1,049 Results for Data Entry Jobs

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Receptionist - Office Coordinator

El Segundo, CA
onsite
Temporary to Hire
28.00 - 31.00 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily administrative operations for a team in California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping an office organized, communicating with a wide range of stakeholders, and helping business activities run smoothly. The right candidate will bring strong coordination skills, professionalism, and prior exposure to commercial real estate, property management, or a related environment. Responsibilities:• Coordinate front-office and administrative activities, including managing schedules, handling correspondence, and maintaining organized records.• Support day-to-day office operations by preparing documents, tracking key information, and ensuring supplies and shared spaces are well managed.• Assist with tenant, vendor, or client communications by responding to inquiries, relaying updates, and directing requests to the appropriate team members.• Prepare reports, letters, and other business materials with accuracy and professionalism.• Help organize meetings, appointments, and office events, including calendar management and logistical support.• Maintain digital and physical filing systems so important documents remain accessible, current, and properly stored.• Provide administrative support to real estate or property management teams, including data entry, document coordination, and follow-up on outstanding items.• Contribute to process efficiency by identifying routine administrative needs and helping keep workflows on track.
2026-09-28T22:53:44Z

Contractor Connect - Claims Technical Assistant

Kapolei, HI
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a detail-focused Claims Technical Assistant to support office operations and claims-related administrative work in Kapolei, HI. This Long-term Contract position is well suited for someone who can manage documentation, coordinate workflow activities, and help keep claim handling processes organized and efficient. The ideal candidate brings strong administrative judgment, accuracy in recordkeeping, and the ability to work across hiring and claim administration tasks in a fast-paced environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Provide day-to-day administrative support for claims activities, ensuring records, correspondence, and internal documentation are maintained accurately.• Coordinate claim-related paperwork and track status updates so teams have timely and organized information for follow-up actions.• Assist with office management duties, including scheduling, file organization, and communication support across internal stakeholders.• Support hiring-related administrative processes by preparing materials, maintaining applicant records, and helping facilitate workflow coordination.• Review incoming documents for completeness and route items to the appropriate contacts to keep claims processing moving efficiently.• Maintain data entry and reporting tasks with a high level of accuracy while following established procedures and service expectations.• Communicate with team members and business partners to clarify information, resolve routine issues, and support smooth daily operations.
2026-10-02T19:43:45Z

Medical Receptionist

Pittsburgh, PA
onsite
Temporary / Contract
16.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a healthcare setting in Warrendale and South Point. . This contract to hire position is ideal for someone who enjoys creating a welcoming patient experience while managing scheduling, check-in activities, and administrative coordination. The role requires strong communication, attention to detail, and the ability to keep the front office organized in a fast-paced medical environment. Monday - Friday 7:15am - 3:30pm, pay range $16- $18/hr. Responsibilities:• Welcome patients and visitors warmly, provide front-desk assistance, and help maintain an efficient and organized reception area.• Coordinate appointment calendars by arranging, confirming, and updating patient visits based on office procedures and provider availability.• Manage patient check-in processes by collecting required information, verifying details, and preparing records for upcoming appointments.• Answer incoming calls, respond to routine questions, and direct messages or requests to the appropriate clinical or administrative team members.• Perform day-to-day administrative support tasks such as filing, data entry, and maintaining accurate front-office documentation.• Communicate clearly with patients regarding scheduling changes, office expectations, and general visit preparation instructions.• Support office workflow by identifying appointment updates or registration issues and escalating concerns when needed.
2026-09-28T13:53:46Z

Full Charge Bookkeeper

Albany, NY
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for an experienced Full Charge Bookkeeper to support a variety of client engagements while building a long-term career in a collaborative consulting environment. This contract position offers the opportunity to contribute across diverse accounting projects and work closely with clients in New York. The ideal candidate brings strong bookkeeping expertise, sound judgment, and the ability to keep financial operations accurate, organized, and on schedule. Responsibilities: • Oversee day-to-day accounting activity by maintaining the general ledger and managing accounts payable, accounts receivable, payroll coordination, and account reconciliations. • Prepare monthly financial reports, including balance sheets, income statements, and cash flow summaries, and review results for accuracy and completeness. • Execute month-end and year-end close activities, ensuring deadlines are met and financial records are properly finalized. • Support budgeting efforts by helping develop financial plans, tracking performance against budget, and identifying areas for improved cost control. • Work with external tax professionals or internal stakeholders to organize records and provide accurate documentation needed for tax preparation and filing support. • Maintain compliance with accounting standards, internal controls, and applicable financial policies and regulatory requirements. • Record financial transactions with a high level of precision and perform necessary adjustments to keep books current and reliable. • Partner with clients and internal teams to communicate financial information clearly, answer questions, and provide dependable bookkeeping support across engagements.
2026-09-07T00:43:41Z

Legal Assistant

Suite 3050, TX
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for a Contract Legal Assistant to support a busy legal team in Texas. This role serves as a key operational partner by keeping case materials organized, maintaining accurate court-related calendars, and assisting attorneys and paralegals with day-to-day litigation support. The ideal candidate is detail-oriented, comfortable working with court filings and legal records, and able to manage multiple administrative priorities in a fast-paced environment. Responsibilities: • Support attorneys and paralegals with daily administrative and litigation-related tasks to help matters progress efficiently. • Organize, scan, save, and maintain legal records, filings, and case materials while keeping matter information current in Litify, including parties, deadlines, and court details. • Monitor federal, state, and arbitration filings, review applicable court rules and judge-specific procedures, and enter all resulting deadlines into the case calendar. • Assist with the initiation of new matters by preparing complaint filings, coordinating service of process, and following up with process servers as needed. • Prepare and submit notices of appearance, pro hac vice documentation, notices of consent, and related supporting materials, including obtaining certificates of good standing when required. • Provide discovery support by gathering information, organizing document productions, indexing materials, and preparing files for release through redaction and Bates labeling. • Coordinate deposition logistics by confirming availability, scheduling vendors such as court reporters or videographers, saving transcripts, and tracking post-deposition deadlines. • Enter and transfer information from legal documents into structured Excel files with a strong focus on accuracy and consistency. • Assist with high-volume mailings by preparing envelopes, organizing outgoing correspondence, and supporting distribution of notices, certified mail, and settlement-related packages. • Help the legal team prepare for mediation and trial by tracking related deadlines, confirming client obligations, organizing exhibits, and assembling case binders.
2026-10-01T00:14:06Z

Recruiter I

Grand Junction, CO
remote
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for a detail-oriented Recruiter I to support hiring efforts in Grand Junction, Colorado. This Long-term Contract position focuses on engaging candidates, conducting initial outreach, and helping move applicants efficiently through the early stages of the hiring process. The ideal candidate is comfortable speaking with applicants by phone, coordinating interviews, and maintaining accurate recruiting records in a fast-paced office environment. Responsibilities: • Conduct initial candidate outreach and phone-based screening conversations to evaluate interest, availability, and basic qualifications. • Schedule interviews and coordinate communication between applicants, hiring teams, and other stakeholders to keep the process moving smoothly. • Review incoming applications and identify prospective candidates whose background aligns with open positions. • Maintain organized and up-to-date recruiting documentation, candidate notes, and status tracking within internal systems. • Provide timely follow-up to applicants regarding next steps, interview details, and general hiring process updates. • Support recruiting operations by assisting with job posting activity, applicant flow management, and administrative tasks related to talent acquisition.
2026-09-15T02:24:07Z

Project Assistant

Waukesha, WI
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a Project Assistant to support construction operations by keeping documentation accurate, communications organized, and daily project activities moving forward. This contract position with permanent potential is based in Waukesha, Wisconsin, and offers the opportunity to work closely with project leaders, field teams, vendors, and subcontractors throughout the life of each project. The ideal candidate brings strong administrative skills, attention to detail, and the ability to manage multiple priorities in a fast-paced project environment. Responsibilities: • Coordinate daily administrative activities for project teams, including meeting scheduling, calendar support, correspondence preparation, and follow-up on action items. • Maintain organized project records by managing contracts, submittals, change documentation, RFIs, permits, and related construction files throughout each phase of work. • Assist with project startup tasks and keep project management systems updated with current information, documentation, and status changes. • Create and distribute spreadsheets, reports, meeting notes, and routine project updates to support informed decision-making. • Serve as a communication hub between internal departments, clients, subcontractors, suppliers, and field personnel to help keep work progressing smoothly. • Support purchasing and payment-related administration by processing purchase orders, tracking invoices, collecting lien waivers, and organizing vendor paperwork. • Track key deadlines and submission requirements to help ensure documentation is completed accurately and delivered on time. • Provide administrative support for budget monitoring, expense reporting, and job cost updates as requested by project leadership. • Handle sensitive company, client, employee, and project information with professionalism and discretion. • Participate in occasional site-related coordination or visits when project needs require additional administrative support.
2026-09-11T14:13:40Z

Customer Service & Order Processing Specialist

Buford, GA
onsite
Temporary to Hire
20.00 - 21.00 USD / Hourly
Our client, a growing manufacturer and distributor, is seeking a Customer Service & Order Processing Specialist to support customer order management. This role is ideal for candidates with experience in order entry, order processing, customer service, customer support, logistics, inventory management, supply chain, inside sales support, or account coordination. The ideal candidate is highly detail-oriented and enjoys managing the full order lifecycle, from purchase order entry and inventory verification to shipment tracking and customer communication. Experience with SAP, ERP systems, freight coordination, invoicing, and order management is highly preferred. Responsibilities<ul><li>Process and enter customer orders accurately</li><li>Verify order details including quantities, pricing, serial numbers, inventory availability, and delivery requirements</li><li>Manage order processing, order tracking, order status updates, and customer order fulfillment</li><li>Coordinate with warehouse, shipping, logistics, and operations teams to ensure on-time delivery</li><li>Generate sales orders, invoices, credit memos, Bills of Lading (BOLs), and shipping documentation</li><li>Provide customers with inventory availability, shipment tracking, freight quotes, and delivery updates</li><li>Assist with freight claims, returns, shipping discrepancies, and customer issue resolution</li><li>Maintain accurate customer, inventory, and order management records</li><li>Support customer accounts through professional phone and email communication</li><li>Partner with internal departments to deliver exceptional customer service and operational support</li></ul>
2026-09-22T21:03:49Z

Inventory Clerk

Torrance, CA
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
We are looking for an Inventory Clerk to join a semiconductor manufacturing team in Torrance, California on a Contract basis. This position supports the movement, tracking, and documentation of wafer inventory while assisting with test-related operations in a fast-paced technical environment. The role is ideal for someone who works carefully with detailed procedures, handles sensitive materials responsibly, and communicates effectively with production and engineering teams. Responsibilities: • Operate wafer probing and test support equipment to help complete electrical evaluation of semiconductor wafers according to defined procedures. • Observe equipment performance and review test output during processing, escalating irregular readings, failures, or specification concerns to the appropriate engineering staff. • Assist with basic equipment checks and troubleshooting steps, and report unresolved technical issues promptly to minimize production delays. • Receive in-process wafer lots, confirm counts and documentation accuracy, and maintain organized tracking of materials throughout the workflow. • Prepare tested wafers for shipment by verifying labeling, packaging, and supporting records before release. • Enter production activity, inventory movement, and test information into internal tracking systems with a high degree of accuracy. • Adhere to cleanroom practices, laboratory rules, and electrical safety standards while handling wafers and operating associated equipment. • Share updates on lot status, equipment interruptions, and yield-related concerns with technicians, engineers, and other team members. • Participate in cycle counts, inventory reconciliation, and general upkeep of the lab or fab area to support orderly operations.
2026-09-28T19:53:45Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
60000.00 - 65000.00 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-09-17T19:54:06Z

Patient Registration

Roanoke, VA
onsite
Temporary / Contract
17.00 - 18.15 USD / Hourly
We are looking for a dedicated Patient Registration Representative to join our team in Roanoke, Virginia. In this role, you will serve as a vital point of contact for patients, providing exceptional service and support in a fast-paced healthcare environment. This is a long-term contract position offering the opportunity to make a meaningful impact while growing your skills. Responsibilities:• Answer and manage a multi-line phone system, ensuring the smooth flow of communication• Deliver exceptional customer service, addressing patient inquiries and concerns promptly and professionally• Execute data entry tasks, keeping patient records up-to-date and accurate• Correspond via email, providing clear and concise information to patients and team members• Utilize strong interpersonal skills to build rapport with patients and enhance their experience• Employ Microsoft Excel, Microsoft Outlook, and Microsoft Word to manage and organize files• Schedule appointments, ensuring a well-coordinated flow of patients• Adapt to varied shifts, demonstrating flexibility and commitment• Use your experience in customer-facing roles such as cashiers, bartenders, waiters, waitresses, etc., to enhance patient pacing and overall satisfaction.
2026-09-21T12:43:44Z

Administrative Assistant

Maxwell, TX
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a construction project team in Texas. This long-term contract position will serve as a central point of coordination for daily office operations, meeting support, travel planning, and site-based administrative activities. The ideal candidate brings strong customer service skills, attention to detail, and the ability to keep project teams, visitors, and vendors informed and supported in a fast-paced environment. Responsibilities: • Deliver day-to-day administrative support for a construction site team while maintaining a detail-focused and service-focused approach with staff, clients, and external partners. • Prepare and submit expense documentation for project leadership, ensuring accuracy and timely processing. • Coordinate project office resources, including calendars, meeting spaces, parking arrangements, access credentials, and other site materials needed for smooth operations. • Develop and update organizational references such as team directories, seating layouts, and project support records. • Arrange travel plans, lodging, schedules, and related logistics for team members and visiting personnel. • Plan and support project meetings by organizing schedules, preparing materials, documenting discussions, and distributing clear meeting notes. • Respond to office questions from employees, customers, and visitors, and escalate issues promptly when additional support is required. • Maintain orderly filing systems, manage supply inventory, assist with staff onboarding or site orientation activities, and help coordinate special events or additional project assignments. • Provide assistance with onsite productivity issues, such as basic office equipment or connectivity concerns, and work with technical support teams when needed.
2026-09-22T20:04:19Z

Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
34.00 - 36.00 USD / Hourly
We are looking for an Administrative Assistant to join a legal office in New Orleans, Louisiana in a contract to permanent capacity. This position will provide day-to-day support to a busy team of attorneys by coordinating administrative tasks, managing communications, and helping keep legal matters organized and on schedule. The ideal candidate is comfortable working in a fast-paced setting, can balance multiple priorities, and brings strong attention to detail to every assignment. Responsibilities:• Provide administrative support to multiple attorneys by organizing daily workflows, maintaining files, and tracking priorities across active matters.• Manage incoming calls, direct messages appropriately, and serve as a reliable point of contact for clients, court personnel, and internal staff.• Prepare, format, and revise legal and business correspondence, pleadings, and other case-related documents with accuracy and consistency.• Coordinate court filings and assist with document submission processes in accordance with applicable deadlines and procedural requirements.• Enter, update, and maintain information in office records and case files to ensure documentation remains complete and accessible.• Support reception and general office coverage as needed, helping maintain smooth front-office operations during busy periods or staff absences.• Monitor calendars, deadlines, and appointments for attorneys while helping ensure meetings, filings, and follow-up activities stay on track.• Assist with a range of litigation-related administrative tasks, including document preparation and organization for ongoing legal matters.
2026-09-15T02:24:07Z

Human Resources (HR) Coordinator

Tamarac, FL
onsite
Temporary / Contract
24.00 - 28.00 USD / Hourly
We are looking for a detail-oriented Human Resources Coordinator. This role supports essential HR and payroll activities for a fast-paced workforce environment, with a strong focus on employee records, onboarding, and compliance. The ideal candidate brings bilingual communication skills in English and Spanish, along with practical experience handling payroll and daily HR administration. This opportunity is well suited for someone who enjoys keeping HR operations organized, accurate, and responsive. Responsibilities:• Manage day-to-day human resources coordination, including employee file maintenance, data entry, and general administrative support.• Process payroll accurately and on schedule while helping resolve timekeeping or pay-related questions.• Coordinate onboarding activities for new hires, ensuring documents are completed and required information is entered correctly.• Support HR compliance efforts by maintaining records and helping follow company policies and employment requirements.• Assist employees and supervisors with routine HR questions in both English and Spanish as needed.• Help maintain accurate personnel information and update HR systems to reflect employment changes.• Contribute to HR support for a frontline, labor-intensive employee population within a construction or manufacturing setting.• Use HR and payroll platforms effectively, including systems such as Sage HR or similar tools when applicable.
2026-09-09T16:43:40Z

Customer Service Admin

Oakland, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
We are hiring a Customer Service Administrator to provide administrative support while assisting customers with inquiries, orders, and service requests.Responsibilities:<ul><li>Respond to customer calls, emails, and online inquiries</li><li>Process orders, service requests, and account updates</li><li>Maintain accurate customer records and documentation</li><li>Coordinate with internal departments to resolve issues</li><li>Assist with reporting, filing, and other administrative tasks</li></ul>
2026-09-19T00:38:40Z

Administrative Assistant

Austin, TX
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail. Responsibilities: • Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners. • Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner. • Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services. • Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed. • Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day. • Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates. • Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs. • Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests. • Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
2026-09-04T15:53:38Z

Financial Analyst - Entry Level

New York, NY
onsite
Temporary to Hire
19.79 - 22.91 USD / Hourly
We are looking for a detail-oriented entry-level Financial Analyst to provide onsite support in New York, New York. This contract position has the potential to become permanent, is part-time for three days per week, and will focus on organizing financial information, preparing reporting schedules, and assisting with audit-related deliverables over a short-term engagement. The ideal candidate brings a solid foundation in finance or accounting, works confidently in spreadsheet-based environments, and can manage data accurately with minimal oversight. Responsibilities: • Build and maintain reporting schedules in Google Sheets to support quarterly financial review activities. • Extract information from QuickBooks Online and timekeeping systems, then consolidate it into structured financial trackers. • Organize large volumes of financial data so it is ready for analysis, reporting, and audit support. • Assist in preparing recurring and ad hoc financial reports by compiling accurate figures from multiple sources. • Examine financial records for inconsistencies, missing details, or unusual variances and flag issues for follow-up. • Support audit preparation by assembling documentation and validating the completeness of financial data sets. • Contribute to spreadsheet-heavy projects that require careful data entry, reconciliation, and formatting. • Provide additional reporting assistance as business needs arise during the engagement period.
2026-10-02T19:28:43Z

Bookkeeper

Oakland, CA
remote
Temporary / Contract
32.00 - 35.00 USD / Hourly
The Bookkeeper is responsible for: <ul><li>Managing daily transactions, oversight of accounts and answers questions for the client. </li><li>This includes data input, vendor payments and ensuring accuracy of invoices or credits, client -family misc. payments of bills and expenses</li><li>Review of bank accounts and transactions/postings/credits/deposits and transfers, GL review, entries, reconciling accounts, credit card reconciliations, property taxes, review and oversight of budgets and monthly reports for client. </li><li>Providing information to client on transactions, transferring funds, communication with vendors and providing information as requested or to resolve discrepancies. </li><li>Proficiency with and use of QuickBooks and Excel is Required. </li></ul>
2026-09-24T21:43:43Z

Legal Biller

Dallas, TX
remote
Temporary / Contract
35.00 - 40.00 USD / Hourly
We are seeking a detail-oriented Legal Billing Specialist with experience in accounts payable, accounts receivable, and Coyote software to support a busy legal team. This role is responsible for managing the full billing cycle, processing client invoices, monitoring receivables, handling payables, and ensuring accuracy and compliance with client billing guidelines. The ideal candidate has law firm or legal industry experience, strong analytical skills, and the ability to manage multiple priorities in a fast-paced environment.
2026-09-21T13:54:04Z

Administrative Assistant

Rye Brook, MN
onsite
Temporary to Hire
19.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support post-closing activities for lending and title transactions in Rye Brook. This contract position with potential for a permanent role is well suited for someone who enjoys organized, process-driven work and providing attentive service to internal and external partners. The role focuses on maintaining accurate documentation, monitoring file completion, and assisting with customer and stakeholder requests in a timely manner. Training will be provided to help you build the knowledge needed to succeed in this environment. Responsibilities:• Review post-closing and recording documents to confirm accuracy, completeness, and readiness for processing.• Process recording-related paperwork and update file information through consistent and accurate data entry.• Follow up on missing, incorrect, or incomplete documentation to help move transactions to completion.• Communicate with lenders, customers, underwriters, and title partners to resolve questions and obtain required information.• Track loan release activity and maintain organized records for closed and pending files.• Reconcile completed files to ensure documents, statuses, and supporting details are aligned.• Respond to customer requests for copies or information from closed files with timely and courteous support.• Assist with inbound calls and general administrative support related to post-closing operations.
2026-09-29T19:14:09Z

Entry Level Billing Clerk

La Jolla, CA
remote
Temporary / Contract
20.59 - 23.84 USD / Hourly
We are looking for a detail-oriented Entry Level Billing Clerk to support a legal organization with day-to-day billing and accounts receivable activities in California. This is a Long-term Contract opportunity offering regular hours, Monday through Friday, in a remote work environment. The person in this role will assist with invoice handling, accurate record updates, and billing-related administrative tasks while working with established billing platforms. Responsibilities: • Process invoices accurately and in a timely manner to support billing and accounts receivable operations. • Enter billing information into internal systems while maintaining a high level of accuracy and consistency. • Assist with preparing and reviewing billing statements before distribution. • Support collection-related follow-up by helping track outstanding balances and payment activity. • Use ProLaw and Elite 3E to update records, manage billing data, and complete routine transactional tasks. • Review billing details for completeness and flag discrepancies for correction. • Maintain organized electronic records related to invoices, payments, and account activity.
2026-10-02T21:44:30Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
24.70 - 28.60 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced billing and office operations environment. This contract opportunity with potential for a permanent role is ideal for someone who thrives on accuracy, organization, and consistent follow-through while managing a high volume of invoicing and related administrative tasks. The person in this role will help keep billing records current, coordinate with internal teams and customers to gather required documentation, and ensure submissions are completed according to client-specific guidelines. Responsibilities: • Manage a large daily invoicing workload, handling roughly 50 or more billing transactions with a strong focus on timeliness and accuracy. • Examine inspection documents, quoted service work, and completed job activity to prepare invoices that reflect the correct billable details. • Confirm that inspection approvals and supporting paperwork are complete before releasing invoices for processing. • Communicate with coworkers and customers to obtain missing reports, clarify incomplete billing details, and keep invoicing on schedule. • Submit invoices through customer billing portals while following each account’s specific formatting and documentation requirements. • Maintain billing logs and tracking spreadsheets to monitor completed work, invoice progress, pending items, and outstanding follow-up needs. • Investigate rejected invoices, payment questions, and other billing discrepancies, then take appropriate steps to resolve outstanding issues. • Provide general administrative support that may include data entry, handling inbound calls, and front-office assistance as needed.
2026-09-24T16:24:11Z

Accounting Clerk

El Monte,, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Accounting Clerk to support month-end accounting activities for a Contract position based in El Monte, California. This opportunity is well suited for someone who is comfortable handling transactional accounting tasks, maintaining accurate financial records, and supporting close-related deliverables in a fast-paced environment. The role will contribute to core finance operations by coordinating invoice activity, reconciling accounts, and preparing documentation needed for reporting and audit support. Responsibilities: • Manage customer collection matters and escrow-related accounting activities while maintaining accurate records and timely follow-up. • Complete customer account setup and registration tasks with careful attention to data accuracy and documentation requirements. • Review and process invoice submissions received from internal departments to ensure proper coding, approval, and entry. • Verify payment journal details for accuracy and record invoices in the appropriate accounting system. • Prepare adjusting journal entries required to support month-end close activities and financial accuracy. • Reconcile bank accounts regularly, investigate discrepancies, and resolve outstanding items promptly. • Assemble financial documents and supporting schedules required for audit review and compliance purposes. • Provide general accounting and data entry support across accounts payable and accounts receivable functions as needed.
2026-10-01T17:13:44Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000.00 - 95000.00 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities well, and helps create a welcoming and efficient workplace. The role combines front-desk support, call handling, record maintenance, and general administrative coordination to keep business activities running smoothly. Responsibilities: • Manage front-office activities, greet visitors, and provide a detail-oriented first point of contact for the office. • Respond to incoming calls, direct inquiries to the appropriate team members, and take accurate messages when needed. • Maintain digital and paper records by entering, updating, and organizing information with a high level of accuracy. • Provide day-to-day administrative support such as preparing documents, coordinating schedules, and assisting with routine office tasks. • Monitor office workflow and help ensure common administrative processes are completed efficiently and on time. • Assist with reception coverage and support internal staff with clerical requests and general office coordination.
2026-09-28T13:53:46Z

Accounts Payable Clerk

West Columbia, SC
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Accounts Payable Clerk to support a busy construction and contractor operation in West Columbia, South Carolina. This Contract position will play an important role in keeping vendor invoices current, maintaining organized payment records, and helping the accounting team manage a fast-moving workload. The ideal candidate is comfortable working in an office setting, can handle repetitive tasks with precision, and brings strong working knowledge of Excel and Adobe to daily accounts payable activities. Responsibilities: • Manage a high daily volume of vendor and supplier invoices, ensuring entries are completed accurately and consistently. • Review payable documentation for completeness and route items through the proper approval process to support timely payment. • Enter, code, and track invoices within company accounting platforms, including systems used in the flooring and construction environment. • Help reduce outstanding payable balances by organizing pending items and following through on unresolved invoice issues. • Maintain clear and accurate financial records through consistent data entry, filing, and account reconciliation support. • Assist with check run preparation and related payment processing tasks to keep obligations current. • Work closely with accounting leadership in a fully onsite office environment to support smooth day-to-day department operations.
2026-09-24T14:03:46Z

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1049 results for Data Entry jobs