We are looking for an experienced Events Coordinator to join our team in Madison, Wisconsin. In this role, you will play a key part in organizing and executing events. This is a contract position where you will collaborate across departments to deliver impactful events while managing logistics and budgets effectively. Responsibilities:• Plan and implement events that support the organization’s strategic fundraising priorities and community engagement goals.• Work closely with leadership, fundraising staff, and other team members to coordinate hosted events involving board members, donors, volunteers, and special guests.• Facilitate collaboration across departments to ensure event-related needs such as attendance, IT support, and speaking engagements are met.• Assist in the planning of major events such as milestone anniversaries and national celebrations.• Develop detailed event timelines and logistics documentation to ensure smooth execution.• Monitor and manage event budgets to track expenses and maintain financial accountability.• Oversee RSVP tracking and attendance lists to ensure accurate guest management.• Coordinate post-event activities such as thank-you notes, follow-up communications, and debrief meetings.• Partner with the marketing and communications team to create promotional materials including invitations, flyers, and programs.• Recruit and organize staff support to ensure successful execution of cultivation and stewardship events.

• Proven experience in planning and executing community or corporate events. • Strong communication and organizational skills to manage diverse stakeholders and event logistics. • Proficiency in budget management and tracking event expenses. • Ability to solve problems creatively and adapt to changing circumstances during event execution. • Familiarity with project management tools for event coordination. • Ability to work collaboratively across departments and engage staff participation. • Experience designing effective marketing materials for events. • Knowledge of best practices in event planning and logistics.

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Madison, WI
onsite
Temporary
20.00 - 22.00 USD / Hourly
We are looking for an experienced Events Coordinator to join our team in Madison, Wisconsin. In this role, you will play a key part in organizing and executing events. This is a contract position where you will collaborate across departments to deliver impactful events while managing logistics and budgets effectively. Responsibilities:• Plan and implement events that support the organization’s strategic fundraising priorities and community engagement goals.• Work closely with leadership, fundraising staff, and other team members to coordinate hosted events involving board members, donors, volunteers, and special guests.• Facilitate collaboration across departments to ensure event-related needs such as attendance, IT support, and speaking engagements are met.• Assist in the planning of major events such as milestone anniversaries and national celebrations.• Develop detailed event timelines and logistics documentation to ensure smooth execution.• Monitor and manage event budgets to track expenses and maintain financial accountability.• Oversee RSVP tracking and attendance lists to ensure accurate guest management.• Coordinate post-event activities such as thank-you notes, follow-up communications, and debrief meetings.• Partner with the marketing and communications team to create promotional materials including invitations, flyers, and programs.• Recruit and organize staff support to ensure successful execution of cultivation and stewardship events.
2026-01-13T22:08:39Z

Events Coordinator Job in Madison, WI | Robert Half