<p>Our client in Cheswick, PA is hiring an Event Coordinator. This person is responsible for planning, organizing, and executing events from concept to completion. This role ensures all event details are managed efficiently—including logistics, vendor coordination, budgeting, and on‑site execution—to deliver seamless and memorable experiences for clients and attendees. 10-20 hours a week. Guaranteed 7 hours worked between Friday and Sunday. Additional hours during the week. Weekend hours required. Hours are Fridays are typically 6PM – 8/9PM. Hours for Saturdays are typically 9AM – Noon. Pay: $20-22. Clearances required. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Plan, coordinate, and execute a wide range of events, including Bar and Bat Mitzvahs, holiday celebrations, corporate meetings, conferences, social events, and promotional activities</li><li>Manage event timelines, production schedules, and budgets to ensure successful delivery</li><li>Coordinate with vendors, venues, caterers, entertainers, decorators, and other service providers</li><li>Serve as the primary point of contact for clients, families, and internal stakeholders throughout the planning process</li><li>Oversee event setup, on‑site operations, and post‑event breakdown</li><li>Ensure all event elements align with client vision, cultural traditions, holiday expectations, and organizational standards</li><li>Manage contracts, invoices, and event documentation</li><li>Troubleshoot and efficiently resolve issues during live events</li><li>Support culturally significant and seasonal events by managing custom details such as themes, décor, timing, and guest experience</li><li>Conduct post‑event evaluations and provide feedback for continuous improvement</li></ul><p><br></p>
We are looking for a skilled Event Coordinator to join our team in New York, New York, on a long-term contract basis. In this role, you will support the planning and execution of a large-scale National Conference, ensuring all aspects of event preparation run smoothly. This position requires someone with experience in managing event registration, coordinating with sponsors and exhibitors, and addressing attendee inquiries.<br><br>Responsibilities:<br>• Oversee the launch and management of the event registration process, ensuring accuracy and efficiency.<br>• Respond to inquiries from attendees, providing clear and timely information.<br>• Coordinate with exhibitors, addressing their questions and ensuring compliance with event guidelines.<br>• Act as the primary liaison for sponsors, maintaining smooth communication and addressing their needs.<br>• Track progress against event plans, identifying and resolving issues promptly.<br>• Collaborate with team members to ensure seamless execution of event preparations.<br>• Utilize IMIS or similar platforms to manage registration and event data.<br>• Prepare and distribute event-related materials using Microsoft Word and other tools.<br>• Maintain communication through Microsoft Teams to keep stakeholders informed.<br>• Provide on-site support during the event, including assisting guests and managing check-ins.
We are looking for a skilled Office/Event Coordinator to support daily administrative functions and assist with event coordination tasks. This contract position is based in Cambridge, Massachusetts, and offers an excellent opportunity to contribute to office operations while ensuring smooth communication and organization.<br><br>Responsibilities:<br>• Greet visitors and manage reception area to ensure a welcoming environment.<br>• Handle incoming calls by directing them to the appropriate departments or providing relevant information.<br>• Organize and maintain physical and digital files through efficient scanning and documentation.<br>• Provide clerical support, including data entry, scheduling, and managing correspondence.<br>• Coordinate logistics for events, such as booking venues, ordering supplies, and overseeing setup.<br>• Monitor office supplies and place orders as needed to maintain inventory.<br>• Assist in preparing reports and presentations for meetings.<br>• Ensure timely communication between departments to support smooth operations.<br>• Uphold confidentiality and professionalism in all administrative tasks.<br>• Troubleshoot minor office equipment issues and coordinate repairs when necessary.
<p>The Event Planner will oversee the coordination and execution of a variety of client and internal events, including:</p><ul><li>Managing client office visits for TV, radio, and VIP guests</li><li>Planning and executing internal training events (30–60 attendees; approximately six per year)</li><li>Tracking and reconciling event expenses while maintaining accurate records</li><li>Building and managing event registrations and workflows in Cvent</li><li>Providing general event support as needed</li></ul><p>The ideal candidate is professional, highly communicative, and thrives in a collaborative environment. They are self-driven, able to work independently, prioritize effectively, and proactively engage team members to meet deadlines.</p><p><br></p>
We are looking for an Event Coordinator to join our team in Lincoln, Rhode Island. This is a long-term contract position ideal for someone with a keen eye for detail and a passion for organizing corporate events and ensuring seamless execution. The role involves managing all aspects of event planning and coordination, from guest list preparation to post-event documentation.<br><br>Responsibilities:<br>• Develop and manage comprehensive guest lists tailored for each event.<br>• Distribute invitations, track RSVPs, and ensure all necessary documents such as visitor forms, NDAs, and agendas are collected.<br>• Organize all logistical aspects of events, including room setup, signage preparation, printed materials, and facility readiness.<br>• Welcome guests, support tours, and provide assistance to team members during event days.<br>• Coordinate tours for various groups, including nonprofits, corporate partners, and community organizations.<br>• Input or validate lead information in Salesforce and assign leads to the appropriate sales team members.<br>• Document event details, including visitor information, notes, and actionable follow-ups.<br>• Maintain a detailed event calendar and checklist system to ensure effective planning.<br>• Offer attendee support or moderate webinars when required.<br>• Assist in creating materials, presentations, or slides to support event objectives.
We are looking for a success-driven and highly organized Event Coordinator to oversee the planning and execution of various events in New York, New York. This long-term contract position calls for a creative individual who excels at managing multiple responsibilities and delivering exceptional event experiences. The ideal candidate will thrive in a collaborative environment while maintaining strong attention to detail and meeting deadlines.<br><br>Responsibilities:<br>• Develop comprehensive event plans, including venue arrangements, logistics, catering, and entertainment.<br>• Collaborate with vendors, clients, and team members to ensure all aspects of the event run smoothly.<br>• Monitor event budgets and timelines to ensure projects stay within financial and scheduling constraints.<br>• Build and maintain positive relationships with clients, understanding their needs and providing regular updates on event progress.<br>• Supervise on-site event setup, execution, and teardown to guarantee seamless operations.<br>• Address unforeseen issues during events, delivering prompt and effective solutions.<br>• Collect feedback from attendees and stakeholders post-event to evaluate success and identify areas for improvement.<br>• Maintain accurate records and documentation for each event to support future planning.<br>• Utilize event management software to streamline planning and coordination tasks.<br>• Ensure guest satisfaction by providing excellent service and support during events.
<p>We are looking for an experienced Events Coordinator to join our team in Madison, Wisconsin. In this role, you will play a key part in organizing and executing events. This is a contract position where you will collaborate across departments to deliver impactful events while managing logistics and budgets effectively.</p><p><br></p><p>Responsibilities:</p><p>• Plan and implement events that support the organization’s strategic fundraising priorities and community engagement goals.</p><p>• Work closely with leadership, fundraising staff, and other team members to coordinate hosted events involving board members, donors, volunteers, and special guests.</p><p>• Facilitate collaboration across departments to ensure event-related needs such as attendance, IT support, and speaking engagements are met.</p><p>• Assist in the planning of major events such as milestone anniversaries and national celebrations.</p><p>• Develop detailed event timelines and logistics documentation to ensure smooth execution.</p><p>• Monitor and manage event budgets to track expenses and maintain financial accountability.</p><p>• Oversee RSVP tracking and attendance lists to ensure accurate guest management.</p><p>• Coordinate post-event activities such as thank-you notes, follow-up communications, and debrief meetings.</p><p>• Partner with the marketing and communications team to create promotional materials including invitations, flyers, and programs.</p><p>• Recruit and organize staff support to ensure successful execution of cultivation and stewardship events.</p>
<ul><li><strong>Position: Event Planner (Contract)</strong></li><li><strong>Location: 10410 Highland Manor Drive, Tampa, Florida, 33610, United States</strong></li><li><strong>Type: 100% ONSITE </strong></li><li><strong>Hourly Pay Range: $25 - $27 per hour</strong></li></ul><p><strong>Job Description: </strong></p><ul><li>Ability to plan events that can range from 10 to 500 people, with various degrees of complexity.</li><li>Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile).</li><li>Ability to lead team working on an event and direct many facets at one time.</li><li>Collaborate and interact effectively with Firm’s senior management, middle management and customers.</li><li>Provide strategic input and recommendations to business group on event development.</li><li>Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities.</li><li>Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.</li></ul><p><br></p><p><strong>Role and Responsibilities: </strong></p><p>Corporate Meeting Coordinator manages the front desk, provides light meeting planning support, assists clients with meeting needs, such as room assignments, printing of name badges, etc. Job Description:</p><p>• Cover reception desk essential functions; answering telephone calls, and returning emails promptly- within four hours or by the end of day</p><p>• Stand, Greet and direct clients when they arrive to the conference center</p><p>• Walk and inspect conference set up</p><p>• Detail pop up/small meetings as directed</p><p>• Assist Meeting Planner with high level meetings (right hand of the planner, buddy system)</p><p>• Interact with Central Reservation (internal meeting booking department), porters, audio visual and catering</p><p>• Submit facilities requests as directed by Planner</p><p>• Support Meeting Planning Managers, Meeting Specialists and other managers</p><p>• High touch approach, customer service focus</p><p>• Perform any other job related duties as assigned</p><p>• Handle all conference center guest room blocks, where it applies</p><p>• Manage space issues, escalate unresolved issues to the Lead Planner</p><p> </p><p>Adhere to conference center SOP’s Qualification:• Two years hospitality experience in 5 Star Hotels, Event Planning and Food & Beverage with high touch customer service</p><p>• Ability to follow written and/or verbal instructions</p><p>• Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodations</p><p>• Ability to effectively deal with internal and external</p><p> </p>
We are looking for a skilled Event Manager to join our team in Washington, District of Columbia. In this Contract to permanent position, you will oversee the planning, coordination, and execution of diverse events, including in-person, virtual, and hybrid formats. This role requires exceptional organizational skills and the ability to manage multiple projects simultaneously while maintaining high standards and fostering positive client relationships.<br><br>Responsibilities:<br>• Develop and execute detailed plans for in-person, virtual, and hybrid events, ensuring seamless delivery from start to finish.<br>• Collaborate with clients to understand their unique goals and tailor event strategies to meet their needs.<br>• Coordinate with cross-functional teams to manage logistics, timelines, and resources for each event.<br>• Oversee the production of webinars, conferences, and community events, ensuring high-quality outcomes.<br>• Manage event budgets, tracking expenses and optimizing resources for cost-efficient execution.<br>• Analyze event data and feedback to identify areas for improvement and implement enhancements.<br>• Maintain clear and effective communication with clients and stakeholders throughout the planning process.<br>• Lead the setup and management of gala events, ensuring every detail aligns with client expectations.<br>• Ensure compliance with all relevant regulations and standards for event planning and execution.<br>• Provide creative solutions to address challenges and adapt to shifting priorities during event preparation.
<p>A professional legal membership organization in the San Francisco Bay Area is seeking an organized, detail-oriented, and customer-focused professional for the role of Membership Education & Events Coordinator.</p><p> </p><p>This fully remote contract-to-hire opportunity is ideal for someone looking to gain valuable experience in membership support, event coordination, and continuing education program management while contributing to programs that support legal professionals.</p><p>The Coordinator will assist with membership processes, deliver excellent customer service, and help plan engaging educational programs and networking events ranging from short virtual sessions to multi-hour or full-day programming. Hands-on training will be provided for specific tools and software.</p><p> </p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Membership Support</strong></p><ul><li>Process new member applications, renewals, and update membership databases.</li><li>Conduct outreach efforts, including membership renewals and follow-ups with lapsed members.</li><li>Generate membership reports and assist with regular communications to keep members informed and engaged.</li></ul><p><strong>Event & Program Coordination</strong></p><ul><li>Assist in planning and coordinating virtual educational programs and networking events, ensuring seamless execution.</li><li>Collaborate with leadership and speakers to gather materials, conduct tech walk-throughs, and manage event logistics.</li><li>Draft event promotions, including e-blasts and program announcements.</li><li>Track attendance, issue certificates, and upload records to the State Bar of CA MCLE platform monthly (training provided).</li></ul><p><strong>General Support</strong></p><ul><li>Provide excellent customer service to members, program participants, and speakers.</li><li>Troubleshoot technical issues related to Zoom, ProLearn, and other virtual platforms (training provided).</li><li>Assist with additional administrative tasks as needed to support programs and operations.</li></ul>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p><p>If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! </p><p>Please apply today! </p>
<p>We are looking for an organized and proactive Executive Assistant to join our team in Glendale, California. In this long-term contract role, you will support the Director of Data Engineering & Products, ensuring seamless coordination and execution of daily operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys working across diverse teams, and excels in administrative and project management tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Director of Data Engineering & Products, including managing calendars and coordinating schedules across multiple time zones.</p><p>• Organize and prepare logistics for meetings, events, and department town halls, ensuring smooth execution and timely delivery of materials.</p><p>• Track priorities and follow up on outstanding tasks, ensuring deadlines are met and progress is communicated effectively.</p><p>• Collaborate with Studio Technology’s administrative team to streamline processes and enhance event coordination.</p><p>• Draft, edit, and finalize communications, reports, and presentations to support leadership and departmental needs.</p><p>• Uphold strict confidentiality and integrity standards when handling sensitive company information.</p><p>• Build and maintain strong relationships across internal teams and partner organizations to facilitate effective collaboration.</p><p>• Assist with special projects involving cross-functional teams focused on data engineering, governance, or product strategy.</p><p>• Manage expense reporting and travel arrangements in alignment with company policies.</p><p>• Contribute to process improvements and identify opportunities to enhance administrative efficiency.</p>
<p>We are looking for a highly organized and proactive Executive Assistant to provide essential support to key executives. This contract position is based in Columbia, South Carolina, and offers an exciting opportunity to contribute to a fast growing company. The role is ideal for someone who thrives in dynamic environments and is comfortable balancing administrative duties with event coordination and technology-related tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring schedules are optimized and conflicts are avoided.</p><p>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.</p><p>• Assist in organizing and executing company events, including team-building activities.</p><p>• Participate in the setup and organization of office space.</p><p>• Handle incoming mail and maintain confidentiality in all correspondence.</p><p>• Support recruitment efforts by scheduling interviews and coordinating related tasks.</p><p>• Provide technical assistance, such as helping with computer setup and troubleshooting.</p><p>• Utilize Office and SharePoint for efficient document management and communication.</p><p>• Collaborate with HR and other departments to ensure smooth operations.</p>
<p>If you are professional and highly skilled, there is an opening for an Executive Assistant that might be the perfect job for you! This Executive Assistant position is for someone who can maintain various administrative duties for executive management. In this role, you will provide high-level administrative support to executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p>Responsibilities:</p><p><br></p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p>
<p>The Administrative Assistant supports multiple leaders and teams, handling diverse administrative, calendaring, and event coordination tasks. Attendance at key meetings and events throughout the year is required.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to two executives, including calendar management, travel arrangements, and expense reporting.</li><li>Draft correspondence, prepare documents for signature, and maintain filing systems.</li><li>Coordinate executive schedules, office events, and special programs with multiple departments.</li><li>Support committee activities, program operations, audits, and board meetings as needed.</li><li>Oversee office supply orders, internal communications, and event logistics.</li><li>Facilitate meetings, maintain agendas, and act as an administrative liaison to program committees.</li><li>Prepare internal reports and process expenses.</li></ul><p><strong>Required Skills and Experience:</strong></p><ul><li>Calendar and travel management for multiple executives.</li><li>Event and meeting coordination.</li><li>Document and record management (digital and paper).</li><li>Administrative support for various programs and teams.</li><li>Strong organizational skills, attention to detail, and communication abilities.</li><li>Flexibility and willingness to attend mandatory company events.</li></ul><p>Proactive, detail-oriented, and collaborative professionals strongly encouraged to apply.</p>
<p><strong>Summary:</strong></p><p>Provides comprehensive administrative and programmatic support across multiple internal committees, events, and operational functions. This role reports to departmental leadership and supports executive, leadership, and programmatic initiatives as directed.</p><p><strong>Key Responsibilities:</strong></p><p><strong>Committee Support & Administration</strong></p><ul><li>Serve as the primary administrative staff liaison for assigned committees, which may include Community Outreach, Global Business, Diversity, and Young Professionals Network (YPN). Additional committees may be assigned as needed.</li><li>Prepare meeting agendas, packets, and minutes; track member attendance using Excel and membership management platforms.</li><li>Advise committee chairs/vice chairs and members, facilitating communications and strategic action.</li><li>Organize meeting logistics, including room setup, audiovisual needs, and attendance tracking (including scanning and monitoring Zoom/presentations).</li><li>Coordinate and share agendas, meeting notes, reports, and correspondence.</li><li>Collaborate with volunteer leadership to set direction and ensure successful planning and implementation of activities.</li><li>Transcribe meeting minutes, attend events, and serve as the main point of contact for committee communications.</li><li>Follow up on assignments, submit documents and communications promptly.</li><li>Manage committee swag and t-shirt orders with vendors, including logo approvals and delivery timelines.</li><li>Monitor committee budgets for supplies and ad hoc expenses.</li><li>Communicate marketing needs to internal marketing staff.</li><li>Procure and replenish supplies for committee functions.</li></ul><p><strong>Annual Programs & Recognition</strong></p><ul><li>Assist with Young Professional Network (YPN) “Who’s Who Under 40” application process, application management, and finalist tracking.</li><li>Support staff appreciation and engagement initiatives.</li></ul><p><strong>Event Coordination & On-site Support</strong></p><ul><li>Attend and support major organizational events, such as general meetings, recognition ceremonies, and tournaments.</li><li>Ensure committee materials, signage, and volunteers are prepared for events.</li><li>Staff event functions/tables as needed.</li><li>Provide on-site support to department leadership for executive and board meetings, including setup, cleanup, catering, and logistics.</li></ul><p><strong>Administrative Operations</strong></p><ul><li>Order office and catering supplies; provide purchase documentation for accounts payable processing.</li><li>Restock supply rooms and maintain inventory of beverages and snacks for meeting rooms.</li><li>Support travel booking for staff and volunteers, including registration, lodging, and flight arrangements.</li><li>Assist with scheduling meetings, emailing attendees, and tracking responses.</li><li>Serve as backup for food ordering for committees as needed.</li></ul><p><br></p>
<p>A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.</p><p><br></p><p><br></p><p><strong>Administrative Support</strong></p><ul><li>Greet employees, visitors, and vendors, ensuring a polished and professional first impression.</li><li>Prepare, format, and edit correspondence, reports, and internal documents.</li><li>Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events.</li><li>Assist with data entry, HR document organization, and maintenance of highly confidential information.</li><li>Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs.</li><li>Draft and refine communications on behalf of HR leaders and follow up on delegated tasks.</li></ul><p><strong>Operational & HR Support</strong></p><ul><li>Help gather and prepare materials for meetings, presentations, and HR initiatives.</li><li>Support time tracking, expense submissions, and invoice preparation.</li><li>Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable.</li><li>Support special HR projects, trainings, and employee‑focused initiatives as needed.</li></ul><p><strong>Event Planning & Coordination</strong></p><ul><li>Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events.</li><li>Manage conference room scheduling and ensure spaces are meeting‑ready.</li><li>Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions.</li><li>Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards.</li></ul><p><br></p><p><br></p>
<p>We are looking for a resourceful and detail-oriented Executive Assistant to join our team in Rockaway, New Jersey. This contract-to-permanent position offers an excellent opportunity to support senior leadership by managing key administrative and organizational tasks. The ideal candidate will have a strong background in executive assistance, exceptional communication skills, and the ability to handle multiple priorities with ease.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee philanthropic activities, including event planning, communication with charities, and timely follow-ups.</p><p>• Manage trademark registrations, updates, and confirmations, collaborating closely with attorneys and executive leadership.</p><p>• Organize and document records related to events, trips, and international business travel, ensuring thorough documentation for executive review.</p><p>• Facilitate communication and follow-up concerning events and charitable initiatives.</p><p>• Assist in the execution of various projects and tasks, demonstrating adaptability to shifting priorities.</p><p>• Utilize digital tools and technology to streamline workflows, maintain records, and improve organizational efficiency.</p><p>• Schedule executive meetings and manage calendars to ensure seamless planning.</p><p>• Arrange and coordinate travel logistics, including booking accommodations, transportation, and itineraries.</p><p>• Provide high-level administrative support to the executive team, ensuring all needs are met efficiently and professionally.</p>
We are seeking a talented and experienced Network Engineer with 5+ years of hands-on experience in managing and maintaining complex network infrastructure. As a Network Engineer, you will be responsible for designing, implementing, and supporting our network systems while ensuring high availability, performance, and security. The ideal candidate will have a strong background in Palo Alto, Cisco ASA Firepower, AnyConnect VPN, along with expertise in routers/switches, VoIP, IPD/IDS, and Solar Winds SEM. CCNA certification is required for this position.<br><br>Responsibilities:<br><br>Design, deploy, configure, and maintain network infrastructure components, including routers, switches, firewalls, and VPN concentrators.<br>Collaborate with cross-functional teams to develop network solutions that meet business requirements and ensure seamless connectivity.<br>Monitor network performance, troubleshoot issues, and implement necessary corrective actions to minimize downtime and optimize network performance.<br>Implement and manage Palo Alto and Cisco ASA Firepower security appliances to safeguard the network against potential threats and vulnerabilities.<br>Configure and maintain VoIP systems, ensuring voice quality and reliability across the organization.<br>Administer VPN services, including site-to-site and remote access VPN connections.<br>Deploy and manage IPD/IDS solutions to detect and mitigate network intrusions.<br>Monitor and analyze network traffic using Solar Winds SEM (Security Event Manager) to identify security incidents and implement appropriate countermeasures.<br>Collaborate with vendors and service providers to ensure timely resolution of network-related issues and maintain effective relationships.<br>Stay up to date with industry trends and emerging technologies to recommend network enhancements and implement best practices.<br><br><br>Requirements:<br><br>Bachelor's degree in Computer Science, Information Technology, or a related field.<br>3-5 years of experience as a Network Engineer in a detail oriented setting.<br>CCNA certification is required; additional certifications such as CCNP or Palo Alto PCNSE are highly desirable.<br>Strong knowledge and hands-on experience with Palo Alto and Cisco ASA Firepower.<br>Proficiency in designing, implementing, and troubleshooting VoIP solutions, preferably using Cisco Unified Communications Manager (CUCM).<br>Extensive experience with VPN technologies, including IPsec and SSL VPN.<br>Solid understanding of IPD/IDS concepts, tools, and methodologies.<br>Familiarity with Solar Winds SEM or similar Security Information and Event Management (SIEM) platforms.<br>In-depth knowledge of TCP/IP, routing protocols (BGP, OSPF), VLANs, and network segmentation.<br>Excellent problem-solving skills and the ability to work well under pressure.<br>Strong communication and collaboration skills, with the ability to effectively interact with both technical and non-technical stakeholders
<p>Robert Half is hiring a temporary <strong>Office Assistant </strong>for a student-focused department at a local college to support event coordination, assist with daily operations, and help guide student workers during a busy spring semester. This role is perfect for someone who enjoys a vibrant campus atmosphere and thrives in a mix of administrative, logistical, and people-focused work.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Assist with the coordination and execution of pre-planned campus events and programs</li><li>Handle logistics such as room reservations, marketing tasks, supplies, and budget tracking</li><li>Collaborate with other campus departments on shared programming</li><li>Provide oversight and guidance to student workers to ensure tasks are completed accurately</li><li>Track expenses and credit card reconciliations</li><li>Support orientation activities and various departmental initiatives</li><li>Occasionally adjust hours for special events (pre-planned)</li></ul><p><strong><u>What a Typical Day Looks Like</u></strong></p><ul><li>Work in a busy, student-facing hub with steady foot traffic</li><li>Direct students to the appropriate staff member as needed </li><li>Complete necessary planning and preparation for events</li></ul><p><strong><u>Schedule & Duration</u></strong></p><p>Monday–Friday, 8:00 AM–4:30 PM</p><p>Start date: January 5th</p><p>Temporary role anticipated to run through late spring</p>
<p>Our client, a distinguished historical location, is seeking a part-time Administrative Assistant on a contract basis in Oakland, California. This part-time role offers an exciting opportunity to contribute to the efficient management of donor databases and support administrative operations in a dynamic environment. The ideal candidate will have experience with donor management systems and a passion for maintaining organization and accuracy in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update donor information using DonorPerfect and Raiser’s Edge systems.</p><p>• Perform accurate data entry to ensure the integrity of records and donor details.</p><p>• Provide general administrative support, including scheduling meetings and preparing reports.</p><p>• Assist in implementing new technology solutions to enhance administrative workflows.</p><p>• Respond to inquiries and maintain attentive and precise communication with donors and stakeholders.</p><p>• Organize and maintain office files, both digitally and physically, for easy access.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Generate detailed reports and analytics related to donor contributions and trends.</p><p>• Support event planning and coordination efforts as needed.</p>
<p><strong>Executive Assistant / Administrative Coordinator</strong></p><p><strong>Full-Time | On-Site</strong></p><p>Are you an experienced Executive Assistant who thrives in a mission‑driven environment and enjoys supporting leaders who make a meaningful difference every day? We are seeking a polished, proactive, and highly organized administrative professional to support two senior HR leaders within a respected healthcare organization dedicated to helping individuals regain independence after life‑changing injuries. This is an opportunity to step into a role where your work directly supports a team making a real impact—while enjoying stability, support, and work‑life balance.</p><p><br></p><p><strong>About the Role</strong></p><p>In this role, you will provide high‑level administrative and organizational support, ensuring smooth day‑to‑day operations for executive leadership. You’ll manage calendars, coordinate meetings and events, prepare communications and reports, and serve as a trusted liaison for internal and external stakeholders. This position blends executive support, project coordination, communication, and compliance-related administration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, coordinate appointments, and optimize leaders’ time.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and confidential documentation.</li><li>Maintain well‑organized electronic and physical filing systems while ensuring confidentiality.</li><li>Serve as the primary point of contact on behalf of senior leadership—professionally managing calls, emails, and inquiries.</li><li>Draft and distribute internal communications, announcements, and meeting summaries.</li><li>Coordinate cross‑departmental communication to ensure timely follow‑through and operational efficiency.</li><li>Track, organize, and maintain records required for regulatory or accreditation compliance.</li><li>Assist with audit preparation and ensure timely submission of required documentation.</li><li>Support meeting and event logistics, including agendas, materials, technology setup, and on-site coordination.</li><li>Plan and coordinate internal trainings, team events, and special functions.</li><li>Manage office supplies, equipment, and vendor relationships to support smooth office operations.</li></ul><p><br></p>
We are looking for a motivated Marketing Assistant to join our team in Piedmont, South Carolina. This position focuses on coordinating and promoting blood drive events while providing administrative support to ensure smooth operations. As a Contract to permanent opportunity, this role offers a pathway to long-term employment within a dynamic, non-profit organization.<br><br>Responsibilities:<br>• Coordinate and schedule blood drive events with partnering businesses and organizations.<br>• Serve as the main point of contact for blood drive coordinators, ensuring clear communication and collaboration.<br>• Work closely with the marketing team to create engaging promotional materials for events.<br>• Manage event logistics, including timelines and resource allocation.<br>• Monitor and maintain accounts related to blood drive partnerships.<br>• Assist in the execution of direct marketing campaigns to increase event participation.<br>• Handle administrative tasks such as scheduling, documentation, and follow-ups.<br>• Provide support during events, ensuring all aspects are running smoothly.<br>• Maintain flexibility to work on both 1st and 2nd shifts, including occasional weekends.<br>• Utilize organizational skills to streamline processes and improve event outcomes.
<p>The Senior Executive Assistant provides advanced, high-level administrative and organizational support to senior executives and leadership teams. This role is pivotal in proactively managing complex calendars, orchestrating meetings and travel, preparing sensitive documents, and serving as a trusted liaison between executives, stakeholders, and internal teams. The Senior Executive Assistant demonstrates exceptional judgement, professionalism, and discretion, ensuring seamless day-to-day operations and anticipating the needs of executives in a fast-paced, dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and coordinate high-volume meeting and event scheduling, including international and multi-time zone engagements.</li><li>Organize detailed travel arrangements, itineraries, and expense reporting for executives, ensuring efficiency and accuracy.</li><li>Prepare, edit, and proofread confidential correspondence, presentations, and reports with a keen attention to detail.</li><li>Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.</li><li>Proactively anticipate executive needs, addressing issues before they arise to ensure executive preparedness and effective workflow.</li><li>Collaborate with cross-functional teams on special projects, research, and event coordination.</li><li>Oversee confidential and time-sensitive information, consistently exercising discretion and sound judgement.</li><li>Manage and track critical deadlines, priorities, and action items to facilitate executive decision-making.</li><li>Support board meeting preparation, including agenda development, materials distribution, and minutes documentation as required.</li><li>Mentor and provide guidance to junior administrative staff, promoting best practices and efficiency.</li></ul>
<p>Visitor Services Coordinator</p><p>Moline, IL | Full-time</p><p><br></p><p>Are you someone who lights up a room, thrives on organization, and enjoys creating memorable experiences for others?</p><p><br></p><p>We’re looking for a high-energy, people-focused professional who can confidently manage tours, coordinate logistics, and serve as the welcoming face for visitors—while staying detail-oriented, adaptable, and proactive!</p><p><br></p><p>Schedule & Role Details</p><p>Onsite - Moline, IL</p><p>7am – 3:30pm or 7:30am – 4:00pm (30-minute lunch)</p><p>Duration: Currently approved for 2-year contract, possibility of extension</p><p><br></p><p>What You’ll Do</p><p>As the Visitor Services Coordinator, you’ll be responsible for planning and coordinating factory tours and visitor experiences while ensuring safety, professionalism, and seamless execution.</p><p>Key responsibilities include:</p><p>- Scheduling and confirming factory tours and special visits</p><p>- Greeting and orienting visitors while ensuring PPE and safety compliance</p><p>- Delivering exceptional customer service and high-quality visitor experiences</p><p>- Serving as the primary point of contact for visitor inquiries and issues</p><p>- Managing visitor databases, waivers, reporting, and related documentation</p><p>- Training and supporting tour guides; identifying and implementing process improvements</p><p><br></p><p>Why This Role Stands Out</p><p>This is a highly visible opportunity for someone who enjoys blending people interaction, organization, and operations—and who takes pride in creating smooth, welcoming experiences every single day.</p><p><br></p><p>Why Robert Half?</p><p>When you partner with Robert Half, you’re not just taking on an assignment—you’re joining a team that genuinely cares about your experience and long-term success.</p><p>- Access to benefits, including medical, dental, vision, and retirement options</p><p>- Ongoing support from a dedicated recruiting team that checks in and stays engaged throughout your assignment</p><p>- Continuous learning and skill-building opportunities to help you grow professionally</p><p>- A trusted partner invested in making sure your role remains a great fit—not just on day one, but as it evolves</p>
