<p>We are looking for a dedicated Administrative Assistant to provide essential support to our client in Little Rock, Arkansas. This role involves managing administrative tasks with precision and professionalism, ensuring the seamless operation of team activities across various offices. The ideal candidate will excel in organization, attention to detail, and the ability to handle multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Offer high-level administrative support to staff and managers across different office locations.</p><p>• Format documents and schedules using Microsoft Word and Excel, including creating tables, footers, and updating files for future reporting periods.</p><p>• Proofread and review changes meticulously.</p><p>• Compile final reports and correspondence and convert files to PDFs.</p><p>• Organize and confirm schedules, and provide support for internal events, switchboard operations, or mailroom tasks as needed.</p><p>• Ensure all deliverables meet quality standards before being issued.</p><p>• Collaborate with team members to meet deadlines and maintain workflow efficiency.</p><p>• Assist in maintaining document management systems and processes.</p><p>• Contribute to the coordination of administrative processes within the department.</p>
We are looking for a dedicated Administrative Assistant to join our team in Mamaroneck, New York. This long-term contract position offers an opportunity to apply strong organizational and communication skills while supporting a variety of office tasks. The ideal candidate will excel in administrative support and customer service while maintaining high attention to detail.<br><br>Responsibilities:<br>• Process applications and ensure accuracy in documentation.<br>• Generate final bills and maintain records efficiently.<br>• Scan and organize documents for easy retrieval.<br>• Respond to customer inquiries professionally via phone and email.<br>• Update and maintain backlogged records promptly.<br>• Perform general office duties, including filing and data entry.<br>• Collaborate with residents to resolve issues and provide assistance.<br>• Ensure all administrative tasks are completed in a timely manner.
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
We are looking for an organized and detail-oriented Accounting Assistant to join our team in Mount Prospect, Illinois. This is a Contract-to-Permanent position where you will play a key role in supporting various administrative, billing, and accounting functions. Your contributions will help ensure smooth day-to-day operations and accurate financial processes.<br><br>Responsibilities:<br>• Manage incoming calls and route them to the appropriate departments or individuals.<br>• Maintain office inventory by ordering supplies and keeping track of stock levels.<br>• Sort and organize mail, digitize documents, and assist with year-end archival tasks.<br>• Prepare and send samples through carriers such as FedEx as needed.<br>• Participate in internal training sessions and webinars to enhance skills and knowledge.<br>• Apply cash payments to accounts using accounting software and resolve discrepancies in invoices.<br>• Send out accounts receivable statements and reconcile invoices against payments.<br>• Complete vendor onboarding forms, including credit applications and W-9s, ensuring accuracy.<br>• Assist in the preparation of accounts payable batches, including printing and mailing checks.<br>• Monitor department inboxes and handle data entry tasks such as billing in foreign currency and updating commodities in relevant systems.
<p>We are looking for an experienced Administrative Assistant to join our team in Sun Prairie, Wisconsin. This <strong>contract</strong> position requires a dedicated, detail-oriented individual to manage front desk operations while providing exceptional customer service and administrative support. You will play a key role in maintaining a welcoming environment, supporting office functions, and ensuring compliance with company policies.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, welcoming visitors and ensuring compliance with physical security protocols.</p><p>• Manage meeting room bookings and coordinate catering services based on company needs.</p><p>• Respond to inquiries in a timely and attentive manner via the designated inbox.</p><p>• Maintain a clean and organized reception area to uphold a high standard of corporate image.</p><p>• Assist with onboarding processes, including access card management and basic administrative tasks for new employees.</p><p>• Monitor and replenish inventory levels for office supplies, kitchen consumables, and other essentials.</p><p>• Liaise with suppliers and contractors to address maintenance and operational requirements.</p><p>• Utilize intermediate Excel and PowerPoint skills to support data collection and reporting for departmental metrics.</p><p>• Ensure compliance with all legal and regulatory standards related to office operations.</p><p>• Report any faults or required repairs promptly to maintain a safe and functional workspace.</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 805-496-6443.</p>
<p>We are looking for a diligent and detail-oriented Office Assistant to join our team in Kentucky. As part of a leading services company, you will play a vital role in clerical support tasks, ensuring smooth operations and high-quality service delivery. This is a fantastic opportunity to contribute to a long-term contract position within a dynamic and meticulous environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize, copy, and file legal documents to maintain accurate records.</p><p>• Prepare files and materials for shipping in compliance with company standards.</p><p>• Update and maintain reports to ensure accuracy and timely availability of information.</p><p>• Handle document preparation and scanning tasks with precision and attention to detail.</p><p>• Perform general clerical duties to support daily office operations.</p><p>• Utilize the company's internal system to track and manage files effectively.</p><p>• Collaborate with team members to ensure smooth workflow and adherence to deadlines.</p><p>• Support legal documentation processes by ensuring proper handling and organization of files.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
We are looking for a highly organized and meticulous Senior Administrative Assistant to support property management operations in Cincinnati, Ohio. In this role, you will assist with tenant communications, contract preparation, and administrative tasks, ensuring seamless workflow and excellent customer service. This is a Contract to permanent position, offering an opportunity to grow within a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Handle and respond to tenant inquiries, addressing issues like maintenance requests and urgent concerns.<br>• Prepare, review, and manage property-related contracts with accuracy and attention to detail.<br>• Use property management software to input payments, track payment statuses, and follow up with tenants on overdue or incorrect rent.<br>• Coordinate office supplies inventory to ensure the office remains fully stocked and operational.<br>• Process and manage staff hours, tenant invoices, expense reports, and check requests for approval.<br>• Record monthly meter readings for properties and prepare related documentation.<br>• Collaborate with the accounting department to ensure proper billing and payment procedures.<br>• Prioritize and manage multiple ongoing tasks, adapting quickly to urgent situations or shifting priorities.<br>• Maintain an organized and efficient office environment to support daily operations.
<p>We are seeking a <strong>Bilingual HR Assistant</strong> to support daily HR operations for a growing organization with a diverse, bilingual workforce. This position is well-suited for someone early in their HR career who is eager to gain hands-on experience across multiple HR functions. You’ll play a key role in ensuring employees feel supported, informed, and confident in HR processes—while helping the department stay organized and compliant.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with onboarding and new hire paperwork, including I-9 verification</li><li>Maintain employee personnel files and HRIS data accuracy</li><li>Respond to employee questions in both English and Spanish</li><li>Support benefits administration and open enrollment activities</li><li>Assist with interview scheduling and recruitment coordination</li><li>Track training completions, attendance records, and employee acknowledgments</li><li>Support payroll preparation by reviewing timekeeping data</li></ul>
<p>We are looking for a dedicated Call Center Specialist to join our team on a contract basis in Charlottesville, Virginia. In this role, you will provide exceptional customer support and technical assistance to our clients while contributing to the success of the organization. The ideal candidate will thrive in a fast-paced environment, possess excellent problem-solving skills, and demonstrate a proactive approach to resolving issues.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls and assist customers with their inquiries and technical concerns.</p><p>•Assist with administrative, inventory, and data entry based tasks.</p><p>• Identify patterns in recurring technical issues and recommend strategies to address underlying causes.</p><p>• Utilize IT support ticketing systems to track and resolve customer requests efficiently.</p><p>• Ensure a high level of customer satisfaction by providing clear and thorough communication.</p><p>• Collaborate with team members to improve processes and enhance overall support services.</p><p>• Maintain detailed records of customer interactions and solutions provided.</p><p>• Stay informed about updates to software and systems to provide accurate assistance.</p><p><br></p>
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President and Executive Director of a non profit organization. This role involves managing schedules, coordinating materials, arranging travel, and facilitating communication with stakeholders. The ideal candidate will thrive in a fast-paced environment, ensuring seamless operations and effective collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the President's calendar, including scheduling meetings, speaking engagements, travel plans, and internal appointments.</p><p>• Prepare and organize materials for meetings, presentations, and events, collaborating with both internal teams and external partners.</p><p>• Arrange all travel logistics for the President, including presenting options, confirming bookings, and promptly handling expense reports.</p><p>• Manage incoming requests, prioritize tasks, and ensure timely communication and follow-ups with stakeholders.</p><p>• Coordinate briefing materials and allocate preparation time to ensure the President is well-equipped for diverse events.</p><p>• Work with the President's direct reports to schedule and facilitate organizational events.</p><p>• Assist the Chief Administrative Officer with processes such as contract approvals, team meeting agendas, and maintaining the organization's planning calendar.</p><p>• Support in-person meetings held at the organization's Washington, DC office, ensuring smooth execution of logistics.</p>
<p>Robert Half has a new direct-hire opportunity for an Executive Assistant support a few members of our client's executive team. This position sits on site full-time in Baltimore and offers the opportunity to make a big impact across the organization with your work. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Manage complex calendars, scheduling, and meeting coordination across time zones.</li><li>Prepare, edit, and organize documents, presentations, and reports for internal and external audiences.</li><li>Handle confidential information with the utmost professionalism and discretion.</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics.</li><li>Facilitate expense reporting, invoice processing, and budget tracking as needed.</li></ul><p><strong>Operational & Strategic Support</strong></p><ul><li>Serve as a key point of contact between the executive and internal/external stakeholders.</li><li>Prioritize and manage incoming requests, communications, and information flow.</li><li>Conduct research and gather data to support decision-making and presentation materials.</li><li>Assist in planning and coordinating executive-level meetings, board sessions, and company events.</li><li>Drive follow-up on action items, ensuring alignment and accountability across teams.</li></ul><p><strong>Communication & Relationship Management</strong></p><ul><li>Draft and manage high-level correspondence, announcements, and communications.</li><li>Build strong relationships with senior leaders, partners, and staff across the organization.</li><li>Represent the executive’s office with professionalism and excellent customer service.</li></ul><p><br></p>
<p>We are looking for an organized and resourceful part-time Office Manager to oversee daily operations and support our team in Texas. This contract position requires someone who can efficiently manage office tasks, coordinate events, and assist with facility-related responsibilities. The role offers an opportunity to thrive in a dynamic, team-focused environment while contributing to the smooth functioning of the office.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, ensuring the workspace is organized, well-stocked, and fully functional.</p><p>• Coordinate the procurement of food, beverages, toiletries, and office supplies within budgetary constraints.</p><p>• Submit and track facility maintenance requests while liaising with property management for timely resolutions.</p><p>• Oversee building access and security protocols, including visitor and vendor coordination.</p><p>• Organize and execute office events, such as staff lunches, meetings, and volunteer activities, while managing catering and logistics.</p><p>• Support large-scale events by preparing the office and ensuring readiness for visitors.</p><p>• Facilitate office relocation efforts by conducting site visits, monitoring progress, and communicating with contractors and stakeholders.</p><p>• Supervise packing, labeling, and vendor coordination during the move to ensure smooth transitions.</p><p>• Maintain common areas and ensure technology such as conferencing equipment and TVs are operational.</p><p>• Collaborate with leadership and administrative teams to meet evolving priorities and deadlines.</p>
<p>Overview: Our team is seeking an experienced Administrative Assistant to provide direct support to C-suite leadership on a contract-to-hire basis. This role is ideal for a highly organized and proactive professional with outstanding communication skills, discretion, and an ability to thrive in a fast-paced executive environment. The position offers an opportunity to contribute to executive-level operations, on a contract to hire basis.</p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative support to C-suite executives, including calendar management, meeting coordination, travel arrangements, and expense report processing.</li><li>Serve as a liaison between executives and internal/external stakeholders, ensuring timely and accurate communication.</li><li>Prepare, edit, and format executive correspondence, presentations, and reports with a high level of attention to detail.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Support planning and execution of executive meetings, events, and board sessions.</li><li>Manage office operations and special projects as needed to enhance executive productivity.</li><li>Anticipate executive needs and proactively resolve administrative and logistical issues.</li></ul>
<p>Robert Half has a new direct-hire opportunity for an Administrative Assistant. This role is open to a promotion and our client offers great benefits and room for career growth. </p><p><br></p><p><strong>Why You’ll Love This Role</strong></p><p> As our Administrative Assistant, you won’t just manage schedules and files—you’ll be a key contributor to projects, team coordination, and process improvements. This is the perfect opportunity for someone who is eager to learn, ready to take on responsibility, and excited to grow into higher-level administrative, operations, or leadership roles.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide day-to-day administrative support to leadership and team members</li><li>Manage calendars, meetings, travel arrangements, and communications</li><li>Prepare reports, presentations, and documentation with accuracy and clarity</li><li>Assist with project coordination and help streamline workflows</li><li>Support onboarding, internal communication, and team culture initiatives</li><li>Identify opportunities to improve processes and implement new systems</li><li>Act as a go-to problem solver, keeping the office running smoothly</li><li>Assist with billing as needed</li><li>Work closely with leadership on special projects </li></ul><p><br></p>
<p>Accounts Receivable Specialist role available to you! You would be joining a family-owned, growing specialty contractor that focuses on landscaping projects.</p><p><br></p><p>We value teamwork and recognize it as the key to success. If you thrive in a fast-paced environment, enjoy working with motivated colleagues, and are not afraid of challenging work, this could be a great fit for you. You will have opportunities to grow within the company and take pride in contributing to a strong, collaborative team.</p><p><br></p><p><strong>As a Maintenance Administrative Assistant, you will:</strong></p><ul><li>Serve as the first point of contact for customers calling with questions about services.</li><li>Provide general office support to the maintenance team.</li><li>Help organize and maintain office common areas.</li><li>Perform general office duties and errands.</li><li>Create purchase orders for materials and supplies, and assign them to specific jobs.</li><li>Maintain supply inventory and order necessary items.</li><li>Create, maintain, and enter information into databases.</li><li>Prepare supply orders for office needs.</li><li>Schedule work orders.</li><li>Process timesheets and material sheets.</li><li>Act as the primary liaison between the office and field employees.</li><li>Update computer programs with client information and forms.</li><li>Support special projects and assignments as needed.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented Administrative Assistant to support our client’s office operations. The ideal candidate will demonstrate strong proficiency in Microsoft Excel, as well as outstanding organizational and communication abilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including scheduling, correspondence, and document preparation.</li><li>Manage complex data and reporting using Microsoft Excel (advanced formulas, pivot tables, charts).</li><li>Assist with data entry, analysis, and maintenance of various spreadsheets.</li><li>Prepare presentations and reports for management and team meetings.</li><li>Maintain accurate records and ensure timely completion of tasks.</li><li>Support team projects and coordinate with internal and external stakeholders.</li></ul><p><br></p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 805-496-6443 for more information/immediate consideration.</p>
<p>We are looking for a skilled Office/Facilities Manager to oversee and maintain the day-to-day operations of our facilities in Cleveland, Ohio. In this Contract to permanent position, you will play a key role in ensuring the functionality, safety, and appearance of our workplace while managing vendors and addressing staff needs. This is an excellent opportunity for an organized, detail-oriented individual to contribute to a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary contact for facilities-related concerns, ensuring all offices are safe, functional, and well-maintained.</p><p>• Coordinate with building management and external vendors to handle repairs, maintenance, and facility enhancements.</p><p>• Manage the selection, procurement, and performance of vendors for facilities services.</p><p>• Supervise special projects, such as office relocations, to ensure smooth execution.</p><p>• Assist in creating and monitoring the annual facilities budget to maintain cost efficiency.</p><p>• Identify areas for improvement and recommend necessary repairs or upgrades for facility systems.</p><p>• Address and resolve staff requests related to office facilities promptly and effectively.</p><p>• Review and process invoices for facility-related expenses to ensure accuracy and timely payment.</p>
<p>Are you someone who thrives in a structured environment where organization, communication, and attention to detail truly matter? Our team is searching for a <strong>highly dependable Administrative Assistant</strong> who enjoys bringing order to busy days and supporting a collaborative office. In this role, you won’t just complete tasks—you’ll help shape the workflow for multiple departments and serve as a supportive backbone to the organization. We’re looking for someone who takes pride in staying ahead of deadlines, anticipating needs before they arise, and ensuring that every employee, vendor, and client receives exceptional service. This position is perfect for individuals who enjoy variety in their day and want to contribute to a company that values teamwork, professionalism, and steady growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative operations, including scheduling, document preparation, and internal communication.</li><li>Serve as a first point of contact for staff and visitors, ensuring a professional and welcoming environment.</li><li>Assist with meeting coordination, agenda preparation, and follow-up action items.</li><li>Maintain digital and physical filing systems with a high level of accuracy.</li><li>Support various departments with data entry, project tracking, and report preparation.</li><li>Order office supplies, coordinate maintenance, and assist with vendor communication.</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of a construction and transportation company. The ideal candidate will be the backbone of our office, managing administrative tasks, coordinating communication, and ensuring smooth workflows between field teams, project managers, clients, and vendors.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors, answer and direct phone calls, and manage general email inquiries</li><li>Schedule and coordinate meetings, appointments, and travel arrangements for management and field staff</li><li>Prepare, edit, and distribute correspondence, reports, invoices, and bids</li><li>Maintain and update project files, permits, certifications, safety records, and compliance documents (both digital and physical)</li><li>Assist with payroll processing, time-sheet collection from field crews, and basic bookkeeping support using QuickBooks or similar software</li><li>Track and order office supplies, safety gear, and uniforms</li><li>Coordinate vehicle and equipment maintenance scheduling with fleet manager</li><li>Manage incoming/outgoing mail, shipments, and courier services</li><li>Assist in preparing bid packages, subcontract agreements, change orders, and close-out documents</li><li>Perform data entry and maintain accurate records in company CRM/ERP systems (e.g., Procore, Viewpoint, HCSS, or similar)</li><li>Provide general support to project managers and executives as needed </li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Taunton, Massachusetts. This Contract to permanent position offers an excellent opportunity to contribute to administrative and billing operations while supporting data organization and reporting tasks. The ideal candidate will excel in managing files, creating reports, and ensuring accuracy in all aspects of their work.<br><br>Responsibilities:<br>• Scan and organize physical and digital files to maintain accurate records.<br>• Prepare and format reports using Microsoft Excel to support billing operations.<br>• Perform data entry tasks with precision to ensure accurate information management.<br>• Assist in filing and organizing documents to streamline administrative processes.<br>• Support billing-related activities by completing assigned tasks efficiently.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Monitor and verify documentation to uphold organizational standards.<br>• Manage daily administrative duties to maintain smooth office operations.<br>• Identify and resolve discrepancies in data or documentation.<br>• Provide general administrative support as needed across various projects.
<p>Robert Half client is seeking an Administrative Assistant to join a non-profit organization in Martinez, California. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.</p><p>• Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.</p><p>• Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.</p><p>• Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.</p><p>• Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.</p><p>• Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.</p><p>• Utilize office software and document management systems, ensuring confidentiality of sensitive information.</p><p>• Support the City Clerk with daily office functions and ensure compliance with policies and standards.</p><p>• Maintain clear and effective communication and business correspondence in all interactions.</p><p>• Prioritize tasks effectively and work independently while managing multiple deadlines.</p><p><br></p><p>If you are interested in this part-time Administrative Assistant position, please submit your resume today!</p>
<p>Robert Half is seeking an accomplished Senior Administrative Assistant to support our client’s executive team in a fast-paced and collaborative environment. This role is ideal for a resourceful professional who excels at organization, communication, and problem-solving.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior leaders, including calendar management, travel coordination, expense reporting, and meeting planning.</li><li>Handle confidential information with professionalism and discretion.</li><li>Prepare correspondence, presentations, and reports as needed.</li><li>Act as a point of contact for internal and external stakeholders, delivering exceptional customer service.</li><li>Manage office operations, ensuring supplies, technology, and facilities are in order.</li><li>Assist with special projects and continuous improvement initiatives.</li></ul><p><br></p>
