<p>We are looking for a Mortgage Escrow Assistant to support the mortgage and real estate process by managing the administrative tasks associated with escrow accounts. You will be working Monday to Friday full time.</p><p>Key responsibilities include </p><ul><li>Collecting and reviewing documents such as loan agreements, title records, and insurance policies; coordinating with buyers, sellers, lenders, and title companies to ensure all escrow requirements are met; </li><li>Handling funds deposits and disbursements in accordance with escrow instructions.</li><li>Tracking deadlines and ensuring compliance with contract terms; and maintaining accurate records throughout the transaction.</li><li> Strong attention to detail, organizational skills, and effective communication are crucial for success in this role. </li><li>You will help streamline the closing process and ensure all parties are informed and documentation is complete.</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership at a construction company located in Milpitas, California. This is a contract position requiring exceptional multitasking skills, attention to detail, and the ability to manage sensitive information with the utmost confidentiality. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication across various stakeholders.<br><br>Responsibilities:<br>• Act as a trusted liaison for the executive office, fostering strong relationships with internal teams and external partners.<br>• Manage calendars, schedule meetings, and prepare necessary materials to ensure smooth daily operations.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and transportation.<br>• Handle expense reports, budget tracking, and vendor management for executive needs.<br>• Assist in the planning and execution of company-wide events and special engagements.<br>• Prepare presentations and communication materials, ensuring readiness for executive meetings.<br>• Maintain records, documents, and policies, providing support for reporting and compliance.<br>• Lead or assist with special projects, conducting research and analysis to deliver actionable insights.<br>• Mentor and collaborate with administrative staff, sharing knowledge and supporting their ongoing development.<br>• Identify and implement process improvements to enhance operational efficiency.
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>We are looking for a dedicated Portfolio Manager to join our client's team on a contract basis in Grand Rapids, Michigan. This role is essential to maintaining efficient office operations and providing support to various projects within our non-profit organization. The successful candidate will be responsible for handling administrative tasks, managing data, and ensuring smooth communication within the team.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to incoming calls, offering attentive assistance and directing inquiries as needed.</p><p>• Perform accurate data entry tasks to maintain organized and up-to-date records.</p><p>• Support the team by managing administrative duties, such as scheduling meetings and organizing documentation.</p><p>• Assist in coordinating project activities to ensure deadlines are met.</p><p>• Utilize Microsoft Office Suite tools to create reports, presentations, and spreadsheets.</p><p>• Analyze data to provide insights and support decision-making processes.</p><p>• Maintain a well-organized office environment, ensuring supplies and resources are readily available.</p><p>• Collaborate with team members to streamline administrative processes and improve efficiency.</p><p>• Handle confidential information with discretion and attention to detail.</p><p>• Provide timely updates to management on project progress and administrative tasks.</p>
<p>Join our client's team as a <strong>Receptionist</strong>, where you’ll be a key player in keeping their operations running smoothly. This role provides essential administrative and clerical support, including front-desk responsibilities, office coordination, event setup, and more.</p><p><br></p><p>This is a Part time position. Hours: Monday, Wednesday, Friday – 9:00 AM to 2:00 PM</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Greet and assist visitors in a professional and welcoming manner</li><li>Answer and direct incoming phone calls</li><li>Maintain calendars and schedule meetings</li><li>Coordinate travel arrangements, lunch orders, and RSVPs</li><li>Sort and deliver incoming mail</li><li>Keep the office organized, stocked, and clean</li><li>Support event setup/teardown and facility needs</li><li>Track basic expenses, attendance, and office operations</li><li>Work closely with internal teams to ensure administrative efficiency</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Chattanooga, Tennessee. This direct hire, permanent position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently. You will play a key role in supporting office operations and ensuring smooth communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls professionally and direct inquiries to the appropriate department.</p><p>• Provide administrative support by managing schedules, coordinating meetings, and organizing documentation.</p><p>• Prepare expense reports with accuracy and ensure timely submission.</p><p>• Generate detailed reports and maintain records to support operational efficiency.</p><p>• Create well-designed presentations tailored to business needs.</p><p>• Assist with general office tasks, including filing, data entry, and correspondence.</p><p>• Monitor and restock office supplies as needed to maintain a functional workspace.</p><p>• Collaborate with team members to streamline administrative processes.</p><p>• Ensure confidentiality and accuracy when handling sensitive information.</p>
<p>We are looking for a highly organized and proactive Executive Assistant to support senior leadership. This role requires exceptional multitasking abilities, attention to detail, and the ability to adapt to evolving priorities. You will collaborate closely with the executive team and play a central role in ensuring efficient scheduling, communication, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee internal and external meetings, conferences, and events, including arranging comprehensive travel plans for executives.</p><p>• Manage executive calendars and prioritize schedules to ensure seamless planning and execution of various engagements.</p><p>• Create and prepare detailed and well-structured presentation materials for leadership meetings, town halls, and other corporate events.</p><p>• Handle administrative tasks such as managing expense claims, maintaining internal procedures, and ensuring smooth use of corporate systems.</p><p>• Foster a positive office culture by organizing events, serving as a social connector, and maintaining a welcoming environment.</p><p>• Assist with office management tasks, including workplace allocation and general administrative support.</p><p>• Collaborate with stakeholders to streamline processes and ensure effective communication across departments.</p><p>• Act as a reliable point of contact for executives, anticipating their needs and resolving potential issues proactively.</p><p>• Ensure all deliverables are completed with accuracy, efficiency, and a high standard of quality.</p>
<p>We are seeking an experienced <strong>Executive Assistant</strong> to support senior leaders at a healthcare-focused organization in Vista. This role requires someone who is highly organized, proactive, and comfortable operating in a regulated, fast-paced environment. You will play a vital role in supporting leadership effectiveness while maintaining confidentiality and ensuring operational efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative support to executive leadership</li><li>Manage calendars, meetings, and complex scheduling needs</li><li>Prepare reports, correspondence, and confidential documents</li><li>Coordinate travel arrangements and expense reporting</li><li>Support compliance-related documentation and reporting</li><li>Assist with strategic initiatives and leadership projects</li><li>Serve as a liaison between leadership and internal departments</li></ul>
<p>Are you a highly organized professional with a keen eye for detail and a passion for supporting executive leadership? Robert Half is seeking an experienced Executive Assistant to provide comprehensive administrative support to a local senior management team. This role offers an opportunity to make a significant impact by ensuring that leaders can operate at peak efficiency in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings and travel, and coordinate logistics for executive events.</li><li>Prepare, review, and edit correspondence, reports, and presentations, handling confidential information with professionalism.</li><li>Collaborate with cross-functional teams and support the execution of strategic projects.</li><li>Support workflow automation efforts and leverage technology to improve processes and efficiency.</li><li>Screen and prioritize communications, inquiries, and requests on behalf of executives.</li><li>Organize internal and external meetings, occasionally including offsite events or client visits.</li><li>Perform other duties and special projects as assigned to ensure seamless daily operations.</li></ul><p><br></p>
<p>Our client, a leading organization in the biotech industry, is seeking an experienced Executive Assistant to provide high-level administrative support to their executive leadership team. This is an excellent opportunity for a proactive, detail-oriented professional who excels in a fast-paced, innovative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.</li><li>Prepare correspondence, reports, presentations, and other confidential documents with accuracy.</li><li>Serve as the primary point of contact between the executive team, internal departments, and external stakeholders.</li><li>Organize and facilitate meetings, including creating agendas, taking minutes, and tracking action items.</li><li>Assist with special projects and handle confidential information with a high degree of discretion.</li><li>Support workflow automation efforts and cross-functional process improvements as needed.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and proactive Executive Assistant to support CEO in a fast-paced environment. This role requires exceptional organizational skills and the ability to manage multiple priorities effectively. As this is a Contract to permanent position, it provides an excellent opportunity for career advancement and long-term growth. The position is based in Dallas, Texas.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.</p><p>• Prepare, edit, and deliver well-organized presentations, reports, and other materials for senior leadership.</p><p>• Act as the primary point of contact between executives, clients, and internal teams, ensuring seamless communication.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation, while maintaining detailed itineraries.</p><p>• Handle confidential information with discretion and maintain a high level of integrity at all times.</p><p>• Assist with meeting preparation, including agenda creation, document distribution, and taking detailed meeting minutes.</p><p>• Monitor and prioritize incoming correspondence, ensuring prompt and appropriate responses.</p><p>• Support the planning and execution of events, conferences, and other executive functions.</p><p>• Collaborate with other departments to ensure smooth operations and resolve administrative challenges efficiently.</p>
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior management. The ideal candidate will manage executive schedules, facilitate effective communication, and handle sensitive information with discretion. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executive calendars, schedule meetings, and coordinate appointments.</li><li>Arrange domestic and international travel and prepare detailed itineraries.</li><li>Prepare, edit, and proofread correspondence, reports, and presentations.</li><li>Serve as a liaison between executives, staff, clients, and partners, ensuring timely communication.</li><li>Organize and coordinate meetings, including agenda preparation, minutes, and follow-up actions.</li><li>Screen and prioritize incoming calls, emails, and requests, responding or redirecting as appropriate.</li><li>Conduct research and compile data to support executive decision-making.</li><li>Assist with special projects and other duties as assigned to ensure smooth executive operations.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Wake Forest, North Carolina. In this part-time contract-to-permanent role, you will play a pivotal part in ensuring smooth day-to-day operations by providing administrative support and facilitating communication within the team. The ideal candidate will be bilingual and possess strong organizational skills to manage assignments and assist with billing processes.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and communicate assignments effectively with team members.</p><p>• Support invoicing and billing processes with accuracy and attention to detail.</p><p>• Handle incoming calls and maintain high communication standards.</p><p>• Perform data entry tasks to ensure records are up-to-date and accurate.</p><p>• Assist with receptionist duties, including greeting visitors and managing inquiries.</p><p>• Organize and maintain office files and documents to ensure easy accessibility.</p><p>• Collaborate with team members to streamline administrative processes.</p><p>• Provide general administrative support to enhance overall office efficiency.</p>
<p>We are looking for a skilled Administrative Assistant to join our team on a long-term contract basis in Washington, District of Columbia. In this role, you will play a pivotal part in ensuring smooth office operations by managing a variety of administrative tasks. The ideal candidate will have excellent organizational skills, a strong attention to detail, and the ability to communicate effectively in a fast-paced environment. For immediate consideration, apply TODAY and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.</p><p>• Perform accurate data entry to maintain organized and up-to-date records.</p><p>• Manage email correspondence and ensure timely responses to internal and external stakeholders.</p><p>• Schedule and coordinate appointments efficiently while maintaining calendars.</p><p>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to prepare documents and presentations.</p><p>• Support daily office operations and maintain an organized workspace.</p><p>• Assist in planning and coordinating meetings or events.</p><p>• Address administrative needs and provide support to team members as required.</p><p>• Uphold confidentiality and ensure sensitive information is handled appropriately.</p>
<p>We are looking for a proactive and organized Administrative Assistant to join a team in Wayzata, Minnesota. In this role, you will support various administrative functions while maintaining excellent communication with clients and vendors. This is a long-term contract position offering flexibility and the opportunity to contribute to a dynamic real estate environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate schedules and manage appointments to ensure smooth daily operations.</p><p>• Serve as the primary point of contact for clients and vendors, delivering high-quality customer service.</p><p>• Assist in planning and organizing quarterly events and gatherings.</p><p>• Handle errands such as delivering keys, meeting vendors onsite, and managing logistical tasks.</p><p>• Maintain accurate records and perform data entry to support administrative processes.</p><p>• Address incoming calls and emails promptly, ensuring clear and attentive communication.</p><p>• Collaborate with the team to support real estate projects and initiatives.</p><p>• Facilitate onsite visits and oversee basic tasks required for property staging and maintenance.</p><p>• Monitor expenses and manage credit card transactions for work-related errands.</p>
<p><strong>Title:</strong> Executive Assistant (Temp to Hire)</p><p> <strong>Location:</strong> Onsite/Hybrid</p><p> <strong>Salary Range:</strong> $85,000-$100,000</p><p><strong>About the Organization:</strong></p><p> Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.</p><p><strong>Position Overview:</strong></p><p> We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li><li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li><li>Assist in organizing events, board meetings, and community outreach activities</li><li>Maintain confidentiality and uphold organizational standards in communication and documentation</li><li>Support special projects and initiatives led by the executives</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li><li>Exceptional organizational, time-management, and communication skills</li><li>Proficiency with Microsoft Office Suite </li><li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li><li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li><li>Mission-driven mindset and interest in community and nonprofit work</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Previous experience working in a nonprofit, social service, or affordable housing organization</li><li>Familiarity with board management and governance support</li><li>Event planning and project coordination experience</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Temp to hire; salary up to $100,000/year, commensurate with experience</li><li>Eligible for benefits upon hire</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Rochester, New York. In this long-term contract position, you will play a vital role in supporting day-to-day operations and ensuring efficient office management. The ideal candidate will have excellent organizational skills and a proactive attitude, contributing to a positive and productive workplace.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Answer and manage inbound calls with professionalism and efficiency.<br>• Perform accurate data entry tasks to maintain up-to-date records and databases.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Assist in composing and proofreading correspondence and official documents.<br>• Foster positive client relations by addressing concerns and providing timely support.<br>• Manage and update databases to ensure data integrity and accessibility.<br>• Coordinate and organize office activities, meetings, and schedules.<br>• Support team members with various administrative tasks as needed.
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
<p>In this pivotal role, you’ll take charge of managing complex calendars, coordinating high-level meetings, and ensuring seamless execution of day-to-day executive operations. You’ll handle confidential information with exceptional discretion, communicate confidently with stakeholders at all levels, and act as a central hub for information flow across the organization. Ideal candidate brings demonstrated experience preparing presentations, board packets, and other executive-level meeting materials, along with overseeing all logistics for leadership and board meetings—from agenda development to minute-taking and follow-up actions.</p><p> </p><p>This position offers an exciting opportunity to support strategic initiatives, contribute to major projects, and keep the executive team running at peak efficiency. If you thrive in fast-paced environments, love creating order from chaos, and take pride in delivering polished, high-quality work, this role offers an outstanding platform to shine.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule appointments, and organize travel arrangements to ensure efficient time management.</p><p>• Coordinate and plan leadership meetings, board meetings, and company-wide events, including preparing agendas, taking minutes, and managing logistics.</p><p>• Prepare and submit expense reports accurately and in a timely manner.</p><p>• Support special projects by conducting research, compiling data, and collaborating with teams to achieve project goals.</p><p>• Maintain confidentiality while handling sensitive information with professionalism and discretion.</p><p>• Oversee office operations, including inventory management and clerical tasks, to ensure a well-functioning work environment.</p><p>• Develop and create presentations and materials for executive and board meetings.</p><p>• Act as a point of contact for internal and external stakeholders, fostering positive relationships and clear communication.</p><p>• Ensure the accuracy and organization of meeting materials, agendas, and notes.</p><p>• Identify opportunities to streamline processes and improve efficiency in administrative operations.</p>
We are looking for an Administrative Assistant to join our team in Irvine, California. This long-term contract position offers a flexible schedule, requiring 20 hours per week with 4 hours of work each day, Monday through Friday. The ideal candidate will support daily office operations and assist with light bookkeeping tasks while ensuring smooth administrative workflows.<br><br>Responsibilities:<br>• Handle daily office tasks such as processing mail, managing shipments, and maintaining office supplies.<br>• Assist with light bookkeeping duties, including bank reconciliations and monitoring bank accounts.<br>• Organize and manage calendars to ensure efficient scheduling.<br>• Provide support in ordering supplies such as coffee and other essential items.<br>• Answer inbound calls and maintain effective communication with clients and team members.<br>• Perform receptionist duties, including greeting visitors and handling inquiries.<br>• Conduct accurate data entry to update and maintain records.<br>• Collaborate with team members to support administrative office functions.
We are looking for a skilled Executive Assistant to provide high-level administrative support to senior executives in a manufacturing environment. Based in Fresno, California, this contract position requires exceptional organizational skills and attention to detail. The ideal candidate will be adept at managing schedules, coordinating travel, and ensuring the smooth execution of executive-level tasks.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring appointments and meetings are scheduled efficiently.<br>• Arrange domestic and international travel, including flights, accommodations, and transportation.<br>• Coordinate detailed itineraries and travel schedules to optimize executive time and productivity.<br>• Facilitate the planning and execution of executive meetings, including agenda preparation and follow-ups.<br>• Act as a point of contact for communication between executives and external stakeholders.<br>• Prepare and manage correspondence, reports, and presentations with a high level of accuracy.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor deadlines and ensure timely completion of prioritized tasks.<br>• Collaborate with other departments to support executive needs and organizational goals.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Francisco, California. This Contract position requires exceptional attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will excel in calendar management, travel coordination, and executive meeting preparation.<br><br>Responsibilities:<br>• Maintain and manage executives’ calendars, ensuring scheduling conflicts are avoided and priorities are met.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed travel itineraries and ensure all arrangements align with the executives’ preferences.<br>• Organize and schedule executive meetings, including handling logistics such as venue bookings and technology setup.<br>• Act as the primary point of contact for executives, handling communication and correspondence with professionalism.<br>• Assist in preparing meeting agendas and compiling relevant documents for presentations.<br>• Monitor and respond to emails on behalf of executives, ensuring urgent matters are addressed promptly.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with other departments to facilitate seamless communication and support for executives.<br>• Ensure all administrative tasks are completed in a timely and accurate manner.
<p>A well-established litigation defense law firm in Redwood City is seeking a dedicated Legal Assistant to join our collaborative team. Our firm handles a wide variety of litigation defense matters, offering the opportunity to support diverse and engaging cases. As a Legal Assistant with this firm, you'll support attorneys and staff with administrative and litigation tasks throughout the matter lifecycle. This position requires on-site work in Redwood City, CA. The ideal candidate will have at least one year of legal experience. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Provide comprehensive administrative and litigation support to attorneys and paralegals</li><li>Draft, proofread, and format legal documents and correspondence</li><li>File and organize case documents, both electronic and paper</li><li>Coordinate scheduling, meetings, and court appearances</li><li>Assist with trial preparation, discovery, and case management</li><li>Manage incoming and outgoing mail and communications</li><li>Maintain case calendars and deadlines</li><li>Perform general office tasks such as scanning, copying, and ordering supplies</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Austin, Texas. This role is ideal for a proactive individual who thrives in a dynamic environment, enjoys multitasking, and delivers exceptional administrative support. You will play a key role in ensuring smooth office operations and providing excellent service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an organized and efficient workplace.<br>• Serve as the primary point of contact for guests and employees, ensuring all needs are promptly addressed.<br>• Manage office supplies, equipment, and facilities to create a functional and welcoming environment.<br>• Coordinate logistics for meetings, including room setup, catering, and document preparation.<br>• Plan and execute office social and cultural events to enhance team morale.<br>• Support onboarding processes by orienting new hires and ensuring a seamless transition.<br>• Develop and maintain conference room schedules to optimize usage.<br>• Prepare and submit accurate expense reports and timesheets on a regular basis.<br>• Collaborate with teams to organize training, recruiting events, and employee engagement initiatives.<br>• Partner with vendors for services such as cleaning, postal, and equipment maintenance.
<p><strong>Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!</strong></p><p>Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized <strong>Executive Assistant</strong> to directly support our <strong>President </strong>so they can focus on driving the business forward.</p><p>As an integral member of our team, you’ll enjoy a <strong>collaborative, close-knit work environment</strong> where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for <strong>annual company events, team-building activities, and celebrations</strong> that help you feel at home while developing rewarding relationships across the organization.</p><p><br></p><p><strong>Why You’ll Love It Here:</strong></p><ul><li><strong>Family-Owned Legacy:</strong> Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li><strong>Collaborative and Supportive Team:</strong> Work alongside talented professionals in an energetic, fast-paced office. </li><li><strong>Company Activities:</strong> From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li><strong>Opportunities for Impact:</strong> Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul><p><strong>Responsibilities:</strong></p><p>In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:</p><ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul><p><br></p>
