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46 results for Event Assistant jobs

Event Assistant

New York, NY
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Event Assistant to support marketing operations and event-related coordination for a Long-term Contract position based in New York, New York. This role focuses on contract administration, vendor communication, payment tracking, and logistical support that helps marketing programs and conferences run smoothly. The ideal candidate brings strong organizational skills, attention to detail, and the ability to work effectively with internal partners and external vendors in a fast-paced IT software environment. Responsibilities: • Coordinate contract administration for marketing events by partnering with procurement and legal teams to move vendor agreements through required approval workflows. • Communicate with external vendors to gather documentation, confirm terms, and keep event-related activities progressing according to schedule. • Partner with Accounts Payable to monitor invoice status and help ensure payments are issued accurately and on time. • Track departmental credit card activity, maintain organized purchase records, and prepare semi-monthly expense reporting with a high degree of accuracy. • Assist with conference and event logistics, including follow-up on deliverables, timelines, and operational details needed for successful execution. • Work with cross-functional stakeholders and leadership contacts to keep contracting, ordering, and payment milestones on track. • Enter vendor invoice information and support financial documentation processes related to marketing events and programs. • Maintain clear, up-to-date records for contracts, payments, and vendor interactions to support audit readiness and operational consistency.
2026-07-17T00:00:00Z

Event Coordinator

Miami, FL
remote
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Event Coordinator to support the planning and execution of engaging event experiences in Miami, Florida. This role is ideal for someone who enjoys working in fast-paced environments, welcoming attendees, and keeping on-site activities organized and running smoothly. The successful candidate will help create a positive guest experience while coordinating logistics and day-of event operations. Responsibilities: • Organize event activities and support day-to-day planning to help ensure each program runs efficiently from setup through completion. • Manage attendee check-in processes, greet guests professionally, and provide clear guidance upon arrival. • Assist visitors on-site by answering questions, resolving minor issues, and directing them to the appropriate event areas. • Coordinate with internal teams and vendors to maintain schedules, materials, and operational readiness for each event. • Monitor event flow during live programs and make timely adjustments to support a seamless attendee experience. • Prepare event spaces and confirm that signage, registration materials, and guest-facing resources are in place before opening. • Track attendance details and communicate important updates to event stakeholders throughout the day.
2026-07-17T00:00:00Z

Event Coordinator

Austin, TX
onsite
Temporary / Contract
32 - 36 USD / Hourly
Robert Half is actively partnering with an Austin-based client to identify a Event Coordinator (contract). In this role, you will plan, coordinate, and execute a variety of events that support business objectives, brand awareness, client engagement, and employee experiences. This role will oversee event logistics, vendor management, budgeting, communications, and onsite execution to ensure successful and memorable event experiences. This role is onsite in Austin, Tx. Key Responsibilities:<ul><li>Plan and coordinate in-person, virtual, and hybrid events, including conferences, trade shows, client events, meetings, workshops, and internal programs.</li><li>Manage event timelines, project plans, and logistics to ensure successful execution.</li><li>Coordinate venues, catering, transportation, audiovisual needs, event materials, and vendor relationships.</li><li>Develop and maintain event budgets while tracking expenses and ensuring cost effectiveness.</li><li>Collaborate with internal stakeholders to define event goals, agendas, and attendee experiences.</li><li>Manage registration processes, guest communications, and attendee logistics.</li><li>Coordinate event marketing materials, invitations, promotional campaigns, and follow-up communications.</li><li>Serve as the primary point of contact for vendors, sponsors, speakers, and event participants.</li><li>Oversee onsite event execution, troubleshoot issues, and ensure a positive attendee experience.</li><li>Monitor event performance and gather attendee feedback to identify opportunities for improvement.</li><li>Prepare post-event reports, including attendance, budget analysis, and event outcomes.</li><li>Maintain event documentation, schedules, contracts, and compliance requirements.</li></ul>
2026-07-20T00:00:00Z

Event Coordinator

Kalamazoo, MI
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a highly organized Event Coordinator to support corporate event execution for a detail-oriented services organization in Portage, Michigan. This contract position is ideal for someone who thrives in a fast-moving environment, can manage multiple priorities at once, and brings strong coordination skills to both executive-level planning and event logistics. The role combines detailed behind-the-scenes preparation with hands-on support for nationwide events, with a major focus on helping deliver a large corporate program featuring more than 100 speakers. Responsibilities: • Coordinate key conference materials and schedules, including speaker biographies, headshots, session details, and event setup needs. • Research entertainment options for corporate programs, obtain pricing proposals, and present recommendations for review. • Oversee branded event signage by gathering vendor quotes, coordinating logo placement, and confirming production details. • Arrange travel-related logistics such as group transportation and other event support services as needed. • Manage multiple planning projects simultaneously for events taking place across the organization’s national footprint. • Support preparation for a large-scale corporate event by tracking details, deadlines, and deliverables tied to speakers and programming. • Complete administrative and project-based assignments independently, taking ownership of tasks from initial research through final execution. • Enter and maintain event-related information in internal registration and website content systems with a high level of accuracy. • Provide on-site coordination support in Portage, Michigan, while also handling day-to-day planning activities in an office-based environment.
2026-07-20T00:00:00Z

Event Planner

Marietta, GA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
The Event Planner will oversee the coordination and execution of a variety of client and internal events, including: Managing client office visits for TV, radio, and VIP guests Planning and executing internal training events (30–60 attendees; approximately six per year) Tracking and reconciling event expenses while maintaining accurate records Building and managing event registrations and workflows in Cvent Providing general event support as needed The ideal candidate is detail oriented, highly communicative, and thrives in a collaborative environment. They are self-driven, able to work independently, prioritize effectively, and proactively engage team members to meet deadlines.
2026-07-08T00:00:00Z

Events Coordinator

Richmond, VA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an Events Coordinator to support a wide range of association programs and engagement activities in Richmond, Virginia. This contract opportunity is ideal for someone who thrives in a fast-paced environment and enjoys balancing event logistics, participant communications, and program administration. The role is fully onsite and will start at approximately 25-30/hours weekly, but has potential to grow into a full time, permanent role. The role will contribute to conferences, virtual programs, recognition initiatives, and member-related support while helping deliver organized, high-quality experiences. Responsibilities:• Coordinate planning and delivery for conferences, regional gatherings, webinars, and facility tours, ensuring each program runs smoothly from preparation through completion.• Assist with site selection, vendor communication, scheduling, and logistical arrangements to keep events on track and aligned with objectives.• Manage registration support, attendee outreach, and on-site event assistance to create a positive and well-organized participant experience.• Update event-related web content and help develop promotional materials and communications that support audience engagement and attendance.• Provide operational support for sponsors and exhibitors, including communications, fulfillment activities, and event-day coordination.• Review participant feedback and identify practical recommendations that improve future events and strengthen overall program quality.• Help administer award and competition programs by coordinating submissions, validating entries, monitoring deadlines, and supporting participant communications.• Maintain accurate event and member information through data entry, record updates, and general administrative support for outreach initiatives.
2026-07-27T00:00:00Z

Events Coordinator

Portola Valley, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are seeking an organized and enthusiastic Events Coordinator to plan, coordinate, and execute a variety of events. The ideal candidate is detail-oriented, able to manage multiple projects at once, and enjoys working with vendors, clients, and internal teams to deliver successful events.Key Responsibilities<ul><li>Plan and coordinate corporate, client, and internal events from start to finish.</li><li>Develop event timelines, budgets, and logistics plans.</li><li>Source and manage venues, vendors, and suppliers.</li><li>Coordinate event registration, invitations, and attendee communications.</li><li>Ensure all event materials and equipment are prepared and delivered on time.</li><li>Oversee event setup, execution, and breakdown.</li><li>Monitor event budgets and track expenses.</li><li>Resolve issues that arise before or during events.</li><li>Gather attendee feedback and prepare post-event reports.</li><li>Maintain relationships with vendors and negotiate contracts when needed.</li></ul>
2026-07-17T00:00:00Z

Event Manager

Kirkland, WA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a creative and highly organized Event Manager to help deliver memorable experiences for a growing portfolio of community programs, brand activations, showcases, and family-focused events in Seattle, Washington (including Greater Seattle area). This role partners closely with production leadership to shape each event from early concept development through live execution, balancing design sensibility with strong operational follow-through. The ideal candidate brings a sharp visual eye, a strong grasp of guest experience, and the ability to keep multiple moving pieces aligned in a fast-paced environment. Responsibilities:• Develop event plans and production workflows that carry projects from concept through post-event wrap-up.• Shape the visual direction of events by guiding décor, furnishings, lighting, styling, and overall environmental design.• Create presentation materials such as mood boards, concept decks, layouts, and simple visual mockups to communicate ideas clearly.• Translate creative concepts into actionable guidance for fabricators, rental partners, floral teams, audiovisual vendors, and other production collaborators.• Coordinate vendors, rentals, scenic elements, signage, and branded materials to ensure a cohesive and well-executed final experience.• Support installation, load-in, strike, and onsite event operations while maintaining timelines and resolving issues quickly.• Lead select events in a producer capacity, directing onsite teams and ensuring smooth execution for guests and stakeholders.• Monitor event details closely to strengthen flow, ambiance, and guest experience across a range of event formats.
2026-07-23T00:00:00Z

Project/Event Coordinator

White Plains, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
Position SummarySeeking an experienced Event Project Manager to lead the planning, coordination, and execution of fundraising events. This role will oversee event logistics, vendor management, sponsorship administration, donor communications, and onsite event operations from initial planning through post-event follow-up. Key Responsibilities<ul><li>Manage all aspects of event planning, timelines, and project execution.</li><li>Coordinate sponsorships, donor recognition, tribute journals, invitations, RSVPs, ticketing, and guest tracking.</li><li>Draft and oversee event communications, including sponsorship outreach, email campaigns, attendee communications, and post-event thank-you messages.</li><li>Manage event vendors, contracts, budgets, payment schedules, catering, security, and venue logistics.</li><li>Create event materials, presentations, run-of-show documents, podium books, and speaker logistics.</li><li>Recruit and coordinate volunteers and support event leadership, VIPs, speakers, and sponsors.</li><li>Lead onsite event execution, oversee event-day operations, and ensure successful program delivery.</li><li>Conduct post-event wrap-up, reporting, vendor reconciliation, and team debriefs.</li></ul>
2026-07-27T00:00:00Z

Proposal Coordinator

San Antonio, TX
onsite
Temporary to Hire
18.75 - 19 USD / Hourly
Our client is in need of a Proposal Coordinator to join an advertising organization in San Antonio, Texas. This opportunity is ideal for someone who takes pride in delivering accurate, well-prepared proposal materials. In this role, you will partner closely with internal sales and strategy teams to assemble client-facing proposals, organize supporting documentation, and help maintain timely, high-quality responses to business requests. Responsibilities:• Partner with campaign and sales support teams to clarify proposal needs and translate request details into complete submission materials.• Create and organize proposal packages by preparing spreadsheets, presentations, image selections, maps, and other supporting documents required for client responses.• Review proposal content carefully to confirm accuracy, completeness, and alignment with requested deliverables before final distribution.• Manage assigned proposal workflows within Salesforce to keep requests moving efficiently and maintain clear status visibility.• Use internal proposal and mapping tools to update, edit, and assemble key information for client-facing documents.• Track proposal files according to established documentation procedures to preserve version control and record integrity.• Balance multiple assignments at once while meeting response-time expectations and service commitments for internal stakeholders.• Provide responsive, thorough support to internal clients by communicating clearly and addressing questions throughout the proposal development process.
2026-07-28T00:00:00Z

Meeting Planner

Waukesha, WI
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a Meeting Planner to support the coordination and delivery of well-organized events for a Waukesha, WI area organization. This position is ideal for someone who enjoys organizing details, managing schedules, and creating smooth event experiences from initial planning through final execution. The role will partner with internal teams and external vendors to keep timelines on track, maintain clear communication, and ensure each meeting or special event is carried out efficiently. Responsibilities:• Organize and manage meeting logistics, including calendars, venue arrangements, materials, and day-of coordination.• Build and maintain detailed event schedules to ensure activities, deadlines, and deliverables stay on track.• Coordinate with vendors, venues, and internal stakeholders to confirm services, timing, and event requirements.• Support the planning and execution of special events by overseeing operational details and resolving issues as they arise.• Track multiple projects at once, balancing priorities and following up on outstanding tasks to meet key milestones.• Prepare event-related documents, communications, and planning materials needed for successful execution.• Monitor event plans closely and adjust schedules or arrangements when priorities or logistics change.• Help create organized, positive attendee experiences by ensuring all meeting elements are properly aligned before and during events.
2026-07-09T00:00:00Z

Activities Director

Bakersfield, CA
onsite
Permanent / Full Time
39000 - 41600 USD / Yearly
Tammy Power, Recruiting Manager with Robert Half is looking for a compassionate and efficient Activities Director to create engaging experiences that enhance daily life for residents in California. This position plays an important role in fostering connection, comfort, and purpose through thoughtfully planned programs tailored to older adults. The ideal candidate brings creativity, sound organization, and a genuine commitment to supporting residents with varying cognitive and physical abilities. For immediate consideration, reach out to Tammy Power via LinkedIn. Responsibilities:• Design and oversee a well-rounded activity schedule that supports residents’ social, emotional, cognitive, and physical well-being.• Evaluate individual interests, backgrounds, and abilities to develop programs that reflect each resident’s preferences and participation level.• Lead and coordinate both group and one-on-one activities such as creative projects, music sessions, movement programs, games, celebrations, and community outings.• Guide, schedule, and support activity aides and volunteers to ensure programs are delivered consistently and professionally.• Maintain clear and timely records related to attendance, care plans, and program outcomes in accordance with regulatory standards.• Partner with caregivers, family members, and external organizations to expand activity options and strengthen resident engagement.• Arrange special events, guest entertainment, and community-based programs that encourage meaningful interaction.• Monitor activity supply levels and oversee budget spending to keep materials organized and programs running effectively.• Adapt programming to meet the needs of residents living with dementia, Alzheimer’s disease, and limited mobility.• Support occasional evening or weekend events as needed to ensure successful execution of special programming.
2026-06-25T00:00:00Z

Project Assistant

Castroville, TX
onsite
Temporary / Contract
23 - 24 USD / Hourly
Our client is in need of a Project Assistant to support day-to-day operations for a busy construction project team in Texas. This position is ideal for someone who thrives in a fast-paced site environment, enjoys keeping teams organized, and can balance administrative coordination with responsive support. The role will help maintain efficient office workflows, support meetings and travel planning, and ensure project staff, visitors, and vendors receive attentive assistance throughout the project lifecycle. Responsibilities:• Support daily office operations for the construction site team by handling administrative activities that keep project work moving efficiently.• Deliver courteous and attentive assistance to team members, clients, vendors, and visitors while responding to general questions and escalating issues when needed.• Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time.• Coordinate project logistics such as calendars, meeting spaces, seating plans, parking or access credentials, and other site-based administrative resources.• Arrange travel plans, lodging, schedules, and related materials for project staff and leadership as required.• Organize meetings from start to finish, including scheduling, agenda support, room setup, note-taking, and distribution of meeting summaries.• Maintain orderly project files and records, support document retrieval, and help keep office supplies stocked for daily site needs.• Assist with onboarding, site orientation, visitor procedures, special events, and occasional technical support coordination for issues affecting workplace productivity.• Contribute ideas that improve administrative processes and provide flexible support for additional project-related assignments as needed.
2026-07-27T00:00:00Z

Project Assistant

Plymouth, MN
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to support fast-moving projects for large commercial clients in Plymouth, Minnesota. This Long-term Contract position offers the opportunity to work closely with project leaders on multi-site initiatives, helping keep timelines, documentation, and communication organized from kickoff through completion. The role is best suited for someone who enjoys detailed coordination, can manage multiple priorities, and is comfortable working in an onsite, team-driven environment. Responsibilities:• Coordinate pre-installation activities and support project setup to ensure work begins on schedule.• Communicate with field labor teams and follow up on open items to keep project tasks moving forward.• Assist with installation-related calls, document updates, and issue tracking throughout the project lifecycle.• Enter and maintain project information in internal order management systems with a high level of accuracy.• Prepare closeout documentation packets for customers and confirm all required records are completed.• Partner with the lead project manager during onboarding and training to learn project workflows and reporting expectations.• Monitor schedules, flag potential delays, and help maintain visibility into milestone progress across multiple locations.• Support administrative project tasks such as scanning, recordkeeping, and organizing documentation for active jobs
2026-07-27T00:00:00Z

Project Assistant

Dayton, OH
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Project Assistant to support a high-volume administrative workload for a Contract position based in Dayton, Ohio. This role focuses on behind-the-scenes coordination, spreadsheet tracking, and accurate handling of client-related data in a fast-paced environment. The ideal candidate brings strong organizational skills, a strong workplace presence, and the ability to manage multiple priorities while keeping projects on schedule. Responsibilities:• Maintain and update existing Microsoft Excel files with accurate client and project information.• Track incoming client records and monitor status changes using organized checklists and internal documentation.• Provide administrative support for project activities by handling large volumes of data with a high level of accuracy.• Assist with onboarding work related to a new servicing provider and support setup tasks within a new system environment.• Scan, organize, and file documents to ensure records are complete and easy to retrieve.• Coordinate timelines and follow up on outstanding items to help keep project milestones on target.• Support multiple concurrent tasks while adapting to shifting priorities and deadlines.• Deliver reliable behind-the-scenes assistance to team members and contribute to smooth daily operations. For immediate consideration, call 937.224.8326.
2026-07-24T00:00:00Z

Project Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Project Assistant to support an on-site event team located in the Greater Philadelphia Region for a contract position within the service industry. This role focuses on coordinating event-day logistics, helping attendees and candidates navigate the venue, and keeping activities organized according to schedule. The ideal Project Assistant candidate is dependable, detail-oriented in a business-casual environment, and comfortable assisting with administrative and project-based tasks in a fast-paced setting. What you get to do every single day:• Coordinate on-site support activities at the Pennsylvania Convention Center and help maintain an organized event experience.• Welcome and direct candidates and guests to the appropriate registration area on the 300-level outside Ballroom AB.• Provide clear guidance on meeting locations by using event signage and venue landmarks to assist arrivals.• Track timelines throughout the event and help keep scheduled activities moving efficiently.• Perform administrative support tasks such as document handling, scanning, and general project assistance as needed.• Communicate clearly with event staff, attendees, and stakeholders to address questions and resolve minor issues on site.• Support expense-related documentation for eligible parking or transportation costs after the event in line with established processes.
2026-07-09T00:00:00Z

Project Assistant

Atlanta, GA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a Project Assistant to support a major Non-Profit event in Atlanta, Georgia as part of a Contract position. This opportunity is ideal for someone who enjoys hands-on work, stays organized under pressure, and wants to contribute to a high-attendance event environment. The role begins with preparation activities before the event and may continue into onsite support based on operational needs and individual performance. Responsibilities: • Prepare attendee materials by assembling welcome packages, event bags, and related distribution items with accuracy and consistency. • Unpack event supplies by removing protective coverings and sorting merchandise so materials are ready for use. • Reorganize products and supplies into designated containers, storage bags, and staging areas for efficient event setup. • Arrange and categorize event inventory to help ensure smooth distribution and easy access for the team. • Keep workspaces neat, safe, and productive while completing assigned tasks within established timelines. • Follow detailed directions and quality standards to maintain consistency across all prepared event materials. • Provide onsite event assistance for attendee check-in, registration activities, and general guest support when needed. • Support retail, payment, help desk, and broader event logistics functions during peak event operations as assigned.
2026-07-16T00:00:00Z

Project Assistant

North Highlands, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Receptionist (Regular Temporary Opportunities)We are seeking friendly, professional individuals who are open to regular temporary reception assignments. These roles provide consistent temporary work supporting front-desk and administrative operations across various office environments.Key Responsibilities<ul><li>Greet and assist visitors, clients, and employees in a professional and welcoming manner</li><li>Answer, screen, and direct incoming phone calls using multi-line phone systems</li><li>Manage visitor check-in/check-out processes and maintain lobby/reception area</li><li>Provide general customer service support and handle basic inquiries</li><li>Perform light administrative tasks as needed (scheduling, data entry, mail handling, etc.)</li><li>Maintain a polished, organized, and professional front-desk presence</li></ul>
2026-07-23T00:00:00Z

Project Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Project Assistant to support event operations for a university environment located in the Greater Philadelphia Region. This contract position is well suited for someone who stays organized under pressure, pays close attention to details, and helps keep schedules and logistics on track during a fast-moving campus event. The Project Assistant role will contribute to smooth day-of execution by coordinating tasks, monitoring timelines, and assisting the broader team wherever needed. What you get to do every single day:• Coordinate on-site event activities to help the program run according to plan and remain on schedule.• Track key milestones and communicate timing updates so tasks are completed in the proper sequence.• Provide hands-on administrative support, including document scanning and organization of event-related materials.• Assist with project coordination duties by monitoring assignments, following up on open items, and escalating issues when necessary.• Support setup, execution, and breakdown activities while maintaining an organized and efficient work environment.• Work closely with event staff and campus stakeholders to address operational needs in a timely manner.• Maintain accurate records of schedules, task lists, and status updates throughout the event lifecycle.
2026-07-22T00:00:00Z

Project Assistant

Midland, TX
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Project Assistant to support project administration activities in Midland, Texas. This Long-term Contract position is ideal for someone who excels in structured, deadline-driven work and can manage high-volume documentation with accuracy. The person in this role will help keep project records organized, monitor progress, and communicate updates clearly while adapting to new tools and processes as needed. Responsibilities: • Prepare, review, and submit project forms using both physical documents and online systems while ensuring a high level of accuracy. • Assemble and organize multi-page documentation packets according to established procedures and project standards. • Maintain tracking records for assignments, monitor completion status, and share timely progress updates with stakeholders. • Enter large volumes of information into spreadsheets, logs, and internal systems with strong attention to detail. • Identify missing information, processing issues, or schedule risks early and escalate concerns before they impact deadlines. • Support project coordination efforts by managing documentation flow, email correspondence, and administrative follow-up tasks. • Learn new software applications and digital platforms quickly to meet evolving project needs. • Assist with scanning, filing, and maintaining organized project records for easy retrieval and audit readiness.
2026-07-24T00:00:00Z

Project Assistant

Pocono Lake, PA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Project Assistant to support project teams with coordination, scheduling, documentation, and day-to-day administrative tasks. This role is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide administrative support to project managers and team members</li><li>Coordinate meetings, calendars, and project timelines</li><li>Prepare, organize, and maintain project documentation, reports, and files</li><li>Track project tasks, deadlines, and deliverables</li><li>Assist with status updates and follow-up on outstanding action items</li><li>Communicate with internal teams, vendors, and stakeholders as needed</li><li>Support budgeting, invoice tracking, and expense reporting</li><li>Help ensure projects stay on schedule and aligned with established goals</li><li>Perform data entry and maintain accurate project records</li></ul>
2026-07-27T00:00:00Z

Project Assistant

Beverly Hills, CA
onsite
Temporary to Hire
25 - 29 USD / Hourly
We are looking for a detail-oriented Project Assistant to support construction project operations in West L.A.. This contract position has the potential to become permanent and plays an important role in keeping documentation, scheduling, reporting, and field office coordination running smoothly for the project team. The ideal candidate is organized, responsive, and comfortable managing multiple administrative priorities in a fast-paced jobsite environment. Responsibilities:• Oversee the structure and upkeep of electronic project files so records remain accurate, accessible, and consistently organized.• Support the Superintendent by preparing and distributing union-related notices in alignment with applicable labor agreements.• Keep project contact lists and directories current to ensure team members and partners have reliable information.• Arrange team meetings by coordinating calendars, reserving space, sending invitations, and organizing meal or refreshment needs when required.• Coordinate travel plans and logistics for training sessions and offsite inspections.• Work with site leadership and safety personnel to process onboarding paperwork for union employees and submit required employment documents to payroll.• Maintain equipment tracking records and assist with scheduling the pickup or return of leased and rented assets.• Provide administrative support for site access, badging, security coordination, reporting, subcontractor compliance logs, weekly union hour collection, and end-of-project document archiving.
2026-07-16T00:00:00Z

Project Assistant

Shelbyville, KY
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a highly organized Project Assistant for a company in Shelbyville, Kentucky. This contract to hire opportunity is ideal for someone who enjoys keeping work organized, shifting smoothly between priorities, and learning new processes in a collaborative setting. The role begins on a part-time schedule for training and is expected to grow into a 40 hour schedule, offering the chance to become a key resource for project coordination and administrative support. The Project Assistant role is onsite in a business casual office setting. Responsibilities of the Project Assistant:• Prepare and complete pre-qualification packages with a high level of accuracy, ensuring all information is organized, thorough, and submission-ready.• Provide administrative support to the sales team by tracking tasks, maintaining timelines, and helping keep project-related materials up to date.• Use Microsoft Word, Excel, and PowerPoint to create, edit, and format documents, spreadsheets, and presentations for business needs.• Assist with map lookups, document updates, scanning, and other office coordination tasks that support active construction/logistics/engineering-related projects.• Serve as backup support for travel coordination when needed, helping arrange itineraries and related logistics for team members who travel.• Maintain clear records and organized files so project documentation can be accessed easily and updated efficiently.• Manage multiple assignments at once while adjusting quickly to changing priorities and interruptions throughout the day.• Contribute to a well-organized, team-focused office environment by communicating effectively and supporting day-to-day operational needs.
2026-07-28T00:00:00Z

Workflow Coordinator

Miami, FL
onsite
Temporary / Contract
20.9 - 23 USD / Hourly
We are looking for a Workflow Coordinator to support daily office services operations in Miami, Florida. This Contract position is ideal for someone who can balance client service, job prioritization, and hands-on coordination across document production, mail handling, reception, and related administrative support functions. The person in this role will help keep requests moving efficiently, maintain quality standards, and ensure deadlines are met in a fast-paced environment. Responsibilities: • Direct day-to-day work across office services activities, assigning tasks based on urgency, volume, and available resources. • Step in to assist with high-volume or complex assignments, including large document requests, mail processing, and broader administrative support needs. • Build positive client relationships by delivering responsive service and addressing requests with accuracy and professionalism. • Raise service disruptions, workflow concerns, or operational issues promptly to site leadership for resolution. • Prepare routine activity reports and maintain accurate operational records within required timelines. • Manage intake of incoming work, clarify request details when needed, and communicate updates on timing or delivery expectations. • Oversee quality checks to confirm completed work meets service standards, client requirements, and established deadlines. • Evaluate incoming jobs to determine the most effective equipment, materials, or support resources for successful execution. • Train new team members on procedures, workplace policies, and service expectations while reinforcing compliance with standard practices. • Replenish copiers and related equipment with paper and toner, and use supplies responsibly to support cost-effective operations.
2026-07-21T00:00:00Z

Development Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Development AssistantJob Description:A nonprofit organization is seeking a Development Assistant to support fundraising efforts, donor relations, and community engagement initiatives.Responsibilities:<ul><li>Maintain donor databases</li><li>Process donations and acknowledgments</li><li>Coordinate fundraising events</li><li>Assist with grant and donor communications</li><li>Prepare reports and fundraising materials</li><li>Track campaign metrics</li></ul>
2026-07-17T00:00:00Z