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49 results for Event Assistant jobs

Event Coordinator

Miami, FL
remote
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Event Coordinator to support the planning and execution of engaging event experiences in Miami, Florida. This role is ideal for someone who enjoys working in fast-paced environments, welcoming attendees, and keeping on-site activities organized and running smoothly. The successful candidate will help create a positive guest experience while coordinating logistics and day-of event operations. Responsibilities: • Organize event activities and support day-to-day planning to help ensure each program runs efficiently from setup through completion. • Manage attendee check-in processes, greet guests professionally, and provide clear guidance upon arrival. • Assist visitors on-site by answering questions, resolving minor issues, and directing them to the appropriate event areas. • Coordinate with internal teams and vendors to maintain schedules, materials, and operational readiness for each event. • Monitor event flow during live programs and make timely adjustments to support a seamless attendee experience. • Prepare event spaces and confirm that signage, registration materials, and guest-facing resources are in place before opening. • Track attendance details and communicate important updates to event stakeholders throughout the day.
2026-09-09T00:00:00Z

Event Coordinator

Savannah, GA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a Marketing Assistant with relevant experience to support a busy events and exhibitions venue on a contract-to-permanent basis. This position combines office coordination, client communication, and event-related administrative support, with a strong focus on wedding and venue planning activities. The person in this role will help keep schedules, records, payments, and vendor documentation organized while creating a welcoming experience for clients throughout the planning process. This assignment offers the chance to contribute during a high-volume season and may lead to longer-term opportunities. Responsibilities:• Welcome clients and respond to incoming calls and inquiries with professionalism, warmth, and accurate information.• Maintain event files, update client records in the company management system, and ensure all planning details are entered correctly.• Meet with clients to review timelines, answer questions, and support the coordination of wedding and venue plans.• Track upcoming milestones such as planning check-ins and payment due dates, then send reminders to keep each event on schedule.• Collect, verify, and organize required paperwork from clients and vendors to ensure complete event documentation.• Prepare final planning materials, including event layouts and diagrams, to support smooth execution for each booked occasion.• Coordinate closely with office staff and sales team members to manage the event calendar and balance changing priorities during peak periods.• Provide administrative and light sales support by assisting with venue-related questions and helping create a positive client experience that encourages bookings.
2026-09-14T00:00:00Z

Event Coordinator

Minneapolis, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Strategic Meeting Planning Specialist to support physician-focused educational events for a Medical Education team in Plymouth, Minnesota. This Long-term Contract position blends remote work with on-site participation based on business needs and includes approximately 40% travel for training programs, advisory meetings, summits, and hands-on learning events. The person in this role will oversee full-cycle event coordination, help deliver a high-quality attendee experience, and ensure all activities align with healthcare compliance standards and internal policies. Responsibilities:• Lead planning and execution for physician education meetings, advisory sessions, and training events from initial setup through final reconciliation.• Develop and manage Cvent registration pages, attendee records, and event communications to support an organized participant experience.• Arrange travel, lodging, and related logistics for speakers and attendees using approved travel partners and established processes.• Coordinate venue selection, contracting activities, and vendor collaboration in alignment with procurement guidelines and event requirements.• Partner with program managers, faculty, and cross-functional stakeholders to keep timelines, deliverables, and meeting details on track.• Monitor registration status, rooming needs, meeting materials, and operational checklists to ensure smooth event delivery.• Provide on-site event support, troubleshoot logistics in real time, and help maintain a well-organized experience for participants.• Complete expense tracking, billing review, financial closeout, and required compliance documentation after each program.• Maintain accurate program information, reporting details, and activity records within Salesforce and other internal tools.• Ensure every event follows company policies, Sunshine Act expectations, and applicable healthcare industry regulations.
2026-09-11T00:00:00Z

Event Coordinator

San Jose, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a proactive Event Coordinator to support a Contract assignment in San Jose, California. This role is ideal for someone with prior event experience who stays attentive to team needs, communicates clearly, and steps in wherever support is needed. The position involves assisting with event preparation and day-of execution, with a strong focus on organization, guest-facing coordination, and on-site operational support. Responsibilities: • Prepare event materials and support pre-event setup activities, including registration areas, signage staging, and general venue readiness. • Help organize and place branded or directional signage throughout the event space to ensure a positive attendee experience. • Provide hands-on assistance during check-in by welcoming guests and helping registration run smoothly and efficiently. • Partner with the on-site operations lead to keep event logistics on track and respond quickly to changing needs throughout the program. • Monitor room usage and attendance flow, helping the team maintain accurate counts and an organized event environment. • Pitch in across multiple event tasks as priorities shift, demonstrating flexibility and a strong work ethic during extended hours. • Maintain an appropriate appearance and follow event dress expectations while working in an active, fast-paced setting. • Collaborate with a larger event staff team to deliver a well-coordinated corporate event experience from setup through execution.
2026-09-10T00:00:00Z

Events Coordinator

Portola Valley, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
<ul><li>Plan and coordinate corporate, client, and internal events from start to finish.</li><li>Develop event timelines, budgets, and logistics plans.</li><li>Source and manage venues, vendors, and suppliers.</li><li>Coordinate event registration, invitations, and attendee communications.</li><li>Ensure all event materials and equipment are prepared and delivered on time.</li><li>Oversee event setup, execution, and breakdown.</li><li>Monitor event budgets and track expenses.</li><li>Resolve issues that arise before or during events.</li><li>Gather attendee feedback and prepare post-event reports.</li><li>Maintain relationships with vendors and negotiate contracts when needed.</li></ul>
2026-08-28T00:00:00Z

Events Coordinator

Reno, NV
onsite
Temporary / Contract
23 - 30 USD / Hourly
We are looking for an Events Coordinator to support the planning and execution of a high volume of meetings and special events across Reno, Nevada. This Long-term Contract position is ideal for someone who thrives in a client-facing environment, can keep multiple deadlines on track, and is comfortable overseeing event activity from initial planning through final billing. The role works closely with internal teams, vendors, and event clients to deliver well-organized experiences across several public event venues. Responsibilities:• Lead on-site event operations as the acting point person, confirming spaces are prepared correctly and that audiovisual, catering, and service needs are delivered as planned.• Gather event specifications from clients, organize the information into clear internal documentation, and distribute updates to the broader events team.• Manage assigned events from kickoff through completion, including timelines, scheduling, client communication, and post-event invoicing.• Prepare pricing information and cost estimates for clients while helping track deadlines, approvals, and event-related deliverables.• Partner with clients, contractors, and internal departments to align logistics for meetings and events across multiple facilities.• Explain venue policies, contract terms, and planning requirements so clients understand expectations and remain informed throughout the process.• Monitor pre-event obligations such as setup details, floor plan submissions, insurance documentation, and outstanding payments.• Check in with clients during event days to address questions, resolve issues quickly, and maintain a high level of service.• Participate in regular planning meetings to review upcoming events, staffing needs, and operational priorities.• Support event staffing coordination by assigning or communicating tasks needed for successful execution during each program.
2026-09-03T00:00:00Z

Event Manager

Kirkland, WA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a creative and highly organized Event Manager to help deliver memorable experiences for a growing portfolio of community programs, brand activations, showcases, and family-focused events in Seattle, Washington (including Greater Seattle area). This role partners closely with production leadership to shape each event from early concept development through live execution, balancing design sensibility with strong operational follow-through. The ideal candidate brings a sharp visual eye, a strong grasp of guest experience, and the ability to keep multiple moving pieces aligned in a fast-paced environment. Responsibilities:• Develop event plans and production workflows that carry projects from concept through post-event wrap-up.• Shape the visual direction of events by guiding décor, furnishings, lighting, styling, and overall environmental design.• Create presentation materials such as mood boards, concept decks, layouts, and simple visual mockups to communicate ideas clearly.• Translate creative concepts into actionable guidance for fabricators, rental partners, floral teams, audiovisual vendors, and other production collaborators.• Coordinate vendors, rentals, scenic elements, signage, and branded materials to ensure a cohesive and well-executed final experience.• Support installation, load-in, strike, and onsite event operations while maintaining timelines and resolving issues quickly.• Lead select events in a producer capacity, directing onsite teams and ensuring smooth execution for guests and stakeholders.• Monitor event details closely to strengthen flow, ambiance, and guest experience across a range of event formats.
2026-09-08T00:00:00Z

Event Manager

Alpharetta, GA
onsite
Permanent / Full Time
100000 - 150000 USD / Yearly
We are looking for an experienced Event Manager to lead demand generation and attendee acquisition for a portfolio of continuing education-eligible events in Georgia. This role is focused on building the marketing strategy that drives relevant decision-makers to attend introductory programs, client engagement events, specialty sessions, and large-scale conferences. The ideal candidate brings a strong direct-response mindset, excels at managing performance against attendance goals, and collaborates effectively with internal teams and external partners to deliver measurable results. Responsibilities: • Create and oversee the yearly event marketing roadmap, including campaign timing, promotional strategy, and budget management across multiple event types. • Define target audiences and develop segmentation and list strategies for prospects, active clients, members, and former participants to improve outreach effectiveness. • Manage the full webinar-to-registration journey, from shaping topics and promotions to increasing conversions into paid event attendance. • Lead attendee generation efforts for partner-led and joint promotional events by coordinating shared campaigns, aligning outreach plans, and driving registration targets. • Develop and optimize registration experiences, including pricing structures, deposit options, deadlines, and other conversion-focused mechanics. • Build communication workflows that increase attendance, including reminder campaigns, confirmation touchpoints, and pre-event messaging that prepares registrants to participate. • Monitor registration performance against established milestones, identify pacing risks early, and recommend corrective actions to improve event fill rates. • Establish clear event marketing measurement standards, maintain reliable reporting baselines, and track return on investment across campaigns and channels. • Partner with creative, paid media, member marketing, and strategic alliance teams by setting campaign direction, developing briefs, and ensuring execution meets performance goals.
2026-09-09T00:00:00Z

Event Staff

San Jose, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable, detail-oriented Event Staff member to support onsite event operations in California. This is a Contract position suited for someone who can create order in fast-paced environments, assist with attendee coordination, and keep activities moving according to plan. The role blends front-line event support with project-focused coordination, making it ideal for someone who is organized, responsive, and comfortable handling scheduling and administrative event tasks. Responsibilities: • Welcome attendees at the event site, verify registrations, and provide a smooth check-in experience. • Scan tickets accurately and resolve basic entry issues to keep lines moving efficiently. • Support event coordination by tracking schedules, monitoring task progress, and helping maintain key timelines. • Assist with planning activities that require strong project organization and attention to deadlines. • Coordinate logistics tied to event setup and related project work, including schedule adjustments as needed. • Maintain organized records of attendance, scanned entries, and event-related updates for the team. • Communicate with internal stakeholders and onsite personnel to ensure activities stay aligned with the event plan.
2026-08-27T00:00:00Z

Event Staff

Philadelphia, PA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for dependable Event Staff candidate to support a busy registration area for an upcoming contract assignment located in the Greater Philadelphia Region. In this customer-facing role, you will welcome attendees, help create a smooth check-in experience, and provide clear assistance throughout the event. This opportunity is well suited for individuals who are organized, detail-oriented, and comfortable assisting guests in a fast-paced environment. Here’s how you’ll contribute:• Welcome attendees at the registration area and distribute event credentials accurately and efficiently.• Guide guests to appropriate event spaces and answer general questions about on-site navigation.• Partner with the event team to resolve check-in concerns and assist with same-day registration needs.• Monitor badge inventory by counting, sorting, and arranging materials to keep the registration desk organized.• Deliver courteous service at all times to help create a positive experience for event participants.• Maintain a tidy and well-organized front-of-house area throughout the assignment.
2026-09-10T00:00:00Z

Event + Meeting Planner

Chicago, IL
onsite
Temporary to Hire
22.8 - 25 USD / Hourly
We are looking for an Event Planner to support meeting and event operations for a mission-driven non-profit organization in Chicago, Illinois. This contract-to-permanent opportunity is ideal for a highly organized individual who can coordinate complex logistics, manage competing priorities, and handle confidential information with sound judgment. In this role, you will help drive the successful delivery of conferences, leadership gatherings, and other key events by overseeing schedules, communications, expenses, and on-site support. Responsibilities:• Coordinate logistical arrangements for conferences, meetings, and special events from early planning through final closeout, ensuring each stage stays on schedule and within established guidelines.• Maintain central calendars, project timelines, and milestone tracking for department events and deliverables so stakeholders remain informed and deadlines are met.• Prepare and distribute event communications, including meeting notices, announcements, and attendee updates, while monitoring shared inbox activity and responding appropriately.• Organize lodging, audiovisual services, catering, ground transportation, and other event-related needs for assigned programs and gatherings.• Provide in-person operational support during meetings and conferences, helping resolve issues quickly and ensuring a smooth participant experience.• Review post-event billing, process expense documentation in Concur, and assist with reconciliation of receipts and invoices for accurate recordkeeping.• Support administrative coordination across multiple projects, balancing shifting priorities while maintaining a high level of accuracy and professionalism.• Handle sensitive information with discretion and apply sound judgment when working with executive communications, event details, and departmental materials.
2026-09-03T00:00:00Z

Events & Meeting Supervisor

San Francisco, CA
onsite
Temporary / Contract
45.6 - 52.8 USD / Hourly
We are looking for an experienced Events & Meeting Supervisor to oversee meeting and event delivery across multiple workplace locations in San Francisco, California. This Contract position is ideal for a hands-on leader who can guide a team, coordinate vendors and stakeholders, and ensure each event is executed with precision and professionalism. The role combines operational planning, onsite supervision, and continuous process improvement to support a wide range of internal and external programs. Responsibilities: • Oversee the planning and onsite delivery of meetings, workshops, executive gatherings, recurring programs, and workplace events for both internal and external audiences. • Coordinate full event logistics, including calendars, room configurations, catering, audiovisual support, security, signage, staffing coverage, guest experience, and day-of readiness. • Create and manage event documentation such as project schedules, production timelines, floor layouts, staffing plans, show flow materials, and post-event summaries. • Lead planning meetings with partners and stakeholders to confirm priorities, clarify ownership, and align teams on deadlines and expectations. • Supervise a team of event professionals by setting daily direction, assigning work, coaching performance, and helping remove operational obstacles. • Partner with vendors and internal groups to manage service delivery, budgets, contracts, and event-related resources while maintaining strong working relationships. • Monitor event spaces, storage areas, furnishings, and supplies to keep environments organized, functional, and prepared for recurring use. • Support activity across five nearby buildings, including regular movement between locations to ensure consistent execution and service standards. • Identify process gaps and introduce improved workflows, templates, staffing approaches, and service practices that strengthen the meetings and events function. • Step in during live events as needed to resolve issues quickly, maintain safety and accessibility expectations, and uphold brand and service quality standards.
2026-09-01T00:00:00Z

Sale Coordinator

Salinas, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Sale Coordinator to support data accuracy and administrative operations for a manufacturing organization in Salinas, California. This Long-term Contract position is ideal for someone who is organized, dependable, and comfortable handling high-volume information with precision. The person in this role will help maintain reliable records, support routine coordination tasks, and contribute to smooth day-to-day workflow across the team. Responsibilities: • Enter, update, and verify business data in company systems with a strong focus on accuracy and completeness. • Review source documents and electronic files to identify missing details, inconsistencies, or formatting issues before processing. • Maintain organized records and ensure information is filed, tracked, and retrievable for operational use. • Coordinate with internal team members to clarify data discrepancies and resolve routine administrative questions. • Prepare regular data reports, status updates, and summaries to support departmental activities. • Perform quality checks on entered information and correct errors in a timely manner to preserve data integrity. • Assist with general clerical and coordination tasks that help keep daily operations on schedule.
2026-08-14T00:00:00Z

Program & Event Planning Coordinator

El Segundo, CA
onsite
Temporary / Contract
60000 - 85000 USD / Yearly
A highly respected nonprofit organization is seeking an experienced Program & Event Planning Coordinator to support a busy Scholarships Department that manages more than 100 programs and events annually. This role is ideal for a polished administrative professional with event planning experience who thrives in a fast-paced, mission-driven environment and enjoys coordinating both virtual and in-person events.The Program & Event Planning Coordinator will work closely with the Operations team to support conferences, galas, webinars, campus programs, and donor-related initiatives while collaborating cross-functionally across the organization.Key Responsibilities<ul><li>Coordinate and execute virtual meetings, webinars, and hybrid events.</li><li>Support planning and logistics for conferences, galas, educational programs, and special events.</li><li>Manage event registrations, attendee communications, and event materials.</li><li>Coordinate speakers, sponsors, vendors, volunteers, and event stakeholders.</li><li>Develop, maintain, and track event budgets and forecasts.</li><li>Support vendor sourcing, contract administration, and payment processing.</li><li>Utilize event management and communication platforms to support successful program execution.</li><li>Prepare reports, presentations, spreadsheets, and program documentation.</li><li>Coordinate travel arrangements and event-related logistics.</li><li>Collaborate with internal departments to ensure seamless program delivery.</li><li>Assist with post-event reporting, surveys, and continuous process improvements.</li></ul>Required Qualifications<ul><li>Bachelor's degree in Communications, Event Management, Project Management, or a related field.</li><li>Minimum of 5 years of professional experience in event planning, program coordination, executive support, or administrative operations.</li><li>Strong experience supporting multiple projects simultaneously in a fast-paced environment.</li><li>Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Smartsheet.</li><li>Experience coordinating virtual meetings, webinars, and hybrid events.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to work independently while maintaining strong collaboration with team members.</li><li>Demonstrated problem-solving abilities and a proactive approach to work.</li></ul>
2026-09-11T00:00:00Z

Trade Show and Events Manager

Irving, TX
onsite
Temporary / Contract
32 - 35 USD / Hourly
Event Coordinator, - 3- Month Contract, Hybrid in Irving, Starts ASAP!Robert Half is looking for an Event Coordinator for a client in the Irving, Texas area. The ideal Event Coordinator will be able to be on-site every day in Irving, Texas to coordinate plans, materials, shipping and overall event support.Event Coordinator Responsibilities<ul><li>Coordinate logistics for trade shows and regional events, including booth registrations, show services, shipping, housing, and exhibitor requirements.</li><li>Manage booth staff registration and pre-event communications.</li><li>Partner with vendors on show services, promotional items, giveaways, and event materials.</li><li>Assist with event packing, shipping, and on-site preparation as needed.</li><li>Maintain event timelines, project plans, checklists, and key deadlines.</li><li>Prepare meeting notes, action item trackers, and project coordination documents.</li><li>Provide regular status updates highlighting progress, risks, open items, and recommendations.</li><li>Support cross-functional teams to ensure successful event execution.</li></ul>
2026-08-24T00:00:00Z

Program Assistant

Indianapolis, IN
onsite
Temporary / Contract
16 - 16 USD / Hourly
We are looking for a Program Assistant to support a college prep institute through dependable administrative and office coordination in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who can work independently, stay highly organized, and provide strong support in a fast-paced environment. The role focuses on day-to-day clerical operations, accurate record handling, and responsive service for internal and external stakeholders. This role is primarily Monday - Friday 8am - 4:30pm, however the individual needs to be okay with schedule adjustments for some late night and occasional Saturday's. Responsibilities:• Manage daily administrative tasks, including organizing records, preparing materials, and maintaining orderly office workflows.• Enter, update, and verify information in tracking systems and spreadsheets with a strong focus on accuracy.• Scan, file, and retrieve documents to ensure records are complete, accessible, and properly maintained.• Provide attentive customer service by responding to routine questions and directing requests to the appropriate contact.• Support program activities by coordinating paperwork, assisting with scheduling, and helping staff stay on top of deadlines.• Use Microsoft Excel to maintain logs, monitor information, and produce basic reports as needed.• Handle clerical assignments such as correspondence preparation, document review, and general office support.• Work with limited supervision, take initiative on assigned tasks, and quickly adapt to established procedures.
2026-09-11T00:00:00Z

Program Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Program AssistantJob DescriptionWe are seeking a Program Assistant to provide administrative support for program operations, communications, and scheduling.Responsibilities<ul><li>Schedule meetings and maintain calendars</li><li>Process documentation and maintain records</li><li>Assist with data entry and reporting</li><li>Respond to participant inquiries</li><li>Provide general administrative support</li></ul>
2026-09-04T00:00:00Z

Activities Director

Bakersfield, CA
onsite
Permanent / Full Time
39000 - 41600 USD / Yearly
Tammy Power, Recruiting Manager with Robert Half is looking for a compassionate and efficient Activities Director to create engaging experiences that enhance daily life for residents in California. This position plays an important role in fostering connection, comfort, and purpose through thoughtfully planned programs tailored to older adults. The ideal candidate brings creativity, sound organization, and a genuine commitment to supporting residents with varying cognitive and physical abilities. For immediate consideration, reach out to Tammy Power via LinkedIn. Responsibilities:• Design and oversee a well-rounded activity schedule that supports residents’ social, emotional, cognitive, and physical well-being.• Evaluate individual interests, backgrounds, and abilities to develop programs that reflect each resident’s preferences and participation level.• Lead and coordinate both group and one-on-one activities such as creative projects, music sessions, movement programs, games, celebrations, and community outings.• Guide, schedule, and support activity aides and volunteers to ensure programs are delivered consistently and professionally.• Maintain clear and timely records related to attendance, care plans, and program outcomes in accordance with regulatory standards.• Partner with caregivers, family members, and external organizations to expand activity options and strengthen resident engagement.• Arrange special events, guest entertainment, and community-based programs that encourage meaningful interaction.• Monitor activity supply levels and oversee budget spending to keep materials organized and programs running effectively.• Adapt programming to meet the needs of residents living with dementia, Alzheimer’s disease, and limited mobility.• Support occasional evening or weekend events as needed to ensure successful execution of special programming.
2026-09-04T00:00:00Z

Project Assistant

Tampa, FL
onsite
Temporary / Contract
28 - 32 USD / Hourly
Tampa, FL Seeking a detail-oriented Project Assistant to support governance meetings, documentation, policy administration, and action-item tracking within a large corporate environment. This is a longer term 2 year contract. Responsibilities:<ul><li>Coordinate governance meetings and stakeholder communications</li><li>Prepare agendas, meeting materials, and presentations</li><li>Capture meeting minutes and track action items</li><li>Maintain governance records, policies, and documentation repositories</li><li>Support reporting, audits, and process improvement initiatives</li><li>Manage documentation within SharePoint and related systems</li></ul>
2026-08-31T00:00:00Z

Project Assistant

Brooklyn, NY
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a detail-oriented Project Assistant to support construction-related initiatives in Brooklyn, New York. This Contract position focuses on coordinating schedules, maintaining organized project documentation, and helping teams stay aligned with key milestones. The ideal candidate brings strong administrative support skills, an organized approach to project tracking, and the ability to keep multiple tasks moving efficiently in a fast-paced environment. Responsibilities: • Coordinate project timelines and track progress to help ensure construction activities remain on schedule. • Maintain and update master schedules, highlighting upcoming deadlines, dependencies, and changes for the project team. • Organize, scan, and file project documents so records remain accurate, accessible, and up to date. • Support project managers with day-to-day administrative tasks, meeting preparation, and follow-up on action items. • Communicate with internal teams and external stakeholders to gather updates and keep project information current. • Monitor documentation and reporting needs to help maintain smooth project execution across multiple workstreams.
2026-09-14T00:00:00Z

Project Assistant

Atlanta, GA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are looking for a Project Assistant to support construction operations in Atlanta, Georgia through strong coordination, documentation, and scheduling practices. This Long-term Contract position is ideal for someone with at least 1 year of experience who can help keep project activities organized, accurate, and on track. The role will work closely with project teams to maintain records, monitor timelines, and provide administrative support that contributes to efficient project execution. Responsibilities: • Coordinate project schedules and track key milestones to help construction activities stay aligned with planned timelines • Maintain organized project documentation by scanning, filing, and updating records for easy team access • Enter and verify project-related data, including numeric information tied to budgets, costs, and work activity • Support project managers with daily administrative tasks, progress tracking, and status reporting across active jobs • Assist in monitoring job costs, cost centers, and construction-related expenses to improve financial accuracy • Process and organize work orders, changes, and supporting documents to keep project records current • Help oversee master scheduling updates by gathering information from stakeholders and reflecting changes in project plans
2026-09-14T00:00:00Z

Project Assistant

Minneapolis, MN
remote
Temporary / Contract
18 - 20 USD / Hourly
Job Description:We are seeking a detail-oriented and service-focused Customer Service Project Assistant to support a higher education organization on a long-term contract basis. This role is ideal for someone who enjoys helping others, managing administrative processes, and supporting projects that enhance the student, faculty, and staff experience.The Customer Service Project Assistant will serve as a key point of contact for inquiries, assist with project coordination, and provide administrative support for initiatives across academic or student-facing departments. The ideal candidate will be highly organized, adaptable, and committed to delivering excellent customer service in a fast-paced educational environment.Key Responsibilities:<ul><li>Respond to and resolve inquiries from students, faculty, staff, and external stakeholders in a timely and professional manner</li><li>Provide frontline customer service via phone, email, and in person</li><li>Support project coordination, including tracking timelines, updating project documentation, and following up on action items</li><li>Assist with scheduling meetings, preparing materials, and maintaining records and reports</li><li>Monitor shared inboxes and ensure requests are routed appropriately</li><li>Maintain accurate data entry and documentation in internal systems</li><li>Help improve service processes and support departmental initiatives</li><li>Collaborate with cross-functional teams to ensure smooth communication and project execution</li><li>Perform general administrative support duties as needed</li></ul>
2026-09-11T00:00:00Z

Project Assistant

Atlanta, GA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are looking for a Project Assistant to join a long-term contract opportunity supporting construction projects in Atlanta, Georgia. This role partners with project and cost management teams to keep project controls organized, maintain accurate documentation, and help track financial activity throughout the project lifecycle. The ideal candidate brings strong coordination skills, careful attention to detail, and the ability to manage timelines, change documentation, and reporting in a fast-paced construction environment. Responsibilities: • Coordinate project schedules, documentation, and administrative tasks to help keep construction activities on track and aligned with key milestones. • Review, organize, and process change order information, ensuring records are complete, accurate, and submitted within required timeframes. • Maintain project cost data and support budget tracking by updating logs, monitoring cost centers, and assisting with job cost documentation. • Communicate status updates, outstanding items, and documentation needs with internal team members and external project stakeholders. • Prepare and organize reports, scanned files, and project records so information is accessible, current, and audit-ready. • Assist with invoice reviews and help resolve discrepancies related to work orders, payment items, and change documentation. • Support monthly reporting by compiling project financial details, identifying variances, and helping summarize potential risks or concerns. • Contribute to process consistency across the project team by following established controls and helping drive accountability for required submissions.
2026-09-14T00:00:00Z

Project Assistant

Charlotte, NC
onsite
Temporary / Contract
14 - 14 USD / Hourly
We are looking for a Project Assistant to support a seasonal Non-profit client registration effort in Charlotte, North Carolina. This is a Contract position lasting approximately 5 to 6 weeks beginning in early October, ideal for someone who is organized, comfortable using computer systems, and confident working directly with a diverse client population. The role involves assisting with registration interviews, entering application details accurately, and helping the team maintain an efficient and welcoming process during a busy service period. Responsibilities:<ul><li>Guide families through the client registration process for the Angel Tree Program, ensuring accuracy and completeness of information.</li><li>Conduct in-person interviews to verify documents, answer questions, and resolve any discrepancies with care and professionalism.</li><li>Support Spanish-speaking clients by providing translation assistance (via tools or conversation).</li><li>Coordinate scheduling, manage appointments, and oversee logistics for community-facing events.</li><li>Maintain accurate digital records by scanning and inputting data.</li><li>Communicate with clients via text platforms to provide timely updates and reminders.</li><li>Assist with seasonal programming by managing schedules, coordinating resources, and supporting team goals.</li><li>Participate in training sessions to stay current on program requirements.</li><li>Deliver warm, respectful, and solution-focused customer service.</li></ul>Why You’ll Love This Role:<ul><li>Be part of a mission-driven project that brings hope and joy to local families during the holiday season.</li><li>Gain hands-on experience in community engagement, client relations, and event coordination.</li><li>Work alongside a supportive team dedicated to making a lasting impact.</li><li>Enjoy the energy and fulfillment of a short-term, high-impact role where your efforts are felt immediately</li></ul>
2026-09-09T00:00:00Z

Project Assistant

Mountain View, CA
remote
Temporary / Contract
20.5865 - 23.837 USD / Hourly
Temporary Development Assistant100% Remote | ContractCreative Commons is seeking a detail-oriented Temporary Development Assistant to support the Fundraising Team during its busiest year-end giving season. This role will assist with donation processing, donor data management, acknowledgment letters, prospect research, and general administrative support while collaborating with a fully remote team.Key Responsibilities:<ul><li>Process and track donor gifts and contributions</li><li>Maintain accurate records in Salesforce and donor management databases</li><li>Prepare donor acknowledgment and thank-you correspondence</li><li>Conduct donor and prospect research</li><li>Support fundraising operations and administrative projects</li><li>Collaborate effectively with remote team members across time zones</li></ul>
2026-09-04T00:00:00Z