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797 results for Assistant jobs

Project Assistant

Boise, ID
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Project Assistant to support marketing and promotional initiatives in Twin Falls, Idaho. This is a Contract position for a 1 day need focused on keeping project activities organized, materials prepared, and timelines on track across multiple assignments. The ideal candidate brings strong coordination skills, comfort with digital file handling, and the ability to communicate clearly with team members and field staff. Responsibilities:• Coordinate project schedules and monitor deadlines to help ensure tasks are completed on time• Prepare, organize, and scan project documents so records remain accurate and easy to access• Support project management activities by tracking progress, updating status information, and following up on open items• Confirm that assigned teams have received the correct quantity of materials before work begins each day, including signage and related program documents• Assist with master scheduling efforts to align project timelines, resources, and daily priorities• Maintain project files in shared platforms such as Dropbox to support efficient collaboration and document control• Use an iPhone and other mobile tools to communicate updates, capture information, and support field coordination
2026-04-30T17:48:44Z

Administrative Assistant

St. Louis, MO
remote
Temporary / Contract
- USD / Hourly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-05-01T14:48:40Z

Administrative Assistant

Abernathy, TX
onsite
Temporary / Contract
18.63 - 21.57 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Abernathy, Texas. This long-term contract position involves providing vital support to a construction jobsite, ensuring smooth daily operations in a fast-paced environment. The role offers the opportunity to engage with diverse team members, manage essential supplies, and oversee various administrative tasks. Responsibilities: • Serve as the primary administrative support on a bustling construction jobsite, ensuring efficiency in daily operations. • Coordinate with jobsite personnel, delivery drivers, and catering services to maintain seamless workflows. • Manage office supply inventory and handle procurement to ensure the workspace remains well-equipped. • Oversee email correspondence and provide timely responses to inquiries from team members and external stakeholders. • Perform data entry tasks with precision and maintain organized records for easy access and reference. • Utilize Microsoft Word and Outlook to create and manage documents and communications. • Greet visitors, answer phone calls, and provide receptionist support as needed. • Assist in scheduling and maintaining calendars for meetings and other jobsite activities. • Adapt to changing priorities and tasks in a dynamic, quick-paced environment. • Ensure compliance with company policies and procedures in all administrative activities.
2026-04-20T14:18:52Z

Accounting Assistant

Chicago, IL
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a client based in Chicago, Illinois. This Long-term Contract position is ideal for someone with hands-on accounting experience who can manage transactional tasks accurately and efficiently. The role offers an opportunity to contribute across payables, receivables, and reconciliation activities while working in a fast-paced business environment. Responsibilities: • Process vendor invoices, verify coding details, and prepare items for timely payment. • Support accounts receivable activities by recording incoming payments and following up on outstanding balances as needed. • Reconcile bank statements and internal financial records to identify and resolve discrepancies. • Maintain accurate accounting documentation and ensure financial data is entered correctly in QuickBooks. • Assist with routine account reviews to help keep ledgers current and organized. • Coordinate with internal teams and external contacts to clarify billing, payment, and invoice questions.
2026-04-29T13:38:46Z

Accounting Assistant

San Diego, CA
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
Robert Half is seeking an Accounting Assistant for a growing hospitality group in San Diego! The ideal candidate will have experience supporting light Accounts Payable, Accounts Receivable, and Payroll.This is the perfect role for someone who enjoys supporting multiple parts of the accounting department. This is an on-site position, temporary-to-hire, and assisting a busy accounting department. What you'll be doing everyday<ul><li>Maintain Purchase Order processing system</li><li>Process Accounts Payable</li><li>Enter A/R information into system </li><li>Processing expense reports </li><li>Assist with payroll system and payroll related items</li><li>Perform clerical duties such as mailings and filing</li><li>Perform such other accounting, financial, or administrative tasks as may be required</li></ul>
2026-04-21T17:08:43Z

Executive Assistant

San Antonio, TX
onsite
Temporary to Hire
33.25 - 38.50 USD / Hourly
Our client is looking for an experienced Executive Assistant to provide dedicated support to a senior executive overseeing several business entities in Texas. This contract-to-permanent position is ideal for someone who thrives in a fast-moving environment and can balance administrative leadership with day-to-day operational coordination. The right candidate will bring sound judgment, strong organization, and the ability to manage sensitive matters with discretion. Responsibilities:• Oversee a dynamic executive calendar, arranging meetings, resolving scheduling conflicts, and aligning commitments across multiple lines of business.• Facilitate meeting preparation by assembling agendas, documenting follow-up items, and helping drive completion of next steps with internal and external partners.• Coordinate domestic and international travel plans, including itineraries, logistics, and expense documentation, while minimizing disruptions to the executive’s schedule.• Partner with leaders across various business units to support priority initiatives and keep cross-functional efforts moving forward effectively.• Develop high-quality presentations, reports, and briefing documents for leadership meetings, board discussions, and stakeholder updates.• Handle confidential business information with a high degree of tact, maturity, and sound judgment.• Assist with research, special assignments, and operational projects that support executive and organizational goals.• Maintain accurate records, organized digital files, and essential documentation related to executive activity and business operations.• Recommend and implement practical improvements that strengthen communication, coordination, and administrative efficiency.
2026-04-30T17:30:14Z

Administrative Assistant

West Palm Beach, FL
onsite
Temporary to Hire
18.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will provide essential administrative support, handle inbound calls, and perform data entry tasks with accuracy and efficiency. The ideal candidate will possess strong organizational skills and excel in a fast-paced environment while demonstrating attention to detail. Responsibilities: • Manage daily administrative tasks, including scheduling, filing, and correspondence. • Answer and direct inbound calls, ensuring prompt and courteous communication. • Perform accurate data entry to maintain and update records. • Assist with receptionist duties, such as greeting visitors and managing inquiries. • Utilize Microsoft Office tools, including Excel, for reporting and data management. • Apply strong algebra and geometry skills to relevant tasks. • Ensure high levels of reading comprehension to process and interpret complex information. • Adhere to business casual dress code while demonstrating attention to detail. • Work collaboratively with team members to support office operations. • Follow designated work hours from Monday to Friday with precision.
2026-04-14T16:15:23Z

Administrative Assistant

Fairfield, OH
onsite
Temporary to Hire
17.00 - 17.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Fairfield, Ohio. This Contract to permanent position offers an excellent opportunity to contribute to organizational efficiency and support various administrative functions. If you thrive in a fast-paced environment and enjoy multitasking, this role could be the perfect fit. Responsibilities: • Create and manage new job entries in JD Edwards promptly and accurately. • Maintain and update vendor records using JD Edwards and organizational systems. • Ensure adherence to vendor compliance requirements and guidelines. • Perform monthly reconciliation of accounts payable statements. • Organize and manage customer files, including both digital databases and physical filing systems. • Handle accounts payable tasks, including sorting, matching, scanning invoices, and processing check requests. • Process accounts receivable activities, such as receiving customer payments and depositing funds to the appropriate accounts. • Provide exceptional customer service by applying a comprehensive understanding of principles and practices. • Assist with answering inbound calls and performing receptionist duties as needed. • Perform data entry tasks with a high degree of accuracy.
2026-04-02T12:48:44Z

Administrative Assistant

Albany, NY
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Albany, New York. This is a Contract to permanent position, offering an excellent opportunity for someone with strong organizational and administrative skills to grow within our company. The role involves a combination of office management, accounting support, and receptionist duties. Responsibilities: • Manage day-to-day administrative tasks, including organizing files and handling correspondence. • Oversee office supply inventory and coordinate orders to ensure smooth operations. • Support accounts payable processes by maintaining records, processing invoices, and ensuring timely payments. • Perform receptionist duties, such as greeting visitors and managing incoming calls with a high standard of service. • Maintain accurate and up-to-date office documentation and records. • Assist with organizing meetings, preparing agendas, and taking minutes. • Coordinate with vendors and service providers to ensure timely delivery and resolution of issues. • Provide general support to the team, including scheduling and calendar management. • Monitor office procedures and recommend improvements to enhance efficiency. • Ensure compliance with company policies and maintain a high-quality office environment.
2026-04-10T18:44:22Z

Executive Assistant

Newark, NJ
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey. Responsibilities:• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.• Assist in special projects as needed, contributing to the overall efficiency of the executive team.
2026-04-27T20:08:43Z

Project Assistant

Rockville, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a highly organized Project Assistant to support project teams with scheduling, documentation, communication, and administrative coordination. The ideal candidate will help keep projects on track by managing timelines, preparing reports, maintaining records, and assisting with day-to-day project activities. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:38:44Z

Administrative Assistant

Brookfield, WI
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism. Responsibilities: • Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner. • Serve as a liaison between the company and customers, facilitating clear communication and prompt responses. • Maintain accurate and detailed records of interactions and transactions using company software. • Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness. • Handle inbound and outbound calls, addressing inquiries and resolving issues professionally. • Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups. • Perform data entry tasks with precision, maintaining the integrity of company records. • Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks. • Collaborate with team members to uphold a positive and productive work environment.
2026-04-03T13:38:45Z

Administrative Assistant

Toledo, OH
onsite
Temporary to Hire
15.84 - 18.34 USD / Hourly
We are looking for an Administrative Assistant to support a busy childcare resources team in Toledo, Ohio. This contract opportunity is ideal for someone who enjoys keeping operations organized, communicating with a wide range of stakeholders, and providing dependable administrative support to leadership. The role offers a steady Monday through Friday schedule and requires a detail-oriented, proactive approach to managing schedules, registrations, records, and vendor-related tasks. Responsibilities: • Provide day-to-day administrative support to department leadership, ensuring tasks are completed accurately and on schedule. • Coordinate class scheduling and assist with participant registration for child development programs. • Track enrollment activity, maintain attendance-related records, and prepare certificates for completed programs. • Manage calendars and organize meetings, including scheduling sessions with internal teams and external partners. • Communicate by phone and email with program participants, vendors, and other contacts to address questions and confirm details. • Enter and update vendor information in internal systems to support payment processing and record accuracy. • Prepare documents, presentations, and spreadsheets using Microsoft Office, Google Docs, Canva, and Adobe tools as needed. • Support office operations by maintaining organized files, monitoring administrative deadlines, and assisting with related special projects.
2026-04-22T17:53:47Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
25.34 - 29.34 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Baltimore, Maryland. This role is part of the Financial Services industry and offers the opportunity to support daily office operations with precision and professionalism. As a Long-term Contract position, it provides a stable work environment for individuals eager to contribute their organizational and communication skills. Responsibilities: • Manage and organize administrative tasks to ensure the smooth operation of the office. • Answer and direct inbound calls promptly, providing excellent customer service. • Perform accurate data entry to maintain and update records. • Support reception duties, including greeting visitors and handling inquiries. • Coordinate schedules, appointments, and meetings as needed. • Assist in preparing reports, presentations, and other documentation. • Maintain office supplies inventory and handle procurement processes. • Ensure compliance with company policies and procedures in all administrative activities. • Collaborate with team members to streamline workflows and improve efficiency. • Handle additional tasks as assigned to support overall office functions.
2026-04-06T14:53:41Z

Administrative Assistant

Edina, MN
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Edina, Minnesota. This long-term contract role is ideal for someone who thrives in a dynamic office environment and excels in providing organizational and clerical support. The position involves a variety of tasks to ensure seamless day-to-day operations. Responsibilities:<ul><li>Support the shutdown of an office and their suites</li><li>Assist in defining the shutdown process</li><li>Work with a furniture removal vendor to clear out the office</li><li>Ensure the space is completely emptied by the employee move-out deadline </li><li>Go through every workstation; coordinate with the manager regarding file disposition—identify ownership, retain, or dispose</li><li>Coordinate with service vendors, including electricians, for necessary office decommissioning tasks</li><li>Act as the right hand to the manager and step in during their absence, staying informed about upcoming tasks and participating in update calls</li><li>Attend scheduled calls, take detailed notes, and stay updated on the project timeline</li><li>Follow up with vendors regarding schedules, responsibilities, and logistics (what/when items are being brought or taken away)</li><li>Track task deadlines and ensure proper communication with both vendors and internal staff</li><li>Perform hands-on work including packing, moving, and cleaning as needed</li><li>Identify and coordinate with local organizations for potential donation drop-offs</li><li>Ability to lift boxes up to 40 lbs (e.g., boxes of books onto a cart)</li><li>Provide on-site access for vendors and guide them as required, ensuring adherence to strict security protocols</li></ul>
2026-04-24T07:04:34Z

Purchasing Assistant

New Hope, MN
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
We are looking for a Part-time Purchasing Assistant to support day-to-day supply chain operations for a team based in New Hope, Minnesota. This Long-term Contract position is well suited for someone who enjoys coordinating purchasing activities, maintaining accurate inventory records, and helping ensure materials are available when needed. The ideal candidate will bring strong organizational skills, a detail-focused approach, and the ability to work across logistics, procurement, and planning functions in a fast-paced environment. Responsibilities:• Coordinate purchase order activities from request through follow-up, helping ensure timely ordering and accurate documentation.• Monitor inventory levels, review usage patterns, and assist with analysis to support replenishment planning and material availability.• Work with suppliers and internal stakeholders to track deliveries, resolve order discrepancies, and maintain smooth supply flow.• Support logistics and supply chain operations by updating records, preparing reports, and communicating status changes to relevant teams.• Maintain accurate purchasing and inventory data within enterprise systems, including PeopleSoft-related processes where applicable.• Assist with process improvement efforts tied to procurement and inventory control activities, including support for system-related updates when assigned.• Review pricing, quantities, and order details for accuracy before submission and help address issues that may affect fulfillment.• Partner with cross-functional teams to help align purchasing priorities with operational and business needs.
2026-04-30T15:54:02Z

Administrative Assistant

Berlin, NJ
onsite
Temporary to Hire
21.00 - 24.20 USD / Hourly
We are looking for a motivated Administrative Assistant to join an organization in Berlin, New Jersey in a long-term contract position. This onsite role supports daily office operations through a mix of administrative coordination, data management, and customer and vendor communication. The ideal candidate is organized, comfortable working with multiple priorities, and eager to build long-term growth within a fast-paced operational environment. Responsibilities:• Manage order processing activities by entering information accurately and keeping records current across internal systems.• Prepare operational and performance reports to support day-to-day decision-making and workflow visibility.• Assist fulfillment and shipping functions by organizing documentation, tracking outgoing materials, and helping maintain accurate shipment records.• Enter and monitor purchase orders while coordinating with vendors to confirm status updates and delivery details.• Respond to incoming phone calls, direct inquiries appropriately, and provide general administrative support to office staff.• Maintain organized files, records, and data entries to ensure documentation is complete, accessible, and up to date.• Support cross-functional administrative needs related to departmental changes and evolving operational processes as assigned.
2026-04-24T19:44:22Z

Administrative Assistant

Maitland, FL
onsite
Temporary to Hire
18.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Accounting Administrative Assistant to join our team in Maitland, Florida. In this Contract to permanent position, you will play a vital role in supporting various administrative and accounting tasks while ensuring smooth day-to-day office operations. This role offers an excellent opportunity to contribute to a dynamic work environment and grow your skills within the organization. Responsibilities:• Schedule and coordinate meetings, manage calendars, and process expense reports using Concur.• Handle purchasing-related tasks, including invoices, budget tracking, accruals, check requests, and billing.• Organize and oversee project site and office events to ensure seamless execution.• Manage incoming and outgoing mail distribution and maintain office supply inventory.• Maintain both physical and digital records in compliance with established retention guidelines.• Provide reception coverage and prepare data in various formats as needed.• Oversee pre-employment screenings such as drug tests, Motor Vehicle Records (MVRs), and E-Verify processes.• Ensure audit compliance by maintaining accurate and up-to-date records.• Perform additional administrative duties as assigned to support team operations.
2026-04-03T15:48:45Z

Project Assistant

Pearl City, HI
onsite
Temporary / Contract
24.70 - 28.60 USD / Hourly
We are looking for a detail-oriented Project Assistant to support construction project operations in Pearl City, Hawaii. This is a Contract position that will work closely with project leadership to keep documentation organized, communications moving, and administrative activities on schedule. The ideal candidate brings strong coordination skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced project environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Prepare, organize, and maintain project records such as contracts, purchase orders, insurance documents, bonds, pay requests, warranties, closeout materials, and other essential files.• Coordinate document control activities from project kickoff through completion, ensuring records are current, accessible, and properly archived.• Distribute project communications to the appropriate team members, including submittals, RFIs, change-related documents, daily reports, and timesheets.• Track project documentation through detailed logs, including revisions to drawings, specifications, and related records.• Verify that required legal, insurance, and compliance documents are collected and submitted in accordance with project needs.• Follow up with subcontractors, suppliers, and vendors to obtain outstanding paperwork, confirm orders, and monitor deliveries.• Maintain official filing systems and preserve original agreements and other critical documents in an organized and secure manner.• Provide administrative support to the project team by scheduling meetings, coordinating office supplies, assisting visitors, and handling day-to-day office tasks.• Communicate professionally with contractors, field personnel, suppliers, and other stakeholders to support smooth project execution.
2026-05-01T21:38:41Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
26.00 - 27.00 USD / Hourly
We are looking for a Contract Administrative Assistant to support families and community members through responsive front-line service in San Francisco, California. This role focuses on providing helpful guidance, coordinating referrals, and ensuring families are connected with the right childcare and support resources without delay. The ideal candidate brings strong administrative ability, comfort with family-facing communication, and a community-centered approach to service. Responsibilities: • Welcome and assist families through phone, email, and in-person interactions, offering clear information and directing each inquiry to the appropriate resource or specialist. • Manage initial outreach efforts by gathering essential information, documenting interactions accurately, and helping move families through the intake and referral process efficiently. • Support day-to-day administrative operations for a community-based children’s hub, including scheduling, record maintenance, and general office coordination. • Follow up with families regarding program participation, available services, and access to basic-needs support to help maintain engagement and continuity of care. • Enter and update client and service information in internal databases and shared tracking tools while maintaining accuracy and confidentiality. • Assist with community outreach activities that strengthen awareness of childcare and social service programs among local families. • Use Google Workspace and related office tools to prepare correspondence, organize files, track case-related details, and support team communication. • Provide front-desk and receptionist-style support by answering inbound calls, responding to routine questions, and escalating more complex needs when appropriate. • Contribute to operational updates, including process-related changes or new system use, as needed during onboarding and program support activities.
2026-05-01T23:59:39Z

Administrative Assistant

Bronx, NY
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in New York. This contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling a mix of front-desk, clerical, and phone-based responsibilities. The person in this role will help keep workflows moving smoothly by managing administrative tasks with accuracy, care, and strong customer service. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining a well-organized reception area. • Respond to incoming calls promptly, route messages to the appropriate contacts, and provide clear information to callers. • Perform data entry and maintain administrative records with a high level of accuracy and attention to detail. • Support day-to-day office functions such as filing documents, preparing correspondence, and organizing materials for staff use. • Coordinate routine clerical tasks to help ensure schedules, paperwork, and internal communications remain up to date. • Assist with general administrative support needs across the office to promote efficient daily operations.
2026-05-04T16:43:46Z

Executive Assistant

Charlotte, NC
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
We are looking for a highly organized Executive Assistant to support senior leadership in North Carolina. This position serves as a key partner to the executive office by coordinating schedules, preparing important materials, and ensuring smooth communication across internal and external stakeholders. The role requires sound judgment, discretion with sensitive information, and the ability to keep multiple priorities moving efficiently in a fast-paced healthcare environment. Responsibilities:• Coordinate complex calendars, arrange meetings, and resolve scheduling conflicts to keep executive priorities on track.• Organize business travel, including flights, lodging, local transportation, and detailed itineraries for leadership team members.• Manage incoming and outgoing correspondence, draft clear communications, and ensure timely follow-up with key stakeholders.• Prepare, edit, and format reports, presentations, agendas, and other documents needed for executive and board meetings.• Support board and committee operations by scheduling sessions, assembling meeting materials, recording minutes, and tracking follow-up items.• Maintain confidential files, corporate records, and governance documentation in accordance with organizational standards and regulatory requirements.• Process expense reports and help maintain office readiness by monitoring administrative supplies and support resources.• Assist with planning and coordinating leadership gatherings, recognition events, and other executive office activities.
2026-04-27T13:28:45Z

Assistant Controller

Pittsburgh, PA
onsite
Temporary / Contract
47.50 - 55.00 USD / Hourly
We are looking for an experienced Assistant Controller to join our team on a contract basis in Pittsburgh, Pennsylvania. This role is essential in maintaining the financial integrity of the organization by managing accounting operations and ensuring compliance with applicable standards. Working closely with the Chief Financial Officer, you will oversee financial reporting, develop process improvements, and provide leadership to the accounting team. Responsibilities: • Oversee daily accounting operations, including General Ledger, Accounts Payable, Accounts Receivable, Fixed Assets, and payroll support. • Manage and execute the month-end close process, ensuring accurate and timely completion. • Review and approve journal entries, account reconciliations, and financial deliverables. • Prepare and analyze internal financial statements, variance reports, and management summaries. • Assist in the development and monitoring of the annual budget and financial plans. • Provide actionable recommendations to improve financial performance and operational efficiency. • Maintain compliance with federal, state, and local financial regulations, as well as internal policies. • Collaborate with department managers to develop and implement effective internal controls. • Prepare executive-level financial summaries and present updates to the Board of Directors. • Lead and mentor the accounting team to enhance their capabilities and performance.
2026-04-20T20:08:42Z

Accounting Assistant

Indianapolis, IN
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for an Accounting Assistant to support day-to-day financial operations for a growing team in Indianapolis, Indiana. This position is ideal for someone who is organized, detail-focused, and comfortable handling transactional work with accuracy. The right candidate will contribute to both payables and receivables processes while maintaining reliable records and supporting efficient accounting workflows. Responsibilities:• Process vendor invoices, review supporting documentation, and prepare payments in a timely and accurate manner.• Record incoming customer payments, reconcile account activity, and follow up on outstanding balances as needed.• Enter financial information into accounting systems with a strong focus on completeness and precision.• Maintain organized accounting records and update transaction details to support reporting and audit readiness.• Assist with invoice handling and document verification to ensure billing activity is properly captured.• Use QuickBooks and related tools to manage routine accounting tasks and keep financial data current.• Support account reconciliations by identifying discrepancies and helping resolve variances promptly.
2026-04-27T20:33:45Z

Administrative Assistant

Gettysburg, PA
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
Are you organized, proactive, and love being the backbone of a busy office? We’re looking for a reliable Administrative Assistant to support daily operations and help keep everything running smoothly! What You’ll Be Doing<ul><li>Provide day-to-day administrative and clerical support</li><li>Answer phones, manage emails, and greet visitors professionally</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Assist with filing, data entry, and document preparation</li><li>Support internal teams with special projects and general office needs</li></ul>
2026-04-28T18:38:43Z

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