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43 results for Event Assistant jobs

Review Coordinator

Minnetonka, Minnesota
onsite
Temporary / Contract
18 - 23 USD / Hourly
We are looking for a Review Coordinator to support administrative review activities in Minnesota. This contract position is well suited for someone who can balance accuracy, service, and timely follow-through while working with healthcare-related requests and documentation. The role focuses on coordinating reviews, managing service inquiries, and ensuring work aligns with internal procedures and regulatory expectations. Responsibilities:• Coordinate incoming review and referral requests, confirm required information is complete, and route items for appropriate follow-up.• Enter, update, and maintain case details in internal systems with a high degree of accuracy and timeliness.• Research service requests, prior authorization materials, and supporting records to help ensure informed review outcomes.• Communicate with internal teams and external contacts to resolve missing information, clarify submissions, and provide attentive service.• Monitor assigned workloads, prioritize urgent items, and support triage activities to keep reviews moving efficiently.• Apply department guidelines, health plan requirements, and accreditation standards when handling non-clinical review processes.• Track status changes, document actions clearly, and prepare complete records for audit readiness and reporting needs.• Assist with workflow improvement efforts by identifying delays, supporting process optimization, and promoting consistent administrative practices.
2026-09-14T00:00:00Z

Project Coordinator

Boston, Massachusetts
onsite
Temporary / Contract
27 - 32 USD / Hourly
Robert Half's marketing & creative client is seeking a Project Coordinator for a 4+ month contract in Boston. This is a hybrid, 37.5-hour-per-week opportunity; candidates must be willing and able to work onsite 3 days/week. The Project Coordinator will support digital team operations, project management, reporting, communications, events, and employee engagement initiatives. This is an excellent opportunity to learn about project management careers in a fast-paced, highly matrixed environment. Key Responsibilities<ul><li>Coordinate project timelines, deliverables, and communications</li><li>Support reporting, dashboards, and project tracking</li><li>Maintain project documentation, presentations, and resources</li><li>Assist with meetings, workshops, and other initiatives</li><li>Track team goals, compliance, and key priorities</li><li>Support adoption of collaboration, productivity, and AI tools</li><li>Manage files, resources, and project materials</li><li>Support employee engagement, learning, and team development programs</li><li>Coordinate events and internal programs</li><li>Assist with recruiting, onboarding, and team operations</li><li>Partner across teams to keep projects and initiatives on track</li></ul>
2026-09-10T00:00:00Z

Project Coordinator

Memphis, Tennessee
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for a Project Coordinator to support planning, communication, and execution across active construction-related initiatives in Memphis, Tennessee. This contract opportunity with permanent potential is ideal for someone who can keep projects organized, maintain momentum among cross-functional teams, and ensure documentation and deliverables stay on track. The right candidate will bring a structured approach to project management, strong follow-through, and the ability to manage submittals and day-to-day coordination responsibilities in a fast-paced environment. Responsibilities: • Coordinate project activities from kickoff through completion, helping teams stay aligned on schedules, milestones, and deliverables. • Maintain project documentation, track updates, and organize records to support accurate reporting and smooth execution. • Manage submittal workflows by gathering, reviewing, and distributing required materials to the appropriate stakeholders. • Partner with cross-functional teams, vendors, and internal contacts to resolve issues, communicate status, and keep work progressing. • Monitor timelines and follow up on open items to reduce delays and support successful project outcomes. • Assist with meeting preparation, capture key decisions and action items, and ensure next steps are clearly communicated. • Support construction-related project efforts by coordinating logistics, documentation, and administrative tasks tied to field or office activities.
2026-09-21T00:00:00Z

Project Coordinator

Irving, Texas
onsite
Temporary / Contract
33 - 43 USD / Hourly
Position OverviewWe are seeking an experienced Project Manager to oversee cross-functional initiatives, coordinate project activities, and ensure successful delivery of organizational objectives. The ideal candidate will possess strong leadership, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Lead project planning, execution, monitoring, and closure activities</li><li>Develop project schedules, timelines, and resource plans</li><li>Coordinate with stakeholders across departments to define project requirements</li><li>Track project milestones, budgets, risks, and dependencies</li><li>Facilitate project meetings and provide status updates to leadership</li><li>Identify and mitigate project risks and issues</li><li>Ensure projects meet quality standards and business objectives</li><li>Maintain project documentation and reporting</li><li>Manage vendor relationships and external project resources when applicable</li></ul>
2026-09-22T00:00:00Z

Project Coordinator

Tigard, Oregon
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Charlie Gilmur with Robert Half is searching for a Project Coordinator to support post-sale project execution and help keep service work organized, on schedule, and accurately documented in Tigard, Oregon. This position works closely with operations, field technicians, vendors, and customers to monitor progress, communicate updates, and maintain essential records tied to project and financial activity. The ideal candidate brings strong organizational skills, a service-minded approach, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate service schedules with operations staff and field technicians to ensure project work is planned efficiently and completed on time.• Maintain accurate project records by entering customer details, order information, milestone updates, and related financial data into company systems.• Communicate with customers throughout the project lifecycle, providing status updates and helping address scheduling or delivery questions.• Prepare and issue purchase orders for replacement parts and vendor support, then follow through to help ensure materials arrive when needed.• Assist with invoice coding, bookkeeping support, and the documentation of financial information in partnership with accounting and internal administrative teams.• Track active projects across multiple workstreams, helping teams stay aligned on deadlines, deliverables, and service commitments.• Provide day-to-day office and operational support to help maintain smooth coordination across business functions.• Support process updates and administrative improvements related to project tracking, reporting, and service documentation when needed. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013507087
2026-09-16T00:00:00Z

Project Coordinator

New York, New York
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support cross-functional initiatives in New York, New York. This Long-term Contract position is ideal for someone who can keep projects organized, maintain clear documentation, and help teams stay aligned on priorities and deadlines. The role will work closely with business partners, technology teams, and external vendors to help drive execution, monitor progress, and support process improvements. Responsibilities: • Organize project activities by maintaining schedules, monitoring milestones, and following up with stakeholders to keep deliverables on track. • Create and maintain process documents, workflow maps, and standard operating procedures to support consistent execution across teams. • Assist with technology-related initiatives by coordinating testing efforts, supporting deployment activities, and helping teams prepare for implementation. • Contribute to AI-related efforts through prompt support, workflow automation assistance, and evaluation of tools for business use. • Provide administrative coordination for governance and compliance tasks, ensuring records and supporting materials are accurate and current. • Track open items, incoming requests, key documents, and due dates so teams have clear visibility into next steps and priorities. • Act as a central point of communication among business users, IT teams, and third-party vendors to facilitate collaboration and issue resolution.
2026-09-16T00:00:00Z

Project Coordinator

Boston, Massachusetts
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Project Coordinator to support construction-related initiatives in Boston, Massachusetts. This Contract position is ideal for someone who excels at organizing schedules, tracking project activity, and keeping documentation accurate and accessible. The role will work closely with project stakeholders to maintain momentum across active assignments while ensuring administrative and coordination tasks are handled efficiently. Responsibilities: • Coordinate day-to-day activities for construction projects to help keep deliverables on schedule and teams aligned. • Build, update, and monitor master schedules, highlighting timeline changes and following up on key milestones. • Track project progress and communicate scheduling updates, priorities, and outstanding items to relevant stakeholders. • Organize, scan, and maintain project records so documentation is complete, current, and easy to retrieve. • Provide project management support through meeting coordination, status reporting, and follow-up on action items. • Assist with timeline planning by identifying potential delays and helping teams adjust work plans as needed.
2026-09-24T00:00:00Z

Project Coordinator

Draper, Utah
onsite
Temporary / Contract
30.0865 - 34.837 USD / Hourly
We are looking for a detail-focused Technical Project Coordinator to help maintain momentum across technology initiatives. This Long-term Contract position will partner closely with senior technology leadership to organize priorities, monitor follow-up actions, and keep cross-functional efforts aligned. The ideal candidate is comfortable working with technical teams, translating discussions into clear next steps, and ensuring important commitments are tracked through completion. Responsibilities:• Coordinate project activities across multiple technology-focused initiatives, ensuring deadlines, deliverables, and follow-up items remain visible and on schedule.• Partner with senior technology leadership to organize priorities, document action items, and maintain accountability among key stakeholders.• Facilitate communication between technical teams and business partners so decisions, risks, and dependencies are clearly understood.• Prepare clear presentations and status materials for leadership updates, including technical summaries and board-level content.• Track open issues, meeting outcomes, and project commitments to help prevent gaps in execution.• Support project governance by maintaining schedules, updates, and documentation within Microsoft 365 tools and related collaboration platforms.• Assist with coordinating meetings, progress reviews, and stakeholder check-ins to keep initiatives moving forward.• Identify emerging roadblocks and escalate concerns appropriately to support timely resolution.
2026-09-23T00:00:00Z

Project Coordinator

Irvine, California
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for a highly organized Project Coordinator to join an onsite team in Orange County, California. This contract opportunity has the potential to become permanent and supports a fast-moving design and production environment where creative requests, compliance-sensitive materials, and marketing assets must be managed with precision. The ideal candidate will bring strong coordination skills, sound judgment, and the ability to keep multiple projects progressing smoothly across departments. Responsibilities:• Coordinate incoming creative and production requests, ensuring each project is properly logged, prioritized, and routed to the appropriate stakeholders.• Oversee timelines and daily workflow for a high volume of assignments, helping the team stay on schedule during both routine periods and seasonal peak demand.• Partner with design, sales, and operations teams to move projects forward efficiently and maintain clear communication on status, deadlines, and deliverables.• Support the creation and revision of both print and digital marketing materials, including the organization of required reviews and approvals.• Maintain orderly document storage and filing practices so project files, proofs, and reference materials remain accurate and accessible.• Conduct proofing and quality checks to help confirm materials are complete, consistent, and aligned with compliance expectations before release.• Assist with annual asset refresh cycles and other recurring update initiatives that require careful tracking and follow-through.• Use project tracking and document tools to monitor workload, update project records, and support light revisions when needed.
2026-09-18T00:00:00Z

Project Coordinator

Phoenix, Arizona
onsite
Temporary to Hire
25 - 25 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support daily project and administrative operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping information accurate, organized, and accessible while helping teams stay connected and on schedule. The person in this role will provide coordination across project, field, and office activities, with a strong focus on documentation, reporting, and process support. Responsibilities: • Maintain accurate project information by updating spreadsheets, databases, and other tracking tools used for daily operations. • Review submitted timesheets for completeness, make corrections when needed, and enter approved data into payroll and recordkeeping systems. • Coordinate onboarding-related documentation for field employees, including badging materials and related administrative paperwork. • Prepare, organize, and share routine and ad hoc reports with internal stakeholders and external contacts as required. • Keep payroll files, work records, and supporting project documents well organized through a consistent filing and records management process. • Act as a communication link between field teams, project staff, and the main office to help ensure timely follow-up and information flow. • Support administrative efficiency by handling correspondence, drafting routine documents, researching questions, and routing communications to the appropriate parties. • Protect sensitive business and employee information by handling records and communications with a high level of confidentiality.
2026-09-22T00:00:00Z

Project Coordinator

San Diego, California
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client is seeking an organized and detail-oriented Project Coordinator to support project managers and field teams throughout the construction process. This role will help keep projects on track by coordinating schedules, documentation, communication, and administrative details from project kickoff through completion.The ideal candidate is proactive, organized, and comfortable working in a fast-paced construction environment with multiple priorities.Key Responsibilities<ul><li>Provide administrative and project coordination support to Project Managers and field teams</li><li>Assist with project scheduling, timelines, and tracking deadlines</li><li>Prepare, organize, and maintain project documentation, contracts, and files</li><li>Coordinate communication between project managers, subcontractors, vendors, clients, and internal teams</li><li>Assist with purchase orders, invoices, change orders, and billing documentation</li><li>Track RFIs, submittals, permits, and other project requirements</li><li>Schedule meetings, site visits, inspections, and project-related activities</li><li>Maintain project logs and update spreadsheets and internal systems</li><li>Follow up on outstanding items to keep projects moving forward</li><li>Assist with gathering information and preparing project reports</li><li>Support project closeout documentation and final deliverables</li><li>Help coordinate materials, deliveries, and subcontractor schedules as needed</li><li>Provide general administrative support to the construction and operations teams</li></ul>
2026-09-11T00:00:00Z

Production Coordinator

St. Paul, Minnesota
onsite
Temporary / Contract
30 - 35 USD / Hourly
6+ month engagement with opportunity for extension Part time role up to 30 hours per week Mostly remote with some task specific in office time We are looking for a Production Coordinator to support a high-visibility corporate convention in Cottage Grove, Minnesota. This Long-term Contract position will partner closely with the Project Manager to keep activities moving forward, maintain clear communication across stakeholders, and help organize schedules from planning through execution. The ideal candidate brings strong coordination skills, attention to detail, and previous exposure to video-related productions or event content workflows. Responsibilities:• Support the Project Manager by tracking deliverables, following up on action items, and helping keep convention-related initiatives on schedule.• Build and maintain detailed project timelines, ensuring milestones, dependencies, and deadlines are clearly documented and communicated.• Coordinate day-to-day production activities to help align teams, resources, and event priorities throughout the project lifecycle.• Facilitate communication among internal partners, vendors, and creative contributors to promote timely updates and smooth execution.• Assist with planning and organizing production elements connected to video or multimedia projects tied to the convention.• Monitor budget-related information, help track project expenses, and escalate risks or variances when needed.• Prepare status updates, meeting notes, and project documentation so stakeholders have accurate visibility into progress.• Identify scheduling conflicts or operational gaps early and work with the team to support practical solutions.• Contribute to production planning efforts by helping organize workflows, materials, and logistics for upcoming deliverables.
2026-09-23T00:00:00Z

Production Coordinator

Linthicum, Maryland
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Production Coordinator to support day-to-day operational scheduling and workflow activities for a credit union environment in Linthicum, Maryland. This Long-term Contract position is ideal for someone who can keep appointments, production priorities, and project timelines organized while helping teams maintain consistent output. The right candidate will bring a proactive approach to coordination, clear communication skills, and the ability to keep multiple production-related tasks moving efficiently. Responsibilities: • Organize and manage appointment schedules to ensure timely coordination across teams and stakeholders. • Build and maintain production plans that align daily activities with business priorities and delivery expectations. • Monitor day-to-day production progress, identify scheduling conflicts, and help keep work on track. • Coordinate project-related tasks by tracking milestones, following up on action items, and supporting smooth execution. • Partner with internal teams to improve workflow visibility and maintain efficient production processes. • Prepare status updates and communicate scheduling, workload, and production changes to relevant stakeholders. • Review operational priorities regularly and adjust plans as needed to meet shifting production demands.
2026-09-22T00:00:00Z

Scheduling Coordinator

Richfield, Minnesota
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Scheduling Coordinator to support daily scheduling and administrative operations. This position is responsible for coordinating appointments, managing calendars, communicating with clients and internal teams, and ensuring schedules are accurate and up to date. The ideal candidate is customer-focused, enjoys working in a fast-paced environment, and can effectively manage multiple priorities. Key Responsibilities<ul><li>Schedule and coordinate appointments, meetings, and service requests.</li><li>Maintain and update calendars, schedules, and databases.</li><li>Communicate with clients, customers, and internal departments regarding scheduling changes and confirmations.</li><li>Monitor scheduling conflicts and proactively resolve issues.</li><li>Enter and maintain accurate information within company systems.</li><li>Coordinate resources and personnel to ensure efficient operations.</li><li>Respond to phone calls, emails, and inquiries in a professional and timely manner.</li><li>Prepare reports, documentation, and scheduling updates as needed.</li><li>Support administrative and office operations while maintaining organized records.</li></ul>
2026-09-16T00:00:00Z

Sponsorship Coordinator

Boulder, Colorado
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a Coordinator to support the successful delivery of sponsor programs for a dynamic portfolio of events in Boulder, Colorado. This contract-to-permanent position is ideal for an experienced, client-focused, detail-oriented individual who can balance sponsor relationships, event logistics, and cross-functional coordination with confidence. The person in this role will help bring branded experiences to life across live, hybrid, and digital formats while ensuring sponsors receive a high-quality experience from planning through execution. Responsibilities: • Serve as the main point of contact for sponsors while coordinating with internal departments and outside partners to keep event deliverables on track. • Collect and organize sponsor-provided materials, including branding assets and promotional content, to support event production and marketing needs. • Partner with vendors to arrange printed materials and event collateral such as signage, badges, and branded giveaway items. • Oversee schedules, budgets, and key milestones to ensure sponsor commitments are completed accurately and on time. • Communicate sponsor terms and activation details clearly to stakeholders involved in event planning, sales, marketing, and operations. • Manage several event initiatives at once, including independent ownership of smaller programs and collaboration on larger, high-visibility events. • Execute sponsor-related opportunities across in-person, hybrid, and digital experiences to maximize visibility and engagement. • Develop impactful branded elements, including graphics, signage, and experiential touchpoints that align with sponsor goals. • Strengthen sponsor relationships through responsive service and thoughtful execution that supports long-term partnership growth.
2026-08-31T00:00:00Z

Property Coordinator

Daly City, California
onsite
Temporary / Contract
55000 - 65000 USD / Yearly
DIRECT HIRE OPPORTUNITY!!! Robert Half is seeking an experienced Property Coordinator to provide administrative and operational support to a Property Manager overseeing a portfolio of commercial properties. This role is ideal for a highly organized professional with retail commercial real estate experience who enjoys working with tenants, vendors, and internal teams in a fast-paced environment. The Property Coordinator will play a key role in keeping property operations running smoothly, with responsibilities spanning vendor coordination, invoicing, tenant communication, maintenance, inspections, and administrative support. Key Responsibilities<ul><li>Support the Property Manager with the day-to-day administration and management of a commercial property portfolio.</li><li>Coordinate vendor bids and assist with contracts related to repairs, maintenance, and capital improvement projects.</li><li>Review, code, and process vendor invoices, job-cost documentation, and expense reclassifications.</li><li>Coordinate vendor work orders and follow up to ensure projects and maintenance requests are completed on time.</li><li>Coordinate annual property inspections, including fire systems, alarm systems, backflows, and other required inspections.</li><li>Open and close utility accounts as needed.</li><li>Coordinate vacancy cleanouts and maintain vacancy profiles.</li><li>Assist with maintaining Emergency Response Plans, including current contact information for first responders, tenants, utilities, and other key contacts.</li><li>Assist the Property Manager with annual budget preparation and related administrative tasks.</li><li>Coordinate travel arrangements and process expense reports.</li><li>Monitor and respond to daily cases submitted through the customer service platform.</li><li>Maintain strong, professional relationships with tenants through timely and effective verbal and written communication.</li><li>Leverage technology and emerging tools, including AI, to identify opportunities to improve efficiency, communication, and property operations.</li></ul>
2026-09-23T00:00:00Z

Property Coordinator

Honolulu, Hawaii
onsite
Temporary / Contract
22 - 26 USD / Hourly
Launch Your Career in Property Management!Are you organized, dependable, and someone who enjoys helping people and keeping things running smoothly? This is a great onsite Property Coordinator opportunity for anyone looking to begin or expand their career in property management while gaining hands-on experience supporting the day-to-day operations of a residential or commercial property. Preference will be given to current Oahu residents due to the onsite nature of this opportunity. What You’ll Do<ul><li>Assist with daily property operations, tenant/resident requests, and general administrative support.</li><li>Coordinate maintenance requests, vendor appointments, and follow-up to help ensure issues are resolved promptly.</li><li>Prepare correspondence, notices, reports, work orders, and other property-related documentation.</li><li>Maintain accurate tenant/resident records, files, service requests, and property information.</li><li>Provide friendly customer service while communicating with tenants/residents, vendors, and property management staff.</li></ul>
2026-09-24T00:00:00Z

AP Coordinator

Stamford, Connecticut
onsite
Temporary / Contract
22.8 - 23 USD / Hourly
We are looking for an AP Coordinator to join a busy team on a contract basis. This onsite role supports accounts payable operations through administrative coordination, document handling, and accurate data entry in a high-volume environment. The ideal candidate is organized, responsive, and comfortable managing repetitive tasks while maintaining accuracy and strong internal customer service. Responsibilities: • Receive incoming correspondence and organize documents for timely processing • Digitize mailed materials and ensure electronic records are captured accurately • Sort and file documents into the appropriate digital folders and tracking systems • Enter information into internal systems with close attention to accuracy and completeness • Provide day-to-day administrative support to the accounts payable team • Respond to inquiries from internal or external contacts in a thorough and helpful manner • Help maintain orderly records and support smooth workflow in a fast-paced setting
2026-09-25T00:00:00Z