753 Results for Assistant Jobs

Add your latest resume to match with open positions.

Sr. Administrative Assistant

Madison, NJ
onsite
Temporary to Hire
30.00 - 40.00 USD / Hourly
We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities. Responsibilities:• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.
2026-10-29T15:28:44Z

Assistant General Manager

Murrysville, PA
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for an Assistant General Manager to help lead daily transportation operations. In this role, you will partner with the General Manager to keep service running smoothly, support team performance, and uphold safety and regulatory standards. This position is ideal for someone who can balance operational oversight, staff coordination, and customer service in a fast-moving environment. Responsibilities:• Partner with the General Manager to oversee daily transportation activities, including route execution, dispatch flow, fleet usage, and overall service reliability.• Guide and support drivers, dispatch personnel, and office staff to maintain strong performance and efficient day-to-day operations.• Track operational results such as timeliness, equipment productivity, safety outcomes, and customer experience, and use findings to improve performance.• Help refine workflows and operating practices to increase efficiency, control costs, and strengthen service quality.• Maintain adherence to transportation regulations, company procedures, and workplace safety expectations across the operation.• Assist with recruiting, onboarding, scheduling, coaching, and evaluating team members to build a dependable workforce.• Review service disruptions, incidents, and customer concerns, then coordinate corrective actions to prevent repeat issues.• Work closely with maintenance teams to keep vehicles ready for service through preventive upkeep and reduced downtime.• Contribute to budgeting, forecasting, expense monitoring, and reporting to support sound operational decisions.• Serve as acting operational lead when needed to ensure continuity and effective communication with customers, vendors, and internal partners.
2026-11-02T17:53:47Z

Export Trade Assistant

Bloomington, MN
onsite
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
We are looking for an Export Trade Assistant to support international trade operations and help ensure shipments move smoothly from order execution through delivery and payment. This role partners with commercial teams, logistics providers, financial institutions, and internal stakeholders to coordinate export activity, maintain accurate trade records, and uphold regulatory compliance. Based in Bloomington, Minnesota, this position is ideal for someone who is organized, detail-focused, and experienced in global shipping processes. Responsibilities:• Coordinate export transactions from order confirmation through shipment completion, ensuring timelines, documentation, and customer requirements are met.• Prepare, review, and maintain import and export paperwork, including shipping, customs, and trade-related records needed for cross-border movement.• Work closely with sales, traders, freight partners, customs brokers, carriers, and banking contacts to support timely delivery and payment processing.• Monitor shipment activity and resolve issues related to transportation, documentation accuracy, or international routing delays.• Help ensure trade activity aligns with applicable export regulations, company policies, and country-specific requirements.• Track contractual and logistical milestones to support smooth execution of international sales agreements.• Communicate shipment status, document updates, and exception items to customers and internal teams in a clear and timely manner.• Maintain organized records of trade transactions to support reporting, audit readiness, and operational accuracy.
2026-10-14T14:13:50Z

Litigation Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for an experienced Legal Assistant to provide dedicated litigation support in our office. This position plays an important role in helping attorneys and paralegals manage case activity, maintain organized records, and prepare legal materials with accuracy and discretion. The ideal candidate brings strong judgment, excellent communication skills, and the ability to handle multiple priorities in a fast-paced legal environment while delivering dependable service to internal and external stakeholders. Responsibilities: • Support litigation attorneys and paralegals with day-to-day administrative and case-related tasks, while remaining available to assist other legal teams when needed. • Prepare, revise, and proofread legal correspondence, memoranda, and other case documents using approved technology and document management tools. • Track court dates, filing deadlines, and other critical milestones to help ensure matters move forward on schedule. • Coordinate electronic court submissions and assist with the drafting and formatting of filings and related legal documents. • Communicate effectively with court staff, attorneys, clients, and internal personnel to gather information, respond to inquiries, and help resolve routine issues. • Handle payment requests and reimbursement submissions in a timely and accurate manner. • Organize, maintain, archive, and retire legal files in accordance with established records and information governance practices. • Transcribe dictated material and convert it into clear, well-structured documents. • Protect sensitive information at all times and exercise sound discretion when managing confidential legal matters.
2026-10-26T13:24:05Z

Mail & Print Services Assistant - Level 2

Redmond, WA
remote
Temporary / Contract
20.70 - 20.70 USD / Hourly
We are looking for a dependable Mail & Print Services Assistant - Level 2 to support daily shipping, mail handling, and related service activities at an in-person site in Redmond, Washington. This Long-term Contract opportunity is ideal for someone who enjoys hands-on work, communicates clearly, and can stay organized in a fast-paced environment. The role involves supporting outbound shipments, handling routine mail center tasks, and assisting with services such as passport photos while maintaining accuracy and professionalism throughout the day. Responsibilities: • Manage daily mailroom and shipping center activities, including preparing outgoing packages and coordinating timely dispatch through approved carriers. • Capture passport photos and provide front-line service support to employees or visitors using the mail and print service area. • Process outbound shipments using shipping systems and tracking tools, ensuring labels, postage, and documentation are completed correctly. • Inspect incoming and outgoing packages for condition, compliance, and proper handling, escalating concerns when shipments appear damaged or questionable. • Communicate shipment timing, delivery updates, and special handling arrangements to package owners and other stakeholders as needed. • Maintain adequate stock levels for postage, packaging, and mailroom supplies to support uninterrupted daily operations. • Support delivery and distribution schedules for mail, packages, printed materials, and office supplies across supported locations. • Follow established safety and operational procedures while standing for much of the workday and handling items weighing up to 50 pounds when required.
2026-10-30T12:03:55Z

Executive Operations Assistant/Admin

Davie, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment. Responsibilities:• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.
2026-10-19T21:43:41Z

Treasury Analyst/Assistant Treasurer

Melville, NY
onsite
Permanent / Full Time
80000.00 - 110000.00 USD / Yearly
We are looking for a Treasury Analyst/Assistant Treasurer to support treasury operations and funding activities in Melville, New York. This position plays a key role in overseeing structured entity transactions, maintaining accurate cash and position reporting, and helping ensure timely execution of financial obligations. The ideal candidate brings strong corporate treasury knowledge, analytical ability, and a disciplined approach to managing funding flows, reconciliations, and reporting. Responsibilities: • Oversee daily treasury activity for special purpose entities, including short-term funding instruments, foreign exchange transactions, interest rate hedging activity, investments, and related cash settlements. • Execute fund movements in alignment with established program priorities and distribution structures to support ongoing liquidity needs. • Partner with accounting teams to facilitate accurate recording of daily ledger activity and support month-end analysis of profit and loss results and position changes. • Review asset and liability balances regularly, investigate variances, and complete reconciliations to confirm accuracy across treasury positions. • Prepare and circulate reporting that highlights performance trends, funding activity, exposures, and other key analytical insights for stakeholders. • Collaborate with leadership to identify opportunities to streamline treasury workflows and strengthen operating procedures. • Work closely with internal teams and external sponsor contacts to help shape and manage effective funding strategies. • Process interest payments, fee settlements, and vendor invoice disbursements with a high level of accuracy and timeliness.
2026-10-20T18:43:44Z

Marketing Assistant

Frisco, TX
onsite
Temporary / Contract
13.00 - 15.00 USD / Hourly
We are looking for a detail-oriented Marketing/Communications Coordinator to support product data accuracy and coordination efforts for a food manufacturing organization in Frisco, Texas. This Long-term Contract opportunity is ideal for someone who excels at managing high-volume information, working independently, and maintaining precise records across customer-facing platforms. In this role, you will help ensure product details remain current, compliant, and accessible to internal teams and external partners. Responsibilities: • Maintain and update product information in external platforms, including Syndigo, to support customer and distributor access. • Enter and revise key item details such as UPCs, ingredients, allergen statements, descriptions, and new product information. • Monitor product records for completeness and accuracy, investigating inconsistencies and resolving data issues promptly. • Provide timely product information support to internal teams and coordinate responses to business requests. • Help safeguard compliance by ensuring published product content is accurate and up to date across all assigned systems. • Manage a steady volume of data-related tasks with minimal supervision while meeting deadlines and quality standards. • Partner with marketing and cross-functional stakeholders to keep product content aligned with current business needs.
2026-11-03T20:23:48Z

Accounting Assistant

Nas, TN
onsite
Temporary to Hire
21.00 - 25.00 USD / Hourly
We are looking for an Pricing Analyst to join a team in Tennessee in a contract-to-permanent position. This opportunity is well suited for someone who enjoys balancing accounting support with pricing-related analysis, reviewing customer and contract terms, and working extensively in Excel. The role will contribute to billing accuracy, pricing decisions, and day-to-day financial operations while supporting a fast-moving business environment. Responsibilities:• Support daily accounting activities, including invoice review, payment tracking, and records maintenance to help keep financial data accurate and current.• Examine customer agreements and pricing documentation to confirm billing terms, rates, and service details before invoices are issued.• Prepare and update spreadsheets in Excel to analyze pricing information, compare rate structures, and identify discrepancies.• Assist with accounts receivable tasks by monitoring outstanding balances, researching billing questions, and coordinating follow-up as needed.• Maintain pricing data and apply approved updates to ensure customer charges align with contractual commitments and business guidelines.• Contribute to billing operations by generating accurate invoices, validating supporting details, and resolving pricing-related issues.• Review pricing scenarios and provide organized data to support internal decisions around customer pricing and competitive positioning.• Partner with internal teams to clarify contract language, confirm charge structures, and improve consistency across accounting and pricing processes.
2026-11-05T17:23:47Z

Assistant CFO

Toledo, OH
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for an experienced financial leader to help guide the organization’s fiscal strategy and support long-term operational strength in Toledo, Ohio. This role partners closely with senior leadership to oversee core finance activities, strengthen compliance, and provide insight that informs business decisions. The ideal candidate brings a hands-on approach to budgeting, reporting, revenue oversight, and internal controls while fostering accountability and continuous improvement across the finance function. Responsibilities: • Provide strategic direction for financial operations, ensuring strong stewardship of organizational resources and alignment with broader business objectives. • Lead budgeting, forecasting, and month-end financial review processes to deliver accurate reporting and support informed planning. • Oversee accounting, cash management, accounts payable, billing, collections, and financial counseling activities through effective team leadership. • Monitor revenue performance and receivables, including bad debt forecasting and reserve analysis, to improve cash flow and financial visibility. • Prepare financial reports and key analyses for executive leadership and board-level finance discussions. • Coordinate audit activities and maintain compliance with regulatory, accounting, and internal control standards. • Establish measurable performance goals for finance-related departments and drive initiatives that improve service quality and operational efficiency. • Partner with organizational leaders on strategic planning, growth initiatives, and financial decision-making across the business. • Coach and develop finance team members while promoting an ethical, collaborative, and high-performance work environment.
2026-10-30T07:04:06Z

Accounting Assistant

Salinas, CA
onsite
Temporary to Hire
25.34 - 29.34 USD / Hourly
Location: Salinas, CA > > > >100% ONSITEPay Rate: $28-$32/hrPosition: Accounting Analyst We are looking for an Accounting Analyst to support day-to-day financial operations for a growing team in Salinas, California. This contract opportunity with potential for a permanent role is ideal for someone who brings strong accounting fundamentals, sharp attention to detail, and the ability to stay organized while balancing competing deadlines. The right candidate will contribute across payables, receivables, and reconciliation activities while building effective working relationships with internal partners and vendors. Responsibilities:• Process vendor invoices accurately, assign proper coding, and help maintain timely accounts payable workflows.• Assist with accounts receivable activities, including tracking incoming payments and supporting account follow-up as needed.• Perform bank and account reconciliations to identify discrepancies, research variances, and help resolve outstanding items.• Maintain organized financial records and documentation to support reporting, audits, and routine accounting review.• Communicate with vendors and internal teams to address billing questions, payment issues, and account concerns professionally.• Use Excel and accounting systems to update financial data, prepare schedules, and support daily transaction review.• Manage multiple accounting tasks in a fast-paced environment while maintaining accuracy and meeting deadlines.• Support additional accounting projects and process-related assignments as business needs evolve.
2026-10-28T19:23:41Z

Administrative Assistant

East Syracuse, NY
onsite
Permanent / Full Time
43000.00 - 45000.00 USD / Yearly
Paul Grenga with Robert Half Permanent Placement is partnering with a great company in East Syracuse, NY on their search for a Customer Service Support Representative to join their team. In this role you will be a critical resource and support for a high-impact sales team. This is an in-office role with starting wage of $21 - $23 per hour based on experience and includes a comprehensive total benefits package. Responsibilities include but not limited to: Serve as the primary point of contact for customer inquiries, including answering calls, assisting walk-in customers, and processing fax and e-business orders with accurate pricing and product availability Act as a liaison between customers, the factory, and the sales team to ensure timely communication and resolution of requests Develop and maintain product knowledge to effectively address customer questions and promote services such as free delivery and custom solutions Coordinate inventory availability across the factory and three local WNY offices, ensuring prompt responses to all inquiries within the company’s 4-hour service commitment Manage inventory including restocking products, coordinating deliveries, and maintaining organized storage areas that reflect brand standards Build strong customer relationships by providing consistent support, identifying new product or service opportunities, and assisting with special requests Collaborate with sales, operations, and inside staff to deliver seamless service, promote value-added offerings, and uphold a culture of zero customer disappointments Serve as very occasional backup to small deliveries driver and light warehouse work Benefits / Perks: Comprehensive benefits plan including health/dental/vision and 401K with 3% match Company university training for detail oriented growth
2026-10-28T17:43:46Z

Complex Commercial Litigation Assistant

Beverly Hills, CA
onsite
Permanent / Full Time
90000.00 - 115000.00 USD / Yearly
We are looking for an experienced Legal Secretary to join our dynamic team in Beverly Hills, California. In this role, you will provide high-level administrative support to attorneys, ensuring smooth operations and efficiency within a busy legal environment. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced setting. Responsibilities: • Draft, edit, and organize complex legal documents, forms, and correspondence with precision and attention to detail. • Manage electronic court filings for both state and federal cases, ensuring compliance with procedural rules. • Coordinate conflict checks and facilitate the opening of new matters for attorneys. • Prepare tables of contents and authorities, exhibits, and trial binders to support case preparation. • Maintain accurate docketing and calendar entries using specialized software to track important deadlines. • Establish and manage both physical and electronic client files for easy access and organization. • Collaborate with the accounting department to prepare expense reports and finalize monthly billing. • Provide support in preparing attorneys for hearings, mediations, arbitrations, and trials. • Handle special projects and overflow tasks while contributing to team objectives. • Arrange courier services and manage internal and external functions as needed.
2026-10-11T15:58:44Z

Legal Administrative Assistant / Paralegal

New Hyde Park, NY
onsite
Permanent / Full Time
65000.00 - 85000.00 USD / Yearly
We are looking for a Paralegal to support a busy estate planning and elder law practice in New Hyde Park, New York. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings 2+ of law firm experience (T& E experience highly preferred), e-filing experience in NYSCEF and Surrogate's Court, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters. Responsibilities:• Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials.• Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court.• Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently.• Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs.• Manage matter records and support the accuracy of case information within legal databases and document management systems.• Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review.• Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.
2026-11-04T15:33:45Z

Accounting Manager/Supervisor

Melville, NY
onsite
Permanent / Full Time
115000.00 - 130000.00 USD / Yearly
Regional Accounting Manager / Assistant Controller, Melville, Long Island, NY Anna Parson at Robert Half is seeking a sharp, fast paced Regional Accounting Manager / Assistant Controller to work for a large, multi-site organization. This Regional Accounting Manager / Assistant Controller position is ideal for someone coming from a publicly traded, multi-state company environment who thrives in a high-volume, fast-paced setting and enjoys leading teams while driving strong financial controls and reporting processes. This role will report directly to the Controller and oversee a team of accounting professionals.As the Regional Accounting Manager / Assistant Controller, you will: <ul><li>Lead and mentor a team of accounting staff, fostering accountability, development, and operational excellence.</li><li>Oversee month-end, quarter-end, and year-end close activities for multiple business units and locations.</li><li>Ensure accurate financial reporting in accordance with GAAP and company policies.</li><li>Support and maintain a strong internal control environment, including SOX compliance initiatives.</li><li>Review balance sheet reconciliations, journal entries, and account analyses.</li><li>Partner with operational and finance leaders across multiple sites to support business performance.</li><li>Assist with budgeting, forecasting, and variance analysis.</li><li>Drive process improvements and efficiencies across accounting and reporting functions.</li><li>Support internal and external audits and respond to compliance-related requests.</li><li>Utilize advanced Excel skills to analyze large volumes of financial data and deliver meaningful reporting.</li></ul>The ideal Regional Accounting Manager / Assistant Controller candidate will bring a strong technical accounting foundation, a track record of leading teams, and experience navigating the complexities of a large public-company environment. Candidates with exposure to multiple locations and significant transaction volume will be highly regarded.For immediate and confidential consideration, contact Anna Parson at Robert Half or APPLY NOW!
2026-11-02T22:33:43Z

Human Resources (HR) Assistant

Sacramento, CA
onsite
Temporary / Contract
27.71 - 32.09 USD / Hourly
We are looking for a detail-oriented workers comp claims examiner to support a non-profit organization in Sacramento, California. This Long-term Contract position focuses on coordinating and resolving workers’ compensation claims while serving as a key point of contact for employees, medical professionals, legal representatives, and other partners. The ideal candidate will bring strong judgment, organization, and communication skills to help move claims efficiently from intake through closure while maintaining compliance with applicable requirements. Responsibilities:• Oversee workers’ compensation cases from first notice of injury through final disposition, ensuring each file progresses accurately and on schedule.• Review incident details, medical documentation, and supporting records to assess claim validity and determine appropriate next steps.• Communicate regularly with injured employees, supervisors, healthcare providers, attorneys, investigators, and external service partners to gather updates and share claim information.• Arrange and track medical care, confirm treatment plans, and evaluate clinical reports to support ongoing case management.• Process indemnity and medical payments with attention to statutory guidelines, internal standards, and required timeframes.• Prepare and issue claim-related notices, including determinations, delays, and benefit communications, within mandated deadlines.• Maintain complete and well-organized claim files by documenting activity, preserving correspondence, and updating case notes promptly.• Support investigations by securing statements, reviewing evidence, and identifying opportunities for recovery, settlement, return-to-work planning, or other cost-control measures.• Partner with legal counsel and represent the organization in hearings, mediations, conferences, or similar proceedings when claims require formal resolution.
2026-10-28T18:28:47Z

Family Law Paralegal

Naperville, IL
onsite
Permanent / Full Time
55000.00 - 85000.00 USD / Yearly
Hiring: Family Law Paralegal/Legal Assistant (Naperville, IL) Join a boutique law firm seeking an experienced Family Law Paralegal/Legal Assistant. The ideal candidate is highly organized, proficient in financial analysis, and able to manage complex casework in a fast-paced environment. Key Responsibilities:<ul><li>Prepare and file pleadings, motions, financial affidavits, and other court documents</li><li>Coordinate attorney calendars, scheduling, deadlines, and court appearances</li><li>Manage document discovery and organize production of financial data</li><li>Work directly with clients to gather case information and financial records</li><li>Review and analyze financial statements, income documentation, and expense records</li><li>Draft and update financial affidavits and breakdowns</li><li>Assist in litigation support, trial preparation, and client file management</li><li>Prepare spreadsheets and financial calculations for support and asset division</li><li>Draft correspondence and routine legal documents</li></ul>
2026-10-19T20:13:48Z

Paralegal - Trust & Estate

Saint Louis, MO
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Trusts & Estates Legal Assistant (Private Wealth Group)St. Louis, MODescriptionA nationally recognized law firm with a sophisticated Private Wealth practice is seeking a Trusts & Estates Legal Assistant to join its St. Louis office. This is an excellent opportunity to support a highly regarded team serving high-net-worth individuals, families, and business owners in complex estate planning and wealth preservation matters.This role offers exposure to high-level client work, a collaborative and professional environment, and strong compensation with excellent, comprehensive benefits.Key responsibilities include:<ul><li>Supporting attorneys in the preparation and drafting of estate planning documents including wills, trusts, powers of attorney, and related instruments</li><li>Assisting with trust and estate administration, including probate filings and asset coordination</li><li>Managing attorney calendars, deadlines, and client communications with a high level of professionalism</li><li>Preparing correspondence, engagement letters, and maintaining organized client files</li><li>Coordinating with clients, financial advisors, and outside professionals to gather documentation and information</li><li>Handling e-filing and court filings, as needed</li><li>Performing general administrative and legal support duties in a fast-paced, detail-oriented environment</li></ul> Why Consider This Opportunity?<ul><li>Great pay and highly competitive benefits package including robust health coverage, retirement plan, PTO, and additional firm perks</li><li>Work alongside a top-tier Private Wealth team handling sophisticated and meaningful legal matters</li><li>Strong firm culture known for professionalism, collaboration, and long-term career growth</li></ul>Disclaimer: This job posting was generated with the assistance of AI technology and has been reviewed for accuracy. All applicants will be evaluated based on their qualifications and experience.
2026-10-19T20:08:45Z

Paralegal

Walnut Creek, CA
onsite
Permanent / Full Time
80000.00 - 120000.00 USD / Yearly
We are looking for an experienced Legal Assistant/Paralegal to support a small practice in the East Bay. This role combines substantive paralegal work with legal administrative and office coordination responsibilities in a firm focused on real estate, construction, and business disputes. The ideal candidate brings strong judgment, advanced organizational skills, and confidence using legal technology in a fast-paced civil litigation environment. Responsibilities:• Manage case documents from intake through trial, including organizing, reviewing, and analyzing records for active civil litigation matters.• Prepare discovery materials and assist with drafting pleadings, motions, and other case-related documents as needed.• Conduct legal research using platforms such as Westlaw and other technology tools to support attorneys in case strategy and preparation.• Evaluate and screen prospective client inquiries, gathering key information and helping determine next steps for attorney review.• Coordinate trial preparation by assembling exhibits, binders, and other materials required for hearings, depositions, and trial.• Handle civil court filings, arrange service of documents, and ensure submissions meet court rules and deadlines.• Maintain calendars and scheduling for litigation events, client meetings, and court-related obligations.• Build and maintain organized electronic and administrative files, while also supporting office operations, recordkeeping, and supply management.• Assist with accounts payable and accounts receivable tasks to help keep daily firm operations running smoothly.
2026-10-07T15:53:59Z

Assistant Vice President for Finance

Norfolk, VA
onsite
Permanent / Full Time
100000.00 - 170000.00 USD / Yearly
We are looking for an experienced financial leader to guide core fiscal operations and strengthen sound stewardship across the organization. This role will oversee reporting, budgeting, compliance, and audit coordination while providing clear financial insight to senior leadership and key stakeholders. The ideal candidate brings strong nonprofit or similarly complex organizational finance experience, along with the ability to lead staff, manage competing priorities, and support long-term financial accountability. Responsibilities: • Direct financial planning and day-to-day fiscal oversight, ensuring accurate reporting, reliable controls, and alignment with organizational goals. • Lead the preparation and review of budgets, forecasts, and financial analyses to support executive decision-making and long-range planning. • Oversee annual audits, regulatory filings, and compliance activities, serving as a primary finance contact for external auditors and other stakeholders. • Manage accounting operations related to restricted funds, endowments, investments, and grant-supported resources with careful attention to fiduciary standards. • Supervise and develop finance and accounting staff, setting priorities, reviewing work, and promoting high standards across the team. • Prepare and present financial information for executive leadership, governing boards, and finance committees in a clear and actionable manner. • Strengthen internal controls, financial policies, and operational procedures to reduce risk and improve consistency across finance functions. • Monitor cash flow, investment reporting, and overall financial performance to help maintain organizational stability and support strategic initiatives.
2026-11-03T20:03:56Z

Remote: Litigation Legal Secretary (CA experience required)

Los Angeles, CA
remote
Temporary / Contract
39.90 - 46.20 USD / Hourly
Robert Half Legal is partnering with a highly regarded boutique law firm in its search for a Litigation Legal Assistant. This firm was founded by attorneys from leading national and international firms and is known for its sophisticated practice in corporate, real estate, entertainment, and complex litigation. The need has arisen following the arrival of a new New York-based partner, Randy Friedberg, and this role will provide direct litigation support to his desk while also assisting with the migration of case files into NetDocuments. This is a fully remote, full-time contract opportunity working Monday through Friday, 40 hours per week, during Pacific Time business hours. The pay range is $40-$45/hour, and the assignment is open-ended with an ASAP start. Responsibilities:<ul><li>Manage electronic and hard-copy court filings in California State, Federal, and Appellate courts</li><li>Support California litigation matters and ensure compliance with California court rules and procedures</li><li>Schedule, coordinate, and confirm meetings, court dates, remote appearances, and depositions</li><li>Initiate conflict checks, compile party information, and assist with drafting engagement letters</li><li>Create document shells and organize exhibits for discovery, pleadings, and trial preparation</li><li>Maintain master service lists, case captions, and deposition exhibit logs in Excel</li><li>Conduct basic legal research, pull documents from Westlaw and court dockets, and maintain case files</li><li>Format, redline, and upload large documents using Microsoft Office, Adobe, Workshare, macros, and NetDocuments</li></ul>
2026-11-05T16:58:44Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
24.70 - 28.60 USD / Hourly
We are seeking a Part-Time Office Assistant to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.Key ResponsibilitiesAdministrative Support<ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul>Resource Library & Special Projects<ul><li>Organize, catalog, and maintain the firm's materials and resource library</li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
2026-10-21T19:34:07Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000.00 - 105000.00 USD / Yearly
Litigation Legal Assistant – HYBRID - Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000 + performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-10-22T14:23:42Z

AP Supervisor

Seabrook, NH
onsite
Permanent / Full Time
- USD / Yearly
A rare opportunity to grow into AP leadership with a 100% employee-owned company. Are you an experienced Accounts Payable professional ready to take the next step in your career? Our client is seeking an Assistant Accounts Payable Manager to join its growing accounting team. This is more than a traditional AP role. You'll work closely with the current AP Manager and Accounting leadership, help oversee a high-volume AP operation, and develop the skills needed to step into the AP Manager position as part of a planned retirement transition. Why consider this opportunity?<ul><li>Career progression: A defined opportunity to develop toward the AP Manager role.</li><li>Employee ownership: 100% employee-owned, giving employees an opportunity to share in the company's success through its ESOP.</li><li>Competitive compensation: $75K–$85K base salary plus a discretionary bonus.</li><li>Growing business: Join an expanding construction company with a strong project pipeline and continued growth.</li><li>Leadership exposure: Supervise and support an AP Assistant while working directly with the Accounting Manager, CFO, and project teams.</li><li>Comprehensive benefits: Medical, dental, and vision insurance, plus a 401(k) with company match.</li></ul> What you'll do<ul><li>Oversee daily accounts payable activities, including invoice batching, posting, documentation, and payment review.</li><li>Support and manage AP staff, helping maintain accuracy and efficient workflow in a high-volume environment.</li><li>Coordinate with project managers, superintendents, and project coordinators to ensure timely invoice approvals and proper job-cost processing.</li><li>Maintain vendor records, manage vendor onboarding documentation, and resolve escalated vendor inquiries.</li><li>Reconcile company credit card accounts and provide transaction reporting to leadership.</li><li>Assist with annual budgeting, quarterly budget analysis, and budget entry into the accounting system.</li><li>Prepare annual 1099 filings and support other AP reporting and compliance requirements.</li><li>Help identify and resolve issues while maintaining strong relationships across the organization.</li></ul>
2026-11-06T08:39:08Z

Plaintiff Paralegal - Multiple Successful Placements!

Manhattan Beach, CA
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
A well-known top plaintiff trial firm is seeking a paralegal with 5+ years of experience in civil litigation. This paralegal will be working with 2 attorneys who handle plaintiff personal injury matters. My team has placed 2 paralegals and 1 legal assistant with this firm!! The role is onsite for the first 3 months, and then the paralegal will work 3 days onsite and 2 days from home. This paralegal must have plaintiff personal injury experience. The ideal paralegal will have experience propounding and responding to discovery, legal research, trial preparation, and assisting attorneys during trial. The firm is offering this paralegal a fantastic compensation package that includes 100% firm-paid benefits (medical/dental/vision) for the employee AND pays the majority of the premium for dependents, 401k with matching, paid parking, vacation, sick time, paid holidays, and more! For immediate consideration for this exciting Paralegal opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com >
2026-11-06T15:08:43Z

23 25

753 results for Assistant jobs