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2245 results for Administrative jobs

Project Manager
  • Minneapolis, MN
  • remote
  • Temporary
  • 38.00 - 45.00 USD / Hourly
  • <p>We are looking for an experienced Project Manager to join our team. This long-term contract position offers the opportunity to support multiple projects across various business areas, collaborating with project managers to ensure deadlines are met and operations run smoothly. The role requires strong organizational skills and proficiency in administrative tasks, with a focus on manual tracking and documentation.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with five project managers to provide comprehensive support across multiple initiatives.</p><p>• Coordinate and facilitate debrief meetings to align project goals and ensure timely progress.</p><p>• Develop and maintain detailed tracking systems using Microsoft Excel for manual project monitoring.</p><p>• Assist in creating and delivering presentations to communicate project updates and strategies effectively.</p><p>• Manage calendars and schedules to optimize team productivity and ensure deadlines are met.</p><p>• Organize training programs for data support centers, addressing various business pillars.</p><p>• Utilize SharePoint to manage and share project documentation efficiently.</p><p>• Perform administrative tasks to streamline project operations and support overall workflow.</p><p>• Review and update project-related materials to maintain accuracy and relevance.</p><p>• Ensure effective communication between cross-functional teams to promote collaboration.</p>
  • 2025-11-18T00:09:07Z
Front Desk Coordinator
  • Wilmington, DE
  • onsite
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p>We are looking for an experienced and proactive Front Desk Coordinator to join a team in Wilmington, Delaware. This is a long-term contract position, offering an excellent opportunity to work in a dynamic and detail-oriented environment. In this role, you will be responsible for ensuring smooth front desk operations and providing outstanding administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a detail-oriented and welcoming experience.</p><p>• Manage a multi-line phone system, including answering inbound calls and directing them to the appropriate departments.</p><p>• Perform receptionist duties such as scheduling appointments and maintaining records.</p><p>• Provide concierge services to assist clients and staff with any inquiries or requests.</p><p>• Maintain and organize documents using document management software such as FileCenter.</p><p>• Coordinate daily office activities to support efficient operations.</p><p>• Handle incoming mail and deliveries, distributing them appropriately.</p><p>• Assist with administrative tasks, including data entry and file organization.</p><p>• Ensure the front desk area remains neat and presentable at all times.</p><p>• Collaborate with team members to improve workflow and customer satisfaction.</p>
  • 2025-11-13T21:04:09Z
ON-SITE Medical Receptionist and Scheduler
  • Birmingham, AL
  • remote
  • Temporary
  • 16.00 - 18.00 USD / Hourly
  • <p><strong>Job Title:</strong> Contract Medical Receptionist and Scheduler</p><p><strong>Location:</strong> Birmingham area</p><p><strong>Hours:</strong> Full Time, Monday–Friday, 7:00am–4:00pm</p><p><strong>Position Overview:</strong></p><p>We are seeking a professional and detail-oriented Contract Medical Receptionist and Scheduler to join a healthcare team in the Birmingham area. This full-time, Monday–Friday position is ideal for candidates who excel in patient-facing roles, possess strong organizational skills, and are comfortable working in a fast-paced clinical environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet patients, visitors, and healthcare staff courteously and professionally.</li><li>Answer multi-line phone system; respond to general inquiries, transfer calls, and take messages.</li><li>Schedule patient appointments, follow-up visits, and procedures according to provider guidelines.</li><li>Maintain accurate and up-to-date patient records in electronic health records (EHR) systems.</li><li>Verify patient information, insurance coverage, and required documentation prior to appointments.</li><li>Collect and process updates to patient demographic and insurance information as needed.</li><li>Provide reminders for appointments and assist with rescheduling as needed.</li><li>Liaise with providers, nurses, and administrative staff to coordinate schedules efficiently.</li><li>Maintain patient confidentiality in accordance with HIPAA and organizational standards.</li><li>Assist with general administrative tasks including scanning, filing, and data entry.</li><li>Support front office operations to ensure timely patient flow and positive patient experience.</li></ul><p><br></p>
  • 2025-11-13T16:23:42Z
Insurance Claims and Denials Coordinator
  • North Little Rock, AR
  • onsite
  • Contract / Temporary to Hire
  • 16.15 - 18.70 USD / Hourly
  • <p>Our client seeking a detail-oriented Medical Administrative Assistant with prior experience in handling authorizations and pre-certifications for surgical procedures. The ideal candidate will be proficient in insurance verification, scheduling, and possess strong administrative and organizational skills to support our doctors and patients.</p><p>Key Responsibilities:</p><ul><li>Process and manage prior authorizations and pre-certifications for surgeries.</li><li>Verify patient insurance coverage, benefits, and coordinate with payers to assure approvals for scheduled treatments.</li><li>Schedule patient appointments, surgeries, and follow-ups, ensuring efficient workflow and accurate calendar management.</li><li>Communicate effectively with patients, insurance companies, medical providers, and other clinic staff.</li><li>Maintain detailed and accurate patient records in compliance with HIPAA and clinic policies.</li><li>Prepare and submit documentation required for insurance claims and authorizations.</li><li>Provide general administrative support including phone coverage, patient check-in/check-out, filing, faxing, and office correspondence.</li><li>Assist with billing inquiries and act as a liaison between patients and the billing department to resolve issues promptly.</li><li>Support neurosurgeons and clinical staff with logistics and necessary paperwork for pre- and post-surgical processes.</li></ul><p><br></p><p><br></p>
  • 2025-11-19T20:14:37Z
HR Coordinator
  • Ann Arbor, MI
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented HR Coordinator to join our team in Ann Arbor, Michigan. This long-term contract position offers an exciting opportunity to support various human resources functions, including recruitment, compliance, and administrative tasks. The role combines office work with occasional remote flexibility, making it an excellent fit for a self-motivated individual eager to contribute to a dynamic environment.<br><br>Responsibilities:<br>• Post job openings across multiple platforms to attract candidates with relevant experience.<br>• Source and screen potential candidates to ensure they meet role-specific requirements.<br>• Coordinate and schedule interviews, ensuring seamless communication between candidates and hiring managers.<br>• Conduct pre-employment checks, including background verifications and compliance processes.<br>• Provide administrative support to the HR team and assist line managers with HR-related tasks.<br>• Maintain and update candidate tracking systems and personnel files to ensure accurate records.<br>• Assist with onboarding processes, ensuring new hires are integrated smoothly into the organization.<br>• Generate reports and support HR projects focused on automation and process improvements.
  • 2025-11-11T14:33:58Z
Project Coordinator
  • El Paso, TX
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • <p>We are looking for a dedicated Project Coordinator to join a dynamic team in El Paso, TX. This long-term position offers an excellent opportunity to gain experience in the construction industry, supporting the development of a multi-story hospital project. The ideal candidate will handle administrative tasks while assisting the general superintendent with project-related duties.</p><p><br></p><p>Responsibilities:</p><p>• Update project applications and systems to reflect current progress and activities.</p><p>• Capture and document construction progress through photographs and detailed notes.</p><p>• Manage administrative tasks including filing, scanning, and maintaining spreadsheets in Microsoft Excel.</p><p>• Coordinate onboarding paperwork for new hires and ensure proper documentation.</p><p>• Support project management by tracking deadlines and schedules.</p><p>• Ensure compliance with safety protocols, including wearing safety equipment when near worksites.</p><p>• Work effectively in a project-based office setup and adapt to a fast-paced construction environment.</p><p>• Communicate effectively with team members and respond to constructive feedback.</p><p>• Assist in creating reports and presentations to highlight project updates.</p><p>• Contribute to the successful completion of a major hospital construction project.</p>
  • 2025-11-12T22:59:13Z
HR Assistant
  • Woodland Hills, CA
  • onsite
  • Temporary
  • 21.00 - 25.00 USD / Hourly
  • <p>Robert Half is currently working with local clients to fill ongoing opportunities local to Woodland Hills, CA. We are currently seeking a dedicated and organized HR Assistant to support the Human Resources department. This is an excellent opportunity for someone looking to build their HR career while contributing to the success and well-being of employees. This role will provide administrative support to the HR department in various functions, including recruitment, onboarding, employee records management, benefits administration, and general employee relations. The ideal candidate will be highly organized, detail-oriented, and eager to learn HR processes and procedures in a fast-paced environment. This ongoing opportunity offers room for growth within the HR department. Please call 818-703-8818 for more information.</p>
  • 2025-11-21T18:18:44Z
Sales Support Coordinator
  • Wilmington Nt, DE
  • onsite
  • Permanent
  • 45000.00 - 58000.00 USD / Yearly
  • <p>We have partnered with a thriving, manufacturer on their search for an organized Sales Support Coordinator with strong administrative skills. As the Sales Support Coordinator, you will handle tasks such as: preparing reports, assisting the sales team on leads, researching product pricing, handling administrative duties, preparing sales presentations/proposals/contracts, coordinating the ordering process workflow, and manage the communication channels between internal departments. The ideal candidate for this role should have an intense passion for client satisfaction, advanced multi-tasking capabilities, superb customer service skills and a strong drive for problem-solving.</p><p><br></p><p>What you get to do everyday</p><p>·      Provide administrative support to sales team</p><p>·      Fulfill customer inquiries</p><p>·      Serve as liaison between sales team, clients, and internal departments</p><p>·      Manage and update customer accounts and CRM systems</p><p>·      Resolve pricing issues/errors</p><p>·      Build strong customer relationships</p><p>·      Review and analyze customer feedback</p><p>·      Track sales leads, monitor progress, and ensure follow-up</p><p>·      Provide customer quotes and pricing</p><p>·      Troubleshoot data performance inquiries</p>
  • 2025-10-29T19:14:14Z
Payroll Administrator
  • Houston, TX
  • onsite
  • Permanent
  • 55000.00 - 60000.00 USD / Yearly
  • <p>We are looking for a detail-oriented Payroll Administrator to join our team in Houston, Texas. In this role, you will manage multi-state payroll processes, ensuring accuracy and compliance with company policies and regulations. This position offers an excellent opportunity to work in a fast-paced environment while handling high-volume payroll tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process multi-state payrolls across various pay cycles with precision and efficiency.</p><p>• Handle high-volume payroll transactions, ensuring timely and accurate completion.</p><p>• Reconcile payroll discrepancies and promptly resolve any identified issues.</p><p>• Manage the calculation and processing of bonuses, commissions, and other special payments.</p><p>• Ensure compliance with federal, state, and local payroll regulations.</p><p>• Maintain and update employee payroll records in ADP Workforce Now.</p><p>• Collaborate with HR and finance teams to address payroll-related inquiries and concerns.</p><p>• Generate and review payroll reports to identify trends and ensure data accuracy.</p><p>• Stay updated on payroll laws and best practices to ensure organizational compliance.</p><p>Hybrid position - 4 days in office and 1 from home</p>
  • 2025-11-21T14:44:36Z
Contracts Administrator
  • Atlanta, GA
  • onsite
  • Temporary
  • - USD / Hourly
  • We are looking for a skilled Contracts Administrator to join our team in Atlanta, Georgia. This is a contract position within the non-profit sector that requires attention to detail and expertise in managing contracts effectively. The ideal candidate will have experience with contract administration and be capable of extracting and organizing key information from various documents.<br><br>Responsibilities:<br>• Review and analyze contracts to identify and extract relevant clauses and information.<br>• Input and organize contract data into designated systems with accuracy.<br>• Ensure compliance with organizational standards and legal requirements during contract revisions.<br>• Manage electronic and paper contract files, maintaining proper documentation and accessibility.<br>• Collaborate with team members to streamline contract workflows and processes.<br>• Assist in cleaning up and organizing original contract data to improve efficiency.<br>• Monitor deadlines and ensure timely completion of contract-related tasks.<br>• Provide recommendations for optimizing contract administration processes.<br>• Communicate effectively with stakeholders to address contract-related inquiries.<br>• Support the transition to new systems by ensuring contract data integrity.
  • 2025-11-21T21:38:44Z
Payroll Administrator
  • Los Angeles, CA
  • onsite
  • Contract / Temporary to Hire
  • 33.25 - 36.00 USD / Hourly
  • <p>We are looking for an experienced Payroll Administrator to join our team in Los Angeles, California. In this contract-to-permanent role, you will be responsible for overseeing payroll operations to ensure timely and accurate processing for an employee base of over 100 individuals. This fully onsite position offers an opportunity to work in a fast-paced environment and contribute to maintaining compliance with payroll regulations.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for a workforce of over 100 employees, focusing on accuracy and meeting deadlines.</p><p>• Ensure adherence to California payroll laws and manage compliance for employees located in other states.</p><p>• Collaborate with HR and Finance departments to handle payroll closures, termination payments, and unique payroll requests.</p><p>• Manage onboarding, wage adjustments, and employee separations in line with company policies.</p><p>• Create and maintain digital payroll records, supporting a fully paperless system.</p><p>• Utilize Paylocity software to consolidate, verify, and process payroll data efficiently.</p><p>• Address employee payroll concerns promptly, delivering exceptional internal customer service.</p><p>• Assist HR and Finance teams with payroll tax filings, benefits deductions, and audit preparations.</p>
  • 2025-11-18T21:08:51Z
Front Desk Coordinator
  • Eagan, MN
  • onsite
  • Temporary
  • 17.00 - 19.00 USD / Hourly
  • <p>We are looking for a Front Desk Coordinator to join our team in Eagan , Minnesota. This is a Contract to permanent position ideal for someone who enjoys creating a welcoming environment and providing excellent customer service. The selected candidate will manage front desk operations and assist with daily administrative tasks while maintaining a business casual appearance.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a friendly and detail-oriented experience.</p><p>• Manage incoming calls, direct inquiries, and provide information as needed.</p><p>• Maintain a clean and organized front desk area to uphold the detail-oriented appearance of the office.</p><p>• Coordinate office events and support day-to-day operations.</p><p>• Handle administrative tasks such as scheduling, filing, and data entry.</p><p>• Monitor office supplies and place orders when necessary.</p><p>• Ensure timely communication with tenants and resolve any issues or concerns.</p><p>• Work collaboratively with other team members to ensure smooth office operations.</p><p>• Utilize Microsoft Office tools to create documents, spreadsheets, and presentations.</p><p>• Provide customer service support to tenants and visitors, addressing inquiries promptly.</p>
  • 2025-11-17T20:53:46Z
HR Coordinator
  • Bethesda, MD
  • onsite
  • Temporary
  • 20.00 - 23.00 USD / Hourly
  • <p>We are looking for a meticulous and organized HR Coordinator to join our team in Bethesda, Maryland. The HR Coordinator supports the Human Resources department by assisting with employee relations, benefits administration, and recruitment. This role requires strong communication, organization, and interpersonal skills.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assist with onboarding and offboarding processes, including background checks and new hire paperwork.</p><p>• Support benefits administration and respond to employee inquiries.</p><p>• Maintain HR records and ensure compliance with applicable laws and regulations.</p><p>• Schedule interviews and coordinate candidate communications.</p><p>• Assist with HR reporting and audits.</p>
  • 2025-11-20T15:23:39Z
HR Generalist
  • Madison, WI
  • onsite
  • Permanent
  • 28.00 - 36.00 USD / Hourly
  • <p><strong>For immediate consideration, please contact Courtney Syverson, Recruiting Manager at 608-259-1164</strong></p><p><br></p><p>We are looking for an experienced HR Generalist/Administrative Assistant to join our team in Madison, Wisconsin. This role will involve managing various human resources functions including employee relations, benefits administration, payroll assistance and onboarding processes. The ideal candidate will have a strong background in HR practices and a commitment to fostering a positive and productive work environment.</p><p><br></p><p>Responsibilities:</p><p>• Administer onboarding procedures to ensure new hires are welcomed and equipped to excel in their roles.</p><p>• Oversee benefits administration, including enrollment, changes, and communication with employees.</p><p>• Process payroll accurately and in a timely manner while maintaining compliance with regulations.</p><p>• Support HR administrative tasks such as maintaining employee records and managing documentation.</p><p>• Schedule and coordinate meetings, interviews, and training sessions to ensure smooth operations.</p><p>• Utilize HRIS systems to maintain data integrity and streamline HR processes.</p><p>• Assist in creating and implementing HR policies and procedures to align with organizational goals.</p><p>• Provide guidance and support to employees regarding HR-related inquiries and issues.</p>
  • 2025-11-19T20:14:37Z
General Office Clerk
  • West Des Moines, IA
  • onsite
  • Temporary
  • 19.95 - 23.10 USD / Hourly
  • <p>We are looking for a detail-oriented General Office Clerk to join our team in West Des Moines, Iowa. In this long-term contract role, you will support administrative tasks during the busy tax season, ensuring smooth operations and high-quality client service. This position offers an opportunity to handle a variety of office responsibilities and interact with clients in a focused and attentive setting.</p><p><br></p><p>Responsibilities:</p><p>• Organize and scan documents for efficient record-keeping and digital storage.</p><p>• Perform accurate data entry tasks to support tax preparation processes.</p><p>• Assemble and prepare completed tax returns for distribution to clients.</p><p>• Make outgoing calls to notify clients when their tax returns are ready for pickup.</p><p>• File client folders systematically to maintain orderly records.</p><p>• Provide lunch hour coverage for the receptionist by answering calls, transferring them appropriately, and scheduling meetings.</p><p><br></p><p>If you are looking for project work within the administrative space, please APPLY TODAY! 515.706.4974 or go to our Robert Half website.</p>
  • 2025-11-21T21:18:43Z
Payroll Administrator
  • San Francisco, CA
  • remote
  • Temporary
  • 38.00 - 44.00 USD / Hourly
  • <p>We are looking for an experienced Payroll Administrator to join our team in San Francisco, California. This long-term contract position offers the opportunity to manage and oversee payroll operations for a mid-sized workforce while ensuring compliance with multi-state regulations. The ideal candidate will have a strong background in full-cycle payroll and proficiency with Paycom and QuickBooks.</p><p><br></p><p>Responsibilities:</p><p>• Process and oversee full-cycle payroll for employees across multiple states, ensuring accuracy and timely delivery.</p><p>• Maintain compliance with federal, state, and local payroll regulations, including tax filings and reporting.</p><p>• Manage payroll for a workforce of 101-500 employees, addressing any discrepancies or issues promptly.</p><p>• Utilize Paycom to execute payroll functions and generate detailed reports.</p><p>• Collaborate with HR and finance teams to ensure seamless integration of payroll data.</p><p>• Handle employee payroll inquiries and provide thorough and accurate resolutions.</p><p>• Conduct routine audits to verify payroll data accuracy and compliance.</p><p>• Prepare and distribute W-2s and other required documents on schedule.</p><p>• Implement updates to payroll systems and processes to enhance efficiency.</p><p>• Stay informed about changes in payroll laws and regulations to adapt practices accordingly.</p>
  • 2025-11-21T01:28:47Z
Front Desk Coordinator
  • Encinitas, CA
  • onsite
  • Temporary
  • 19.00 - 23.00 USD / Hourly
  • <p>A well-established wellness and holistic health center in Encinitas is seeking a warm, highly organized, and polished <strong>Front Desk Coordinator</strong> to be the welcoming face of their practice. This position requires someone who can manage a busy front office, support providers and clients, and maintain an environment that is both professional and calming. The ideal candidate is personable, confident, and able to balance multiple administrative responsibilities with a client-first approach.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients, manage check-in/check-out processes, and ensure a welcoming atmosphere</li><li>Manage a high volume of phone calls and appointment scheduling using EMR/booking platforms</li><li>Coordinate patient intake forms, insurance verifications, and follow-up communications</li><li>Maintain front office organization, including supplies, calendars, messaging, and daily logs</li><li>Process payments, reconcile transactions, and assist with billing inquiries</li><li>Support providers with documentation, room setup, and daily administrative tasks</li><li>Assist with marketing tasks such as social media posting, appointment reminders, and client outreach</li><li>Handle confidential client information with sensitivity and full compliance</li></ul>
  • 2025-11-25T20:28:53Z
Full Charge Bookkeeper
  • Richmond, VA
  • onsite
  • Permanent
  • 55000.00 - 65000.00 USD / Yearly
  • We are looking for a dedicated Full Charge Bookkeeper to join our team in Richmond, Virginia. This role requires someone with strong attention to detail who can manage diverse financial and administrative tasks with precision. The ideal candidate will have experience in overseeing financial operations, personnel records, and compliance processes, ensuring smooth day-to-day functionality within the organization.<br><br>Responsibilities:<br>• Manage and reconcile all financial accounts, including checking, savings, and investment accounts, ensuring accuracy and timeliness.<br>• Prepare and process payroll, adhering to federal and state regulations while maintaining detailed records.<br>• Collaborate with management to develop, monitor, and report on the annual budget.<br>• Oversee accounts receivable and accounts payable processes, ensuring timely collections and payments.<br>• Generate and submit financial reports on a monthly, quarterly, and annual basis.<br>• Administer tuition contracts, financial aid processes, and assistance awards to support organizational goals.<br>• Maintain personnel records, including tracking benefits, leave, and employee files in compliance with policies.<br>• Supervise the administration of employee health and disability benefits.<br>• Assist with onboarding and contract management for staff and families.<br>• Ensure compliance with financial regulations and oversee audits and grant documentation.
  • 2025-11-19T20:14:37Z
Receptionist
  • San Diego, CA
  • onsite
  • Temporary
  • 20.00 - 23.00 USD / Hourly
  • <p>We are looking for a detail-oriented and personable Part-Time Receptionist to join our team in San Diego, California. In this contract role, you will serve as the first point of contact for visitors and callers, ensuring smooth daily operations and providing excellent customer service. The ideal candidate will have strong organizational skills and a proactive approach to handling various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming calls using a multi-line phone system.</p><p>• Welcome and assist guests upon arrival, providing a friendly and detail-oriented experience.</p><p>• Organize and schedule lunches and meetings as needed.</p><p>• Maintain accurate records and manage filing systems efficiently.</p><p>• Perform data entry tasks with attention to detail, ensuring accuracy.</p><p>• Handle email correspondence in a timely and detail-oriented manner.</p><p>• Coordinate and schedule appointments, ensuring effective time management.</p><p>• Support general office operations by managing supplies and keeping common areas tidy.</p><p>• Utilize Microsoft Office tools, including Excel, Word, and Outlook, to complete administrative tasks.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p>
  • 2025-11-24T16:33:38Z
Front Desk Receptionist
  • Addison, TX
  • remote
  • Temporary
  • 21.00 - 23.00 USD / Hourly
  • <p>A client of ours is looking to hire a corporate Front Desk Receptionist, where you will play a key role in providing the first impression for our office. We are seeking an energetic, service-oriented professional who excels at helping visitors and employees feel welcome and supported.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors, clients, and staff with professionalism and warmth, ensuring a positive experience from arrival to departure.</li><li>Answer and route incoming calls, take messages, and respond to inquiries promptly.</li><li>Manage visitor logs, distribute access badges, and oversee front desk security protocols.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain an organized and welcoming reception area.</li><li>Support scheduling for conference rooms and office events as needed.</li><li>Assist with basic administrative tasks such as filing, data entry, and supply inventory.</li></ul><p><br></p>
  • 2025-11-25T15:24:21Z
Claims Admin Support Spec Int
  • Maitland, FL
  • remote
  • Temporary
  • 21.33 - 21.33 USD / Hourly
  • We are looking for a detail-oriented Claims Admin Support Specialist to join our team in Maitland, Florida. In this long-term contract role, you will perform a variety of administrative and clerical tasks to ensure smooth office operations. This position requires excellent organizational skills, the ability to manage multiple responsibilities, and a commitment to providing exceptional support.<br><br>Responsibilities:<br>• Maintain and replenish office supplies to ensure seamless daily operations.<br>• Operate and perform routine maintenance on office equipment, including printers, fax machines, and copiers.<br>• Coordinate document shredding services with external vendors to ensure secure disposal.<br>• Manage document handling tasks such as creating, retrieving, copying, and delivering files.<br>• Draft standard correspondence and respond to routine inquiries as needed.<br>• Welcome and direct visitors, providing assistance with general inquiries.<br>• Sort, open, and distribute incoming mail and deliveries from FedEx and other carriers.<br>• Organize and schedule meetings, as well as manage record retention activities.<br>• Conduct research and create reports as requested by leadership.<br>• Occasionally travel to fulfill job-related duties or attend meetings.
  • 2025-11-10T14:48:45Z
Contracts Coordinator
  • Chapell Hill, NC
  • onsite
  • Contract / Temporary to Hire
  • 25.65 - 29.70 USD / Hourly
  • <p>We are looking for a detail-oriented Contracts Coordinator to join our team in Chapel Hill North Carolina. In this position, you will play a key role in accurately managing and processing data while ensuring compliance with documentation standards. This role offers an excellent opportunity to contribute to an engineering-focused environment while honing your organizational and administrative skills.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input and maintain data in various systems and databases.</p><p>• Handle numeric and textual data entry tasks with precision.</p><p>• Verify and cross-check information to ensure data consistency and accuracy.</p><p>• Utilize software tools, including DocuSign, to manage documentation workflows.</p><p>• Collaborate with team members to ensure contract compliance and administration procedures are followed.</p><p>• Organize and maintain digital records in alignment with company standards.</p><p>• Assist in preparing reports and summaries based on entered data.</p><p>• Identify and correct discrepancies in data entries.</p><p>• Ensure adherence to data security and confidentiality protocols.</p><p>• Provide general administrative support as needed to enhance operational efficiency.</p>
  • 2025-11-04T19:58:57Z
Office/Accounting Manager
  • Millville, NJ
  • onsite
  • Permanent
  • 75000.00 - 90000.00 USD / Yearly
  • <p>We have teamed up with a small company on their search for an ambition, Office/Accounting Manager who can oversee multiple tasks such as office management, administrative assistance, bookkeeping, and accounting. As the Office Manager/Accountant, you will assist with: managing daily accounting activities such as accounts payable transactions, credit card reconciliations, and month end close activities. This candidate will also handle daily administrative duties such as: generating office correspondence, tracking/ordering office supplies, assisting with financial reporting, managing and maintaining account records, distributing incoming mail and packages, and ensuring the office is ran smoothly and compliant. This candidate must have excellent administrative abilities, proven knowledge of generally accepted accounting principles, strong organizational skills with a high attention to detail.</p><p><br></p><p>Major Responsibilities </p><p>·        Oversee the accounts payable/receivable process</p><p>·        Manage order entry transactions</p><p>·        Order office supplies</p><p>·        Assist with administrative support</p><p>·        Data Management</p><p>·        Maintain internal file/record keeping system</p><p>·        Assist with month end processing</p><p>·        Monthly bank account reconciliations</p><p>·        Draft email correspondence</p>
  • 2025-11-03T16:53:45Z
Accounting Clerk
  • Memphis, TN
  • onsite
  • Temporary
  • 19.00 - 20.00 USD / Hourly
  • Subcontractor in the Bartlett area seeking a part time Accounting Clerk. Must have 3+ years of Administrative experience with entry level accounting experience. <br>The position includes account reconciliation(making sure all financial transactions are accurately recorded and reported) ,Accounts Payable (AP),Accounts Receivable (AR),Billing, assisting with employee Payroll, (automated using ADP) Filing, Data Entry and other administrative duties as needed.<br><br>JobPower, construction software, experience is preferred but not required. Administrative or Accounting experience in the construction industry is a plus.
  • 2025-11-19T22:04:44Z
Pricing Analyst
  • Arden Hills, MN
  • onsite
  • Temporary
  • 25.40 - 30.20 USD / Hourly
  • <p>We are looking for a detail-oriented Pricing Analyst to join a team in Arden Hills, Minnesota. In this role, you will be responsible for analyzing and managing rebate contracts and administrative fees to ensure compliance and accuracy. This is a long-term contract position that offers the opportunity to collaborate across departments and contribute to critical business operations.</p><p><br></p><p>Responsibilities:</p><p>• Conduct in-depth analyses of customer rebate contracts to evaluate performance and compliance.</p><p>• Ensure timely processing, settlement, and payment of rebates and administrative fees.</p><p>• Collaborate with cross-functional teams to address questions related to contract language, setup, or customer requirements.</p><p>• Maintain a comprehensive understanding of contract terms to meet all obligations accurately and on schedule.</p><p>• Provide regular communications to customers regarding market share and rebate payments.</p><p>• Support the principal analyst by assisting with workload management and ad hoc requests.</p><p>• Utilize revenue management systems to manage reporting and payment processes efficiently.</p><p>• Identify opportunities for process optimization and implement improvements in administrative workflows.</p><p>• Monitor and resolve rebate or administrative fee issues by partnering with internal teams.</p><p>• Ensure data integrity and compliance by adhering to standard operating procedures and best practices.</p>
  • 2025-11-20T13:23:49Z
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