary.</p><p>• Manage accounts payable and accounts receivable processes with accuracy and efficiency.</p><p>• Process invoices and verify payment records to ensure compliance with financial policies.</p><p>• Prepare and review financial statements and reports for internal and external use.</p><p>• Assist in cost accounting tasks to support budgeting and financial planning efforts.</p><p>• Perform data entry tasks to update and maintain accounting databases.</p><p>• Collaborate with team members to ensure timely completion of accounting projects.</p><p>• Utilize QuickBooks or Sage software to manage financial data and generate reports.</p><p>• Communicate with vendors and clients to address payment inquiries and resolve issues.</p>
<p>We are looking for a meticulous and detail-oriented Accounts Payable Clerk to join our client's team in Houston, Texas. This Contract-to-Permanent position is ideal for someone who thrives in a fast-paced environment and takes pride in ensuring accurate and timely processing of invoices. The role requires strong organizational skills and the ability to collaborate effectively with vendors, colleagues, and other departments.</p><p><br></p><p>Responsibilities:</p><p>• Process over 1,000 invoices monthly, ensuring accurate coding and timely payments via online platforms, credit cards, mail, or wire transfers.</p><p>• Manage the regional accounts payable inbox by reviewing, prioritizing, and resolving vendor inquiries while routing requests to appropriate team members.</p><p>• Enter invoices into the Yardi system and Excel spreadsheets, ensuring proper coding and documentation.</p><p>• Prepare checks and payments in alignment with vendor requirements.</p><p>• Review and process associate expense reports for payment following approval.</p><p>• Communicate with vendors and contractors to reconcile and verify invoicing information.</p><p>• Provide necessary documentation for reconciliation purposes to support the compliance department.</p><p>• Assist with month-end, quarter-end, and year-end closing tasks.</p><p>• Upload additional backup documentation into Yardi as required.</p><p>• Collaborate with property accountants and managers to address any invoice-related questions or concerns.</p>
<p>We are looking for an organized and detail-oriented Accounts Payable Specialist to join our client's team in Gilbert, Arizona. This role involves ensuring accurate and timely processing of vendor invoices, maintaining compliance with company policies, and supporting financial operations. The ideal candidate will have strong communication skills and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming vendor invoices and address any payment status inquiries or discrepancies.</p><p>• Collect necessary documents, such as waivers, warranties, and manuals, to facilitate the release of subcontractor payments.</p><p>• Reconcile vendor statements, both discounted and non-discounted, and follow up on missing invoices to ensure timely payment.</p><p>• Review weekly cost reports provided by project managers and make adjustments as needed.</p><p>• Prepare monthly Work in Progress reports for financial evaluation.</p><p>• Resolve accounts payable issues related to outstanding invoices in collaboration with accounts receivable.</p><p>• Organize and file all financial documents within the company's electronic filing system.</p>
<p>Burlingame CPA firm is looking for an Assistant Tax/Bookkeeper to join a solid, long-standing company. If you have good administrative skills from working in a CPA firm and you are interested in learning bookkeeping, apply for consideration! Salary is $60k - $70k</p><p><br></p><p>Burlingame, CA</p><p>Tax Administrative;</p><p>5 days a week in-office to greet any clients during tax season;</p><p>Able to work remotely in off season;</p><p>Bookkeeping; </p><p>Lacerte software but not mandatory;</p><p>Need someone with administrative side and willing to learn bookkeeping</p><p>40 hours per week no overtime;</p><p>Hours: 8am-5pm</p><p><br></p><p>• Order office and tax return supplies; worked with office vendors</p><p>• Reception- phones & front desk </p><p>• E-mails - answer client inquiries; receive incoming tax documents, schedule appts</p><p>• Scheduled appointments/scheduled video/conference calls</p><p>• Sort incoming mail and post outgoing mail with postage meter</p><p>• Help format and print tax organizers for next season, draft Power of Attorney forms</p><p>• Scan tax documents to electronic file cabinet</p><p>• Prepare client paper copy of tax return and/or e-mail tax returns to clients </p><p>• Send signature forms via DocuSign; retrieve and track forms</p><p>• Data entry into Excel -usually in formatted sheets </p><p>• QuickBooks- enter client’s transactions & do bank reconciliations; print reports from QB as directed</p><p>• Bill pay for clients through QuickBooks</p><p>• Office deposits</p><p>Company does not offer health care;</p>
<p>We are seeking a skilled <strong>Accounts Payable Specialist</strong> to join our team in Massillon, Ohio. This long-term contract role offers the opportunity to manage vital accounts payable operations with a focus on accuracy, efficiency, and process optimization. As a key contributor to the finance team, you will handle invoice processing, reconciliation, and payment management while leveraging modern tools and driving process improvements.</p><p><br></p><p>In this role, you will process and code invoices in compliance with company policies and ensure proper management of freight bill clearing and associated disbursements. You'll collaborate closely with cross-functional teams, reconciling vendor accounts and resolving discrepancies to maintain precise financial records. Additionally, responsibilities include executing ACH payments, overseeing check runs, and effectively utilizing Dynamics 365 Finance & Operations to enhance workflow efficiency.</p><p><br></p><p>You'll also have the opportunity to support advanced initiatives such as machine learning applications for invoice capture and assist with system upgrades or transitions to ensure seamless operations. Maintaining organized documentation and compliance with financial regulations will be an integral part of your role, as will providing reporting and support for accounts payable activities.</p><p><br></p><p>This position is ideal for candidates with a passion for efficiency, a deep understanding of accounts payable processes, and an eagerness to contribute to continuous improvement initiatives within a dynamic environment.</p><p><br></p>
<p>We are looking for a detail-oriented AP/AR Clerk to join our team. In this role, you will primarily handle accounts payable processes while providing additional support for accounts receivable tasks. This position requires a strong understanding of financial operations and the ability to manage high transaction volumes efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of 3,000 transactions monthly with exceptional accuracy and attention to detail.</p><p>• Manage accounts payable operations, ensuring timely and accurate payment processing.</p><p>• Provide support with accounts receivable tasks, including posting payments and maintaining account records.</p><p>• Utilize Sage accounting software to perform bookkeeping and financial management duties.</p><p>• Maintain organized and up-to-date financial records to ensure compliance with company policies.</p><p>• Collaborate with team members to address discrepancies and resolve payment issues.</p><p>• Assist in cash handling and reconciliation processes as needed.</p><p>• Review and verify invoices for accuracy before entering data into the system.</p><p>• Support the preparation of financial reports and audits as required.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our client's team in Appleton, Wisconsin. In this role, you will play a critical part in ensuring the accuracy and efficiency of payment processes while maintaining strong relationships with vendors and internal departments. This position offers the opportunity to contribute to financial operations and reporting in a collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage vendor accounts by handling a high volume of transactions, ensuring all payments are accurate and comply with company policies.</p><p>• Investigate and resolve invoice or pricing discrepancies by liaising with stores, warehouses, and other departments.</p><p>• Oversee payment cycles, manage supplier credit balances, and process daily check deposits.</p><p>• Collaborate with internal teams on vendor agreements, deductions, bill backs, and assist in accounts receivable collections.</p><p>• Perform month-end closing tasks and contribute to the preparation and accuracy of financial reports.</p>
<p>We are looking for a skilled Accounting Assistant to join our team in Lafayette, Louisiana. This short-term contract to permanent position offers an excellent opportunity for a detail-oriented individual to contribute to various accounting functions, including accounts payable, accounts receivable, and reconciliations. If you are detail-oriented and proficient in QuickBooks, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including verifying and coding invoices accurately.</p><p>• Handle accounts receivable tasks, such as monitoring and recording incoming payments.</p><p>• Perform detailed bank reconciliations to ensure accuracy and resolve discrepancies.</p><p>• Utilize QuickBooks to maintain organized and up-to-date financial records.</p><p>• Support month-end and year-end closing activities with timeliness and precision.</p><p>• Assist with tracking and reporting financial data to support decision-making processes.</p><p>• Collaborate with team members to improve workflows and enhance efficiency in accounting operations.</p><p>• Conduct regular audits of financial documents to ensure compliance and accuracy.</p><p>• Communicate with vendors and clients to address payment-related inquiries and issues.</p>
<p>A busy firm in the Fairfield, NJ location is looking for a Bookkeeper to join their growing organization. This Bookkeeper will get the chance to join a growing firm that loves to promote from within and offers a great work/life balance. The ideal Bookkeeper have prior law firm experience and have proficiency in QuickBooks Online. This Bookkeeper role will play a vital part in maintaining accurate financial records and ensuring seamless financial operations. Responsibilities of this Bookkeeper will include but not be limited to the below responsibilities.</p><p><br></p><p>Bookkeeper Responsibilities:</p><ul><li>Maintaining accurate financial records using accounting software (QuickBooks Online preferred)</li><li>Reconciling bank accounts, including IOLTA/trust accounts, to ensure compliance with bar association regulations</li><li>Processing accounts payable and receivable</li><li>Managing general ledger entries and journal entries</li><li>Allocation of client payments to appropriate invoices</li><li>Allocation of origination percentages for attorneys</li><li>Paying invoices and bills</li><li>Making sure invoices are applied to the appropriate clients and matters for reimbursement</li></ul><p>This Bookkeeper role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Bookkeeper position, apply today!</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Carlisle, Pennsylvania. This position offers an excellent opportunity for individuals with strong organizational skills and a passion for accuracy in financial operations. The role requires a proactive approach to managing invoice processing and payment workflows.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices accurately and efficiently, ensuring proper coding and documentation.</p><p>• Manage check runs and verify payments align with organizational policies.</p><p>• Review and code invoices to ensure compliance with company standards.</p><p>• Reconcile discrepancies in accounts payable records and resolve issues promptly.</p><p>• Maintain organized and up-to-date records for all payments and transactions.</p><p>• Collaborate with internal teams to streamline accounts payable processes.</p><p>• Assist in preparing reports related to accounts payable activities.</p><p>• Support month-end closing activities by ensuring timely invoice entries</p>
<p>We are looking for an Accounts Payable Specialist to join our team in Independence, Ohio. This is a short-term contract opportunity - the schedule is Monday-Friday, 8-5pm. </p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices to ensure accurate account coding and timely payment.</p><p>• Handle Automated Clearing House (ACH) transactions and manage check runs efficiently.</p><p>• Perform accurate data entry and maintain comprehensive records for all accounts payable activities.</p><p>• Collaborate with vendors and internal departments to resolve discrepancies and ensure smooth payment processing.</p><p>• Monitor and reconcile accounts payable reports to guarantee accuracy and compliance.</p><p>• Assist in preparing reports and documentation related to financial transactions.</p><p>• Ensure adherence to company policies and procedures in all payment processes.</p><p>• Provide support during audits by organizing and supplying necessary accounts payable documents.</p><p>• Participate in process improvement initiatives to enhance efficiency in the accounts payable function.</p>
<p>We are offering an opportunity for an Accounts Payable Clerk to join our team located in Westborough, Massachusetts. This role involves full cycle accounts payable functions, handling expense reports, managing the AP mailbox as well as weekly check run. This is a small office environment and someone willing to take on other duties when needed.</p><p><br></p><p>For immediate consideration please call Allison Brown at 508.205.2121</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle the AP mailbox on a daily basis to keep track of incoming invoices and payments.</p><p>• Process a high volume of invoices on a weekly basis, ensuring accuracy and timeliness.</p><p>• Request approval for and process vendor invoices as part of the accounts payable function.</p><p>• Collect W-9 forms from vendors for tax purposes.</p><p>• Gather and confirm information for new vendor set up, ensuring accurate and up-to-date records.</p><p>• Code vouchers for accurate record keeping and tracking of payments.</p><p>• Post manual payments, including wires and tax payments, to ensure timely payment of invoices.</p><p>• Enter AP Paper Transfers for I/C payments to maintain accuracy in inter-company transactions.</p><p>• Scan all payments and file paid vouchers for record-keeping and future reference.</p><p>• Process expense reports to track and manage company expenditures.</p><p>• Create petty cash reports to track and manage small-scale company expenses. </p><p><br></p><p>Skills: Account Reconciliation, Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel.</p>
We are looking for a skilled Billing Analyst to join our team in New Hope, Minnesota. This is a long-term contract opportunity within the manufacturing industry, offering the chance to work on critical billing systems and drive operational improvements. The role focuses on supporting a system migration and ensuring efficient billing processes while collaborating with cross-functional teams. <br> Responsibilities: • Oversee the migration of billing operations from a legacy Vertex system to the advanced O-Series platform, ensuring accuracy and efficiency. • Train and mentor the billing team on the utilization of Vertex O-Series, including adjustments, renewal processes, and invoice generation. • Collaborate with IT and other departments to address testing challenges and streamline system implementation. • Troubleshoot billing discrepancies, resolve invoice processing issues, and ensure data reconciliation accuracy. • Perform month-end tie-outs to ensure proper accounting and reporting procedures are followed. • Analyze current billing workflows and recommend improvements to optimize efficiency and system usage. • Act as the subject matter expert for Vertex O-Series and Oracle functionalities, providing guidance and promoting best practices. • Support renewal campaigns and certificate management within the billing system. • Coordinate with team members to manage various invoice channels effectively and ensure smooth operations.
<p>We are looking for a dedicated Claims Admin Support Specialist to join our client's team in Oxford, MS. In this role, you will handle a variety of clerical tasks, ensuring smooth office operations and providing support to internal teams. This is a long-term contract position, offering an excellent opportunity to utilize your organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain office supplies to ensure adequate inventory levels.</p><p>• Operate and oversee office equipment, including fax machines, printers, and copiers, ensuring functionality and addressing issues as needed.</p><p>• Coordinate document shredding services with external vendors to maintain compliance with company policies.</p><p>• Organize, retrieve, and deliver files while performing document scanning and copying as required.</p><p>• Draft and send routine correspondence, ensuring professionalism and accuracy.</p><p>• Welcome visitors and address routine inquiries or direct them to the appropriate department.</p><p>• Sort, open, and distribute incoming mail and packages, including FedEx and other courier services.</p><p>• Assist with scheduling meetings, maintaining records, and organizing retention processes.</p><p>• Perform additional research, reporting, and administrative tasks as requested by leadership.</p><p>• Travel occasionally to fulfill job-related responsibilities.</p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our<strong><u> client's </u></strong>team in Queens, New York. In this role, you will play a key part in managing payment processing, reconciliations, and financial data accuracy. This position is ideal for someone eager to streamline workflows and contribute to improving efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Process and reconcile payments, including checks, credit cards, and bank deposits.</p><p>• Handle insurance claims and Explanation of Benefits (EOB) documentation.</p><p>• Post payments accurately to maintain up-to-date financial records.</p><p>• Utilize Excel for tracking and reporting, including basic formulas.</p><p>• Collaborate with team members to optimize manual processes and implement improvements.</p><p>• Manage remote deposit systems and scanning tools for streamlined operations.</p><p>• Ensure accuracy and organization in all aspects of accounts receivable activities.</p><p>• Identify discrepancies and resolve issues promptly to maintain financial integrity.</p><p>• Provide support for audits and prepare reports as needed </p><p><br></p><p>If this person is you, please apply directly to victoria.iacoviello@roberthalf</p>
<p>We are looking for a detail-oriented AP/AR Clerk to join our team in Roseland, New Jersey. In this role, you will play a vital part in managing financial transactions, ensuring accurate record-keeping, and maintaining compliance with company policies. This position offers an excellent opportunity within the real estate and property industry.</p><p><br></p><p>Responsibilities:</p><p>• Review, validate, and process invoices and payment requests with accuracy and efficiency.</p><p>• Match purchase orders to invoices and address any discrepancies promptly.</p><p>• Maintain organized vendor files and ensure all transaction records are up-to-date.</p><p>• Prepare and execute check runs, electronic payments, and wire transfers.</p><p>• Reconcile vendor statements and follow up on unresolved items to ensure timely payments.</p><p>• Assist with month-end closing processes, including accruals and reporting.</p><p>• Respond to inquiries from both internal and external stakeholders regarding payment issues.</p><p>• Ensure all financial activities comply with company policies and accounting standards</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Syracuse, New York. In this Part Time - Contract-to-Permanent position, you will play a vital role in ensuring the accurate processing of invoices, maintaining vendor records, and supporting financial operations for a non-profit organization. This is a great opportunity to contribute to a mission-driven organization while developing your accounting expertise.</p><p><br></p><p>Responsibilities:</p><p>• Review and process payment requisitions to ensure accuracy, proper account coding, and adherence to organizational policies.</p><p>• Assist with month-end reporting tasks, including downloading general ledger reports, updating spreadsheets, and preparing journal entries.</p><p>• Prepare and deposit cash and checks received, ensuring proper documentation and handling.</p><p>• Investigate and resolve accounting discrepancies promptly and effectively.</p><p>• Provide excellent customer service by addressing vendor and staff inquiries, and offering guidance on financial policies and procedures.</p><p>• Maintain organized financial records, ensuring labeling and cataloging for accessibility and compliance with retention policies.</p><p>• Collaborate with the Finance team to implement and refine accounting control procedures.</p><p>• Support audit processes by preparing and submitting requested documentation in a timely manner.</p><p>• Work collaboratively across departments to meet organizational goals and ensure consistent messaging.</p><p>• Stay informed about Council programs to align financial processes with broader organizational objectives.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Worcester, Massachusetts. This role is ideal for individuals with a strong background in financial operations and excellent organizational abilities. You will play a key role in ensuring accurate and timely processing of invoices and payments, contributing to the efficiency of our accounting department.</p><p><br></p><p><strong>For immediate consideration please call Allison Brown at 508.205.2121</strong></p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices to ensure accurate coding and timely payments.</p><p>• Conduct regular account reconciliations to maintain accuracy in financial records.</p><p>• Manage check runs and payment distributions in alignment with organizational policies.</p><p>• Perform data entry tasks with precision to support the accounts payable function.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies and inquiries.</p><p>• Utilize accounting software such as QuickBooks, Oracle, SAP, or similar tools to streamline workflows.</p><p>• Assist in maintaining organized records and documentation for audit and reporting purposes.</p><p>• Support month-end and year-end closing activities related to accounts payable.</p><p>• Ensure compliance with company policies and regulations in all financial transactions.</p>
<p>We are looking for an organized and detail-oriented Accounts Payable Clerk to join our team in Libertyville, Illinois. In this role, you will handle essential accounting tasks such as processing invoices, managing payments, and ensuring accurate financial records. This position is ideal for someone who thrives in a fast-paced environment and has a strong grasp of accounts payable operations.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify invoices for accuracy and compliance with company policies.</p><p>• Assign appropriate codes to invoices to ensure proper tracking and categorization.</p><p>• Process payment runs, including check issuance and electronic transfers.</p><p>• Maintain accurate records of accounts payable transactions and ensure timely updates.</p><p>• Collaborate with vendors to resolve discrepancies and address payment inquiries.</p><p>• Ensure all accounts payable documentation is filed and organized for audit purposes.</p><p>• Reconcile accounts payable statements and investigate variances.</p><p>• Support month-end closing activities by preparing accurate financial reports.</p><p>• Monitor and enforce adherence to payment schedules and deadlines.</p><p><br></p><p>Salary: $55,000-$65,000</p><p>Benefits: Health, Dental, Vision, 401k</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Chicago, Illinois. In this role, you will manage a variety of tasks to ensure accurate and timely processing of invoices and payments. This position is ideal for someone with strong organizational skills and a keen eye for accuracy. </p><p>Responsibilities:</p><p>• Process and verify invoices, ensuring accurate coding and compliance with company policies.</p><p>• Conduct regular check runs to facilitate timely payments to vendors.</p><p>• Review and reconcile discrepancies in invoice records, addressing issues promptly.</p><p>• Maintain organized and up-to-date records of all accounts payable transactions.</p><p>• Collaborate with internal teams to resolve invoice-related inquiries and discrepancies.</p><p>• Prepare reports detailing accounts payable activities and outstanding obligations.</p><p>• Ensure adherence to financial controls and procedures during payment processing.</p><p>• Assist in month-end closing activities related to accounts payable.</p><p>• Communicate effectively with vendors to address payment inquiries.</p>
<p>We are seeking an experienced <strong>Accounts Receivable Lead</strong> to oversee billing, collections, and customer account management while partnering closely with internal teams and clients. In this role, you will manage invoicing, customer deposits, and financial recordkeeping to ensure accuracy, compliance, and timely cash flow. If you enjoy streamlining processes, solving complex challenges, and delivering exceptional service, this is an excellent opportunity to make an impact.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate, issue, and track invoices for a variety of products and services, including custom solutions and recurring agreements.</li><li>Oversee timely collection of payments and customer deposits to ensure consistent funding for active projects.</li><li>Manage financial operations for complex and specialized orders, ensuring compliance with customer requirements and internal controls.</li><li>Serve as a primary point of contact for global clients, addressing billing inquiries and maintaining strong customer relationships.</li><li>Maintain accurate AR records, including aging schedules, reconciliations, and supporting documentation for audits and leadership reporting.</li><li>Analyze workflows to identify process gaps and implement strategies to improve efficiency and accuracy.</li><li>Partner with cross-functional teams—including sales, operations, and finance—to integrate AR processes into broader business initiatives.</li><li>Leverage accounting systems and reporting tools to manage tasks effectively, optimize data accuracy, and support continuous improvement.</li></ul>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Santa Maria, California. In this role, you will play a key part in managing invoice processing and payment workflows for multiple entities, ensuring accurate and timely financial operations. This position requires strong organizational skills and a commitment to maintaining efficiency within a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and code invoices with accuracy, ensuring compliance with company policies.</p><p>• Manage check runs and ensure timely payments to vendors and suppliers.</p><p>• Handle high volumes of invoices and purchase orders across multiple entities.</p><p>• Collaborate with a team of Accounts Payable professionals to maintain workflow efficiency.</p><p>• Assist in resolving discrepancies related to invoices or payments.</p><p>• Maintain organized and up-to-date records of all financial transactions.</p><p>• Support month-end closing processes by preparing necessary reports and reconciliations.</p><p>• Work collaboratively with other departments to address inquiries and provide support as needed.</p><p>• Contribute to the continuous improvement of accounts payable processes.</p><p>• Occasionally provide support during peak periods, including potential overtime.</p>
