760 Results for Assistant Jobs

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Administrative Assistant

Charleston, SC
onsite
Temporary to Hire
18.05 - 20.90 USD / Hourly
We are looking for a motivated Administrative Assistant to join a team in Charleston, South Carolina in a Contract to Permanent opportunity. This position is well suited for someone early in their administrative career who wants to build a strong foundation and grow within the organization. The role supports day-to-day office operations while providing exposure to front-desk coordination, data management, and basic accounting-related tasks for someone eager to learn. Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries professionally and efficiently. • Provide daily administrative support by organizing documents, maintaining records, and assisting with general office coordination. • Enter and update information accurately in spreadsheets and internal files to help keep business data current and accessible. • Prepare, review, and manage routine correspondence, reports, and other administrative materials as needed. • Assist with reception coverage and scheduling activities to ensure smooth front-office operations throughout the day. • Support accounting-related administrative tasks such as organizing financial paperwork and helping maintain accurate supporting records. • Use Microsoft Excel to track information, update logs, and produce basic reports for internal use. • Contribute to special projects and additional clerical duties as assigned to support leadership and office needs.
2026-09-30T14:18:46Z

Administrative Assistant

Jupiter, FL
onsite
Temporary to Hire
22.00 - 25.00 USD / Hourly
We are looking for a dependable Administrative Assistant to join an organized office in Jupiter, Florida on a Contract to Permanent basis. This role supports daily office operations in a fully onsite environment and is well suited for someone who enjoys keeping workflows organized, welcoming visitors, and ensuring the workplace runs smoothly. The position offers the opportunity to contribute across administrative, front desk, and office coordination functions while building long-term potential with the team. Responsibilities: • Coordinate everyday office support activities, helping maintain an organized, efficient, and well-run workplace environment. • Manage incoming mail, package distribution, and other front-office administrative tasks to keep communication and deliveries on track. • Order and replenish office supplies, snacks, and other workplace essentials based on team needs and inventory levels. • Serve as a point of contact at the front desk by answering inbound calls, greeting guests, and directing inquiries appropriately. • Track facility-related concerns and work with property management or vendors to help resolve office and furniture issues promptly. • Perform data entry and maintain administrative records with accuracy and attention to detail. • Assist with general office organization, scheduling support, and other clerical duties that contribute to smooth daily operations.
2026-09-23T16:13:48Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28.50 - 31.00 USD / Hourly
We are seeking a highly organized and experienced Senior Administrative Assistant to provide advanced administrative support to leadership and department teams. The ideal candidate will be skilled in calendar management, reporting, meeting coordination, and office operations, with the ability to manage multiple priorities while maintaining a high level of professionalism. Key Responsibilities:<ul><li>Provide advanced administrative support to managers, executives, or department leaders.</li><li>Manage calendars, schedule meetings, and coordinate appointments and internal events.</li><li>Prepare correspondence, reports, presentations, and spreadsheets with a high degree of accuracy.</li><li>Coordinate travel arrangements, expense reporting, and meeting logistics.</li><li>Maintain records, filing systems, and office documentation in an organized and confidential manner.</li><li>Serve as a liaison between leadership, internal teams, and external contacts.</li><li>Assist with special projects, workflow coordination, and process improvement efforts.</li><li>Support day-to-day office operations and help ensure administrative efficiency.</li></ul>
2026-10-02T15:33:45Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27.00 - 30.00 USD / Hourly
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leadership and teams in a fast-paced professional environment. This role is ideal for a proactive professional who can manage multiple priorities, coordinate complex schedules, prepare high-quality documents, and help ensure smooth day-to-day operations. Key Responsibilities<ul><li>Provide senior-level administrative support to managers, executives, or department leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Maintain organized filing systems, records, and confidential documentation</li><li>Support meeting logistics, including agendas, room scheduling, and follow-up on action items</li><li>Serve as a point of contact for internal and external communications</li><li>Assist with office operations, vendor coordination, and departmental projects</li><li>Track deadlines, support reporting needs, and help prioritize administrative workflow</li><li>Provide additional support for special projects and process improvements as assigned</li></ul>
2026-10-02T15:33:45Z

Administrative Assistant-Level 2 - Experienced (6 - 10 Ye...

Palm Beach Gardens, FL
onsite
Temporary / Contract
22.00 - 22.00 USD / Hourly
<ul><li>Position: Administrative Assistant - Level 2 / Administrative Technician</li><li>Location: 100% ONSITE at Palm Beach Gardens, Florida, 33418, United States</li><li>Type: Temporary Contract</li><li>Experience Level: 5+ years of relevant experience</li><li>Education: High School Diploma or GED required; Associate degree preferred</li></ul>Key Responsibilities<ul><li>Coordinate end-to-end logistics for instructor-led training classes and learning events.</li><li>Partner with facilitators to establish class schedules and coordinate training requirements.</li><li>Reserve classrooms and manage classroom schedules for NextEra University and Quality training.</li><li>Coordinate classroom setup, including submitting facilities tickets and ensuring rooms are prepared for training.</li><li>Perform Learning Management System (LMS) administration, including scheduling classes, managing rosters, recording training completions, processing chargebacks, and resolving employee LMS account issues.</li><li>Monitor and respond to requests received through shared NextEra University and Quality mailboxes.</li><li>Manage and maintain training calendars.</li><li>Order and maintain classroom training materials and office supplies.</li><li>Coordinate with internal departments and external vendors to resolve scheduling, facilities, logistical, and administrative issues.</li><li>Audit and process invoices according to established accounts payable procedures.</li><li>Produce and interpret reports, address reporting issues, and assist with analysis and special projects.</li><li>Maintain accurate training, scheduling, and administrative records.</li><li>Interact professionally with employees and leaders at all levels of the organization.</li><li>Support special projects and learning initiatives as requested.</li></ul>Required Qualifications<ul><li>High School Diploma or GED.</li><li>5+ years of relevant administrative, operations, training coordination, or related experience.</li><li>Strong organizational and time-management skills.</li><li>Strong attention to detail and commitment to accurate recordkeeping.</li><li>Strong written and verbal communication skills.</li><li>Demonstrated customer service and problem-solving abilities.</li><li>Ability to manage multiple priorities and work independently within established guidelines.</li><li>Proficiency with Microsoft Office products.</li></ul>
2026-10-05T18:33:44Z

Legal Administrative Assistant/Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters. Location: Rochester, NYSchedule: In Office M-FSalary: $50,000 - $75,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.</li><li>Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.</li><li>Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.</li><li>Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.</li><li>Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.</li><li>Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.</li><li>Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.</li><li>Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.</li><li>Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.</li><li>Conduct basic legal and factual research and gather information needed to support attorneys in active matters.</li><li>Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.</li><li>Schedule payments of invoices, firm expenses, and other accounts payable obligations.</li><li>Record attorney time entries and maintain accurate billing records.</li><li>Prepare client invoices and assist with billing and accounts receivable functions.</li><li>Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.</li><li>Track, record, deposit, and reconcile client and firm payments, including checks.</li><li>Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.</li></ul>
2026-09-21T15:04:07Z

Administrative Assistant

Wilmington, DE
onsite
Temporary / Contract
23.00 - 23.00 USD / Hourly
We are looking for an organized Administrative Assistant to provide essential operational and executive support for a youth-focused nonprofit in Wilmington, Delaware. This Long-term Contract position plays a key role in keeping daily office functions running smoothly while strengthening communication, coordination, and internal processes. The ideal candidate brings strong administrative experience, sound judgment, and the ability to manage multiple priorities in a fast-paced onsite environment. Responsibilities:• Build and refine office procedures that improve consistency, efficiency, and day-to-day administrative operations.• Maintain organized recordkeeping, filing practices, and support systems for office and basic financial administration.• Manage scheduling for leadership, including calendars, meeting logistics, and travel arrangements as needed.• Prepare and distribute communications such as internal updates, newsletters, and social media content support.• Provide administrative coordination for events and assist with operational needs tied to youth programs.• Capture meeting discussions, organize notes, and help assemble reports, agendas, and planning documents.• Assist with onboarding paperwork and other human resources-related administrative tasks.• Serve as a point of coordination between leadership, staff, and external partners to support smooth organizational workflow.
2026-10-08T14:38:43Z

Litigation Legal Assistant

Wilmington, DE
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
Our client a National Law firm is seeking a Litigation Legal Assistant to support a busy legal team in Wilmington, Delaware with a wide range of corporate litigation and administrative duties. Interested candidates with applicable experience should reach out to Kevin Ross with Robert Half in Philadelphia. Responsibilities:• Provide comprehensive administrative and litigation support to attorneys, helping manage day-to-day workflow across active matters.• Draft, format, review, and finalize legal documents such as pleadings, motions, discovery materials, letters, and related case correspondence.• Assemble complex filings and supporting materials, including exhibits, tables of contents, and tables of authorities, with close attention to accuracy and presentation.• Handle electronic filing submissions in state and federal courts and track related confirmations, deadlines, and procedural requirements.• Support trial readiness by organizing case materials, coordinating exhibits and witness documents, and assisting with scheduling and logistics.• Maintain attorney calendars, monitor court dates and filing deadlines, and help ensure timely follow-through on case activities.• Record attorney time, prepare expense documentation, and assist with billing and matter administration tasks as needed.• Assist with opening new matters, processing conflict checks, preparing engagement documentation, and maintaining well-organized electronic and paper files.• Work closely with attorneys, paralegals, and internal staff to deliver responsive, high-quality support throughout the litigation process.
2026-10-13T14:38:40Z

Assistant Corporate Controller

Las Vegas, NV
onsite
Permanent / Full Time
115000.00 - 135000.00 USD / Yearly
We are assisting an established but growing company in their search for an Assistant Corporate Controller to lead treasury and cash management activities that support sound financial operations and informed executive decision-making. This role will oversee liquidity planning, lending compliance, and key reconciliations while partnering with finance leaders across domestic and international teams. Based in Las Vegas, Nevada, the position plays an important part in strengthening reporting accuracy, maintaining lender relationships, and improving treasury processes. Responsibilities:<ul><li>Oversee daily cash balances across multiple bank accounts to maintain sufficient funding for business operations and highlight emerging liquidity concerns to leadership.</li><li>Develop and maintain short-range and long-range cash projections, incorporating input from international business units to support consolidated planning.</li><li>Prepare and present a rolling 13-week cash flow outlook for executives, providing visibility into liquidity trends and operational funding needs.</li><li>Lead weekly cash forecasting by analyzing anticipated receipts and disbursements and refining assumptions with finance stakeholders.</li><li>Partner with financial management teams to review customer receivables and vendor obligations in order to optimize near-term cash positioning.</li><li>Administer asset-based lending activity, including borrowing base calculations, loan monitoring, audit support, and recurring reporting to lending partners.</li><li>Coordinate forecasting for borrowing availability and lender compliance requirements in collaboration with senior corporate finance leadership.</li><li>Manage preparation of compliance certificates, support periodic asset appraisals, and ensure timely submission of monthly lender reports.</li><li>Reconcile debt and interest accounts by validating consistency between the general ledger and loan-related records.</li><li>Identify opportunities to automate treasury reporting and enhance internal controls, processes, and overall operational efficiency.</li></ul>
2026-10-06T22:58:40Z

Clinical Research Assistant

North Miami, FL
remote
Temporary / Contract
- USD / Hourly
We are seeking a detail-oriented Clinical Research Assistant to support the coordination and administration of clinical trials. This position will work closely with clinical research staff, healthcare professionals, and study participants to help ensure trials are conducted accurately, efficiently, and in accordance with established study protocols. Candidates must have a medical or clinical background and be comfortable working with medical terminology, patient information, and clinical documentation. Responsibilities<ul><li>Assist with the day-to-day coordination of clinical research studies and trials</li><li>Support the screening and enrollment of potential study participants</li><li>Review medical records and study documentation for accuracy and completeness</li><li>Assist with collecting and entering clinical trial data</li><li>Maintain organized and accurate study files and participant records</li><li>Communicate with patients regarding study visits, scheduling, and follow-up</li><li>Coordinate appointments and study-related procedures</li><li>Assist research coordinators and clinical staff with study activities</li><li>Track study timelines, documentation, and outstanding requirements</li><li>Help prepare documentation for monitoring visits and audits</li><li>Follow study protocols, HIPAA requirements, and applicable research procedures</li><li>Communicate with physicians, research staff, sponsors, and other stakeholders as needed</li></ul>
2026-09-25T20:13:48Z

Human Resources Assistant

Oceanside, CA
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
Robert Half is hiring an HR Assistant for an established organization in Oceanside that is looking for a detail-oriented professional to support its growing Human Resources team. This is a great opportunity for someone who has HR administrative experience and wants to get more exposure to the full employee lifecycle.You’ll be the person helping keep employee records, onboarding, HR paperwork, and day-to-day employee requests organized and moving forward.What You’ll Do:<ul><li>Provide administrative support to the Human Resources department</li><li>Assist with new-hire onboarding and orientation</li><li>Prepare offer letters, employment documents, and new-hire paperwork</li><li>Coordinate background checks, I-9 documentation, and employment verifications</li><li>Maintain accurate employee files and HRIS records</li><li>Process employee status changes, transfers, and terminations</li><li>Respond to routine employee questions and direct more complex matters to HR leadership</li><li>Assist with benefits enrollment and employee benefits questions</li><li>Track attendance, timekeeping, and other employee information</li><li>Prepare HR reports, spreadsheets, and employee lists</li><li>Assist with performance review and training documentation</li><li>Maintain confidential personnel records</li><li>Help coordinate employee meetings, training, and company events</li><li>Assist with leave documentation and follow-up</li><li>Support HR projects and process improvements as needed</li></ul>
2026-09-29T17:38:44Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-focused programming in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access services, stay connected to program resources, and receive timely administrative support. The ideal candidate will bring strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and family interactions with professionalism and care. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, follow-up communication, and day-to-day office operations. • Maintain organized and up-to-date documentation, ensuring records, reports, and case-related information are completed accurately and on time. • Assist with enrollment-related processes by helping gather required information, verifying documentation, and tracking participation status. • Support attendance monitoring and service coordination efforts to help families remain engaged with available programs and resources. • Communicate with families by phone, in writing, and in person to provide guidance, answer questions, and connect them with appropriate support. • Foster positive relationships among families and staff to encourage collaboration, community engagement, and a supportive program environment. • Help identify family needs and relay relevant information to program staff so services can be coordinated effectively. • Perform data entry and general administrative support duties, including handling inbound calls and assisting with office correspondence.
2026-10-01T12:04:30Z

Legal Assistant

Stone Mountain, GA
onsite
Temporary / Contract
- USD / Hourly
We are looking for a Legal Assistant to support a non-profit organization in Stone Mountain, Georgia with a wide range of legal and administrative activities. This Long-term Contract position is well suited for someone who can manage documentation, coordinate case-related tasks, and help keep legal matters organized in a fast-paced environment. The ideal candidate brings experience in civil litigation and employment law, along with the ability to communicate clearly and handle sensitive information with care. Responsibilities: • Prepare, organize, and maintain legal files, correspondence, and supporting documentation for active matters. • Assist with case coordination by tracking deadlines, scheduling meetings, and ensuring timely follow-up on legal tasks. • Draft and format routine legal documents, letters, and reports for attorney review. • Support civil litigation activities by gathering records, organizing evidence, and helping manage court-related materials. • Provide administrative assistance for employment law matters, including document collection and case file maintenance. • Communicate with internal stakeholders, outside counsel, courts, and relevant agencies in a thorough and organized manner. • Conduct basic legal and factual research to support ongoing matters and case preparation. • Help monitor legal workflows and update tracking systems to maintain accurate status records.
2026-10-05T17:53:43Z

Executive Assistant

San Jose, CA
remote
Temporary to Hire
38.00 - 45.00 USD / Hourly
<ul><li>Provide comprehensive administrative and operational support to the CEO and other C-level executives.</li><li>Own and manage complex, dynamic calendars, including scheduling across multiple time zones, prioritizing competing requests, and proactively resolving conflicts.</li><li>Coordinate internal and external meetings with senior executives, Board members, investors, customers, partners, and other key stakeholders.</li><li>Ensure executives are fully prepared for meetings by coordinating agendas, briefing materials, presentations, and other relevant information.</li><li>Manage domestic and international travel arrangements, itineraries, accommodations, transportation, and last-minute changes.</li><li>Serve as a trusted point of contact and gatekeeper, exercising exceptional judgment and discretion when managing executive communications and access.</li><li>Track follow-ups, action items, and commitments to ensure important priorities stay on track.</li><li>Coordinate leadership meetings, Board meetings, offsites, conferences, and other executive events.</li><li>Handle highly confidential and sensitive information with professionalism and discretion.</li><li>Anticipate executive needs and proactively identify potential scheduling, logistical, or organizational issues before they arise.</li><li>Partner closely with other Executive Assistants and administrative teams to ensure seamless coordination across the executive organization.</li><li>Support special projects and other strategic or administrative priorities as needed.</li></ul>
2026-10-06T21:48:42Z

Administrative Assistant

Adelanto, CA
onsite
Temporary / Contract
18.21 - 23.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Adelanto, California. This Contract position is ideal for someone who brings strong organizational skills, a detail-oriented approach, and confidence handling front-office and clerical tasks. The role will focus on maintaining accurate records, preparing documents, and helping the administrative team keep workflows running smoothly. Responsibilities: • Welcome visitors and provide detail-oriented front-desk support while creating a positive office experience. • Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Organize, sort, and maintain physical records to ensure documents are easy to retrieve and accurately stored. • Prepare copies of forms, reports, and other materials needed for day-to-day administrative activities. • Scan paper documents into digital formats and verify files are saved correctly for future access. • Enter routine information into office systems with a high level of accuracy and attention to detail. • Support general clerical needs within the administrative building, including handling paperwork and office documentation.
2026-10-12T18:53:46Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
22.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pittsburgh, Pennsylvania. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and helping teams stay on schedule. The successful candidate will handle a mix of clerical, communication, and data-focused tasks while creating a positive experience for callers and visitors. Monday- Thursday 7:30am-4:30pm, Friday 7:30am- 2pm, $22/hr Responsibilities:• Manage day-to-day administrative activities to keep office workflows organized and efficient.• Respond to incoming phone calls courteously, direct inquiries appropriately, and relay accurate messages.• Welcome visitors and provide front-desk support in a courteous and attentive manner.• Maintain records, documents, and files with strong attention to accuracy and confidentiality.• Enter and update information in office systems and spreadsheets in a timely manner.• Coordinate routine clerical tasks such as scheduling, correspondence, and general office support.• Assist internal teams with administrative requests and help ensure timely completion of assigned tasks.
2026-10-13T15:23:44Z

Administrative Assistant

Muskegon Heights, MI
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a file organization project in Muskegon Heights, Michigan. This is a Contract position with a part-time schedule of 15 to 25 hours per week. The person in this role will help bring structure to a large volume of records by organizing documents, maintaining accurate digital file uploads, and supporting daily administrative tasks in an office setting. Responsibilities: • Organize and sort a high volume of physical records across multiple file rooms to improve accessibility and order. • Arrange documents alphabetically and by category to create a consistent and easy-to-navigate filing system. • Upload paper-based information into computer systems with accuracy and attention to detail. • Assemble and maintain binder-based record systems for files that need clear physical organization. • Review documents for proper placement and ensure materials are labeled and stored correctly. • Provide general administrative support, including basic office coordination and clerical assistance. • Assist with front desk and receptionist-related tasks as needed, including answering inbound calls professionally.
2026-09-29T20:04:24Z

Administrative Assistant

Camden, NJ
onsite
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are looking for an experienced Administrative Assistnant to join a fast-moving team in Camden, New Jersey. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. This is a long-term contract position, offering the opportunity to contribute across service and administrative functions while building long-term potential with the organization. <ul><li>Provide day-to-day administrative support to team members and leadership. </li><li>Manage calendars, schedule meetings, and coordinate appointments. </li><li>Prepare correspondence, reports, presentations, and other business documents. </li><li>Answer and direct phone calls, emails, and other communications. </li><li>Maintain organized filing systems, records, and office documentation.</li><li>Order office supplies and assist with vendor coordination. </li><li>Support meeting preparation, including agendas, materials, and follow-up notes.</li><li>Assist with data entry, expense reporting, and basic reporting tasks.</li><li>Help improve administrative workflows and support cross-functional projects as needed. </li></ul>
2026-09-16T20:23:41Z

Accounting Assistant

Columbus, IN
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a client in Columbus, Indiana. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable working across core accounting processes in a fast-paced environment. The role will contribute to accurate transaction handling, reporting support, and administrative coordination using established accounting systems and office tools. Responsibilities: • Process vendor invoices, verify supporting documentation, and assist with timely accounts payable activities. • Prepare customer invoicing, track incoming payments, and help maintain accurate accounts receivable records. • Record daily cash activity and reconcile financial information to support accurate account balances. • Maintain accounting data within financial software platforms, including Great Plains and related business systems. • Use Microsoft Excel and other Microsoft Office applications to organize records, prepare reports, and support routine analysis. • Assist with billing tasks, payment follow-up, and documentation management to help keep financial operations current. • Support general accounting functions such as data entry, file maintenance, and transaction review for accuracy and completeness. • Contribute to financial process updates and system-related support activities as needed within the accounting workflow.
2026-10-09T20:38:46Z

Administrative Assistant

Baltimore, MD
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Baltimore, Maryland. This contract-to-permanent opportunity is ideal for someone who enjoys creating an organized, welcoming environment while handling a range of administrative and front-desk tasks. The role offers the chance to contribute to a busy team, assist with communication and record management, and grow into a long-term position. Responsibilities: • Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence. • Handle incoming phone calls and route messages to the appropriate team members in a timely manner. • Provide day-to-day administrative support, including preparing documents, organizing files, and assisting with general office coordination. • Enter and update information accurately in internal records, databases, and tracking systems. • Support scheduling, meeting preparation, and other clerical tasks to help keep office operations running smoothly. • Assist with onboarding and training coordination for new team members as needed. • Maintain orderly office procedures and help ensure administrative workflows are completed efficiently.
2026-10-14T20:18:47Z

Accounting Assistant

Dallas, TX
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
Our client in Dallas is seeking a Part-Time Accountant (20 hours a week - remote) for a contract-to-hire opportunity in Dallas, TX. This role will support daily accounting operations, financial reporting, grant tracking, audit preparation, and compliance activities. The ideal candidate has accounting experience, strong attention to detail, and preferably a background in nonprofit or fund accounting.Responsibilities:• Process vendor invoices accurately, verify supporting documentation, and prepare payments in a timely manner.• Record incoming payments, track outstanding balances, and help maintain current accounts receivable records.• Reconcile bank statements against internal financial records and investigate any discrepancies to ensure accuracy.• Enter and update accounting data in QuickBooks while maintaining organized and complete financial documentation.• Review and code invoices to the appropriate accounts in accordance with company accounting practices.• Assist with routine financial reporting and support month-end activities by preparing account information as needed.• Communicate with vendors and internal stakeholders to resolve billing questions, payment issues, and account variances.
2026-10-12T17:38:44Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Santa Barbara, California. This Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing a welcoming front-office presence, and handling a variety of clerical tasks with accuracy. The role includes communication support, record maintenance, and coordination of routine office activities in a fast-paced environment. Responsibilities:• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled professionally.• Respond to inbound phone calls, direct inquiries appropriately, and relay messages in a timely manner.• Perform data entry tasks with a high level of accuracy while maintaining organized records and documentation.• Provide day-to-day administrative support such as scheduling, filing, and preparing routine correspondence.• Assist with receptionist-related duties, including greeting guests and supporting overall office coverage.• Maintain administrative files and office information so materials remain current, accessible, and well organized.
2026-09-26T00:28:45Z

Administrative Assistant

Santa Ana, CA
onsite
Temporary / Contract
26.60 - 30.80 USD / Hourly
We are looking for an Administrative Assistant to support contract administration and day-to-day office operations in Santa Ana, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fully onsite environment Monday through Friday. The person in this role will help maintain accurate records, support document management activities, and assist team members with administrative needs while contributing to an efficient and well-organized workplace. Responsibilities: • Review existing contract records, verify accuracy, and update documentation to ensure information remains complete and current. • Transfer files and related documentation into the designated platform while maintaining organized and consistent recordkeeping. • Upload contract materials, supporting documents, and other administrative records with a strong focus on quality and completeness. • Provide guidance to team members on system usage and share practical instruction as processes are learned and established. • Perform data entry tasks and validate information to reduce errors and support reliable reporting. • Assist with general administrative support, including document preparation, filing, and coordination of routine office needs. • Handle incoming calls and front-office style inquiries in a courteous and timely manner when needed. • Partner with contracts and operations leadership to help keep priorities on track and support ongoing administrative projects.
2026-10-14T22:43:43Z

Executive Assistant

Lake Oswego, OR
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
Charlie Gilmur with Robert Half is searching for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Oregon. This role is ideal for someone who brings strong organizational discipline, communicates with professionalism, and keeps shifting priorities on track in a fast-moving business environment. The successful candidate will serve as a dependable partner to executives by coordinating logistics, preparing materials, and helping leadership stay focused on critical objectives. Responsibilities:• Oversee demanding executive calendars by arranging appointments, confirming priorities, and adjusting schedules to address changing business needs.• Plan and manage travel logistics for leaders, including flights, lodging, ground transportation, itineraries, and related expense documentation.• Draft, edit, and format business correspondence, presentations, reports, and briefing materials for meetings and leadership communications.• Coordinate internal and external meetings, leadership offsites, board-related sessions, and special events to ensure smooth execution.• Monitor follow-up items, milestone dates, and ongoing initiatives so executives remain informed and prepared on key commitments.• Review incoming messages and requests, route matters appropriately, and bring urgent issues to leadership attention when needed.• Handle sensitive company and personnel information with a high level of discretion and professionalism.• Provide administrative and project support across teams while assisting with general office coordination as business needs evolve. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013516130
2026-09-29T22:04:53Z

Assistant Accounts Payable Manager

Seabrook, NH
onsite
Permanent / Full Time
- USD / Yearly
A well-established, organization in the construction and infrastructure industry is seeking an Assistant Accounts Payable Manager to join its accounting team. This company has a strong reputation throughout New England, a collaborative culture, and a proven track record of employee retention and growth.This position offers excellent long-term stability, strong benefits, employee ownership participation, and the opportunity to play a key role within a growing accounting department. Key Responsibilities<ul><li>Oversee day-to-day accounts payable operations and workflow.</li><li>Supervise and support AP staff members.</li><li>Review, process, and maintain vendor invoices and related documentation.</li><li>Assist with invoice batching, posting, and filing activities.</li><li>Review employee expense reimbursements and route for approval.</li><li>Manage vendor onboarding, documentation, and account setup.</li><li>Maintain vendor records to ensure accurate payment processing and tax compliance.</li><li>Assist with weekly payment runs and ensure accuracy of AP transactions.</li><li>Investigate and resolve vendor inquiries and escalated payment issues.</li><li>Process and reconcile corporate credit card activity.</li><li>Collaborate with project teams and operational leaders to ensure timely invoice approvals.</li><li>Support annual budgeting processes and maintain budget information within the accounting system.</li><li>Prepare annual 1099 reporting and related compliance filings.</li><li>Generate reports and analyses for accounting leadership as needed.</li><li>Escalate complex issues and process concerns to accounting management.</li></ul>Why Consider This Opportunity?<ul><li>Annual discretionary bonus program</li><li>401(k) with company match</li><li>Medical, dental, and vision insurance</li><li>Stable and growing organization</li><li>Collaborative, team-oriented environment</li><li>Opportunity to supervise and mentor staff</li></ul>
2026-10-06T14:23:45Z

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