<p>Are you an organized and detail-oriented professional with strong technical skills and a passion for creating seamless workflows? A large, well-known organization is seeking an <strong>Office Manager</strong> to join their dynamic team!</p><p><br></p><p><strong>About the Role</strong></p><p>As the Office Manager, you will play a critical role in overseeing daily administrative operations, ensuring procedures are followed efficiently, and supporting various departments to maintain productivity. We are seeking candidates with <strong>at least one year of experience</strong> in office management or related fields. The ideal candidate will possess a strong proficiency in <strong>Microsoft Excel</strong> and demonstrate the ability to leverage their technical skills to streamline processes.</p><p>This position begins as a <strong>Temporary-to-Permanent (TTP)</strong> role, offering the opportunity for long-term career growth within a respected and established organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage day-to-day office operations, including administrative support, scheduling, and inventory control.</li><li>Coordinate communication between departments to ensure smooth operational workflows.</li><li>Utilize advanced <strong>Excel capabilities</strong> to create, update, and analyze spreadsheets for data tracking and reporting purposes.</li><li>Monitor compliance with company policies and ensure all processes align with organizational goals.</li><li>Provide assistance in onboarding new team members and maintaining employee records.</li><li>Develop innovative solutions to optimize office procedures and increase efficiency.</li></ul><p><strong>Why You'll Love This Role:</strong></p><ul><li><strong>Reputable company</strong>: Become part of a well-known, established organization with a proven track record of success.</li><li><strong>Growth opportunity</strong>: Begin your career as a temporary employee with the potential to transition to a permanent role.</li><li><strong>Supportive environment</strong>: Join a team that values collaboration, innovation, and continuous improvement.</li></ul><p><br></p>
Position: SOLUTIONS ARCHITECT - IFS ERP<br>Location: FULLY REMOTE - WORK FROM ANYWHERE<br>Salary: UP TO $165K BASE WITH EXCEPTIONAL BENEFITS<br><br>*** For immediate and confidential consideration, please send a message to MEREDITH CARLE on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. ***<br><br>Are you ready to architect the future of ERP in a dynamic manufacturing environment? Our client company is one of the leading solutions provider. They are seeking a strategic and hands-on IFS ERP Solutions Architect to drive innovation, optimize operations, and lead the transformation of their enterprise systems.<br><br>This is a high-impact opportunity to shape the digital backbone of a company that powers industrial markets across North America. If you thrive at the intersection of technology and manufacturing, this is your moment. Exceptionally successful company, high caliber team, positive work environment with tremendous opportunity to make a difference. FULLY REMOTE - WORK FROM ANYWHERE.<br><br>What You’ll Do:<br>• Architect & Implement: Design scalable, secure, and integrated ERP solutions using IFS Applications tailored to manufacturing operations.<br>• Lead Transformation: Own the delivery of key manufacturing modules—Process Manufacturing, Engineer-to-Order, Configure-to-Order, Inventory, Shop Floor Reporting, and more.<br>• Collaborate & Influence: Partner with stakeholders across manufacturing, supply chain, and IT to gather requirements and ensure solution alignment.<br>• Drive Projects: Lead cross-functional teams and vendors through full ERP lifecycle using Agile/Scrum methodologies.<br>• Optimize & Support: Champion continuous improvement, lead upgrades, and provide ongoing support and training to ensure adoption and performance.<br><br>What You Bring:<br>• 5+ years of experience as an ERP Solutions Architect, with deep functional knowledge of manufacturing modules. Ideally 2+ years in IFS, the more the better.<br>• Proven success in full-cycle ERP implementations, including configuration, testing, and user training.<br>• Strong understanding of manufacturing and operations processes, including Part Setup to Costing, Plan to Produce, and Procure to Pay.<br>• Experience supporting digital transformation and system integrations within IFS ERP environments.<br>• IFS Certified Professional or equivalent certification preferred.<br>• Solid grasp of ERP application security and Segregation of Duties (SOD) controls.<br><br>Why You’ll Love This Role:<br>• Remote Flexibility: WORK FROM ANYWHERE - FULLY REMOTE while leading enterprise-level transformation.<br>• Strategic Impact: Be the go-to expert driving modernization across a complex manufacturing landscape.<br>• Career Growth: Join a company committed to innovation, with opportunities to expand your influence and leadership.<br><br>*** For immediate and confidential consideration, please send a message to MEREDITH CARLE on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. Also, you may contact me by office: 515-303-4654 or mobile: 515-771-8142. Or one click apply on our Robert Half website. No third party inquiries please. Our client cannot provide sponsorship and cannot hire C2C. ***
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
We are looking for a detail-oriented Purchasing Manager to lead procurement efforts at our manufacturing facility in Duke, Oklahoma. In this role, you will oversee sourcing, purchasing, and vendor management to ensure the timely and cost-effective acquisition of materials. This is an excellent opportunity to contribute to a fast-paced environment while driving operational efficiency and fostering collaborative relationships.<br><br>Responsibilities:<br>• Direct and manage the procurement of parts and materials for the manufacturing plant, ensuring quality and cost-efficiency.<br>• Supervise and mentor a Buyer to achieve departmental objectives and meet deadlines.<br>• Establish and maintain strong relationships with vendors, evaluating their performance for reliability, quality, and cost.<br>• Approve and review purchase orders to ensure accuracy, adherence to budgets, and compliance with company policies.<br>• Collaborate closely with production, warehouse, and scheduling teams to sustain optimal inventory levels.<br>• Develop and implement strategies focused on cost reduction, improved lead times, and enhanced vendor performance.<br>• Monitor industry trends and identify opportunities for strategic sourcing to enhance operations.<br>• Manage multiple projects effectively and prioritize tasks in a dynamic, fast-paced manufacturing environment.<br>• Track and analyze purchasing metrics to provide insights for operational decision-making.
<p>We are looking for an experienced Accounts Payable Specialist to join our client in Hayward, California. This is a Contract-to-Permanent position offering an opportunity to contribute to the efficient management of payables and support compliance processes. The ideal candidate will possess strong organizational skills and a meticulous approach to ensure smooth operations in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage the complete accounts payable cycle, including vendor maintenance, 1099 reporting, and three-way match processing for purchase orders, receiving, and invoices.</p><p>• Process vendor invoices, inventory transactions, employee expense reimbursements, and credit memos while ensuring accuracy and timeliness.</p><p>• Handle vendor payments, reconcile statements, and oversee month-end activities such as accruals and accounts payable closing.</p><p>• Ensure compliance with company policies, control procedures, and regulatory requirements related to vehicle smog compliance, insurance coverage, and driver licensing.</p><p>• Code and process corporate credit card transactions accurately and efficiently.</p><p>• Collaborate with other departments to resolve accounts payable issues and maintain strong vendor relationships.</p><p>• Research and address reconciling items or discrepancies promptly, ensuring timely resolution.</p><p>• Prepare detailed reports for management, including audit workpapers and other documentation as requested.</p><p>• Identify opportunities for process improvements and recommend changes to enhance efficiency.</p><p>• Assist in month-end and year-end procedures, including journal entries, balance sheet reconciliations, and accruals.</p>
<p>We are looking for a detail-oriented Purchasing Agent to join our team in Harahan, Louisiana. In this short-term contract to full time position, you will play a key role in managing procurement activities to ensure the efficient supply of materials and resources essential for our operations. This is an exciting opportunity to contribute to a dynamic environment within the construction industry.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the preparation and management of purchase orders to maintain a steady supply of materials.</p><p>• Evaluate vendor performance and establish strong relationships to ensure quality and timely delivery.</p><p>• Monitor inventory levels to anticipate procurement needs and prevent shortages.</p><p>• Collaborate with internal teams to align purchasing activities with project requirements.</p><p>• Analyze market trends to identify cost-effective purchasing opportunities.</p><p>• Ensure compliance with company policies and procedures in all procurement activities.</p><p>• Utilize Microsoft Excel to track and report purchasing data and metrics.</p><p>• Resolve any discrepancies or issues related to orders and deliveries.</p><p>• Assist in developing and improving purchasing strategies to optimize efficiency.</p><p>• Maintain accurate records of all transactions and agreements in the purchasing department.</p>
<p><em>The salary range for this position is $130,000-$135,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>You know what’s awesome? PTO. You know what else is awesome? A high-paying job that respects your work-life balance so you can enjoy your PTO. This role has perks that are unmatched by its competitors. Plus, this position doubles as a fast-track career advancement opportunity as they prefer to promote from within. </p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Serve as the Canada payroll subject matter expert and lead.</li><li>Responsible for the Canada payroll function, including leading, managing, developing and mentoring of a Payroll Specialist and the execution of payroll in accordance with legislation and SOX requirements defined for the Canada payroll process.</li><li>Acting as back-up to the Payroll Specialist.</li><li>Supervising the preparation and submission of semi-monthly payrolls including reviewing and approving payroll reconciliations in-line with procedures, policies, and SOX (Sarbanes-Oxley) controls.</li><li>Assesses and resolves escalated payroll issues and discrepancies.</li><li>Responsible for maintenance of payroll processes, procedures and controls ensuring up to date as business/processes evolve.</li><li>Lead and review the year end payroll calculations, reconciliations, filings, (T4’s, T4A’s, Releve1, T2200, EHT, CNESST, Alberta Worker Comp, Worksafe BC etc) to ensure issued in accordance with CRA (Canada Revenue Agency) and other regulatory requirements, including other jurisdictions (i.e. United Kingdom [P60’s, P11D’s], Germany and Spain).</li><li>Own and maintain payroll SOX compliance, design of internal controls and process maps.</li><li>Perform quarterly ADP WFN user access reviews.</li><li>Lead and manage any payroll audits that may arise because of regulatory, internal, and external audits.</li><li>Provide support on financial audits that require inputs from payroll, working closely with the finance team. </li><li>Stay current on the latest regulatory changes with respect to payroll and benefits to ensure payroll policy adherence and compliance per province.</li><li>Ensure an environment of continuous improvement is maintained to sustain maximum efficiency by researching, recommending, and implementing new or enhanced policies, procedures and processes to improve operational effectiveness. </li><li>Work closely with the Talent and Culture and Benefits team in all compensation and benefit related developments, ensuring all changes are communicated to the relevant stakeholders in a timely manner. </li><li>Performs other duties as assigned.</li></ul><p> </p><p><br></p><p><br></p>
<p>Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Paralegal with at least 5-8+ years of experience to join their team. This Trust & Estates Paralegal is responsible for providing paralegal support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $95-130K+ plus bonus and phenomenal benefits. In addition, this firm a highly flexible hybrid WFH schedule. Yearly billable requirement is 1,700 hours. If you are looking to join one of the top law firms in the world, then this is the opportunity for you!</p><p> </p><p><strong><u>Trust & Estates Paralegal Responsibilities:</u></strong></p><ul><li>Oversee the entire process of trusts and estates in probate</li><li>Prepare, file, and manage probate documents associated with opening and closing estates</li><li>Handle the collection and distribution of estate or decedent’s assets</li><li>Establish and manage estate checking accounts</li><li>Prepare and file Illinois state and federal estate tax returns, including court inventory</li><li>Coordinate asset transfers and trust funding, communicating with relevant parties when necessary</li><li>Ensure compliance with the Corporate Transparency Act and firm policy in maintaining beneficial ownership information</li><li>Prepare for federal audits by compiling necessary information</li></ul><p> </p><p>For immediate consideration, please email your resume directly to Justin Rambert, AVP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
<p>Chris Preble from Robert Half is working with a Sidney, NY client of his that has been growing a lot. This organization offers a tremendous amount of flexibility, has really good benefits and a solid 401k match. They are looking for a dedicated Office Manager to help oversee daily operations and ensure smooth functioning across departments. This role requires a dynamic individual who can manage administrative tasks, support leadership, and coordinate activities to maintain efficiency and compliance.</p><p><br></p><p>Responsibilities:</p><p>• Help supervise day-to-day office operations to ensure streamlined workflows and overall efficiency.</p><p>• Coordinate office activities while ensuring adherence to company policies and procedures.</p><p>• Manage inventory of office supplies, place orders as needed, and maintain relationships with vendors.</p><p>• Provide administrative support to leadership and department heads, including scheduling and communication tasks.</p><p>• Help organize company events, meetings, and team-building activities to enhance employee engagement.</p><p>• Handle incoming and outgoing mail, deliveries, and correspondence efficiently.</p><p>• Maintain accurate records and databases related to personnel, financials, and other essential office data.</p><p>• Collaborate with HR and IT teams to support office infrastructure and employee requirements.</p>
<p>We are looking for an experienced and motivated Purchasing Manager to lead procurement operations and oversee vendor relationships in a established business in the North East Seminole County area. This role is ideal for a candidate with extensive knowledge of purchasing processes, strong leadership capabilities, and a background in manufacturing or distribution. The successful candidate will play a key role in optimizing procurement strategies and driving organizational success.</p><p><br></p><p>Responsibilities:</p><ul><li>Evaluate supplier performance and enforce quality standards.</li><li>Maintain accurate procurement records using procurement systems.</li><li>Analyze data and create detailed reports in Excel to aid decision-making.</li><li>Lead the purchasing team to drive procurement efforts</li><li>Develop strategies to optimize costs and enhance supplier performance.</li><li>Build and maintain strong vendor relationships</li><li>Coordinate with internal teams to forecast demand and ensure timely material delivery.</li><li>Manage inventory and monitor vendor performance to mitigate supply chain risks.</li><li>Negotiate favorable supplier contracts.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Grand Rapids, Michigan. In this long-term contract role, you will focus on managing vendor relationships, processing invoices, and ensuring timely and accurate payments. This position requires a strong ability to reconcile accounts, maintain compliance with policies, and contribute to the overall efficiency of the accounting team.<br><br>Responsibilities:<br>• Create and review weekly payment run proposals to ensure accounts payable aging balances correctly.<br>• Perform month-end account reconciliations, completing all tasks within strict deadlines.<br>• Verify the accuracy of figures, postings, and documents, ensuring proper codes and descriptions are applied.<br>• Maintain accurate reporting by identifying discrepancies and collaborating with the accounting team to resolve them.<br>• Process non-inventory expenses, including leases, utilities, and other operational costs for multiple sites.<br>• Manage electronic payments and proactively identify opportunities for streamlining payment methods.<br>• Prepare annual 1099 tax forms and assist with internal and external audits as required.<br>• Document and update processes regularly, identifying opportunities for improvement to support growth.<br>• Research and resolve invoicing issues, providing accurate financial information and addressing account-specific inquiries.<br>• Maintain vendor account management, ensuring invoices are paid, credits are processed, and correspondence is handled effectively.
We are looking for a dedicated Facilities Assistant to join our team in New York, New York, on a long-term contract basis. In this role, you will support daily office operations, ensure the upkeep of facilities, and assist with various administrative and maintenance tasks. This position requires a proactive and detail-oriented individual who can manage multiple priorities effectively.<br><br>Responsibilities:<br>• Maintain production equipment by stocking paper trays, performing unit calibrations, and coordinating service technician calls.<br>• Execute printing, binding, and other document-related tasks, ensuring all work orders meet quality standards and client expectations.<br>• Review produced materials to ensure branding guidelines and disclaimers are accurate, while packaging deliverables appropriately.<br>• Handle mail and package processing, including receiving, distributing, and meeting shipping deadlines.<br>• Ensure the office is clean and organized, including maintaining common areas such as conference rooms, pantry, lobby, and elevator spaces.<br>• Perform regular maintenance tasks, such as cleaning refrigerators, brewing coffee, and restocking supplies while monitoring inventory levels.<br>• Assist with light assembly tasks, including installing fixtures, hanging artwork, and replacing lightbulbs.<br>• Support office events through preparation, execution, and cleanup efforts.<br>• Manage vendor relationships and coordinate service requests through the building ticketing system.<br>• Gain familiarity with AV infrastructure and assist with troubleshooting conference room equipment and video conferencing tools.
We are looking for a dedicated Workplace Coordinator to join our team in New York, New York. This fully onsite role is ideal for someone who excels in managing administrative tasks, front desk operations, and office coordination in a dynamic environment. As a valued team member, you will play a key role in ensuring the smooth functioning of office activities and maintaining a welcoming atmosphere for staff and visitors. This is a Long-term Contract position.<br><br>Responsibilities:<br>• Serve as the first point of contact by greeting visitors and answering incoming calls professionally.<br>• Coordinate and schedule meetings, ensuring proper setup and organization of conference rooms.<br>• Oversee office supply inventory, including restocking items such as coffee and yogurt, and managing courier arrangements.<br>• Provide comprehensive administrative support to staff, assisting with various day-to-day office tasks.<br>• Maintain the cleanliness and orderliness of the kitchen by unloading dishwashers and replenishing essential items.<br>• Facilitate weekly office lunch arrangements, ensuring all components are organized and delivered timely.<br>• Support the team with ad hoc tasks and projects to enhance overall office efficiency.<br>• Ensure the office environment is welcoming and functional, addressing any operational issues promptly.<br>• Uphold high standards of organization and time management while multitasking in a fast-paced setting.
<p>We are looking for a detail-oriented Healthcare Administrative Coordinator to join our team in Bellevue, Washington. This is a part-time, in-office role 3/days per week. This long-term contract position requires someone who excels in organizational tasks and thrives in a fast-paced healthcare environment. You will play a vital role in supporting administrative operations and ensuring seamless coordination across various functions.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars to ensure efficient scheduling and time management.</p><p>• Provide administrative support by handling correspondence, organizing files, and completing essential tasks.</p><p>• Arrange domestic and international travel, including bookings and itinerary preparation.</p><p>• Process and export necessary documents while ensuring compliance with organizational standards.</p><p>• Facilitate conference calls and prepare meeting materials as needed.</p><p>• Order supplies to maintain inventory and ensure the availability of essential resources.</p><p>• Coordinate meetings, including room reservations and agenda preparation.</p><p>• Support healthcare staff by ensuring administrative processes run smoothly.</p>
<p>We are looking for a skilled Bookkeeper to join our team in North Charleston, South Carolina. This Contract-to-Permanent position offers an excellent opportunity to contribute to our midsize construction company by managing financial tasks and supporting administrative functions. The ideal candidate will possess strong attention to detail, organizational skills, and proficiency in accounting software.</p><p><br></p><p>Responsibilities:</p><p>• Handle daily bookkeeping tasks, including accounts payable, accounts receivable, and bank reconciliations.</p><p>• Utilize accounting software such as QuickBooks, Sage 300, and Viewpoint Vista to manage financial records accurately.</p><p>• Prepare and review financial reports, ensuring compliance with company policies and industry standards.</p><p>• Monitor and maintain office inventory, coordinating the purchase of supplies and equipment as needed.</p><p>• Assist with scheduling and organizing meetings, preparing necessary materials, and facilitating events.</p><p>• Support human resource functions, including onboarding new hires, maintaining employee records, and managing certifications.</p><p>• Collaborate with the Office Manager to ensure smooth operations and address any office-related issues.</p><p>• Perform payroll-related tasks and ensure timely processing of employee compensation.</p><p>• Research vendors and negotiate contracts to optimize office resources.</p><p>• Coordinate repairs and maintenance of office equipment to maintain functionality.</p>
<p>We are looking for a Senior Accountant on a contract basis to assist a well-known company in the manufacturing industry. In this contract role, you will oversee key accounting processes, ensure accuracy and compliance while supporting audit preparations and reporting needs. This position requires a strong ability to manage deadlines and thrive in a dynamic environment. The ideal Senior Accountant must have strong GL and USGAAP experience, ability to work independently and have strong systems experience (Excel & ERP). </p><p><br></p><p>Responsibilities for the Senior Accountant: </p><p>• Manage the month-end close process, ensuring timely and accurate completion of financial reports.</p><p>• Maintain and reconcile general ledger accounts, including journal entries and account reconciliations.</p><p>• Conduct bank reconciliations to ensure proper alignment of transactions and records.</p><p>• Perform balance sheet reconciliations and review to support financial accuracy.</p><p>• Assist with asset inventory counts and related reconciliations.</p><p>• Support audit preparations by gathering internal data, preparing schedules, and responding to audit requests.</p><p>• Create and customize financial reports to meet internal and external reporting requirements.</p><p>• Ensure compliance with accounting policies and standards while addressing inquiries from auditors.</p><p>• Utilize ERP and advanced Excel formulas to streamline processes and generate reports.</p><p>• Collaborate with cross-functional teams to improve financial operations and reporting accuracy</p>
<p>This search is being conducted by Steve Spinello.</p><p><br></p><p>We are looking for a highly motivated Cost Accounting Manager to join a leading manufacturing company in Chattanooga, Tennessee. This position offers a unique opportunity to contribute to an organization where finance plays a pivotal role in decision-making. If you have experience in manufacturing, expertise in standard costing and inventory control, and a strong analytical mindset, this role could be a perfect fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage cost accounting processes, including standard costing and inventory control.</p><p>• Conduct detailed inventory analysis to ensure accuracy and support operational efficiency.</p><p>• Develop and monitor budgets, forecasts, and financial plans to align with organizational goals.</p><p>• Perform in-depth financial analysis to identify trends, variances, and areas for improvement.</p><p>• Utilize advanced Excel skills to create robust financial models and reports.</p><p>• Collaborate with cross-functional teams to drive lean manufacturing initiatives and cost optimization.</p><p>• Ensure compliance with accounting standards and company policies.</p><p>• Provide insights and recommendations to leadership based on financial data and analysis.</p><p>• Lead and mentor a team to achieve departmental objectives and support growth within the team.</p><p><br></p><p>The Cost Accounting Manager role offers an opportunity for real impact within the facility, a path to professional growth and advancement, and good work/life balance. The position offers a competitive compensation package and excellent benefits. If you're looking for the next step in your career or a growth oriented organization, please apply today for consideration!</p>
<p>We are looking for an experienced Senior Grant Accountant to join our team in Dallas, Texas on a contract basis. You will play a vital part in ensuring the accuracy and integrity of financial records while adhering to established accounting standards. The ideal candidate will demonstrate strong technical accounting skills and a proactive approach to improving processes.</p><p><br></p><p>Responsibilities:</p><p>• Prepare journal entries for monthly and annual financial close processes, including tasks such as fixed assets, prepaids, lease accounting, inventory, payroll, and accrued liabilities.</p><p>• Conduct detailed analytical reviews of trial balances on a monthly basis to identify unusual or missing transactions.</p><p>• Assist in preparing month-over-month analyses of balance sheets and income statements to ensure accuracy.</p><p>• Maintain and reconcile balance sheet accounts and related schedules to support the trial balance, ensuring compliance with US accounting standards.</p><p>• Perform weekly reconciliations of bank accounts for corporate entities and accurately record receivables.</p><p>• Prepare and process wire transfers for corporate entities as required.</p><p>• Collaborate with external auditors during interim and year-end audits, providing necessary documentation and support.</p><p>• Independently manage multiple projects, prioritize tasks effectively, and meet critical deadlines.</p><p>• Identify opportunities to enhance efficiency and streamline processes to support organizational growth.</p><p>• Take on additional responsibilities as needed to support the accounting team.</p>
We are looking for a highly motivated Accounts Payable Clerk to join our team in Colorado Springs, Colorado. In this long-term contract position, you will play a vital role in ensuring efficient payment processing and maintaining accurate financial records. This opportunity is ideal for individuals who excel in high-volume data entry and have a strong background in accounts payable systems, particularly Workday.<br><br>Responsibilities:<br>• Accurately enter large volumes of data into the accounting system to maintain precise financial records.<br>• Process invoices and ensure they are approved and ready for payment.<br>• Review and audit expense reports, verifying proper documentation and compliance.<br>• Manage vendor accounts by ensuring timely payments and resolving any discrepancies or disputes.<br>• Utilize Workday software to maintain and update invoice and receipt records.<br>• Collaborate with purchasing and inventory teams to match purchase orders and invoices.<br>• Generate weekly and monthly accounts payable reports to provide insights into payment status.<br>• Coordinate with various departments to optimize the accounts payable workflow.<br>• Uphold confidentiality and security standards for all financial data.<br>• Provide support during year-end audits and assist with other duties as assigned.
We are looking for a detail-oriented Accounting Assistant to join our team in Fort Myers, Florida. In this Contract-to-Permanent position, you will play a key role in supporting our accounting operations, ensuring accuracy and efficiency in daily bookkeeping tasks. This opportunity is ideal for someone passionate about accounting and eager to contribute to a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Process and record accounts payable (AP) and accounts receivable (AR) transactions with accuracy.<br>• Prepare and issue customer invoices in a timely manner.<br>• Follow up on past-due accounts and assist with collections.<br>• Organize and maintain accounting records and reports for easy access.<br>• Ensure all tasks are completed accurately and within deadlines.<br>• Promote a safe and clean workspace by adhering to company policies and procedures.<br>• Utilize resources efficiently to achieve job objectives while minimizing waste.<br>• Collaborate with the team to meet shared accounting goals and contribute to overall success.
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Phoenix, Arizona. This long-term contract position offers an excellent opportunity to support daily office operations and contribute to a collaborative work environment. The ideal candidate will have strong communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming calls professionally and ensure accurate routing or resolution of inquiries.<br>• Perform data entry tasks with precision and maintain organized records.<br>• Support day-to-day administrative office functions, including scheduling and correspondence.<br>• Assist in accounts payable processes, ensuring timely and accurate submissions.<br>• Maintain a welcoming reception area while managing receptionist duties.<br>• Coordinate and prioritize tasks to meet deadlines and ensure smooth office operations.<br>• Collaborate with team members to improve administrative workflows and efficiency.<br>• Prepare reports, documents, and presentations as needed.<br>• Manage office supplies inventory and place orders when required.<br>• Provide exceptional customer service to internal and external stakeholders.
<p>We are looking for an experienced Controller to oversee financial operations of a niche industry with heavy inventory and ensure the accuracy of accounting practices within our organization. Based in Hialeah, Florida, this role requires a detail-oriented individual skilled in managing documentation, compliance, and full-cycle accounting processes. This is an excellent opportunity to lead the financial team and bring a teacher/mentor to a manufacturer of public safety equipment. The ideal candidate will have managed full cycle accounting and have experience with ERP systems, with preference in the Odoo application. </p><p><br></p><p>Responsibilities:</p><p>• Supervise all aspects of full-cycle accounting, including accounts payable, accounts receivable, and payroll.</p><p>• Ensure compliance with internal policies and external regulations while maintaining accurate financial records.</p><p>• Manage document control processes, including scanning, compiling, and organizing critical business documents.</p><p>• Utilize Odoo and other accounting tools to streamline financial operations and reporting.</p><p>• Prepare and analyze financial statements to support decision-making and organizational goals.</p><p>• Develop and implement efficient procedures for document scanning and recordkeeping.</p><p>• Monitor and improve internal controls to safeguard company assets.</p><p>• Collaborate with cross-functional teams to ensure accurate and timely financial reporting.</p><p>• Train and mentor team members to enhance their skills and understanding of accounting practices and systems.</p><p>• Assist in audits and provide necessary documentation to auditors as required.</p><p><br></p><p><strong>QUALIFIED CANDIDATES SHOULD APPLY AND THEN REACH OUT TO STEFANIE FURNISS 786-897-7903 </strong></p>
<p>The Construction Office Coordinator will play a key role in supporting field operations and office administration. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Coordinate daily office operations and support project managers and field staff.</li><li>Maintain project documentation including contracts, permits, change orders, and RFIs.</li><li>Schedule and track inspections, deliveries, and subcontractor activities.</li><li>Assist with payroll processing, timesheet collection, and job costing.</li><li>Manage inventory and order supplies for job sites and office.</li><li>Communicate with clients, vendors, and subcontractors professionally and promptly.</li><li>Support accounting with invoice processing and expense tracking.</li><li>Ensure compliance with safety and regulatory requirements.</li><li>Maintain organized filing systems (digital and physical).</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to provide comprehensive support in a dynamic office environment. This Contract-to-Permanent position is based in Miami, Florida, and offers an excellent opportunity to contribute to the smooth operation of daily business activities. The ideal candidate will bring strong organizational skills and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls with care, directing them to the appropriate departments or individuals.</p><p>• Perform data entry and maintain accurate records to ensure smooth office operations.</p><p>• Support day-to-day administrative tasks, including scheduling, organizing, and managing documents.</p><p>• Greet visitors and manage front desk responsibilities with a welcoming and detail-oriented demeanor.</p><p>• Coordinate meetings and appointments, ensuring all logistics are in place.</p><p>• Assist in preparing reports, presentations, and correspondence as needed.</p><p>• Maintain office supplies inventory and place orders when necessary.</p><p>• Collaborate with team members to ensure efficient communication and workflow.</p><p>• Address and resolve administrative inquiries or issues promptly.</p><p>Looking for candidate that has strong experience with Marketing and Social Media</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
We are looking for a detail-oriented Staff Accountant to join our team in Reston, Virginia. In this role, you will play a critical part in managing financial records, analyzing cost trends, and ensuring compliance with accounting standards. The ideal candidate will thrive in a dynamic environment and possess strong technical skills in accounting systems and processes.<br><br>Responsibilities:<br>• Analyze cost trends related to labor, materials, inventory, and operational processes to provide actionable insights.<br>• Maintain accurate fixed asset records, including performing depreciation calculations and account reconciliations.<br>• Prepare comprehensive budgets, financial forecasts, journal entries, and monthly close reports.<br>• Assist in audits and financial reviews to ensure compliance with regulatory requirements.<br>• Develop detailed reports and dashboards using Excel, Power BI, or similar tools to track costs and financial performance.<br>• Support month-end and year-end close processes by ensuring all entries and reconciliations are completed accurately.<br>• Manage accounts payable and accounts receivable functions to maintain smooth cash flow operations.<br>• Perform bank reconciliations and general ledger maintenance to ensure financial accuracy.<br>• Collaborate with cross-functional teams to improve accounting processes and systems.
