We are looking for a dedicated and meticulous Accounts Payable Clerk II to join our team in Indian Wells, California. In this long-term contract position, you will play a vital role in supporting city operations by ensuring the accurate and efficient processing of financial transactions. This opportunity is ideal for individuals who thrive in a fast-paced environment and have strong organizational skills.<br><br>Responsibilities:<br>• Process a high volume of invoices weekly, ranging from 100 to 150, ensuring accuracy and timely entry into the accounting system.<br>• Handle and reconcile credit card transactions, including P-card payments, while adhering to established policies.<br>• Manage record requests by organizing documentation and maintaining accessible supporting files.<br>• Provide front-counter assistance to residents and vendors, addressing payment-related inquiries and general service requests.<br>• Post payments accurately, ensuring they are properly allocated to the correct accounts in the system.<br>• Support compliance efforts by adhering to city financial policies and assisting with audits as needed.<br>• Collaborate with other departments to maintain effective communication regarding accounts payable processes.<br>• Utilize Tyler Technologies Munis software for efficient invoice coding and check runs.<br>• Ensure all financial operations align with municipal finance policies and procedures.
<p><strong>Front Office Coordinator</strong></p><p>We are looking for a motivated and personable Front Office Coordinator to manage daily front desk operations and deliver outstanding service to both internal and external clients. This role involves serving as the first point of contact for visitors and clients, managing phone systems, scheduling appointments, and supporting administrative needs. The successful candidate will maintain a welcoming and organized reception area while ensuring a positive experience for everyone who interacts with our organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls promptly, addressing inquiries or routing calls to the appropriate team members.</li><li>Schedule appointments and manage meeting room calendars.</li><li>Handle incoming and outgoing mail, deliveries, and shipments.</li><li>Maintain the cleanliness and organization of the reception and common areas.</li><li>Provide administrative support, such as data entry, maintaining records, and managing office supplies.</li><li>Collaborate with internal teams to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p><strong>About the Company</strong></p><p>This is a leading provider of fund administration services for private equity and venture capital firms across North America. Built by finance professionals for finance professionals, the firm is known for its deep industry expertise, people-first culture, and commitment to excellence. With a global team of over 400 accounting professionals—many with Big 4 or public accounting backgrounds—the company supports over $650 billion in assets under administration.</p><p>Whether helping launch new funds or scaling operations for established firms, the company delivers tailored solutions and cutting-edge technology to meet the evolving needs of its clients.</p><p><br></p><p><strong>The Role</strong></p><p>As <strong>Controller</strong>, you’ll oversee the accounting for management companies tied to various venture capital and private equity funds. You’ll be the go-to expert for your clients, managing 8–12 relationships and ensuring high-quality service delivery.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead accounting operations for multiple management company clients</li><li>Oversee onboarding and implement systems and processes</li><li>Supervise and mentor accounting staff</li><li>Manage accounts payable and expense reporting workflows</li><li>Review journal entries, reconciliations, and documentation</li><li>Administer payroll and ensure accurate recording</li><li>Deliver monthly/quarterly financial reports</li><li>Prepare and file 1099s; support tax compliance</li><li>Assist with budgeting and forecasting</li><li>Collaborate with clients on ad hoc requests</li><li>Reconcile intercompany transactions with fund teams</li><li>Serve as primary point of contact for client communications</li></ul><p><strong>Why This Role Stands Out</strong></p><ul><li>Work with top-tier venture capital and private equity clients</li><li>Gain exposure to how leading investment firms operate</li><li>Join a professional, entrepreneurial, and team-oriented culture</li><li>Full benefits: Medical, Dental, Vision, 401(K) match, generous PTO</li><li>Flexible hybrid schedule after initial onboarding period</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
We are looking for a dedicated Patient Administrative Specialist to join our team in Palo Alto, California. In this role, you will oversee vital front office functions, including patient registration, surgery scheduling, and administrative coordination within an outpatient clinical environment. This is a Contract position requiring strong organizational and communication skills to ensure smooth clinic operations and exceptional patient care.<br><br>Responsibilities:<br>• Welcome patients warmly at the front desk and assist with inquiries related to appointments, payments, and schedules.<br>• Coordinate surgery scheduling and communicate effectively with providers to ensure alignment with patient needs.<br>• Utilize reference tools to provide accurate doctor-patient support and respond promptly to non-clinical concerns.<br>• Maintain clinic databases and directories, ensuring accurate and organized information management.<br>• Process internal forms and manage daily administrative tasks such as distributing faxes, filing documentation, and handling mail.<br>• Respond to non-clinical patient messages and CRM inquiries, escalating issues as necessary.<br>• Ensure compliance with organizational service standards and contribute to a positive clinic environment.<br>• Adapt communication styles to suit various patient and team situations while addressing urgent needs calmly.<br>• Facilitate patient check-in and check-out processes efficiently, ensuring a seamless experience.<br>• Collaborate with team members to manage multiple priorities and maintain clinic workflow.
<p>Robert Half is partnering with a rapidly growing business services group in the Lakeland area that is launching a new, independently operated CPA firm. This exciting venture offers the rare opportunity to build a practice from the ground up — backed by an established client base, internal sales support, and strong leadership committed to long-term growth and innovation.</p><p>Our client is seeking an entrepreneurial Tax & Accounting Manager who can lead accounting and tax operations while helping to shape the firm’s strategic direction. This is an ideal role for a hands-on, forward-thinking CPA or EA ready to transition from a traditional firm environment into something more dynamic, growth-oriented, and rewarding.</p><ul><li>Lead day-to-day accounting and tax engagements for a portfolio of small business clients, primarily S-Corps and partnerships.</li><li>Manage client relationships with a consultative, year-round approach focused on accuracy, compliance, and strategic tax outcomes.</li><li>Oversee integration of new clients through both internal referral channels and external business development efforts.</li><li>Develop and implement efficient firm processes, technology platforms, and service models to support scalability.</li><li>Collaborate with company leadership to define service offerings, pricing models, and growth strategies.</li><li>Manage client onboarding, billing, and satisfaction to ensure strong retention and recurring revenue growth.</li><li>Provide leadership as the firm expands—recruiting, training, and mentoring future staff members.</li></ul><p>This is a ground-floor opportunity to help shape the culture, systems, and success of a newly established firm, with the security of existing clients and strong internal referral pipelines. The position offers substantial autonomy, creative influence, and the potential for profit sharing or future equity participation as the firm grows.</p><p>If you are ready to take ownership of a fast-growing practice and build something meaningful, we want to hear from you. Please submit your resume and call Brian Upshaw at 813-259-7602, referencing Job Number 01070-0013329772.</p>
<p><strong>ob Title:</strong> Help Desk Analyst (Graveyard Shift – Primarily Remote)</p><p> <strong>Location:</strong> Los Angeles, CA (Local candidates only)</p><p> <strong>Schedule:</strong> Full-Time | Graveyard Shift</p><p> <strong>Compensation:</strong> Up to $75K DOE</p><p><strong>Overview:</strong></p><p> We are seeking a <strong>Help Desk Analyst</strong> to provide exceptional technical support during overnight hours in a primarily remote capacity. The ideal candidate will have strong troubleshooting skills, excellent customer service, and experience supporting Windows environments. This is a great opportunity for someone who enjoys solving complex issues and wants to grow within a company that values internal promotion and professional development.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Handle 25–35 technical incidents per shift via phone, email, and remote access tools</li><li>Provide Tier 1 support for Windows 10/11, Microsoft Office 2013/2016/2019/365, and related applications</li><li>Troubleshoot software, hardware, and network performance issues</li><li>Support end users with connectivity, VPN, and authentication problems</li><li>Assist with MDM/InTune device management and endpoint configuration</li><li>Document all incidents, resolutions, and follow-ups in the ticketing system</li><li>Participate in rotational on-site weeks (one week every four months) to collaborate with the team and support culture initiatives</li></ul><p><br></p><p>For immediate consideration, direct message Reid Gormly on LinkedIN today and apply now!</p><p>NOTE- applicants doing primarily desktop support or higher level troubleshooting will not be considered. </p>
<p>Exciting healthcare tech company in Bethesda, MD is hiring an experienced Executive Assistant/Chief of Staff to the CEO. The ideal candidate will bring exceptional organizational skills, attention to detail, and the ability to manage complex schedules, travel arrangements, and executive communications while contributing to the strategic advancement of company initiatives. If you're a dynamic Executive Assistant or Chief of Staff with at least 10 years of C-level support experience - consider applying!</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate CEO's calendar, ensuring seamless scheduling of meetings and events.</p><p>• Prepare and organize materials for CEO's meetings, including presentations and agendas.</p><p>• Arrange and oversee domestic and international travel logistics, including itineraries, accommodations, and transportation.</p><p>• Support Board activities by organizing quarterly meetings, preparing documents, and ensuring timely communication.</p><p>• Process and submit expense reports, ensuring accuracy and compliance.</p><p>• Create high-quality presentations using Microsoft PowerPoint and Canva to support executive communications.</p><p>• Draft and edit detailed correspondence and communications on behalf of leadership.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Collaborate with internal teams to ensure smooth operations and alignment with organizational goals.</p>
<p><em>The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>We are in the Services industry, based in Chicago, Illinois, and we are actively searching for a diligent Accounts Receivable Analyst to join our dynamic team. This role centers around providing top-tier support for account management, enhancing cash flow through detailed reporting and analysis, and implementing processes to track E-billing progress and reduce overdue balances.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p>• Efficiently process customer credit applications and maintain precise records of customer credit</p><p>• Directly liaise with clients to respond to queries, provide reports, and resolve invoice discrepancies and receivable issues</p><p>• Collaborate with the billing department and attorneys to address billing and collections problems</p><p>• Actively track E-billing progress, including status reporting and resolving short-paid and rejected invoices in conjunction with the Billing department</p><p>• Contribute to the creation of best practices for E-billing monitoring, collections, and A/R management to optimize processes</p><p>• Assess delinquent accounts and suggest resolution strategies</p><p>• Handle daily processing and posting of client payments</p><p>• Coordinate with attorneys on payment-related issues, ensuring proper allocation of payments</p><p>• Process suitable credits, write-offs, and discounts on client invoices</p><p>• Prepare and monitor A/R dashboards and reports, including aging, reconciliation, and collections reports</p><p>• Carry out ad hoc reporting and other assigned tasks and projects.</p>
<p>We are seeking a detail-oriented and compassionate Medical Receptionist to join our healthcare team. As the first point of contact for patients and visitors, you will play a pivotal role in creating a welcoming and professional atmosphere while ensuring smooth administrative operations at our medical facility. This position requires excellent communication skills, a strong ability to multitask, and a commitment to providing exceptional patient service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Patient Interaction:</strong> Welcome patients and visitors warmly, check them in for appointments, and provide information on clinic procedures or policies.</li><li><strong>Appointment Scheduling:</strong> Schedule and confirm appointments using the clinic’s scheduling software and manage an organized calendar for healthcare providers.</li><li><strong>Insurance Management:</strong> Verify insurance information, collect necessary documents, and assist patients with understanding their coverage.</li><li><strong>Administrative Support:</strong> Answer phone calls, respond to emails, and manage inquiries about medical services or patient accounts.</li><li><strong>Medical Records Management:</strong> Ensure accurate entry, updating, and maintaining of patient information in electronic health record (EHR) systems.</li><li><strong>Billing Assistance:</strong> Process payments, track invoices, and provide patients with clear billing information.</li><li><strong>Office Efficiency:</strong> Coordinate front desk activities, maintain waiting areas, and ensure office supplies are stocked and organized.</li></ol><p><br></p>
<p>We are looking for an experienced Director of Credit/Collections to lead and optimize our global credit and collections strategy. Based in Westminster, Colorado, this role is pivotal in driving sustainable growth while mitigating financial risks in a hybrid software and hardware business environment. The ideal candidate will excel in team leadership, process improvement, and cross-functional collaboration to deliver exceptional results.</p><p><br></p><p>Benefits for the Director of Credit/Collections are excellent and include unlimited PTO, immediate healthcare coverage (including vision and dental), 401k with 4% company match, annual bonus potential, company stock/equity options, paid holidays, and more!</p><p><br></p><p>Responsibilities:</p><p>• Develop and execute a comprehensive global credit and collections strategy that aligns with business objectives and balances risk and growth.</p><p>• Drive process improvements and technological advancements across credit approvals, order-to-cash, and collections workflows to enhance efficiency and scalability.</p><p>• Lead and mentor a high-performing team, fostering accountability and delivering exceptional service to both internal and external stakeholders.</p><p>• Oversee credit risk assessments for both new and existing customers, incorporating financial health, contract structures, and industry trends.</p><p>• Manage collections activities to minimize outstanding receivables and bad debt, ensuring compliance with service-level agreements and business goals.</p><p>• Provide data-driven insights and reporting on receivables aging, credit risk, and bad debt trends to inform strategic decision-making.</p><p>• Ensure compliance with regulatory standards, internal controls, and audit requirements to maintain operational integrity.</p><p>• Collaborate with Sales, Finance, Legal, and Operations teams to support business growth and improve customer experiences.</p><p>• Supervise relationships with external vendors, including collection agencies and credit bureaus, to ensure effective management.</p><p>• Advocate for continuous improvement initiatives using methodologies like Six Sigma to refine processes and enhance team performance.</p>
We are looking for a highly skilled and motivated Senior Data Scientist to join our Enterprise Analytics team on a contract basis in Columbus, Ohio. In this role, you will leverage advanced data science techniques to uncover opportunities for improving customer experiences and driving business growth. You will work closely with cross-functional teams, including marketing, product, finance, and senior leadership, to deliver actionable insights and performance analytics. This position offers a unique chance to influence strategic decision-making and contribute to high-visibility projects.<br><br>Responsibilities:<br>• Analyze customer, product, channel, and digital data to identify opportunities for enhancing consumer experiences and delivering customer value.<br>• Develop and implement data-driven models and experiments to answer complex business questions.<br>• Conduct research on emerging techniques in machine learning, artificial intelligence, and advanced analytics.<br>• Create intuitive data visualizations and compelling data stories to communicate insights to diverse stakeholders.<br>• Collaborate with teams across the organization to align analytics efforts with business objectives.<br>• Deliver actionable recommendations to product teams and senior leadership based on data analysis.<br>• Partner with Agile development teams to support projects throughout their lifecycle, from ideation to implementation.<br>• Ensure the quality and accuracy of data used in analyses and models.<br>• Stay updated on the latest tools and methodologies in data science and analytics to enhance team capabilities.
<p>We are looking for an organized and proactive Facilities Assistant to join our team in Goleta, California. In this long-term contract position, you will play a key role in supporting our hospitality department by ensuring operational excellence and delivering exceptional service to internal stakeholders. This is an on-site role where attention to detail, event planning expertise, and strong technical skills will be highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee event planning activities, including organizing celebrations and events.</p><p>• Assist with office moves and ensure seamless transitions for employees.</p><p>• Monitor and track budgets to ensure financial goals are met.</p><p>• Utilize tools like Slack, Asana, and Google Suite for efficient communication and project management.</p><p>• Maintain conference rooms and facilities, ensuring they are fully operational and well-maintained.</p><p>• Support daily operations by managing computerized maintenance management systems (CMMS).</p><p>• Collaborate with team members to plan and execute high-level projects.</p><p>• Provide excellent customer service to employees and act as a point of contact for facility-related inquiries.</p><p>• Leverage Apple OS and other technical tools to streamline processes.</p><p>• Work closely with department leadership to ensure smooth execution of objectives.</p>
<p>SUMMARY/OBJECTIVE</p><p>This position is an entry-level position responsible for performing basic data analysis, assisting in troubleshooting system issues, and supporting the implementation of technical solutions. The role focuses on learning and applying best practices in IT systems, data management, and performance monitoring. As a key contributor to the IT team, the analyst helps maintain system functionality and works on foundational tasks to support larger IT projects.</p><p><br></p><p>ESSENTIAL FUNCTIONS</p><p>• Assist in the collection, organization, and analysis of data to support system performance monitoring and IT solution improvements.</p><p>• Perform basic troubleshooting and resolve hardware, software, and network-related issues, escalating complex problems when necessary.</p><p>• Support the implementation of IT solutions by gathering and organizing technical data and assisting with configuration tasks.</p><p>• Provide remote support for basic network services, including connectivity, VPN, and firewall troubleshooting under supervision.</p><p>• Assist in the development and maintenance of user documentation, internal procedures, and training materials.</p><p>• Participate in team meetings and audits, providing input on system performance and data validation processes.</p><p>• Document and manage tasks, service tickets, and project updates through ConnectWise or a similar platform.</p><p>• Communicate with users as needed to provide updates on support requests or incidents, ensuring a positive user experience.</p><p>• Stay informed on emerging technologies and best practices by reviewing IT publications and completing relevant training.</p>
<p>We are looking for an organized and personable <strong>Afternoon/Evening</strong> Front Desk Coordinator to join our team on a contract basis in Columbia, South Carolina. In this role, you will oversee front desk operations, ensuring smooth daily activities and exceptional service for all visitors and staff. This position requires strong multitasking abilities, attention to detail, and a proactive approach to maintaining a welcoming and efficient environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain the front desk area by ensuring all materials, such as welcome packets and program flyers, are accessible and properly stored.</p><p>• Monitor and manage front desk equipment, including computers, printers, and copiers, submitting maintenance requests or ordering supplies as needed.</p><p>• Greet and assist visitors promptly, ensuring proper check-in procedures are followed or notifying appropriate staff of their arrival.</p><p>• Oversee cash handling processes, including verifying petty cash, balancing the till, and ensuring accurate financial reporting to the finance department.</p><p>• Process payments for memberships, programs, and assessments using the point-of-sale system, and coordinate with Finance for adjustments when necessary.</p><p>• Ensure participants complete necessary waivers and track attendance for programs such as Silver Sneakers and Silver & Fit.</p><p>• Collect and organize documentation for specific programs, forwarding it to the Programs Director for tracking or communication purposes.</p><p>• Develop and maintain front desk policies and procedures, ensuring all staff are trained and operations run smoothly.</p><p>• Supervise and support front desk clerks, providing guidance and solutions to improve organization and scheduling.</p><p>• Observe activities in the facility, utilizing security cameras and making rounds to ensure safety and address any concerns.</p>
We are seeking a Paralegal to join our team. This role will primarily focus on Trusts & Estates, requiring the individual to support our attorneys and senior paralegals in administering estates, funding revocable and irrevocable trusts, preparing necessary documents, and managing client cases.<br><br>Responsibilities:<br><br>• Assist in the preparation of Gift Tax Returns, Estate Tax Returns, and Fiduciary Income Tax Returns, ensuring accuracy and efficiency.<br>• Oversee the financial records of trusts, conduct trust accounting, and audit accounts.<br>• Handle General Ledger accounts, reconcile broker statements, prepare payables, and manage bank deposits.<br>• Obtain and reconcile 1099 and K-1 statements, ensuring all financial records are up to date.<br>• Administer revocable and irrevocable trust funding and administration, both pre and post death.<br>• Oversee probate administration, including the drafting of probate pleadings.<br>• Maintain close personal contact with clients and financial advisors, ensuring excellent customer service.<br>• Develop technical proficiency in database use and management, internet/electronic research, and project folder/electronic file maintenance.<br>• Independently manage and organize files, or delegate similar tasks to Records Clerk and supervise the same.<br>• Adhere to firm policies, maintaining a detail-oriented demeanor and attitude at all times.<br>• Deliver superior service to all internal and external customers, communicating effectively and in a detail-oriented manner.<br>• Collaborate within a team, adapting to changing business demands, and producing quality final work products.
<p>We are looking for a skilled Network Engineer to join our team in Louisville, Kentucky. This position is fully onsite M-F in downtown Louisville. This role requires expertise in designing, implementing, and maintaining robust network systems to support a dynamic 24/7 infrastructure. The ideal candidate will bring technical leadership, problem-solving abilities, and a deep understanding of advanced networking technologies.</p><p><br></p><p>Responsibilities:</p><ul><li>Plan, design, and optimize high-level LAN, WAN, and WLAN solutions.</li><li>Develops strategies and direction for network solutions using current and emerging technologies</li><li>Develop strategies to create a highly scalable and resilient network environment</li><li>Perform network infrastructure readiness assessments</li><li>Perform analysis & trending of utilization and growth providing a proactive design based on the demands of the business</li><li>Translate business requirements into network and telephony process designs</li><li>Analyze technical needs, requirements, and state of the network's infrastructure design, integration, and operations</li><li>Approve and modify design and architecture to ensure compliance</li><li>Develops implementation plans for all LAN, WAN and external network connections - including organizing vendors and users, network drawings and schedules.</li><li>Develops design and implementation plans for digital transformation</li><li>Provide knowledge transfer and detailed design/operational documentation to clients</li><li>Participate in the development of the enterprise unified communications strategy</li><li>Ensure timely resolution of all tickets</li><li>Other related duties as assigned.</li><li>Participate in the current incident, problem, and change control processes</li><li>Enable and drive continuous improvement through the IT Service Center & Managed Service partners</li><li>Develop and oversee the adherence to maintenance and performance standards of data, wireless, voice or video network hardware, and systems</li><li>Troubleshoot highly complex network and hardware problems</li><li>Asset Management</li><li>Build, maintain, and audit all LAN, WAN, and WLAN network related documentation as it relates to configuration, processes, service records, asset inventories, topologies, administration manuals, job instructions, support contacts, etc</li><li>PCI-DSS compliance</li></ul><p><br></p>
We are looking for a skilled Patient Access Specialist to join our team on a contract basis in New Orleans, Louisiana. In this role, you will play a vital part in ensuring smooth patient registration and scheduling processes within a healthcare setting. This position requires a strong understanding of electronic health record (EHR) systems and a commitment to providing exceptional service to patients.<br><br>Responsibilities:<br>• Facilitate patient registration by accurately collecting and verifying personal and insurance information.<br>• Schedule patient appointments efficiently while considering clinic availability and patient needs.<br>• Assist patients with understanding their medical insurance coverage and benefits.<br>• Ensure all patient data is entered and maintained accurately in the electronic health record (EHR) system.<br>• Provide excellent customer service by addressing patient inquiries and resolving any issues promptly.<br>• Collaborate with clinical and administrative staff to ensure seamless patient care and clinic operations.<br>• Perform insurance verification to confirm coverage and eligibility prior to appointments.<br>• Maintain confidentiality and compliance with healthcare regulations during all interactions.<br>• Adapt to different clinic locations as needed to meet operational demands.<br>• Support team members with additional administrative tasks as required.
We are looking for a detail-oriented IT Fulfillment Agent I to join our team on a long-term contract basis in Wyomissing, Pennsylvania. In this role, you will play a key part in managing IT assets, purchasing, and supporting service delivery operations. The ideal candidate will have strong communication skills and an analytical mindset, ensuring smooth processes and accurate asset management.<br><br>Responsibilities:<br>• Manage IT assets across various categories, ensuring proper acquisition, storage, distribution, and disposal processes.<br>• Maintain and analyze asset registers and histories to ensure accurate tracking and compliance.<br>• Provide timely responses to support requests, offering information to resolve incidents and escalating unresolved issues as needed.<br>• Monitor and enforce policies to prevent unauthorized use of IT assets.<br>• Collaborate with service delivery teams to facilitate hardware and software purchases and manage user device procurement.<br>• Perform regular audits to ensure asset management records are up-to-date and accurate.<br>• Utilize knowledge of computer hardware and software tools to support operational needs.<br>• Contribute to problem-solving efforts and recommend improvements to asset management processes.
<p><strong>Facility Management Support </strong></p><ul><li>Supports facility in maintaining the appearance of the office, general areas, meeting rooms, collaboration areas, anchor points, locker facilities, etc.</li><li>Assists in sending/receiving mail and packages</li><li>Responds to employee inquiries; provide information, resolve problems and as necessary escalate to Facility Manager</li></ul><p>· Coordinate with HR to assist with the onboarding of new hires.</p><p>· Receive work orders from employees and place service calls to vendors to resolve issues and verify issues/repairs are resolved satisfactorily.</p><ul><li>Interacts with contracted vendors, facility management and occupants.</li><li>Works independently, participates in projects, company events and facility related program launches.</li><li>Perform other duties as assigned</li></ul><p><strong>Infrastructure Support </strong></p><p>· Conducts weekly/monthly facility inspections to identify potential issues and ensures all mechanical systems are functioning properly.</p><p>· Reports malfunctions and assists in scheduling repairs as required. </p><p>· Supports annual audits and inspections and preventative maintenance programs.</p><p>· Maintains all compliance codes, provides input for monthly reports.</p><p>· Maintains facility recycling programs, shredding operations, copy and conference rooms</p><p>· Works with business unit in assessing seating and layout needs.</p><p>· Coordinates and schedules employee/team reconfigurations or moves.</p><p>· Assists and supports build-out projects.</p><p><strong> </strong></p><p><strong>Vendor Management </strong></p><ul><li>Interfaces with contracted vendors to ensure service levels are maintained and policy adherences. Facility Coordinator will coordinate schedules, service calls and validate work order completions for invoice payment approvals.</li><li>Monitors contractor performance addresses quality/workmanship issues and reports any concerns.</li></ul><p><strong>Inventory Tracking </strong></p><ul><li>Tracks, maintains, and orders consumable items including coffee supplies, office supplies, janitorial supplies, replacement bulbs and other facility related items. Documents delivery of items, monitors backorders, validates invoice for payment approvals by management.</li><li>Assists Facility manager in monitoring tracking and conducting physical assets inventories and disposition of assets.</li><li>Maintains furniture in good state of repair per office standards.</li><li>Performs all other duties as required.</li></ul>
<p>We are looking for a Client Accounts Specialist to join our team in San Francisco, California. This role involves managing billing processes and client accounts while ensuring exceptional service delivery. The ideal candidate will bring expertise in accounting software systems and customer service to streamline operations and improve client satisfaction. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><strong>Invoice Management:</strong> Prepares and posts client invoices per attorney revisions and client guidelines.</p><p><strong>Cash Application:</strong> Reconciles and applies payments (checks, wires, ACH, credit cards); processes refunds as needed.</p><p><strong>Bank Deposits:</strong> Organizes and deposits checks into correct accounts.</p><p><strong>Trust Accounts:</strong> Records deposits, transfers, and withdrawals for client and state bar trust accounts.</p><p><strong>Recordkeeping:</strong> Maintains accurate electronic files for invoices, cash receipts, disbursements, overpayments, refunds, wires, transfers, write-offs, and unapplied cash.</p><p><strong>Reporting:</strong> Provides accrual, budget, and rate data to attorneys/clients as requested.</p><p><strong>Expense Processing:</strong> Records third-party expenses and disbursements in expense systems.</p><p><strong>Account Management:</strong> Monitors unapplied cash, reallocates payments when bills are revised, and ensures trust funds are used appropriately.</p><p><strong>Collections Support:</strong> Assists with collection efforts when needed.</p>
<p><strong>IT Manager</strong></p><p><strong>Location</strong>: Chatsworth, CA (Hybrid, 3-days onsite)</p><p><strong>Salary Range</strong>: $100,000 - $140,000 per year</p><p>Are you a proactive, entrepreneurial IT leader ready to drive digital transformation in a collaborative, fast-paced environment? Are you looking for an opportunity to shape and enhance the IT landscape for a growing organization? If so, we invite you to join our team as an IT Manager!</p><p>We are seeking an innovative and forward-thinking manager to oversee and develop our IT systems, including our proprietary ERP system and future CRM implementation, while working closely with internal stakeholders and external partners to drive efficiency and business growth.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Act as primary contact for immediate IT issues, particularly those related to the company's proprietary ERP system.</li><li>Design and execute an IT roadmap, ensuring alignment with the organization’s strategic goals.</li><li>Identify business needs and translate them into impactful IT solutions.</li><li>Provide guidance on leveraging digital tools to optimize operations across departments.</li><li>Evaluate workflows, recommend, and oversee the implementation of technology solutions.</li><li>Manage relationships with external vendors, including an outsourced help desk service, ensuring day-to-day IT support meets service level agreements.</li><li>Spearhead the introduction of a CRM system, and guide the implementation of WMS and additional system functionalities.</li><li>Monitor the health, performance, and security of IT systems to ensure operation continuity and efficiency.</li><li>Represent the U.S. office in international IT group meetings and collaborate on global initiatives.</li><li>Create a roadmap to develop the internal IT team’s capabilities, recommending structural enhancements for future needs.</li></ul><p><br></p>
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team on a contract basis in Denver, Colorado. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient management of front desk operations. This position requires excellent multitasking skills and a commitment to delivering exceptional customer service.<br><br>Responsibilities:<br>• Greet and assist visitors upon arrival, ensuring a welcoming and detail-oriented environment.<br>• Manage incoming calls effectively using a multi-line phone system, directing them to the appropriate departments or individuals.<br>• Provide concierge services by addressing inquiries and offering information about the company and its offerings.<br>• Operate and maintain a switchboard system with 1-10 lines to ensure seamless communication.<br>• Handle inbound calls promptly, addressing concerns and providing accurate information.<br>• Maintain the front desk area by organizing documents and ensuring cleanliness.<br>• Coordinate with internal teams to relay messages and manage schedules efficiently.<br>• Ensure compliance with company policies and procedures at all times.<br>• Assist with administrative tasks as required, including scheduling and data entry.<br>• Resolve minor issues or escalate concerns to the appropriate personnel when necessary.
<p>We are looking for a skilled Senior IT Project Manager to join our team in Southern California. In this long-term contract role, you will oversee critical projects, drive innovation and ensuring seamless execution across multiple business functions. This position requires a strong leader with technical expertise, strategic vision, and the ability to manage cross-functional teams. This role will be onsite 80% of the time.</p><p><br></p><p>Responsibilities:</p><p>• Lead the design, development, and implementation of the Dealer Communication System across various business domains.</p><p>• Provide governance and oversight to ensure projects align with strategic objectives, budget constraints, and timeline commitments.</p><p>• Build and manage high-performing teams comprising internal staff, contingent workers, and vendor partners.</p><p>• Collaborate with departments such as Sales, Parts, Service, Finance, and IT to achieve successful project outcomes.</p><p>• Create and present executive-level dashboards, proposals, and presentations to stakeholders.</p><p>• Monitor and control project budgets, forecasts, and financial metrics to ensure adherence to approved funding.</p><p>• Utilize tools like Confluence and Clarity for project tracking, documentation, and portfolio reporting.</p><p>• Coordinate with Enterprise Architecture and Infrastructure teams to support modernization and re-platforming efforts.</p><p>• Manage phased rollouts of dealer capabilities, including warranty claims, parts ordering, and service contracts.</p><p><br></p>
We are looking for a detail-oriented HR Coordinator to join our team in Ann Arbor, Michigan. This long-term contract position offers an exciting opportunity to support various human resources functions, including recruitment, compliance, and administrative tasks. The role combines office work with occasional remote flexibility, making it an excellent fit for a self-motivated individual eager to contribute to a dynamic environment.<br><br>Responsibilities:<br>• Post job openings across multiple platforms to attract candidates with relevant experience.<br>• Source and screen potential candidates to ensure they meet role-specific requirements.<br>• Coordinate and schedule interviews, ensuring seamless communication between candidates and hiring managers.<br>• Conduct pre-employment checks, including background verifications and compliance processes.<br>• Provide administrative support to the HR team and assist line managers with HR-related tasks.<br>• Maintain and update candidate tracking systems and personnel files to ensure accurate records.<br>• Assist with onboarding processes, ensuring new hires are integrated smoothly into the organization.<br>• Generate reports and support HR projects focused on automation and process improvements.
<p>We are looking for a detail-oriented Data Analyst to join our team in Woodcliff Lake, New Jersey. This Contract to permanent position is ideal for someone passionate about ensuring data accuracy and streamlining processes within the retail industry. The role involves maintaining master data, analyzing information, and contributing to operational efficiency through collaboration with cross-functional teams.</p><p><br></p><p>Responsibilities:</p><p>• Update and maintain Customer Master, Material Master, and Pricing records to ensure data accuracy.</p><p>• Verify data integrity and apply corrections to maintain high-quality standards.</p><p>• Perform data cleansing, validation, and troubleshooting to address discrepancies.</p><p>• Support new product setup by applying appropriate coding conventions and ensuring proper registration.</p><p>• Communicate updates related to pricing, promotions, and programs to relevant internal stakeholders.</p><p>• Create and distribute operational reports, including dealer listings and mailing lists, to support business needs.</p><p>• Resolve data-related issues promptly and implement corrective measures.</p><p>• Manage tables and functions such as sales rep codes, pricing groups, product hierarchies, and B2B portal access.</p><p>• Ensure the accuracy of the “Where To Buy” locator website through proper authorization processes.</p><p>• Develop documentation and provide training on master data processes for team members.</p>
