705 Results for Administrative Assistant Jobs

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Receptionist

Las Vegas, NV
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an experienced and service-minded Receptionist to support daily front-of-house operations in Las Vegas, Nevada for upcoming holiday coverage. This part-time opportunity is a contract position and is well suited for someone who enjoys creating a welcoming environment while keeping administrative tasks organized and on track. The role will interact closely with staff, guests, and vendors, making strong communication, professionalism, and attention to detail essential for success. Schedule is: Thanksgiving: 11/23, 24 & 25 (8:30am - 5:30pm)Christmas: 12/21, 22, 23 and 24 (8:30am - 5:30pm, however, our office will more than likely close early on 12/24) Responsibilities:• Welcome clients, visitors, and delivery personnel with professionalism, guide them appropriately, and help maintain a secure and orderly reception area.• Coordinate calendars, arrange meetings, prepare shared spaces for appointments, and assist team members with day-to-day administrative needs.• Act as a reliable point of contact for office communication by passing along messages, updates, and important information accurately and promptly.• Prepare, review, and track architectural agreements and related documents to support timely completion and proper recordkeeping.• Organize weekly catered lunches, making thoughtful selections that reflect dietary needs and team preferences.• Accept incoming mail, packages, and shipments, document deliveries, and notify employees when items arrive.• Provide front desk coverage during scheduled breaks and oversee reception responsibilities during the closing portion of each shift.• Support a high-quality studio experience by maintaining neat common areas and ensuring hospitality amenities, including the coffee station, are stocked and ready for use.
2026-11-13T00:00:00Z

Receptionist

Menlo Park, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a non-profit organization in Menlo Park, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and serving as a reliable first point of contact for visitors and callers. The role requires strong communication skills, attention to detail, and the ability to handle multiple priorities in an efficient manner. Responsibilities: • Welcome visitors and provide a courteous, welcoming front desk experience for guests, staff, and partners. • Answer and direct incoming phone calls, taking accurate messages and ensuring inquiries reach the appropriate contact. • Manage the reception area to keep it organized, presentable, and ready to receive visitors throughout the day. • Coordinate incoming and outgoing mail, packages, and deliveries while maintaining accurate distribution procedures. • Assist with routine administrative support such as scheduling, filing, data entry, and preparing basic documentation. • Monitor visitor access and follow established check-in procedures to support a secure and orderly office environment.
2026-11-13T00:00:00Z

Receptionist

Pacifica, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Robert Half is seeking friendly, professional, and dependable Receptionists for contract and contract-to-hire opportunities with family-owned businesses throughout the Bay Area. These organizations value employees who take pride in creating a welcoming environment, building strong relationships, and serving as the face of the company for clients, customers, vendors, and guests. The ideal candidate has excellent customer service skills, a positive attitude, and the ability to manage a variety of front office responsibilities in a fast-paced, team-oriented environment. Key Responsibilities<ul><li>Greet visitors, clients, vendors, and customers in a professional and welcoming manner.</li><li>Answer and direct incoming phone calls and emails.</li><li>Manage front desk operations and maintain a clean, organized reception area.</li><li>Coordinate mail distribution, shipping, and office deliveries.</li><li>Schedule meetings, appointments, and conference rooms.</li><li>Assist with data entry, filing, scanning, and document management.</li><li>Support various administrative projects for management and office staff.</li><li>Order and maintain office supplies and inventory.</li><li>Assist with event coordination, team meetings, and company functions.</li><li>Provide general administrative support to help ensure smooth office operations.</li></ul>
2026-11-14T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a dependable Receptionist / Administrative Assistant to support front desk operations and general administrative needs within the office. This contract position will serve as the first point of contact for visitors, callers, and employees while also assisting with day-to-day office coordination. The ideal candidate is professional, organized, proactive, and comfortable balancing front desk responsibilities with administrative support. Responsibilities:<ul><li>Greet visitors, manage office entry, and ensure guests are directed appropriately in a professional and welcoming manner.</li><li>Answer incoming calls through a multi-line phone system, take accurate messages, and route inquiries to the appropriate team members.</li><li>Provide general administrative support, including data entry, filing, email correspondence, document preparation, and scheduling.</li><li>Assist with calendar management and coordination of appointments and meetings.</li><li>Maintain organized physical and digital files and ensure records are accurate and easy to access.</li><li>Monitor office and kitchen supplies and assist with restocking as needed.</li><li>Help keep shared office spaces neat, organized, and presentation-ready.</li><li>Support employees and management with general office needs and special projects.</li><li>Assist with additional clerical and administrative tasks as needed to help keep daily operations running smoothly.</li></ul>
2026-11-12T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position based in Miami, Florida. This role serves as the first point of contact for guests, clients, and employees, helping create a welcoming and well-organized office experience. The ideal candidate is organized, service-driven, and comfortable managing multiple priorities in a fast-paced corporate environment. Responsibilities: • Welcome guests and visitors in a courteous manner, provide direction upon arrival, and alert internal staff when their guests have checked in. • Manage incoming calls and communications, routing inquiries to the appropriate team members, departments, or contacts as needed. • Coordinate reservations for conference rooms, visitor offices, and related meeting needs through scheduling tools and office calendars. • Support meeting logistics by arranging catering, confirming order accuracy, and ensuring deliveries arrive on schedule. • Help visitors and internal teams identify suitable meeting spaces or alternative arrangements when scheduling conflicts arise. • Perform administrative support tasks such as processing expense-related documentation, maintaining records, and assisting with special assignments. • Issue and track visitor access cards and parking validations while keeping accurate usage logs and related documentation. • Handle confidential information with discretion and follow office procedures to maintain accuracy and compliance.
2026-11-09T00:00:00Z

Receptionist

Solon, OH
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a dependable Receptionist to support front-desk operations on Saturday's for a stone, glass, and concrete manufacturing business in Ohio. This long-term contract opportunity is ideal for someone who communicates clearly, manages incoming calls efficiently, and creates a welcoming experience for visitors and callers. The position supports a part-time Saturday schedule with a three-hour on-site shift, while four hours are recorded. Responsibilities:• Greet visitors and serve as the first point of contact for guests, vendors, and callers at the Ohio location.• Manage a multi-line phone system by answering, screening, and directing inbound calls to the appropriate departments with accuracy and care.• Maintain an organized reception area to ensure a welcoming front-office environment.• Take clear messages and relay information promptly to team members when calls cannot be transferred directly.• Support basic administrative and front-desk tasks needed to keep daily office operations running smoothly during the Saturday shift.• Follow established call-handling and check-in procedures while representing the company in a courteous and attentive manner.
2026-11-05T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position based in Miami, Florida. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate will be comfortable managing multiple administrative tasks, coordinating schedules, and ensuring smooth communication across the office. Responsibilities: • Answer incoming telephone calls promptly, direct them to the appropriate team members, and record accurate messages when needed. • Welcome clients, guests, and visitors in a courteous manner while maintaining an organized and detail-oriented front desk presence. • Oversee meeting space bookings and keep conference room calendars organized to support office scheduling needs. • Assist with travel coordination and maintain calendars for meetings, appointments, and other business activities. • Monitor office inventory levels and place orders for supplies to help maintain uninterrupted daily operations. • Perform general administrative support tasks, including document organization, e-filing, and other front office duties as assigned.
2026-11-14T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced and service-focused Receptionist to support daily front desk operations in New York, New York. This Long-term Contract position is ideal for someone who creates a welcoming first impression, communicates confidently with visitors and internal teams, and stays organized in a fast-moving office environment. The role combines client-facing reception support with scheduling, coordination, and light administrative responsibilities while handling information with discretion. Responsibilities: • Welcome guests and clients in a courteous, attentive manner and direct them appropriately upon arrival. • Coordinate with team members, managers, and departments to announce visitors and support smooth communication throughout the office. • Schedule meeting spaces, visitor offices, and related services through calendars and reservation platforms. • Help resolve rooming or resource conflicts by identifying practical alternatives and working with involved parties to meet business needs. • Arrange food and beverage orders for meetings and events, ensuring deliveries are accurate and arrive as expected. • Support day-to-day administrative tasks such as processing expense-related items, assisting with special assignments, and maintaining organized records. • Safeguard confidential materials and manage sensitive information with a high level of discretion. • Issue and track visitor access cards and parking validations while maintaining accurate logs and related documentation.
2026-10-30T00:00:00Z

Receptionist

Fishers, IN
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented Receptionist to provide front desk support for an Employee Appreciation Event. This is a contract position suited to someone who can create a welcoming environment, assist guests efficiently, and keep reception activities organized throughout the event. The ideal candidate is dependable, experienced, and comfortable handling visitor interactions while supporting event flow. Responsibilities: • Welcome attendees, staff, and vendors with a courteous and welcoming presence at the reception area. • Manage guest check-in activities and provide clear directions or event-related information as needed. • Answer basic questions promptly and escalate issues to the appropriate event contact when necessary. • Maintain an orderly front desk space to support a smooth and positive arrival experience. • Coordinate with event staff to help manage visitor traffic and ensure reception coverage during scheduled hours. • Use basic Microsoft Excel skills to assist with attendance tracking, lists, or other simple event-related records.
2026-11-13T00:00:00Z

Receptionist

Greenfield, MA
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk and administrative operations. This position is ideal for someone who enjoys being the first point of contact, managing office communication, and keeping administrative tasks on track. The role calls for strong attention to detail, a courteous approach, and the ability to handle a steady flow of calls, visitors, and data-related work in a busy office setting. Apply today! Responsibilities:• Greet visitors and create a detail-oriented, helpful front-desk experience for staff, clients, and guests.• Manage incoming phone calls, direct inquiries to the appropriate departments, and take clear, accurate messages when needed.• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination.• Enter and update information in internal records with a high level of accuracy and attention to detail.• Monitor routine office activities to help maintain an orderly and efficient administrative environment.• Assist with scheduling, correspondence, and other clerical tasks that support overall office operations.
2026-11-11T00:00:00Z

Receptionist

St. Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Receptionist Receptionist Opportunities We currently have an opening for an articulate, highly-skilled Receptionist in a growing technical start-up company. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you. How you will make an impact · Greet visitors · Answer all incoming phone calls · Excellent communication and social skills · Excellent spelling and grammar · Sense of urgency and capable of prioritizing · Responding to inquiries, providing excellent customer service · Receiving, reviewing, and distributing incoming mail according to specified procedures · Maintaining various office files and providing general office filing support · Ordering office and kitchen supplies · Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks Please apply online or through our Robert Half app
2026-11-06T00:00:00Z

Receptionist

Austin, TX
onsite
Temporary / Contract
21 - 24 USD / Hourly
About the JobOur client, an established commercial construction company in the Austin area, is seeking a Receptionist to be the welcoming first impression for its main office and keep the front of the house running smoothly. This individual will greet subcontractors, clients, vendors, and visitors, answer and route a high volume of calls, manage deliveries and plan room logistics, and provide day-to-day administrative support to the project management and operations teams. Job Responsibilities:<ul><li>Greet and check in clients, subcontractors, inspectors, vendors, and walk-in visitors, directing them to the right team member.</li><li>Answer and route a multi-line phone system, taking clear messages and handling general inquiries about projects, bids, and company services.</li><li>Receive and distribute mail, packages, plan sets, and material samples, and arrange couriers and outgoing shipments.</li><li>Maintain the reception area, conference rooms, and break room, including scheduling meeting space and ordering office and kitchen supplies.</li><li>Provide administrative support to project managers, estimators, and superintendents, including preparing documents, formatting correspondence, and scanning and filing project paperwork.</li><li>Assist with tracking and organizing subcontractor insurance certificates, licenses, and compliance documents.</li><li>Help coordinate pre-bid meetings, owner meetings, safety trainings, and company events, including catering and logistics.</li><li>Support HR and accounting with light tasks such as onboarding paperwork, timesheet reminders, and invoice routing.</li><li>Maintain the office vehicle and equipment log, key and access records, and the company calendar.</li><li>Keep contact lists, vendor information, and shared project folders accurate and up to date.</li></ul>
2026-11-11T00:00:00Z

Receptionist

Minneapolis, MN
onsite
Temporary / Contract
18 - 22 USD / Hourly
The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression. <ul><li>Greet and assist visitors in a professional and welcoming manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Schedule appointments, meetings, and conference rooms.</li><li>Maintain office supplies and place orders as needed.</li><li>Perform data entry and maintain accurate records and files.</li><li>Assist with document preparation, filing, scanning, and photocopying.</li><li>Support administrative projects and other office duties as assigned.</li><li>Maintain a clean and organized reception area.</li><li>Provide exceptional customer service to internal and external stakeholders.</li></ul>
2026-10-30T00:00:00Z

Receptionist

Clayton, MO
onsite
Permanent / Full Time
36000 - 42000 USD / Yearly
We are looking for an organized and detail-oriented receptionist to join our team in Clayton, Missouri. In this role, you will serve as the first point of contact for visitors and callers, providing excellent customer service and managing essential administrative tasks. This position offers an opportunity to contribute to a collaborative and welcoming office environment. Responsibilities:• Greet visitors warmly and assist them with inquiries or directing them to appropriate personnel.• Handle incoming calls using a multi-line phone system, ensuring efficient call routing and message-taking.• Maintain the reception area to ensure a clean and detail-oriented appearance.• Manage and distribute incoming mail and packages to the correct recipients.• Provide administrative support to the team, including scheduling meetings or organizing files.• Assist with basic office tasks such as photocopying, data entry, and maintaining supplies inventory.• Coordinate with other departments to ensure smooth communication and workflow.• Address client and staff inquiries promptly and with attention to detail.• Support the team in various tasks as needed to ensure operational efficiency. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-10-19T00:00:00Z

Receptionist

Hillsborough, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half is working with on of our top clients in Hillsborough who is looking for an organized, professional, and proactive Administrative Assistant to support the City Manager’s Office. This is an excellent opportunity for an experienced administrative professional who enjoys working in a professional environment and takes pride in providing exceptional organizational, administrative, and customer service support. The ideal candidate will be detail-oriented, resourceful, and comfortable handling confidential information while balancing multiple priorities in a fast-paced public-sector setting. This individual will play an important role in supporting executive leadership, coordinating departmental activities, maintaining accurate records, and ensuring the smooth day-to-day operations of the office. If interested, please see the description below and if interested, please apply now! We are looking to fill this role immediately. Do wait! Apply now. Key Responsibilities<ul><li>Provide comprehensive administrative support to the City Manager’s Office, including correspondence, document preparation, filing, and general office coordination.</li><li>Assist with preparing, proofreading, formatting, and distributing reports, presentations, memorandums, agendas, and other official documents.</li><li>Manage calendars, coordinate meetings, schedule appointments, and assist with meeting logistics for executive leadership.</li><li>Serve as a professional point of contact for internal departments, residents, community members, and external stakeholders.</li><li>Handle incoming phone calls, emails, inquiries, and requests, ensuring timely and professional responses.</li><li>Maintain organized electronic and physical filing systems, ensuring documents and municipal records are accurate, accessible, and properly maintained.</li><li>Assist with coordinating City Council meetings, public meetings, and special events, including preparation of meeting materials and supporting documentation.</li><li>Track correspondence, departmental requests, deadlines, and follow-up items to ensure timely completion.</li><li>Process invoices, purchase orders, expense reports, and other administrative documentation as needed.</li><li>Handle sensitive and confidential information with discretion, professionalism, and sound judgment.</li><li>Provide backup administrative support to other departments and assist with special projects and assignments as needed.</li></ul>
2026-11-14T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031· Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-11-04T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-11-04T00:00:00Z

Executive Assistant to Partner

Beverly Hills, CA
onsite
Permanent / Full Time
95000 - 120000 USD / Yearly
Executive Assistant to Managing Partner: 100% OnsiteAn entertainment law firm is seeking an experienced Executive Assistant to a Managing Partner for its Los Angeles-area office. The firm represents prominent clients across the entertainment and business communities. This is an excellent opportunity for an Executive Assistant coming from a major talent agency, studio, entertainment company, or similarly high-profile environment. The Managing Partner works with a wide range of sophisticated clients and industry professionals, so the ideal candidate will be polished, highly organized, discreet, and comfortable interacting with celebrities, high-net-worth individuals, agents, managers, attorneys, and other entertainment industry professionals. Executive Assistant Responsibilities:• Manage a complex calendar and coordinate appointments, meetings, and schedule changes• Answer and roll calls and manage high-volume communications• Handle and coordinate email communications• Coordinate domestic and international travel, including airfare, hotels, and ground transportation• Assist with personal scheduling, travel, and other personal assistant responsibilities for the Partner and family• Update client and contact information• Plan and coordinate firm and client events, including firm celebrations and client closings Hours:• Monday through Friday, 9:00 a.m. to 6:00 p.m. with overtime & requests after hours• 40-hour workweek• 100% onsite Perks:• Opportunity to work directly with a prominent Partner in a sophisticated entertainment practice• Exposure to interesting, high-profile entertainment matters and celebrity clientele• Modern, trendy office environment featuring an extensive collection of contemporary art• Weekly firm lunches• Growing firm that is actively adding partners and expanding its practice Salary:$95,000-$115,000 Benefits:• Medical coverage includes hospital, mental health, maternity, and prescription benefits, subject to plan terms• 100% employer-paid PPO dental coverage• Vision insurance• 401(k) eligibility• 401(k) employer match of 100% of the first 3% of compensation contributed, plus 50% of the next 2% contributed• Employee contributions and employer matching contributions are 100% vested• Potential additional discretionary profit-sharing contributions• 15 vacation days, 6 sick days, 10 paid holidays TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-11-14T00:00:00Z

Purchasing Assistant

Camarillo, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a Purchasing Assistant to support daily procurement operations for a Contract position based in Camarillo, California. This role focuses on coordinating material purchases, maintaining accurate order records, and helping ensure goods and services arrive on schedule. The ideal candidate brings a careful, organized approach and is comfortable working with suppliers and internal teams to keep purchasing activities running smoothly. Responsibilities: • Coordinate day-to-day procurement tasks by identifying material needs and assisting with sourcing activities. • Prepare, submit, and track purchase orders to support timely fulfillment of business requirements. • Communicate with vendors to confirm pricing, availability, lead times, and delivery updates. • Maintain accurate purchasing documentation, records, and order status information for the department. • Work with internal stakeholders to clarify specifications and support purchasing requests across functions. • Monitor incoming deliveries and help resolve issues related to delays, discrepancies, or incomplete shipments. • Support general purchasing department operations to help maintain efficient procurement workflows.
2026-11-13T00:00:00Z

Purchasing Assistant

South Burlington, VT
onsite
Temporary / Contract
22.6 - 25.25 USD / Hourly
We are looking for a detail-oriented Purchasing Assistant to support daily procurement operations for a contract opportunity based in South Burlington, Vermont. This position will help maintain efficient purchasing workflows, coordinate order activity, and ensure materials and information move accurately through the purchasing process. The ideal candidate is organized, responsive, and comfortable working with purchasing documentation in a fast-paced environment. Responsibilities: • Support day-to-day procurement tasks by preparing and processing purchasing documents in a timely manner. • Create, review, and track purchase orders to help ensure accurate order placement and follow-through. • Coordinate with internal teams and suppliers to confirm product details, delivery timing, and order status. • Maintain organized purchasing records and update department data to keep information current and accessible. • Assist the purchasing team with routine operational activities that contribute to smooth departmental performance. • Monitor open orders and follow up on outstanding items to help prevent delays or discrepancies.
2026-10-22T00:00:00Z

Purchasing Assistant

Wilmington, DE
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a Purchasing Assistant to support procurement operations in Wilmington, Delaware. This long-term contract position is well suited for someone who is organized, service-minded, and comfortable balancing vendor coordination, order processing, and budget-related tasks in an on-site environment. The person in this role will help keep purchasing activities running smoothly while working closely with internal stakeholders and external suppliers. Responsibilities:• Prepare, review, and track purchase orders to ensure materials and services are requested accurately and processed on time.• Communicate with vendors to confirm pricing, availability, order status, and delivery details while maintaining strong working relationships.• Support daily procurement operations by coordinating purchasing activities and helping departments obtain needed goods and services.• Maintain organized purchasing records, documentation, and order histories to support accuracy, compliance, and audit readiness.• Assist with budget monitoring by updating spending information and helping reconcile purchasing data against department needs.• Respond to internal questions related to orders, suppliers, and purchasing procedures with a customer-focused approach.• Work with accounts payable and other internal teams to help resolve invoice, approval, or order discrepancies efficiently.• Contribute to process continuity during departmental operational changes by updating records and supporting procurement-related administrative tasks as needed.
2026-10-23T00:00:00Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-11-13T00:00:00Z

Office Manager/Bookkeeper

Waterloo, IA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Office Manager / Bookkeeper (Contract) Are you a detail-oriented professional who enjoys wearing multiple hats? We are seeking an Office Manager / Bookkeeper to support daily office operations while overseeing bookkeeping and administrative functions for a growing organization in the Waterloo area.This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and can balance accounting responsibilities with office management duties. Key ResponsibilitiesBookkeeping & Accounting<ul><li>Process accounts payable and accounts receivable transactions</li><li>Perform bank and credit card reconciliations</li><li>Prepare deposits and manage cash receipts</li><li>Assist with payroll processing and related reporting</li><li>Maintain accurate financial records and support month-end activities</li><li>Generate reports and assist leadership with financial tracking</li></ul>Office Management & Administration<ul><li>Serve as the primary point of contact for office operations</li><li>Answer phones, greet visitors, and provide exceptional customer service</li><li>Manage office supplies, vendor relationships, and service providers</li><li>Coordinate schedules, meetings, and administrative projects</li><li>Maintain electronic and paper filing systems</li><li>Support leadership with special projects and day-to-day administrative needs</li></ul>
2026-10-29T00:00:00Z

Office Coordinator

Danbury, CT
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an organized Office Coordinator to support daily administrative operations for a growing manufacturing company in Danbury, Connecticut. Responsibilities:<ul><li>Answer telephone and route calls or take messages.</li><li>Provide support services for production and marketing departments</li><li>Type quotations and correspondence, mail catalogs and samples to customers and representatives.</li><li>Prepare shipping papers for domestic and international customers, including SED documents, security endorsements, Bills of Lading, waybills, Certificates of Conformance, packing slips and labels.</li><li>Receive, copy, log and distribute purchase orders and quotations, and initiate routing of orders for contract review.</li><li>Enter orders into computer system and into excel spreadsheets. </li><li>Acknowledge new and amended purchase orders to customers.</li><li>Prepare paperwork for invoicing, including calculation of shipping charges. </li><li>Set up and file new customer files, and generate appropriate labels for shipping</li><li>Prepare inventory reports. </li><li>Follow company policy, processes and procedures as identified in the Quality Management System. </li><li>Other administrative duties as assigned. </li></ul>
2026-10-28T00:00:00Z

Office Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an organized Office Coordinator to support daily administrative, accounting, and people operations in Minneapolis, Minnesota. This position plays a central role in keeping office activities running smoothly while helping with scheduling, records, recruiting coordination, and employee-related processes. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage shifting priorities across routine tasks and special projects. Responsibilities: • Oversee day-to-day office and studio coordination to maintain an efficient, well-organized workplace environment. • Provide administrative support for recruiting, employee onboarding, and performance review activities while ensuring records remain accurate and up to date. • Handle accounting-related administrative work, including data entry, document tracking, and support for routine financial processes. • Coordinate calendars, meetings, and scheduling needs for internal teams and operational activities. • Assist with planning office events and support special projects that arise throughout the year. • Monitor administrative workflows and adjust support based on seasonal changes in hiring, onboarding, reviews, and event activity. • Maintain organized files, reports, and documentation across office operations, personnel administration, and accounting tasks.
2026-11-13T00:00:00Z

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705 results for Administrative Assistant jobs