<p><strong>PAYROLL ADMINSTRATOR </strong></p><p><br></p><p><strong>Apply immediately for consideration!</strong></p><p><br></p><p>We are in search of a diligent Payroll Administrator to become a part of our team located in San Francisco (degree and bi-lingual). As a Payroll Administrator, your role will be pivotal in coordinating the payroll cycle, maintaining precise electronic and paper payroll records, and resolving any payroll-related issues.</p><p><br></p><p>Responsibilities</p><p>-Payroll for over 300 employees on ADP</p><p>-Create schedules in ABI for union extra help, referrals and any non-seniority employees</p><p>- Review and complete department WIP approvals in ABI</p><p>-Manage, oversee and post calculations for employees on a bi-weekly period into ABI timekeeping system</p><p>-Prepare and inputs vacation and PTO pay into timekeeping system </p><p>-Prepare all checks and review for accuracy</p><p>-Address & resolve employee’s payroll-related issues</p><p>-Assist with any other payroll /accounting/scheduling related project as they may arise</p><p><br></p>
<p>Are you an experienced <strong>Accounts Payable Specialist</strong> looking for a long-term opportunity to shine within a highly reputable, family-owned company? We are working with a well-established organization in <strong>Fort Wayne, Indiana</strong> renowned for its commitment to quality, family values, and a positive workplace environment. They are currently seeking a dedicated professional to join their dynamic accounting team. If you thrive in a high-volume, fast-paced environment and are looking for stability, this could be the perfect fit for you!</p><p><strong>Why You’ll Love This Company:</strong></p><ul><li><strong>Legacy of Excellence:</strong> With deep roots in the community, this family-owned business is a trusted leader in their industry.</li><li><strong>Positive Workplace Culture:</strong> Join a supportive team that values your contributions and promotes growth.</li><li><strong>Long-Term Opportunity:</strong> This role offers stability and room for professional development.</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Process high volumes of invoices efficiently and accurately on a daily basis.</li><li>Match purchase orders, invoices, and receipts to ensure proper documentation.</li><li>Verify and reconcile payment transactions while adhering to company policies and procedures.</li><li>Manage and maintain vendor accounts, including setting up new vendors and responding to inquiries.</li><li>Assist in month-end processes, including preparing reports and reconciling accounts payable ledgers.</li><li>Collaborate with other departments to maintain seamless workflow and support company operations.</li><li>Monitor payment schedules and prioritize tasks to meet deadlines consistently.</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Pittsburgh, Pennsylvania. This position offers a dynamic hybrid work environment, with initial onsite training followed by a flexible schedule. In this role, you will play a crucial part in ensuring the accuracy and efficiency of our accounts payable processes.<br><br>Responsibilities:<br>• Process and verify invoices to ensure timely and accurate payments.<br>• Review and code accounts for proper classification and recordkeeping.<br>• Manage payment methods, including ACH transfers and check runs.<br>• Utilize SAP systems to streamline accounts payable activities.<br>• Collaborate with team members to resolve discrepancies and improve workflows.<br>• Assist with month-end processes and reporting as needed.<br>• Ensure compliance with company policies and financial regulations.<br>• Provide support during audits and maintain accurate documentation.<br>• Monitor vendor accounts to address outstanding balances or issues.
<p>We are seeking an Accounts Payable Specialist to join our team in the logistics industry, based in Carson California. In this role, you'll be responsible for the accurate and efficient processing of vendor payments, maintaining up-to-date vendor records, and liaising with vendors and other business departments. You'll also play a critical role in the coding and payment of invoices, as well as the reconciliation of vendor statements.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process vendor payments using various platforms such as ACH, wire, check, and virtual credit cards</p><p>• Review and ensure the accuracy and authorization of G& A invoices</p><p>• Facilitate the weekly payment of G& A invoices</p><p>• Maintain up-to-date vendor records and liaise with vendors and the business to update standing data</p><p>• Reconcile vendor statements and respond to vendor queries in a timely manner</p><p>• Utilize advanced MS Excel skills for various tasks, including the use of pivot tables and vlookup functions</p><p>• Apply knowledge of Generally Accepted Accounting Principles (GAAP) in daily work</p><p>• Stay abreast of business trends and apply this knowledge in the role</p><p>• Perform other duties as assigned by the manager</p><p>• Use accounting software such as Oracle, QuickBooks, and SAP for various tasks</p><p><br></p><p>Skills:</p><p><br></p><p>• Proficient in account reconciliation and invoice processing</p><p>• Experienced in accounts payable (AP) and check runs</p><p>• Skilled in coding invoices and data entry</p><p>• Proficient in Microsoft Excel</p><p>• Familiar with Oracle, QuickBooks, and SAP software</p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013047835 email resume to [email protected]</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Phoenix, Arizona. In this long-term contract role, you will play a key part in managing full-cycle accounts payable processes, ensuring accuracy and efficiency in vendor and invoice management. The ideal candidate will have a detail-oriented approach and the ability to thrive in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle accounts payable processes, including reviewing invoices and handling inquiries from vendors and internal teams.</p><p>• Pull and analyze aging reports, sharing insights with the accounting team and addressing any discrepancies.</p><p>• Collaborate with club representatives to establish strong relationships and resolve unique invoice-related issues.</p><p>• Provide hands-on support in processing payments and ensuring compliance with organizational policies.</p><p>• Work closely with team members to streamline workflows and improve attention to detail in all processes.</p><p>• Deliver exceptional customer service to both internal and external stakeholders.</p><p>• Evaluate current processes and recommend improvements to enhance efficiency.</p><p>• Handle Automated Clearing House (ACH) transactions and assist in check runs as needed.</p>
<p>Robert Half is a global leader in professional staffing services, helping businesses connect with high-caliber professionals across accounting and finance roles. We are currently working with a client in San Diego, CA, to find a skilled Bookkeeper with a passion for accurate financial recordkeeping and organizational excellence. The Bookkeeper will be responsible for managing day-to-day financial transactions, maintaining accurate financial records, and ensuring the smooth operation of the organization's accounting functions. A successful candidate will bring attention to detail, excellent organizational skills, and problem-solving abilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Record and manage daily financial transactions, including accounts payable, accounts receivable, and general ledger entries.</li><li>Reconcile bank and credit card statements to ensure accuracy.</li><li>Monitor cash flow and prepare necessary financial reports for management.</li><li>Process payroll accurately and on schedule, ensuring compliance with local laws.</li><li>Maintain organized records of financial transactions, invoices, and receipts.</li><li>Assist in preparing financial statements, budgets, and forecasting as needed.</li><li>Evaluate and address account discrepancies through research and communication with stakeholders.</li><li>Support month-end and year-end closing processes in collaboration with senior accounting personnel.</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Charlotte, North Carolina. This Contract-to-permanent position offers an excellent opportunity to play a key role in maintaining accurate financial records and ensuring smooth payment processes. The ideal candidate will possess strong organizational skills and a proactive approach to resolving discrepancies.<br><br>Responsibilities:<br>• Review invoices to confirm appropriate documentation and approvals before processing.<br>• Enter and upload invoices into accounting software with accuracy.<br>• Process invoices and check requests in a timely and efficient manner.<br>• Maintain organized records of invoices, purchase orders, and approvals.<br>• Investigate and resolve discrepancies or issues related to invoices.<br>• Communicate with vendors to address payment statuses and inquiries.<br>• Provide necessary documentation to support audit requirements.<br>• Assist in month-end closing activities to ensure financial accuracy.<br>• Address accounts payable and receivable concerns by working with vendors or customers.<br>• Reconcile sub-ledgers with the general ledger and update cash applications, account reconciliations, and chargebacks.
<p>Chris Preble from Robert Half is working with an Elmira NY client of his that has been growing a lot. This is a newly created role. The organization is looking for a dedicated Accounts Receivable Associate to join their team. In this role, you will play a key part in managing customer accounts, ensuring accurate billing, and maintaining timely collections to support the company’s financial operations. </p><p><br></p><p>Responsibilities:</p><p>• Help generate and issue customer invoices and account statements with precision and timeliness.</p><p>• Accurately process customer payments, including checks, wire transfers, credit cards, and other forms of payment.</p><p>• Monitor account balances to ensure timely collections and actively address overdue payments.</p><p>• Investigate and resolve discrepancies or issues related to billing and payments.</p><p>• Communicate with customers to discuss account status, payment arrangements, and resolve concerns.</p><p>• Prepare aging reports and contribute to monthly accounts receivable reporting for management review.</p><p>• Support month-end and year-end closing activities by ensuring accurate receivable records.</p><p>• Collaborate with teams such as sales, customer service, and accounting to address account-related concerns.</p><p>• Assist with various accounting tasks and special projects as needed to support overall financial operations.</p>
<p>Our client is a leading entertainment company based in Beverly Hills, known for its dynamic, fast-paced environment and innovative approach to the industry. They are seeking an experienced <strong>Accounts Payable Specialist</strong> to join their growing team on a <strong>temp-to-hire</strong> basis. This role offers an exciting opportunity to contribute to a creative organization while working closely with finance and accounting leadership</p>
<p>We are looking for an Accounts Receivable Specialist to join our team on a contract basis in South Orange County, California. This role focuses on managing financial transactions, including billing, collections, and cash applications, to ensure the smooth operation of the accounts receivable process. The ideal candidate will have a strong background in commercial collections and be detail-oriented with excellent organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, ensuring accuracy and timeliness.</p><p>• Handle commercial collections, following up on outstanding payments to maintain cash flow.</p><p>• Apply incoming payments to appropriate accounts and invoices.</p><p>• Generate and distribute invoices to clients in accordance with company policies.</p><p>• Reconcile accounts receivable records and resolve discrepancies as needed.</p><p>• Monitor and report on cash activity, providing updates to management.</p><p>• Support month-end and year-end closing processes related to accounts receivable.</p><p>• Collaborate with other departments to address billing and payment inquiries.</p><p>• Maintain organized and up-to-date financial records for auditing purposes.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Rome, Georgia. In this role, you will oversee the complete cycle of processing invoices for goods and services, ensuring accuracy and compliance with accounting procedures. This position requires a proactive individual who can effectively communicate with vendors and internal teams while maintaining meticulous financial records.<br><br>Responsibilities:<br>• Audit vendor invoices to ensure proper documentation and approvals before system entry.<br>• Process and distribute vendor payments using various payment methods.<br>• Address inquiries from vendors and employees regarding payments and invoices.<br>• Serve as a liaison between the company and suppliers to resolve billing discrepancies or account issues.<br>• Support financial audits and bank examinations by providing necessary data and documentation.<br>• Verify the accuracy of information from sales orders and shipping documents.<br>• Generate monthly account statements for customers and maintain Excel-based accounts receivable reports.<br>• Organize and update accounting records in the electronic file management system.<br>• Assist with monthly and annual financial closings.<br>• Take on ad hoc projects and additional responsibilities as required to meet company needs.
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Mt. Laurel, New Jersey. In this long-term contract position, you will play a key role in managing the accounts payable process, ensuring accuracy and compliance in financial transactions. This is an excellent opportunity for a detail-oriented individual with a strong background in accounts payable to thrive in the healthcare industry.</p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices for accuracy, including matching, batching, and coding.</p><p>• Post transactions to the general ledger in a timely manner.</p><p>• Conduct regular check runs and manage (ACH) payments.</p><p>• Ensure proper coding of expenses and accounts to maintain accurate financial records.</p><p>• Reconcile accounts payable activity to ensure consistency and resolve discrepancies.</p><p>• Communicate with vendors to address and resolve invoice or payment issues.</p><p>• Maintain organized and up-to-date accounts payable documentation.</p><p>• Assist with month-end and year-end closing processes as needed.</p><p>• Adhere to company policies and regulatory standards in all financial transactions.</p>
<p>We are looking for an experienced Accounts Receivable Specialist to join a team in Vadnais Heights, Minnesota. In this Contract-to-Permanent position, you will play a key role in managing accounts receivable processes, ensuring accuracy in billing, collections, and cash applications. This is an excellent opportunity for professionals eager to contribute to a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, ensuring timely and accurate recording of payments.</p><p>• Perform cash application tasks to allocate payments to customer accounts efficiently.</p><p>• Handle commercial collections by following up with clients to resolve outstanding balances.</p><p>• Prepare and issue invoices to customers, ensuring compliance with billing standards.</p><p>• Monitor daily cash activity and reconcile discrepancies promptly.</p><p>• Collaborate with internal teams to address billing inquiries and resolve customer disputes.</p><p>• Generate and analyze accounts receivable reports to track key metrics and performance.</p><p>• Maintain organized records of all accounts receivable activities for audit and compliance purposes.</p><p>• Identify opportunities for process improvements in accounts receivable functions.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Amelia, Ohio. In this role, you will play a vital part in ensuring accurate and efficient processing of vendor invoices, compliance with financial regulations, and support for internal controls. This position offers an opportunity to work within the financial services industry, contributing to key operational and analytical tasks.<br><br>Responsibilities:<br>• Manage vendor onboarding processes, including setup, approvals, and updates.<br>• Process a variety of accounts payable invoices, including regular, epay, intercompany, and Concur invoices, ensuring accuracy and timely payment.<br>• Provide prompt and detail-oriented support to business partners regarding inquiries.<br>• Conduct ad-hoc research and prepare detailed analytics as needed.<br>• Act as a subject matter expert to support and drive process improvement initiatives.<br>• Review payable checks for accuracy before issuance.<br>• Ensure compliance with governmental filing requirements.<br>• Monitor adherence to internal controls, documenting accounting guidance and end-to-end processes.<br>• Build expertise in insurance and organizational accounting practices through training and development opportunities.
<p>We are seeking a detail-oriented <strong>A/R Deductions Specialist</strong> to join our Accounting team on a contract-to-hire basis. This role will focus on all aspects of Accounts Receivable related to deductions for a dedicated group of customers, which may include major retailers such as US Foods, Walmart, Publix, Whole Foods, and Albertson’s. Working closely with customer service, sales, and the OS& D department, this position ensures that sales are properly validated, recorded, and paid. The specialist will investigate, manage, and resolve all potential cash and discount discrepancies in a timely and accurate manner according to policies and procedures.</p><p><br></p><p>The ideal candidate is a self-starter who thrives in a fast-paced environment, requires minimal supervision, and is highly skilled in problem-solving and reconciliation. Strong communication, organizational, and cross-functional collaboration skills are essential.</p><p><br></p><p><strong>Job Title:</strong> A/R Deductions Specialist (Contract-to-Hire – Hybrid)</p><p> <strong>Location:</strong> El Segundo, CA (Onsite 4 days per week, Remote 1 day)</p><p> <strong>Department:</strong> Accounting</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage all aspects of Accounts Receivable and deduction resolution related to trade spend allowance, compliance, returns, pricing, and OS& D.</li><li>Research, reconcile, and dispute erroneous deductions.</li><li>Collaborate with brokers, sales, logistics, credit, and internal teams to resolve payment discrepancies.</li><li>Process adjustments and accurately match credits to outstanding deductions.</li><li>Prepare reports and conduct analysis in Excel as needed.</li><li>Update account data in Oracle and support audits.</li><li>Meet KPI-related goals for deduction resolution and overall AR performance.</li><li>Maintain positive relationships with internal and external stakeholders.</li><li>Assist with special projects and cross-train on other AR functions.</li></ul><p>Work Schedule:</p><ul><li><strong>Hybrid schedule</strong>: Onsite in El Segundo, CA <strong>4 days per week</strong>, with <strong>1 remote day</strong>.</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join our client's team on a long-term contract basis in Saint Paul, Minnesota. In this role, you will play a vital part in ensuring the smooth and accurate processing of financial transactions and maintaining compliance with company standards. Your attention to detail and ability to work efficiently will contribute to the success of their operations.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices with precision, ensuring proper coding and compliance with company policies.</p><p>• Manage account coding to facilitate accurate financial reporting.</p><p>• Handle Automated Clearing House (ACH) transactions efficiently and securely.</p><p>• Conduct regular check runs to ensure timely payments to vendors.</p><p>• Collaborate with internal teams to resolve discrepancies in invoices and payments.</p><p>• Maintain organized records of accounts payable activities for audit purposes.</p><p>• Support month-end closing activities by reconciling accounts payable ledgers.</p><p>• Monitor and address vendor inquiries related to payments and invoices.</p><p>• Ensure adherence to financial regulations and company procedures in all accounts payable tasks.</p><p>• Identify opportunities to improve efficiency in accounts payable processes.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
We are looking for a meticulous Payroll Clerk to join our team in Stamford, Connecticut. In this role, you will be responsible for ensuring accurate and timely payroll processing, maintaining compliance with tax regulations, and supporting the payroll department's operations. This position offers a collaborative work environment and opportunities for growth.<br><br>Responsibilities:<br>• Process payroll for exempt and non-exempt employees, ensuring accuracy and timeliness.<br>• Reconcile benefit billing and submit payments to accounts payable to meet deadlines.<br>• Audit and balance quarterly and annual tax filings to ensure compliance.<br>• Manage wage garnishments and maintain proper documentation.<br>• Coordinate multiple payroll schedules efficiently and resolve discrepancies.<br>• Calculate and process final payment documents for departing employees.<br>• Provide assistance and support to other payroll team members as needed.
We are looking for an Accounts Payable Specialist to join our team in Scottsdale, Arizona. This Contract-to-Permanent position offers an exciting opportunity for a detail-oriented individual to contribute to the financial operations of our organization. The ideal candidate will bring expertise in managing accounts payable processes and suggest improvements to enhance efficiency.<br><br>Responsibilities:<br>• Process accounts payable transactions, including invoice coding and approvals, ensuring accuracy and compliance with company policies.<br>• Manage vendor payments through Automated Clearing House (ACH) transfers and check runs in a timely manner.<br>• Review and reconcile account coding to maintain proper financial records.<br>• Collaborate with team members to identify and implement process improvements for accounts payable operations.<br>• Maintain organized and up-to-date documentation for all payment activities.<br>• Ensure compliance with financial regulations and company procedures.<br>• Address vendor inquiries and resolve payment discrepancies proactively.<br>• Assist in month-end closing activities related to accounts payable.<br>• Generate reports and provide insights on accounts payable performance metrics.<br>• Support audits by providing necessary documentation and explanations.
<p>Robert Half client is in need of an Accounts Receivable Specialist for a contract. Ideal skillset will include business-to-business collections, and journal entries.</p><p> </p><p><strong>Responsibilities </strong></p><ul><li>Generating timely and accurate customer invoices on a monthly basis</li><li>Maintaining accounts receivable records to ensure aging is up to date</li><li>Verifying invoices for appropriate documentation prior to payment</li><li>Monitoring incoming payments and ensuring they are applied correctly</li><li>Reconciling accounts receivable ledger with the general ledger</li><li>Resolving discrepancies between customer payments and invoices</li><li>Handling customer inquiries regarding bills or payments</li><li>Assisting with month-end closing activities such as preparing journal entries</li><li>Developing reports related to accounts receivable activity</li><li>Working with other departments to resolve billing issues or disputes</li><li>Ensuring compliance with all applicable laws and regulations related to accounts receivable activities</li></ul><p><br></p>
<p>Robert Half client is in need of an Accounts Receivable Specialist for a contract. Ideal skillset will include business-to-business collections, and journal entries.</p><p> </p><p><strong>Responsibilities </strong></p><ul><li>Generating timely and accurate customer invoices on a monthly basis</li><li>Maintaining accounts receivable records to ensure aging is up to date</li><li>Verifying invoices for appropriate documentation prior to payment</li><li>Monitoring incoming payments and ensuring they are applied correctly</li><li>Reconciling accounts receivable ledger with the general ledger</li><li>Resolving discrepancies between customer payments and invoices</li><li>Handling customer inquiries regarding bills or payments</li><li>Assisting with month-end closing activities such as preparing journal entries</li><li>Developing reports related to accounts receivable activity</li><li>Working with other departments to resolve billing issues or disputes</li><li>Ensuring compliance with all applicable laws and regulations related to accounts receivable activities</li></ul><p> </p>
<p>Robert Half client is in need of an Accounts Receivable Specialist for a contract. Ideal skillset will include business-to-business collections, and journal entries.</p><p> </p><p><strong>Responsibilities </strong></p><ul><li>Generating timely and accurate customer invoices on a monthly basis</li><li>Maintaining accounts receivable records to ensure aging is up to date</li><li>Verifying invoices for appropriate documentation prior to payment</li><li>Monitoring incoming payments and ensuring they are applied correctly</li><li>Reconciling accounts receivable ledger with the general ledger</li><li>Resolving discrepancies between customer payments and invoices</li><li>Handling customer inquiries regarding bills or payments</li><li>Assisting with month-end closing activities such as preparing journal entries</li><li>Developing reports related to accounts receivable activity</li><li>Working with other departments to resolve billing issues or disputes</li><li>Ensuring compliance with all applicable laws and regulations related to accounts receivable activities</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Boston, Massachusetts. In this role, you will play a key part in managing billing processes, cash applications, and collections to ensure the financial health of the organization. This is an excellent opportunity to contribute to a services firm while working with a dynamic and collaborative team.<br><br>Responsibilities:<br>• Process and manage customer invoices, ensuring accuracy and timeliness in billing functions.<br>• Monitor and apply incoming payments to customer accounts using established procedures.<br>• Conduct commercial collections activities to resolve outstanding balances and maintain positive client relationships.<br>• Reconcile accounts receivable records to ensure alignment with financial statements.<br>• Investigate and resolve discrepancies or disputes related to billing and payments.<br>• Prepare and deliver regular reports on accounts receivable status to management.<br>• Collaborate with internal teams to ensure smooth and accurate invoicing processes.<br>• Utilize NetSuite for managing accounts receivable tasks and maintaining financial data.<br>• Assist in improving processes related to cash applications and collections.<br>• Respond promptly to customer inquiries regarding billing and account issues.
<p>We are seeking an Accounts Payable Specialist to join a growing team located in Las Vegas, Nevada. This is a Contract-to-Permanent position, offering an exciting opportunity to work in a fast-paced environment where you'll handle high volumes of invoices and vendor transactions. The ideal Accounts Payable Specialist must be capable of pivoting on a dime, be able to think critically, have a passion for problem-solving, and the ability to multitask and adapt to evolving processes. Full Cycle Accounts Payable experience is required, along with strong Excel skills (formulas, pivot tables, lookups); prior retail industry experience is highly desirable. </p><p><br></p><p>Responsibilities for the Accounts Payable Specialist: </p><p>• Process and manage high volumes of invoices, through coding and processing payments online using.</p><p>• Handle vendor payments, including coding invoices, reconciling statements, and ensuring timely disbursement.</p><p>• Manage accounts payable tasks by specific categories, such as utilities, food, truck shops, and reconciliations.</p><p>• Utilize accounting software, including bill.com and NetSuite, to streamline and improve operational workflows.</p><p>• Assist in automating invoice processing and inbox management to enhance efficiency.</p><p>• Perform vendor setups for new store openings and ensure proper account configurations.</p><p>• Conduct regular reconciliations of vendor accounts and statements to maintain accuracy.</p><p>• Create and maintain Excel spreadsheets using advanced formulas, pivot tables, and VLOOKUP functions.</p><p>• Collaborate with managers and team members to ensure smooth operations and adherence to company standards.</p><p>• Support process improvements and actively contribute to the development of new procedures.</p>
<p><strong>Accounts Payable Specialist</strong></p><p><strong>Location:</strong> Palo Alto, CA (3 days/week in office)</p><p><strong>Industry:</strong> Venture Capital / Financial Services</p><p><strong>Compensation:</strong> $90,000–$120,000 (stretch to $125,000) + Bonus + Profit Share + Outstanding Benefits</p><p><br></p><p>A leading global investment firm is seeking a detail-oriented and highly organized <strong>Accounts Payable Specialist</strong> to join its finance team. This is a unique opportunity to work in a fast-paced, high-performing environment with exposure to both firm-level and fund-level operations. The ideal candidate will bring strong technical skills, a collaborative mindset, and a passion for process improvement.</p><p><br></p><p><strong>Position Overview</strong></p><p>This role manages the full cycle of accounts payable in a high-volume environment, while also supporting legal invoice oversight, expense reporting, fund rebills, and financial compilation. The position offers the chance to develop deep expertise in venture finance and contribute to a well-established, growth-oriented team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process high volumes of invoices with accuracy and compliance</li><li>Monitor payment schedules and maintain vendor relationships</li><li>Handle AP-related tax compliance (e.g., sales/use tax, VAT)</li><li>Review and process legal invoices in accordance with engagement terms</li><li>Collaborate with legal and finance teams to resolve discrepancies</li><li>Oversee employee expense submissions and ensure policy compliance</li><li>Provide training and support on expense tools and guidelines</li><li>Prepare and manage fund rebills across multiple entities</li><li>Ensure accurate documentation and allocations</li><li>Assist in preparing financial reports and reconciliations</li><li>Support audits, investor reporting, and data management</li><li>Partner with internal teams to streamline processes</li></ul><p><strong>Benefits & Perks</strong></p><ul><li>100% employer-paid medical, dental, and vision</li><li>Additional coverage: short-term disability, long-term care, life, and AD& D</li><li>401(k) match up to 10%, plus annual profit sharing</li><li>Paid holidays, including a company-wide break between Christmas and New Year’s</li><li>Annual CalTrain pass provided</li><li>Gym membership reimbursement</li><li>Daily lunch and Monday breakfast provided</li><li>Strong culture and long-term growth opportunity</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>Prestigious firm within the manufacturing industry seeks an AP Specialist with proven ERP expertise. The AP Specialist will be responsible for processing invoices, reconciling expenses, resolving purchase order discrepancies, maintaining the general ledger, processing credit memos, reconciling monthly financial statements, preparing checks, communicating with outside vendors as needed, and overseeing the petty cash balance. The successful candidate must have excellent Microsoft Excel skills, knowledge of best practices in accounting, strong to multi-tasking abilities, and the ability to communicate effectively with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently process and verify vendor invoices in ERP, ensuring control over expenses.</p><p>• Analyze invoice/expense reports and record entries to charge expenses to accounts and cost centers.</p><p>• Verify and post transactions to maintain accounting ledgers.</p><p>• Reconcile monthly statements and related transactions to verify vendor accounts.</p><p>• Disburse petty cash by recording entry and verifying documentation.</p><p>• Calculate requirements on paid invoices to report sales taxes.</p><p>• Maintain confidentiality to protect the organization's value.</p><p>• Participate in educational opportunities to update job knowledge.</p><p>• Complete assigned tasks to support GL Accounting and other tasks assigned by Controller/GL Supervisor.</p>
